Returns Directorate

Detention Services Order 11/2014

Title
Security Information Reports
To provide instructions and guidance to those operating in Home
Office immigration removal centres and other Returns run
Process facilities on the completion and management of Security
Information Reports (SIRs)

Implementation Date: November 2014 Review Date: November 2016

CONTAINS MANDATORY INSTRUCTIONS

For Action Author and Unit

Immigration Removal Centres, pre-
Karen McDonnell
departure accommodation and short-term
Immigration Intelligence
holding facilities, and escorting officers.

For Information Owner

Karen Abdel-Hady, Head of Detention
N/A
Operations

Contact Point
Karen McDonnell
020 8603 5395

Processes Affected
This DSO sets out instructions on the completion and access to Security Information
Reports (SIRs) within the detention estate.

Assumptions
All staff will have the necessary knowledge to follow these procedures.

NOTES

This DSO replaces DSO 07/2006 and 02/2009, which are cancelled.

November
Issued
2014

Version 1.0

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Detention Services Order 11/2014

Security Information Reports (SIRs)

Introduction
1. This order clarifies exactly who has the right to see Security Information Reports
(SIRs) submitted within the Home Office, Immigration Removal Centres, pre-
departure accommodation and short-term holding facilities.

Purpose
2. The purpose of this order is to ensure that contractors of Immigration Removal
Centres pre-departure accommodation and short-term holding facilities, as well
as escorting contractors are aware of who is entitled to have access to the SIRs
on detainees in their custody.

Procedures

3. Security Information Reports (SIRs) are written by any person who has
information of value, in their opinion, to the security of the establishment. They
are collected by the contractor and are fundamental to the dynamic intelligence
process collated within the establishment by the Security Department.

4. Security Information Reports (SIRs) are stored in the Security Office where they
are filed following enactment of any instructions written upon them by senior
management. In addition to the contractor, they are also available to the Duty
Directors and duty on-call senior managers operating within the Home Office
Detention Operations and the Detention Services Intelligence Team. They will
also be available for inspection by the Home Office Immigration Enforcement
Manager and their deputies operating in each establishment.

5. SIRs should be completed on the Security Information Report template attached

at Annex A, clearly indicating the security issues, actions taken and ensuring it is
properly graded using the correct rating. It should then be emailed to the
Detention Services Intelligence Team at the following email address:
detentionservicesintelligenceteam@homeoffice.gsi.gov.uk

Revision History

Review date Reviewed by Review outcome Next review

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 ANNEX A

GPMS Official Official Sensitive Secret Top Secret

DISSEMINATED SIR INFORMATION TO

INTERNAL HOME OFFICE DEPARTMENTS
& PARTNER AGENCIES
Where a genuine need to know basis has been established,
intelligence must be securely shared with inter departments & partner
agencies

Date & Time

IRC / HQ Department
Disseminated
Dissemination
SIR Number
Authorised by

Disseminated Name of Name of Person

To External External Disseminated To
Partner Partner Address & Tel.
Agency Agency Number
OR
Disseminated Name of IRC / Name of
To Internal IRC HO Manager or
/ HO Dept. Department. Member of Staff
Disseminated To

Source & Information Intelligence Evaluation As Given on the SIR

Note – When disseminating information taken from more than a single SIR leave this section blank, however the
Disseminator’s own 5x5 rating/s for the disseminated information must be stated in the “Sanitised Content” section of
this form overleaf.

B
Source

A Mostly Reliable C D E
Always Reliable Sometimes Unreliable Untested Source
Reliable
Information

1 2 3 4 5
Known to be True Known to be true Not known Cannot be judged Suspected to be
without to source personally to false / malicious or
reservation source but misleading
corroborated
N.B. - The Disseminator must review the original 5x5x5 rating as part of the dissemination process. If a new rating/s are
assigned to the disseminated intelligence this must be recorded in the “Sanitised Content of the Report” section
overleaf.

Detainees / Subjects of the Report

Subject Name CID Number DOB

DOB / Other
Subject Name CID Number
Identifier
Sanitised Content of SIR / Information from SIRs
Ensure there is no reference to the origin of the information / intelligence, be it human ( staff, detainee or visitor) or

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 rd
technical (e.g. CCTV). Any 3 party reading this report must NOT be able to identify the source.
To aid clarity you may wish to assign a separate 5x5x5 rating to each piece of
S I H
information within this dissemination. (Use a new paragraph for each 5x5x5 rating)

Was a new 5x5 rating/s assigned by the Disseminator? Yes No

Handling Code
Handling Code
N.B. For Dissemination
Review the original and 1 2 3 4 5
subsequent SIR handling May be Permits Permits Permits Permits
code. A different code disseminated dissemination dissemination dissemination dissemination
may be required for to other UK, to UK Non to (Non EU) within Home but receiving
dissemination. EEA, EU law prosecuting Foreign Law Office Only. partner agency
enforcement & parties. Enforcement or internal HO
prosecuting Agencies dept. to
agencies as observe
specified. conditions as
specified.
New Handling Code Tick box if Tick box if Tick box if You must You must give
Assigned? guidance is guidance is guidance is specify guidance in the
Yes No given for this given for this given for this reasons & section below.
dissemination dissemination dissemination recipients The risk
& state below & state below & state below below. assessment
A review form should be
period maybe completed.
set.
Detailed Handling Instructions or Guidance that the recipient of this
intelligence / information must observe
The recipient of this intelligence must observe any conditions or handling instructions specified in the box below.
These may include conditions if the recipient wishes to share the information with any other persons outside the
recipient’s own department or organisation.

If applicable the contact details of the Home Office Intelligence Department is

stated, which must be contacted to authorise further sharing of the information