INTRODUCTION

DepEd Region XIII is on its start-up phase for the full blown adoption and institutionalization of Monitoring, Ev
and Adjustment (MEA) Technology as a mechanism in conducting periodic monitoring and evaluation of the progre
delivery of basic education services as well as its performance as an organization.

On the onset implementation of the mechanism in the Division Offices and schools, issues and recommendatio
noted and seriously considered by the Regional Office through the Quality Assurance Division (QAD). One of those iss
on the difficulty in the submission of raw and analyzed data to the top management by the data owners (school) and
on the access and consolidation on the side of the data users for analysis and identification of priority areas for
technical assistance. To respond to the issue, RO-QAD with the support of Project BEST designed this unified data gathe
with the support of the Region and Division Information Technology Officers (ITOs) .

The Tool
This data gathering template in Excel format contains all the data requirements relative to the
implementation of mandated processes and school-based initiated interventions for continuous improvement. This s
the data collection tool for the quarterly progress monitoring and evaluation and a facility to establish school data ba
part of the said tool refers to the quantitative data requirements which are grouped into Access, Quality and Releva
Governance. Second part of the tool refers to qualitative information specifically on the issues elevated to higher man
level with the schools recommendations and suggestions. Data requirements for the quarter are identified in the
column of the template. Data elements are also provided to give the user a clear understanding of the data required by
This can be be used offline but to be submitted to the Division/District Office online using the "url" link/e-mail address
by the DQMT during the orientation workshop. It is recommended that school heads should use their active DepEd Ac
the online submission.

The User
This template will be accomplished by the school head or by the School M&E Coordinator and ALS Manage
the data gathering stage of the quarterly MEA . Copy of the quarterly accomplished template will be submitted online
Division and District Offices. It is recommended that school heads should use their active DepEd Account in th
submission. All LOG IN data should be entered in the submission web page before uploading the file. Electronic con
data will be used by Division Quality Management Team (DQMT) in the organization, analysis and interpretation of
the identification of possible areas for technical assistance to be provided by the Schools Division. Public Schools
Supervisor (PSDS) will be utilizing the district quartely consolidated data for the district level analysis and interpretatio
will also do the validation of data uploaded by the schools. Regional Office through the QAD will be using the electronic
consolidated data for the regional level validation, analysis and interpretation for possible policy recommendati
provision of technical assistance to Schools Division Offices by the Regional Field Technical Assistance Composite Team (RF

How to Use the Tool

1. Save a copy of the template using the "SAVE AS" facility to any appropriate storage drive using the, Quarter (1,2,3 &4
Calendar Year and School ID as the FILE NAME for the schools. (e.g. , 4-2019-131802 for Quarter 4 of 2019 of school w
131802, 1-2020-122025 for Quarter 1 of 2020 of school with ID 122025).
2. Type the School ID for the schools then press ENTER key. The space for the name of school,
level, school division and district will be automatically filled in.

3. Indicate the Calendar Year and the Monitoring Schedule using the drop.down list.

4. Filter the data requirements for the desired quarter at the Timeline/Quarter column.
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
Data Validation for Acceptable value/response to be filled in the appropriate cells are set by the tool administrator to
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and mandated/special programs and projects.
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic copy of the accomplished template to the Division/District Offices using the link provided by th
Division Office.
9. DQMT through the Division SEP for School Management-M&E with the assistance of the Division ITO facilitate the
consolidation of schools' responses using the designed electronic consolidation tool.
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
Data Validation for Acceptable value/response to be filled in the appropriate cells are set by the tool administrator to
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and mandated/special programs and projects.
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic copy of the accomplished template to the Division/District Offices using the link provided by th
Division Office.
9. DQMT through the Division SEP for School Management-M&E with the assistance of the Division ITO facilitate the
consolidation of schools' responses using the designed electronic consolidation tool.
10. Recommendations for the enhancement of the tool are highly appreciated, however, changes on the content of the t
are strictly prohibited.
11. All issues and recommendations should be indicated in the space provided in the template for easy access and evalua
for appropriate action.
12. The Name of the School Head is only encoded/reflected on the space provided for after all the information in the
template are reviewed and validated at the school level. Electronic signature may also be used.
13. The Name of the Public Schools District Supervisor (PSDS) is indicated on the space provided for after having validate
school data.
14. The school head should ask the the link from Clickthe Division ITO for the submission of the accomplished template.
15. All LOG IN data should be entered in the submission link before uploading the file.
16. School offering various curricular levels (Kindergarten, Elementary, Junior High School, Senior High School) is required
to submit only one (1) accomplished template.

Monitoring Schedule with Corresponding Timeline of School Data Requirements

THANK YOU!

MONITORING School Data Schedule of Online

MONTHS COVERED Requirement (SY) Submission
SCHEDULE (CY)

QUARTER 1 January to March 4th Grading Data Week 2 of April

April to June 1st Grading Data Week 2 of July

tutionalization of Monitoring, Evaluation
ng and evaluation of the progress in the

hools, issues and recommendations were

Division (QAD). One of those issues was
y the data owners (school) and difficulty
tification of priority areas for possible
designed this unified data gathering tool

ta requirements relative to the school

continuous improvement. This serves as
acility to establish school data bank. First
into Access, Quality and Relevance, and
he issues elevated to higher management
he quarter are identified in the timeline
standing of the data required by this tool.
ng the "url" link/e-mail address provided
hould use their active DepEd Account in

&E Coordinator and ALS Manager during

emplate will be submitted online to the
eir active DepEd Account in the online
loading the file. Electronic consolidated
n, analysis and interpretation of data for
hools Division. Public Schools District
t level analysis and interpretation. PSDS
QAD will be using the electronic division
r possible policy recommendation and
al Assistance Composite Team (RFTACT).

rive using the, Quarter (1,2,3 &4),

for Quarter 4 of 2019 of school with ID

school,

n.
quantitative parts of the template.
e set by the tool administrator to

Implementation" for school

ol.
ffices using the link provided by the

the Division ITO facilitate the

 quantitative parts of the template.
e set by the tool administrator to

Implementation" for school

ol.
ffices using the link provided by the

the Division ITO facilitate the

, changes on the content of the tool

mplate for easy access and evaluation

after all the information in the

also be used.
provided for after having validated the

he accomplished template.Click
ol, Senior High School) is required

Requirements
Click

ule of Online
ubmission

2 of April

2 of July
 7
Failure Rate in SHS Specializaed Subjects

TVL Track Specialization Academic Track Specialized Subjects Core Enrolme

Applied
Curriculu nt
Track Current
m
Subjects SY
HE ICT IA AFA GAS HUMSS ABM STEM Subjects

F
F
F
F
F
F
F
F
F
F
F

T
T
T
T
T
T
T
T
T
T
T

M
M
M
M
M
M
M
M
M
M

%
%
%
%
%
%
%
%
%
%
Failure Rate in SHS Specializaed Subjects
 Sports Arts and
Track Design Track
Specialize Specialized
d Subjects Subjects
F
F

T
T

M
M

%
%
G11 G12 TOTAL