UfM Project Template

PROJECT PROPOSAL TEMPLATE1

Proposal date & version dd/mm/yyyy

Version Number:

Title
Area (such as transport, social affairs,
water etc…)
Name of Promoter(s) (specify lead
promoter in case of consortium)
Geographical scope (regional/sub-
regional/transnational)
Location

Countries involved (and regions/towns

if applicable)
Proposed starting date (mm/yyyy)

Project duration (in months)

Total Cost (in Eur)

Contribution of the promoter (and/or

secured from donors)
PROJECT SCOPE

Include a short summary of 5-6 lines of the

project explaining what are the main
objectives and activities

CONTENT
I. Project Scope
II. Background and Rationale
III. Objectives and Expected Results
IV. Management and Implementation
V. Monitoring and Evaluation
VI. Budget and Financial Plan
VII. Contact details
VIII. Annexes

1 The first project proposal should not exceed 15 pages (annexes not included)

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 CONTACT UfM Secretariat: Please return the proposal to info@ufmsecretariat.org
For further information please visit: http://ufmsecretariat.org/

I. Background and Rationale

LOCATION | Geographical location of the project implementation (country (ies), region, city as
relevant)

Describe if project will be implemented in different geographical areas, if it will include pilot cases as well as if there
is possibility to replicate the project.

BACKGROUND | sectorial, social, economic, political2

Detail key features and challenges for the targeted countries and regions with respect to the sector(s), theme(s) of
the project.

RATIONALE | Issues addressed, experiences and added-value3

Explain the rationale for the project as well as the process of its preparation (including any consultation and
participatory process) and the efforts that have been undertaken by the participating countries, national
organisations and international actors along with the added value that the project is expected to bring.

Give an overview of findings and lessons learnt from past experiences.

Explain the link to the national strategy to which the project is related (if any).

Please note that a letter of endorsement of the project from the lead administration – sector ministry, regional
council etc – from each participating country must be submitted at the latest prior to the final appraisal by the
UfM Secretariat. Only civil society projects not linked to the development or implementation of public policies
are excluded from this requirement.

RELEVANCE TO UFM| UfM priority areas, Mediterranean strategies, cross-cutting issues

Describe the compliance with UfM priorities, project guidelines and criteria.

2 This section should not exceed one page

3 This section should not exceed two pages

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II. Objectives and Expected Results

OBJECTIVES | Relevance according to UFM projects or activities

1. Long-term objectives
Describe the long-term social and/or economic impact (benefits) to which the project shall contribute, and describe
why the project is important for the recipient country and for the region. The overall objective is not expected to be
achieved by this project alone; external factors outside the scope of the project are relevant for its fulfilment.
2. Project specific objectives
Highlight the specific objectives that the project shall achieve at the end of its implementation

BENEFICIARIES|

Identify and quantify direct and indirect beneficiaries

EXPECTED RESULTS | Impact

Explain the quantifiable results at the end of the implementation of the project ( e.g.: number of enterprises
created, number of students trained etc.) and the impact for stakeholders

III. Project Management and Implementation

ACTIVITIES and WORK PLAN| Main actions4

Describe the project components and activities per component

DURATION & TIMELINE| Implementation Steps

Complete the annexed table with a calendar of activities

PROMOTER(S) | Description5

Describe the profile of the promoter and his experience in project management, specifically as regards to the issues
to be addressed

4 This section should not exceed three pages

5 This section should not exceed one page

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PROJECT GOVERNANCE| Management and coordination mechanisms6

Outline responsibilities for planning and managing the project operations and explain the roles of associated bodies
and organizations within the project.7

Describe the coordination mechanisms foreseen with other relevant national and international stakeholders,
programmes and activities.

IV. Monitoring and Evaluation

RISKS and ASSUMPTIONS8 |

Identify the main risks related to the project and give an overview of mitigating measures, including conditions to
be met prior to and during the implementation as well as elements evidencing the sustainability of the proposed
action.

MONITORING AND SUSTAINIBILITY9|

Briefly give an overview of key indicators foreseen for measuring progress.

Once the project implementation ends, the project should be able to continue and the project should be sustainable
in the long term. Briefly describe the mechanisms, including financial mechanisms which shall be put in place to
disseminate and consolidate the results of the project and ensure its financial sustainability.

EVALUATION|

Indicate foreseen evaluation processes whether mid-term, at the end of the project or ex-post

V. Budget and Financial Plan

BUDGET | Cost and expenses

Complete the annexed table with the project budget. Only relevant cost categories applying to the specific type of
project need to be completed – the mention “not applicable” should be inserted if the proposed cost categories are
not relevant for the project in question.

FINANCING PLAN |

Complete the annexed table for the financing plan.

Specify amount of self-financing, sources and amounts of already secured funding.
Describe contacts already undertaken with potential funders and foreseen potential funders to be approached.

6 This section should not exceed one page

7
For all proposals receiving the UfM label, the promoter(s) has to sign a Memorandum of Understanding with the UfM
Secretariat, detailing the respective roles and responsibilities in the implementation of the project, will need to report on
project progress and display the UfM logo in all documentation and communication on the project.
8 This section should not exceed one page
9 This section should not exceed one page

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Specify for each category, the nature of funding (grants, loans etc.)

VI. Contact details

Contact and signature:

Promoter Contact person Phone Email

Date : Signature :

IX. Annexes

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 UfM Project Template

Calendar of Activities

Description of activity Month 1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12

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 UfM Project Template

Estimated cost Year 1 Estimated Costs Year 2 Total

Number Unit cost Total Unit Number Unit cost Total

BUDGET Unit
of units (EUR) Year 1 ** of units (EUR) Year 2
(EUR)

(d) = (f) (g) =

** (a) (b) (e) (d)+(g)
(a)*(b) (e)*(f)
1. Staff costs
1.1. Rate
1.2. Rate
2. Cost of Consumables and
Supplies
1.1 Works

1.2 Equipment
3. External experts
4.Communication/ Dissemination
5. Travel Costs (including
accommodation and allowances)
6. Conferences/ Events related to
the project
7. Other implementation contracts
(specify)
8. Reporting and Evaluation

9. Contingency reserve

10.Other (please specify)

TOTAL
** Units in which these costs are measured, e.g. for staff could be hourly
rate, daily rate, monthly rate.

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Financial Plan

Sources of Funding
Type of financial
Name Organisation instrument/Nature of Timeframe % of
Funding Total Total
1. Financial Contribution from
Year 1 Year 2 Year 3 Year 4
Project Promoter (Own resources)
2. In-Kind contribution from
Promoter
3.Revenues generated by the project N/A
4.Contributions from third
parties/Funders (commitment or
firm pledge)
5.Potential Contributions from third
Parties (Funders already
approached)
6.Envisaged Contributions from third
Parties (Funders yet to be
approached)
7.Requested fund-raising from UfM
Total sources of funding 100%

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