COMPANY LOGO

DATE

ADDRESSEE

Dear Mr./Ms.,

You are hereby appointed as the Safety Officer 3 of (Name of Company) effective
(date).

Please be advised that the following are the Authorities and Responsibilities of the Safety
Officer 3 which are intended to describe the general nature and level of work to be performed by
the employee assigned to the position mentioned herein, but are not intended to be an exclusive
list of all responsibilities and functions required of the position:

Authorities:

 Monitors work for compliance to applicable codes, and accepted engineering

practices
 Develops, maintains and performs weekly update of construction project
schedules
 Practices discipline to his subordinates
 Acts as the Firm/Project representative on health and safety environment

Responsibilities:

 Works with coordinator to impose procedures and system for more efficiency and
better quality.
 Imposes and monitors all health, safety and environment activities to ensure that
the agreed safety and loss prevention standards are fully implemented and
properly followed.
 Acts as the Firm/Project representative on health and safety environment (HSE)
matters for coordinating and conducting weekly site inspections.
 Attends weekly comprehensive company progress client meeting.
 Undertakes daily HSE inspection ensuring follow-up and rectification of detected
irregularities and report the same to the Project Manager.
 Reviews the HSE manual and all health, safety and environment related
documentation, including method of statements, work permit procedures and
safety equipment requisitions to ensure compliance with established standards
and updates all firm’s/client’s established policies to support HSE programs.
 COMPANY LOGO

 Assists in the preparation of Project’s specific HSE operating procedures to

ensure contract obligations are met.
 Reviews scope of work completed from the health, safety and environment
perspective, to identify trends and possible exposure to problems.
 Investigates accident reports, sets up recommendation and corrective actions with
the close out date and follows up the same to ensure implementation &
effectiveness of the corrective action to avoid recurrence of the same.
 Submits to DOLE the mandatory health and safety reports either as soon as the
project resumes or when it gets completed.
 Ensure company policies & operation procedures are strictly implemented.
 Perform other functions that may be assigned from time to time.

Moreover, the Safety Officer 3 position requires for you to attend several
workshop/training necessary thereof.

Please indicate your acceptance of this appointment by signing a copy of this official
appointment letter.

If you have further questions, please contact me directly or simply approach the HR
department located at (Company Address).

Congratulations on your appointment. We look forward to years of fruitful cooperation

and success.

Sincerely,

NAME
HR-Manager

Received By:

NAME
Signature
Date Received: _________