ALL INDIA INSTITUTE OF MEDICAL SCIENCES

Saket Nagar, Bhopal (M.P.) – 462020

Annexure - 2
Mechanism for issuing Consignee Receipt Certificate (CRC) and Final Acceptance Certificate (FAC)

1. It is observed that all the columns given in CRC and FAC format are not properly filled and
CRC/FAC is signed without physical inspection of goods. All departments should submit
complete and duly filled CRC/FAC formats.
2. To prevent the theft of blankets, bed sheets etc, the name of AIIMS Bhopal should be printed
on all linen items such as blankets, bed sheets pillow covers etc. Furthermore, all the nursing
staff on duty should take complete handover/takeover procedure of blanket, bedsheets,
medicine and other consumable items.
3. To manage the inventory and dispensing of medicines, Material management software and
Inventory management software need to be purchased, preferably from National Informatics
Centre (NIC).
4. Following changes have been made in the signatory of delivery challan of goods:
S. No. Type of Purchase Existing Signatory
Changed/Approved Signatory
1 Equipments procured One member from A staff from Central Stores and a
through HLL Central Stores staff from user department
2 Equipments procured One member from Two staff members from Central
by AIIMS Bhopal Central Stores Stores and a staff from user
department
3 Furniture One member from Two staff members from Central
Central Stores Stores
4 General Consumable One member from Two staff members from Central
items such as Central Stores Stores
stationary
5 Department specific One member from One staff member from Central
consumable items user department Stores and one staff member from
user department
6 Consumable One member Two members employed in the
/Equipments for employed in the research project
research projects research project

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5. Following changes have been made in the signatory of CRC of goods:

S. No. Type of Purchase Existing Signatory Changed/Approved

Signatory
1 Equipments procured Dr. Ashok Kumar No change
through HLL for Dr. Mohtashim Ahmad
Medical College Dr. Sandeep Hulke

Countersigned by the
Director, AIIMS Bhopal
2 Equipments procured Dr. Bhavna Dhingra A faculty member and
through HLL for Bhan HoD/In-Charge Head of user
Hospital department
Countersigned by the
Medical Superintendent Countersigned by the Medical
and the Director Superintendent and the Director
3 Equipments procured HoD/In-Charge Head of Store Officer, a faculty
by AIIMS Bhopal user department member and HoD/In-Charge
Head of user department
4 General Equipments SPSO/Store Officer Store Officer, a faculty
and Furniture member from procurement
cell and HoD/In-Charge Head
of concerned department
5 General Consumable SPSO/Store Officer Three staff members from
items such as Stores
stationary
6 Department specific Three faculty members A faculty member and
consumable items from user department HoD/In-Charge Head of user
department
7 Consumable Three faculty members Principal Investigator (PI), a
/Equipments for from user department faculty member from user
research projects department and a project staff

6. Following changes were been made in the signatory of FAC of goods:

S. No. Type of Purchase Existing Signatory Changed/Approved

Signatory
1 Equipments procured Dr. Rajay Bharshankar No change
through HLL for Dr. Sunita Athavale
Medical College Dr. Rashmi Chowdhary
A faculty member and
HoD/In-Charge Head of
user department

Countersigned by the
Director, AIIMS Bhopal

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 2 Equipments procured Dr. John Santoshi No Change
through HLL for Dr. Rajnish Joshi
Hospital Dr. Adesh Shrivastava

HoD/In-Charge Head of
user department

Countersigned by the
Medical Superintendent
and the Director
2 Equipments procured HoD/In-Charge Head of Store Officer, a faculty
by AIIMS Bhopal user department member and HoD/In-Charge
Head of user department
3 General Equipments SPSO/Store Officer Store Officer, a faculty
and Furniture member from procurement
cell and HoD/In-Charge
Head of concerned
department
4 General Consumable SPSO/Store Officer Three staff members from
items such as Stores
stationary
5 Department specific Three faculty members A faculty member and
consumable items from user department HoD/In-Charge Head of user
department
6 Consumable Three faculty members Principal Investigator (PI), a
/Equipments for from user department faculty member from user
research projects department and a project staff

Note: All the designated members of CRC/FAC have to inspect equipment physically before
signing the CRC/FAC.

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