BAM

Microsoft Office Access 2010  A DBMS is a software tool that

allows you to use a computer to
Objectives
create databases, add, change,
 Definitions/terms and delete data in a database.

 Explore, describe, navigate the  Other DBMS’s include DB2,

objects in an Access Database Oracle, SQL Server, Sybase

 file management Why Access

 Backup, compact, and repair  Easy to learn on

Access files
 Low cost
 Create filters
 Readily available
 Sort table data on one or more
 Design principles we will learn
fields
can also be applied to enterprise
Objectives (continued) level database management
systems.
 Work with different views in
Access objects  Access can be used as an
“interface” to pull information from
 Know when to use Access or other sources such as MSFT
Excel to manage data SQL databases or other
 Use the relationship window databases.

 Understand relational power Objects

What is a Database  Tables

 A database describes a collection  Queries

of data organized to allow  Reports
storage, access, retrieval and the
use of data.  Forms

 Contains at least one table  Macros

 Thought of like a manual file  Modules

cabinet
Open a Database
 In large organizations it is the job
 Choose Open to browse for a file
of the DBA to administer the
or choose a database from the
database.
Recent Documents list
What is Microsoft Access?
 Choose a database from the
 A database management system. Open Recent Database List or
click More to browse for other
databases
BAM

Database Terminology
 Field
 Record Primary & Foreign Keys
 Table  Primary Key (PK)- Uniquely
identifies each record in a table. It
 Database
is needed for searching the
database.
 Some times if there is no unique
value in a table the database
What is a Table
designer may use a auto number
 A set of records. in Access to use a unique
serialized number as the primary
 Different Views of tables: key.
1. Design view used  Examples: SIN, Student Number,
to create fields heath card number.
2. Datasheet view
used to add, edit,
or delete records Foreign Key (FK)- A field in one
table that is a primary key in
3. Pivot table view another table. It is with these
used to values we can build relationships
summarize data between tables.
about groups of
records.  The values of an FK must satisfy
one of two conditions:
4. PivotChart view
creates a chart - any FK-value is a value
from the appearing in the referenced table or a
associated null value.
PivotTable view.  Non Key- a regular field in a
Work with Table Views database.

Datasheet View – used to add, modify,

delete and view records
Design View – used to create and
modify the fields in a table
Click F6 to switch between the
upper and lower panes