E24185 06

Oracle Cloud Human Capital
Management for the United States:

Third-Party Tax Filing Interface
19B
Oracle Cloud Human Capital Management for the United States:
19B
Part Number E24185-06
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Author: John Lawson
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Contents
Preface i
1 Introduction 1
Third-Party Tax Filing Interface .................................................................................................................................. 1
Third-Party Tax Filing Extract Tax Codes .................................................................................................................. 3
Third-Party Tax Filing for Pennsylvania Act 32 .......................................................................................................... 6
2 Implementation and Use 7

Configuration Requirements for Third-Party Tax Filing ............................................................................................... 7
Run the Third-Party Tax Filing Interface .................................................................................................................. 17
Options for Troubleshooting the Third-Party Tax Filing Interface .............................................................................. 23
3 Extracts 27
Third-Party Quarterly Tax Filing Extract ................................................................................................................... 27
Third-Party Monthly Tax Filing Extract ..................................................................................................................... 30
Third-Party Periodic Tax Filing Extract ..................................................................................................................... 33
4 Appendices 41
Form W-2 Box Information ..................................................................................................................................... 41
Form W-2PR Box Information ................................................................................................................................. 55
Oracle Cloud Human Capital Management for the United States: Preface
Preface
This preface introduces information sources that can help you use the application.
Using Oracle Applications

Using Applications Help
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Watch: This video tutorial shows you how to find help and use help features.

You can also read Using Applications Help.
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i
Oracle Cloud Human Capital Management for the United States: Preface
Contacting Oracle
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ii
Oracle Cloud Human Capital Management for the United States: Chapter 1
Third-Party Tax Filing Interface Introduction
1 Introduction

You can use business outsourcing solutions providers such as ADP to help you with a variety of functions.
• Wage direct deposits
• Form W-2 printing
• Filing of federal, state, and local taxes
• Performing quarter-end and year-end reporting for the US and its territories
If you are using such a third-party provider, use the Third-Party Tax Filing Interfaces. They extract all your relevant payroll data
into an output file suitable for submission to your provider. This includes:
The interface helps you with This includes
Payroll actions • Payroll runs

• QuickPay processes
• Balance adjustments
Note: When you perform balance adjustments for cities and counties,
make sure you also adjust the applicable resident and nonresident balances.
These balances are not applicable to Pennsylvania Act 32 jurisdictions.
For employees working or living in a Pennsylvania Act 32 jurisdiction, you
must also adjust additional local-level balances. For further information, see
Oracle Cloud Human Capital Management for the US: Balance Adjustments
white paper (1600728.1) on My Oracle Support.
• Balance initializations
For further information, see Oracle Cloud Human Capital Management for the US: Balance
Initialization white paper (1912298.1) on My Oracle Support.
• Reversals
Employee tax filing

It supports these reporting intervals:
• Quarterly
• Monthly
• Periodic
Retiree tax filing It supports the periodic reporting interval.

Run all tasks from the Regulatory and Tax Reporting or Checklist work areas. For further information, see the following in the
Help Center:
• Third-Party Quarterly Tax Filing Extract
• Third-Party Monthly Tax Filing Extract
• Third-Party Periodic Tax Filing Extract
1
Quarterly Reporting
This extract uses payroll data to file quarter-end and year-end returns and, optionally, to print employee W-2s. Use the Run
Third-Party Quarterly Tax Filing Extract task to extract the payroll data to an output file. This task includes employees with any
payroll action for the entire year. Therefore, it always includes year-to-date balances, even if no transaction occurred in the
quarter being reported.
To view the data passed by this extract:
1. Start the Manage Extract Definitions task in the Data Exchange work area.
2. In the Search region, select Other Payroll Archive type and your US legislative data group (LDG).
3. Click Search.
4. In the search results, select US Third Party Quarterly Tax Extract.
Monthly Reporting
This extract uses payroll data to file monthly state unemployment wages and taxes, including Pennsylvania Act 32 earned
income tax data to support combined filing. Use the Run Third-Party Monthly Tax Filing Extract task to extract the payroll data
to an output file.
Currently, this form of reporting supports Illinois unemployment and Pennsylvania Act 32 combined filing.

2. In the Search region, select the Other Payroll Archive type and your US LDG.
3. Click Search.
4. In the search results, select US Third Party Monthly Tax Extract.
Periodic Reporting
This extract uses payroll data captured by the periodic archive process to report tax liabilities on an as-needed basis.
Note: The payroll data captured by an extract run is not recaptured in subsequent runs, even if you attempt
to extract the same time period. This is due to locks on the data imposed by the archive and the periodic tax
extract. If you must recapture processed data, you must first perform a rollback. For further information, see
Troubleshooting the Third-Party Tax Filing Interface in the Help Center.
This extract reports the tax data by:

• Tax reporting unit
• Liability date
• Payroll frequency
• Tax code
Note: The file it generates includes wage data for all taxes even if no liabilities exist for them.
Use the Run Third-Party Periodic Tax Filing Extract task to extract the payroll data to an output file.

2. In the Search region, select the Other Payroll Archive type and your US LDG.
3. Click Search.
2
4. In the search results, select US Third Party Periodic Tax Extract.
Related Topics
• Configuration Requirements for Third-Party Tax Filing
• Options for Troubleshooting the Third-Party Tax Filing Interface
• Run the Third-Party Tax Filing Interface for the US
Third-Party Tax Filing Extract Tax Codes

The wage and tax data captured by the third-party tax filing extracts is identified by a tax code. The Third-Party Tax Filing
Interface uses these codes to communicate the necessary information to your third-party tax filing supplier.
A tax code is unique to Oracle Cloud and is a concatenation of:
• Tax name, such as FIT, FLI, SIT, or SS
• State abbreviation, such as IN or OH
• Vertex geocode county data, such as 059 for Orange County, Indiana or 043 for Erie County, Ohio
• Vertex geocode city data, such as 2200 for Sandusky, Ohio
• Regional identifier, such as CNTY, CITY, SCH, HT, or MH
• Tax type, such as EE for "employee tax" or ER for "employer tax"
• Other identifiers, such as R for "resident tax"
The third-party tax filing supplier uses these codes to map to their internal tax identifiers for reporting.
The following table includes some examples.
Tax Code Type Description
FIT Federal Federal income tax

SS_EE Federal Employee Social Security tax

SS_ER Federal Employer Social Security tax

FUTA Federal Federal unemployment tax

GAFUTA State Georgia federal unemployment taxable

wages

Note: Used for FUTA credit reduction

states. Only taxable wages are
passed. Used by ADP for state credit
reduction calculations. Refer to ADP
documentation for further details.

GASIT State Georgia state income tax

3
GASUI State Georgia state unemployment tax

NJFLI_EE State Misc New Jersey Family Leave Insurance

employee tax

NYFLI_EE State Misc New York Family Leave Insurance employee

tax

Note: ADP recommends this tax code

be put in codes not filed on the ADP
side since there are no tax filing state
requirements.

ORTRANSIT_EE State Misc Oregon Transportation employee tax

WAFLI_EE State Misc Washington Family Leave Insurance

employee tax

Note: This tax code includes both

family leave and medical leave
employee contributions.

WAMLI_ER State Misc Washington Medical Leave Insurance

employer tax

IN117CNTY County Orange county, Indiana nonresident tax

IN117CNTYR County Orange county, Indiana resident tax

KY015CNTYMH County Misc Boone County, Kentucky Mental Health

nonresident tax

Note: Prior to January 01, 2019,

this tax was included with the
Boone County local tax (tax code
KY015CNTY).

NY1193230CITY City Yonkers, New York nonresident tax

Note: For Yonkers, the extract always

passes federal wage balances from the
FIT tax code for quarterly and yearly
wage balances.

NY1193230CITYR City Yonkers, New York resident tax

4
Note: For Yonkers, the extract always

passes federal wage balances from the
FIT tax code for quarterly and yearly
wage balances.

NY0052010CITYR City New York City, New York resident taxes

NY0472010CITYR

Note: For full-year residents in these
NY0612010CITYR
tax codes, the extract always passes

federal wage balances from FIT tax
NY0812010CITYR
code for quarterly and yearly wage

balances. For part-year residents, the
NY0852010CITYR
city wage balances are passed.

OH0432200CITY City Sandusky, Ohio nonresident tax

Note: In this case, 043 represents

the geocode for Erie county, and
2200 is the geocode for Sandusky.
Nonresident tax codes apply to
cities and counties only, excluding
Pennsylvania Act 32 jurisdictions.

OH0432200CITYR City Sandusky, Ohio resident tax

Note: In this case, 043 represents the

geocode for Erie county, and 2200 is
the geocode for Sandusky. Resident
tax codes apply to cities and counties
only, excluding Pennsylvania Act 32
jurisdictions.

KY00005SCH School Fayette county, Kentucky school district tax

Note: In this case, 00005 represents

the geocode for the Fayette county
school district.

PA0193435HT Local Services Tax Butler county, Middlesex township,

Pennsylvania LST tax

Note: In this case, 019 represents the

geocode for Butler county, and 3435
represents the geocode for Middlesex
township.

PA0655656CITY Pennsylvania Act 32 Locals Jefferson county, Washington township, city

and school district tax
5

Note: Pennsylvania Act 32 tax codes

represent the worked jurisdiction
of where the wages and taxes
are remitted. The city and school
information is combined and reported
to the worked jurisdiction tax code.

Third-Party Tax Filing for Pennsylvania Act 32

The periodic and quarterly tax filing extracts support the unique requirements related to Pennsylvania Act 32. The monthly tax
filing extract supports Pennsylvania Act 32 combined filing requirements. When running these extracts, consider the following.
• The tax code identifier uses the work location's tax code, regardless of the jurisdiction where the taxes were
withheld.
For courtesy tax withholding, if the employee lives in a Pennsylvania Act 32 jurisdiction and works out-of-state with
a work political subdivision (PSD) code of 880000, the extract derives the tax code identifier from the resident PSD
code. The quarterly and monthly extracts populate the resident PSD code in the PSD Code field.
• When the employee works or lives in Pennsylvania Act 32 jurisdictions, the quarterly and monthly extracts pass the
resident PSD code in the PSD Code field. When the employee works in a Pennsylvania Act 32 jurisdiction but lives
out of state, the quarterly and monthly extracts populate 880000 in the PSD Code field.
• Resident and nonresident tax codes do not apply to Pennsylvania Act 32 jurisdictions.
• The extracts combine the school district tax balances with the city tax balances and report them under the city tax
code.
• The extracts use different balances specifically for reporting Pennsylvania Act 32 jurisdiction data:
◦ Local Gross
◦ Local Reduced Subject Withholdable
◦ Local Subject Not Withholdable
◦ Local Withheld
Note: Philadelphia jurisdictions are not subject to Pennsylvania Act 32 and do not follow these considerations.
Related Topics
• How the Payroll Process Determines Pennsylvania Political Subdivision Codes
6
Third-Party Tax Filing Interface Implementation and Use
2 Implementation and Use
Configuration Requirements for Third-Party Tax Filing

If you are a new user of your third-party tax filing application, you must establish a feed with your supplier before you can run
your first extract.
Refer to their documentation for the kind of information they require to process and submit your tax data. Make sure your
extract passes all required information.
Note: The tax files generated by the extracts do not include your employer information, such as contact
information, addresses, tax collection district codes, and tax identification numbers. You must enter this
information in your third-party supplier application.
In addition, you may need to perform some configuration in the following areas.
• What tax reporting unit information is needed

• What work structure information is needed
• How to include any local taxes you manually configured
• What additional balance and element information is needed
• What worker information is needed
• What calculation card information is needed
• What other configuration you may require
What Tax Reporting Information Is Needed

Your tax-filing supplier expects your extract to include tax reporting unit (TRU) information to help establish context for
your payroll data. ADP treats your TRUs as separate companies. The extract output file can include multiple batches, each
representing a TRU.
Note: ADP cannot process retirees and employees in the same batch. You must submit their payroll data either
in separate files or in separate batches in the same file, reporting under different TRUs. For further information,
see Retiree Implementation and Use Guide (2461709.1) on My Oracle Support.
For further information, see the Define Tax Reporting Units for the US topic in the Help Center.
What you need to configure How you do it
All TRUs
For each of your TRUs:
1. Start the Manage Legal Reporting Unit HCM Information task.

2. Select Federal.
3. In the Third-Party Interfaces section, enter either your Client Identifier or 1099-R Client
Identifier number provided by your supplier.
Your TRU configuration determines which field is available.
7
What you need to configure How you do it

The maximum length for ADP is 14 characters. MasterTax does not issue a client ID, so you
may enter any value up to 14 characters.
4. Use the Manage Legal Reporting Unit Registrations task to define the United States Federal
Tax jurisdiction. Some payroll processes, such as Archive Periodic Payroll Results, will not
function properly if the United States Federal Tax registration is not present at the TRU level.
TRUs for retirees A single periodic file can include tax information from both employee and retiree TRUs.

Note: If your payroll includes retirees, you must perform special configuration for
organizations. For further information, see Retiree Implementation and Use Guide
(2461709.1) on My Oracle Support.

TRUs for US territories

For TRUs belonging to US territories, use Territory Identifier in the Territory Rules section. Leave
this field blank for continental US TRUs.
California employees
If you have employees in California, provide your Wage Plan Code:
• At the payroll statutory unit (PSU) level, use the Manage Legal Entity HCM Information task
• At the TRU level, use the Manage Legal Reporting Unit HCM Information task
Enter the value in the Wage Plan Code field at the Regional level.
Entering a value at TRU level overrides the value for the PSU. You can override both on an individual
employee's reporting card.
New Jersey employees If you have employees in New Jersey, provide your family leave insurance plan and disability plan
types.

If you are opting for private plans, provide the plan numbers as well. Use the Manage Legal
Reporting Unit HCM Information task to enter these values at the Regional level. If you are using
private plans, the plan numbers are displayed on the employee W-2.

What Work Structure Information Is Needed

Your tax-filing supplier expects your extract to include the appropriate work structure-related information for accurate
reporting.
Work structure What you need to configure How you do it
Location Employer Unit Number

Some states require an Employer Unit
Number. For locations in those states,
use the Manage Locations task to enter
your Employer Unit Number under the
United States Unemployment Reporting
Information section.
This value is a 3, 4, or 5-digit number,

depending on the state.
8
Work structure What you need to configure How you do it
This is required for New Mexico,

Massachusetts, Minnesota, Iowa, and
Michigan.
Indiana requires the 3-digit code if:
• You are assigned a single enterprise

filing status by the Indiana Department
of Workforce Security
• You elected to report multiple
locations with the Department of
Workforce Security
Job Standard Occupational Classification

When setting up your jobs, some states
require they have a Standard Occupational
Classification. For jobs in those states,
use the Manage Jobs task to enter their
Standard Occupational Classification
under the United States Job Information
section. Enter this value as 99-9999 or
99-9999.99, depending on the state.
Caution: There is no validation

on this field, so make sure you
use the correct format.

Although this is required only for Alaska,

Indiana and Louisiana, consider adding
it to all jobs. For further information on
SOC codes, see the Bureau of Labor
Statistics website. Search for the Standard
Occupational Classification page.
For employees in Alaska, you can override

this value on their Reporting card. This
is passed on the quarterly file. See the
Reporting Information Card section.
Name Indiana requires either the standard

occupational classification or the job title.
This field is passed on the quarterly file for all
employees.

How to Include Local Taxes

Local taxes represent categories of taxes that exist in some states and are generally at the county or city level. You can
process the majority of these taxes using the predefined settings. However, there are a number of local employer taxes that
require manual configuration. For further information, see Oracle Cloud Human Capital Management for the US Local Tax
Configuration white paper (2056960.1) on My Oracle Support.
9
What Additional Balance and Element Information Is Needed

When setting up balances, consider the following.
Balance issue What you need to know
Balance feeds When defining and managing balances, you must establish feeds for any balance you want to pass
on the file.

W-2 balances For a list of W-2 balances required for end-of-year reporting, see the Form W-2 Box Information
topic in the Help Center.

W-2 balances for Puerto Rico

For a list of W-2 balances required for end-of-year reporting for Puerto Rico, see the Form W-2PR
Box Information topic in the Help Center.
The following Puerto Rico balances have special considerations:
• W2 Territory 401k
• W2 Territory Charitable Contributions
• W2 Territory Government Retirement Fund
• W2 Territory Government Employee Savings Plan
For the user-defined results elements feeding these balances, set the State input value to 72. This
identifies them as belonging to Puerto Rico.
Note: The quarterly tax filing extract performs a balance call with a State context of
Puerto Rico. If the call returns no value, the extract then makes a second balance call
with no State context. It passes this value on the file. If you are already processing
user-defined elements in payroll without the State context, this ensures the correct
balance value is passed on the file.

Non-W-2 balances
You can pass the following non-W-2 balances on the file:
• Employer-Subsidized Meals
• Moving Expenses Paid to Third-Parties
• Qualified Transportation
• Sick Pay Wages
For Philadelphia reporting, pass the following:
• City Uncollected Tax Tip Wages Resident

• City Uncollected Tax Tip Wages Nonresident
Note: Populate these city-level balances with the total uncollected tax
wages for tipped employees for which no city tax was withheld. If you have
employees meeting this condition, you must perform balance adjustments
on these balances. For further information, see the Oracle Human Capital
Management for the US: Balance Adjustments white paper (1600728.1) on
My Oracle Support.
10
Balance issue What you need to know
Dismissal Payments balance For elements using the Dismissal Payments secondary classification, the extract uses the Dismissal
Payments balance to pass severance payments on the file.

Any elements using this secondary classification automatically feed this balance. ADP subtracts
this amount from the employee's state unemployment insurance subject wages for New York and
Michigan.

What Worker Information Is Needed

In addition to the fields required for HR and payroll processing, there are some fields that may be required for accurate
reporting. See the following for details.
For these fields Consider the following
Birth Date Any Puerto Rico employee must provide their birth date when reporting Code E in Box 16 or 16A of
their Form W-2PR. Use the Date of Birth field either in the Manage Person task or through the new
hire process.

Employee ID
ADP requires you pass the employee ID on the E record for the monthly and quarterly files. This 12-
digit code is derived by the following:
• First two characters of the first name

If the first name is missing, uses literal FF.
• First two characters of the last name
• 8 digits from the National Identifier
It uses the following matrix to determine which digits to use.
National ID Digit Code Position

1 Drop
2 2
3 1
4 8
5 7
6 4
7 3
8 6
9 5
For example, John Smith 123-45-6789 would become JOSM32769854.
Social Security Number The employee social security number is passed on the E record for the monthly and quarterly files.
If you update an employee's social security number during the year, you must ensure the correct
number is passed to the provider. You may need to send corrected quarter files with the proper
social security number. For further information, see your provider's documentation.

11
For these fields Consider the following
Part Time Status For part-time employees in Indiana, Vermont, and Puerto Rico, use the Manage Employment task to
specify the correct setting on either the Assignment Category or Full Time or Part Time field.

Hourly Paid or Salaried Use the Manage Employment task to specify the correct setting for this field. Although this is
required only for Vermont, consider adding it for all your employees.

Employee Mailing Address If you have provided a mailing address for the person, the quarterly tax file passes it in addition to
their home address.

Year-End Form Print Preferences You can deliver your year-end forms to employees in either paper format or digitally.

As an employer operating in the US and its territories, you can change the default preferences at the
enterprise and employee levels.

The Third-Party Quarterly Tax Filing Extract passes these preferences to your third-party provider.

For terminated employees, the extract overrides the print preference value and enforces print
delivery.

For further information, see the Configure the Form W-2 topic in the Help Center.

What Calculation Card Information Is Needed

For each employee, make sure you have correctly configured their calculation cards. There are some special values that may
be required for accurate reporting.
Reporting Information Card

If you enter values in the following fields, they are passed on the quarterly tax file. For further information, see the Reporting
Information Calculation Card for the US: Critical Choices topic in the Help Center.
Calculation Component Field Name Notes
Third-Party Interfaces Calculation ADP Special Processing Required Indicates whether the employee's W-2 is
Component Details (Federal Level) excluded from main population printing.

Note: The quarterly extract passes this

in a separate field than the employee
print preferences.

ADP Special Sort Code Provides additional data for sort options G
and E in the ADP client maintenance system.

For further information, see the ADP product
documentation.

Not used by MasterTax.

Reporting Information Calculation Corporate Officer

Component Details (Federal Level) Identifies employees who are corporate
officers of the employer.
12
Calculation Component Field Name Notes
As this is required by multiple states, specify

it at the federal level.
Note: Most states require

Yes or No values for this field;
however, Washington DC allows
others. If you select a value other
than Yes or No for any state
other than Washington DC, ADP
interprets the value as No.

Eligible for Retirement Plan

An employee is automatically marked as
eligible for the retirement plan on Box 13 of
their W-2 when any of the following balances
has a value greater than 0:
• W2 401k
• W2 403b
• W2 408k
• W2 501c
• W2 Pension Plan
• W2 Roth 401k
• W2 Roth 403b
Use this field to manually identify employee

eligibility if they do not contribute to any plan.
For further information, see the Calculation

Card Configuration for Year-End Tax Forms:
Critical Choices topic in the Help Center.
Family Member with Majority Interest Designates if the employee or a family

member owns majority interest of this
business.

Probationary Code Identifies employees hired on a trial basis.

For each state or territory where the person is employed, create a Regional calculation component with the proper regional
association. Under the Reporting Information calculation component details, set the appropriate fields for these states.
State Field Description
Alaska Geographic Code Two-digit code that identifies the employee's

primary place of work.

Alaska Occupational Code Identifies the employee's occupation

category. The value you enter here overrides
the value you specified on the job.

13
Note: For further information, see

the Alaska Department of Labor and
Workforce Development website.
Search for the Alaska Occupation and
Geographic Coding Resources page.

California Wage Plan Code

Used to override the value specified at the
payroll statutory unit and tax reporting unit
levels.
For further information, see the California

Employment Development Department
website. Search for the Electronic
Filing Guide for the Quarterly Wage and
Withholding Program.
Choices include:
• State Unemployment Insurance only

• SDI without unemployment insurance
• Voluntary disability insurance
• No voluntary, SUI insurance, or
disability
• SUI and SDI
• State Unemployment Insurance with
religious exemption
• Voluntary disability insurance and SUI
Indiana Seasonal Worker Identifies the person as a seasonal worker.

Maine Seasonal Worker Identifies the person as a seasonal worker.

Missouri Seasonal Worker Identifies the person as a seasonal worker.

North Carolina Seasonal Worker Identifies the person as a seasonal worker.

Puerto Rico W-2 Control Number When populated, the third-party quarterly
tax extract passes this field on the W record
for Puerto Rico state tax codes in positions
299-314. This data is ignored by ADP but is
accepted by MasterTax.

For further information, see Oracle Cloud
HRMS (US): End-of-Year Processing

Puerto Rico Services Rendered by a Qualified Physician Designates if the employee had wages for
services rendered by a qualified physician
who has a valid decree under Act 14-2017.

14

Puerto Rico Domestic Services Designates if the employee had wages for
domestic services in a private home, local
college club, or local chapter of a college
fraternity or sorority.


Puerto Rico Other This field is not passed on the third-party

quarterly tax extract.


Vermont Health Care Status Designates if the employee is considered

covered or not covered. Used in the
calculation of Vermont health care deduction
reporting.

Tax Withholding Card

If you enter values in the following fields on the tax card, they are included in the appropriate extracts.
Calculation component Field name
Federal Statutory Employee

Federal Primary Work Address

Note: Although required for Indiana, the work location ZIP Code is passed for all states.

The work location's ZIP Code is derived from this field. For each state context processed for an
employee, the ZIP Code from the last primary work address in that state is passed.

Regional Exempt from State Unemployment

Regional Exempt from State Disability

Regional Resident PSD code

15
What Other Configurations You May Require

The following settings may be necessary, depending on your individual reporting requirements.
• You can configure Box 14 of the employee W-2 to display state-specific deductions, such as:
◦ California Voluntary Plan for Disability Insurance
◦ Maine Public Employees Retirement System contribution
◦ Maryland state retirement pickup amount
◦ New York Family Leave Insurance
Note: ADP recommends passing the employee deduction data for a W-2 Box 14 balance with a
description of NY PFL. The process generates tax records with a tax code of NYFLI_EE on the tax
filing extracts. ADP recommends this tax code be put in codes not filed on the ADP side since there
are no tax filing state requirements.
To populate Box 14 for quarterly and year-end reporting:
a. Feed the appropriate W2 Box 14 balance.

b. Update the meaning of the corresponding lookup code of the ORA_HRX_US_W2_BOX_14_USER_DFND
lookup type.
The text you type becomes the label text appearing on the W-2 Box 14.
Oracle Cloud HCM for the US predefines the following state-specific entries for Box 14, but your third-party supplier
may have its own defaults. You must perform any necessary configuration for user-defined Box 14 entries to meet
your third-party supplier's requirements. No additional action is required if you are using the Run W-2 Employee
Report to generate your W-2s.
State Value Box 14 Label
Alaska State Unemployment Insurance AK SUI

California State Disability Insurance CA SDI

Colorado Colorado Occupational Tax CO_OPT_EE

Hawaii State Disability Insurance HI SDI

Kentucky Boone County Mental Health Tax BOONMH

Kentucky Boone County Occupational Health Tax BOONOC

New Jersey State Disability Insurance DI

New Jersey Unemployment Insurance, Workforce UI/WF/SWF

Development Partnership Fund,
Supplemental Workforce Fund

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State Value Box 14 Label
New Jersey State Disability Insurance Private Plan DI P.P #

Number

New York State Disability Insurance NY SDI

Oregon Oregon Transit Tax OR_Transit

Pennsylvania Employee State Unemployment Tax PA_SUI_EE

Pennsylvania Local Services Tax PA LST

Rhode Island State Disability Insurance RI SDI

• Depending on the transmission method you have chosen, you may have to change the name of the output file prior
to transmission to ADP. Refer to your ADP documentation for instructions and guidelines.
Related Topics
• Define Tax Reporting Units for the US
• Form W-2 Box Information
• Form W-2PR Box Information
Run the Third-Party Tax Filing Interface

The Third-Party Tax Filing Interface assists you in out sourcing your tax filing through a third party, such as ADP and
MasterTax.
This third-party interface supports the following scenarios for tax filing:
• Quarterly Tax Reporting
• Monthly Tax Reporting
• Periodic Tax Reporting
• Generating the Detailed Audit Report
• Separate Liability Payment Reporting on the Periodic Extract
Note: You must have properly configured the Oracle Fusion Human Capital Management application for tax
interface reporting prior to running any extract.
Quarterly Tax Reporting

This extract uses payroll data to file quarterly and annual returns and, optionally, to print employee W-2s. Use the Run Third-
Party Quarterly Tax Filing Extract task to extract the payroll data to an output file. This task includes employees with any
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action for the entire year. It always includes year-to-date balances, even if no transaction occurred in the quarter being
reported.
For further information, see Third-Party Quarterly Tax Filing Extract in the Help Center.
1. From the Manage Regulatory and Tax Reporting work area, select Submit a Process or Report.
2. Select the Run Third-Party Quarterly Tax Filing Extract job for submission.
3. Enter the following.
Field Name Description
Extract Tax Quarter The quarter you are reporting on. For example, enter 3 for the third quarter.

Extract Tax Year The 4-digit year you are reporting upon. For example enter 2011.

Payroll Statutory Unit The payroll statutory unit (PSU) you want to report upon. If you leave it blank, the process runs
against all PSUs.

Tax Reporting Unit The tax reporting unit (TRU) you want to report upon. If you leave it blank, the process runs
against all TRUs.

Process Configuration Group Process configuration group for logging and performance purposes.

Submission Type
Select Original.
For late current quarterly filings, select Exception Late Original File.
For closed-quarter amended files, select Amendment File. For these filings, you must also
specify:
◦ Issue Identification Date
◦ Appropriate reason codes
◦ Special Instructions Needed
For changes to employee W-2s, select W-2 Management File. Specifying the additional fields is
not required but is recommended.
Issue Identification Date The date when you had enough knowledge to correct the discovered error.

Required for Amendment File submission types. Recommended for W-2 Management File
submission types.

Reason Code 1 through 10 The amendment reason codes. Some amendment reason codes also require additional reason
codes.

submission types.

For further information, see your third-party supplier documentation.

Special Instructions Needed

Enter Yes if the amendment requires any special instructions for the third-party provider.
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submission types.
Note: Submission type, issue identification date, the reason codes, and the special instructions are
specific to ADP. For further information about these fields, see their documentation. Based on what
you enter, ADP performs additional validations. You may have to resubmit your file if the appropriate
parameters are not correctly populated. These fields are not used by MasterTax.
4. Submit the process. Upon successful completion, two output files are created:
Output File Description
ADPQuarterlyTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyQuarterlyTaxExtractAudit PDF file summarizing wage and tax data by tax code. This audit report has no employee level
detail.

5. Review the audit report for totals sent on the file.

6. Upload the tax file to your third-party tax filing provider.
Monthly Tax Reporting

Use the Run Third-Party Monthly Tax Filing Extract task to extract monthly payroll data to an output file.
Use this extract for What it does
State unemployment wage and tax This extract uses payroll data to report state unemployment wages and taxes on a monthly basis.
reporting
Currently, Illinois is the only state requiring this reporting.

Pennsylvania Act 32 combined filing This extract passes Pennsylvania Act 32 earned income tax (EIT) data to support combined filing.

Note: Not all third-party tax filing providers support combined filing. Confirm with your
provider that they support filing to your chosen tax collector.

Note: If you opt to include Pennsylvania Act 32 data, the output file will include both Illinois and Pennsylvania
data.
For further information, see Third-Party Monthly Tax Filing Extract in the Help Center.
Before you start, consider the following.
1. If you are a Pennsylvania Act 32 combined filer only, you run this extract every month.
2. If you are an Illinois filer only, do not run this extract on the months you run the quarterly extract.
3. If you are a Pennsylvania Act 32 combined filer and an Illinois filer, run this extract every month.
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The third-party tax provider ignores the Illinois data for months 3, 6, 9, and 12. The quarterly tax file processes your
Illinois data for those months.
4. The monthly tax file does not include:
◦ Philadelphia jurisdictions
◦ Pennsylvania Local Service Taxes
Neither is part of combined filing.
5. The monthly tax file does not include any year-to-date totals for Pennsylvania Act 32 EIT data for an employee if
there was no activity for that jurisdiction in the current month. The third-party tax filing provider uses data in the 4th
quarterly file for your annual tax filings.
6. You must configure your designated tax collector for Pennsylvania Act 32 combined filing through your third-party
tax provider. The monthly file does not include it.
Run the Monthly Extract

To run this extract:
2. Select the Run Third-Party Monthly Tax Filing Extract job for submission.
Month The month you want to report upon. For example, enter 2 for February.

Year The 4-digit year you are reporting upon. For example, enter 2011.

Payroll Statutory Unit The PSU you want to report upon. If you leave it blank, the process runs against all PSUs.

Tax Reporting Unit The TRU you want to report upon. If you leave it blank, the process runs against all TRUs.

Include Pennsylvania Data for

Combined Filing Select Yes to include Pennsylvania Act 32 data in the extract.


4. Submit the process. Upon successful completion, two output files are created:
ADPMonthlyTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyMonthlyTaxExtractAudit PDF file summarizing wage and tax data by tax code. This audit report has employee level detail.

5. Review the audit report for totals sent on the file.

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Periodic Tax Reporting

This extract uses payroll data captured by the periodic archive process to report tax liabilities on an as-needed basis. Payroll
data captured by an extract run is not recaptured in subsequent runs, even if you attempt to extract the same time period.
This extract reports the tax data by:
• TRU
Note: You can process employee and retiree TRUs in the same periodic file.
• Liability date
• Payroll frequency
• Tax code
The extract file contains columns for both male and female employees. This extract does not use the Male count, so values in
this column are always 0. The Female column represents the total count of all employees with wages subject to each tax type
and payroll frequency, with each row representing a different tax type and payroll frequency combination.
Use the Run Third-Party Periodic Tax Filing Extract task to extract the payroll data to an output file.
For further information, see Third-Party Periodic Tax Filing Extract in the Help Center.
1. Run the necessary prerequisites for the Periodic Archive process, such as payroll and prepayment.
2. Run the Periodic Archive process.
4. Select the Run Third-Party Periodic Tax Filing Extract job for submission.
Periodic Extract Start Date The start date of the reporting period. For example, enter 3/1/2011.

Periodic Extract End Date The end date of the reporting period. For example, enter 3/15/2011.

Payroll Statutory Unit The PSU you want to report upon. If you leave it blank, the process runs against all PSUs.

Tax Reporting Unit The TRU you want to report upon. If you leave it blank, the process runs against all TRUs.

Check Date The override for the liability date of all data you are sending on the periodic tax file.

Create Employee Detail Report

Select Yes to create a detailed audit report with employee-level information. Select No if you plan
to generate the report independently. For further information, see Generating the Detailed Audit
Report below.

21
When selecting data for extraction, use overlapping dates to ensure all appropriate periodic archives are captured.
6. Submit the process. Upon successful completion, depending on your parameter selection, up to three output files
can be created:
ADPPeriodicTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyPeriodicTaxExtractAudit PDF file listing wage and tax data, organized by payroll frequency and tax code. This audit report
has no employee level detail.

ThirdPartyPeriodicTaxExtractAuditDetail
Pipe-delimited text file listing wage and tax data, organized by employee name, tax code, and
payroll frequency. Use this report to reconcile to the audit report.
This file is created only if you selected Yes for Create Employee Detail Report.
7. Review the Audit and Audit Detail reports for totals sent on the file.
9. For employers in Missouri, you must apply for your tax credit directly from the Missouri tax authority.
The periodic extract file does not pass any year-to-date withheld amounts.
Generating the Detailed Audit Report

You can generate the detailed audit report as part of the Third-Party Periodic Tax Filing Extract process. To generate this
report independently:
1. Run the necessary prerequisites for the detailed audit report, such as the periodic archive process and the Third-
Party Periodic Tax Filing Extract.
3. Select the Run Third-Party Tax Filing Audit Report Detail job for submission.
Periodic Extract Start Date Start date of the reporting period. For example, enter 3/1/2011.

Periodic Extract End Date End date of the reporting period. For example, enter 3/15/2011.

Flow Name Flow name of a particular periodic tax fling process to report upon.

Tax Reporting Unit TRU you want to report upon. If you leave it blank, the process runs against all TRUs.

Employee Name Name of a particular employee to report upon.


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5. Submit the process. Upon successful completion, one output file is created:
ThirdPartyTaxFilingAuditRepotDetail Pipe-delimited text file listing wage and tax data by employee and tax code. Use this report to
reconcile to the audit report generated by the Periodic Tax Filing Extract.

6. Review the audit and detailed audit reports for totals sent on the file.
Separate Liability Payment Reporting on the Periodic Extract

For periodic tax reporting, you may want to capture the individual payments made toward a liability and the dates they were
paid. To report these payments separately on the periodic extract:
1. Run the necessary prerequisites for the Periodic Archive process, such as payroll and prepayments.
2. Run the Periodic Archive process date effective for each payment made toward the liability.
3. Run the extract, and submit the tax information as per standard periodic reporting.
4. If required, use the Check Date field to specify an override liability date.
This applies a single liability date to all data on the extract, regardless of when you archived it.
Related Topics
• Quarter-End Processing for the US
• Third-Party Monthly Tax Filing Extract
Options for Troubleshooting the Third-Party Tax Filing

Interface
You may encounter issues generating extracts in the following areas:
• Common scenarios
• Periodic tax filing scenarios
• Monthly tax filing scenarios
• Quarterly tax filing scenarios
Common Scenarios
The Third-Party Tax-Filing Interface keeps no records of what files you send to your business outsourcing solutions provider
or when you send them. You must ensure the accuracy of the data you capture before uploading it to your provider. You
must ensure that your HR and payroll data remains your source of truth.
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You may encounter the following issues, regardless of what extract you are running.
• Making changes to payroll data after you generated the extract file
• Correcting payroll data after you upload
• Performing balance adjustments
• Troubleshooting a rejected extract output file
Changes to Payroll Data After Extract Generation

In this case, you must make corrections to your payroll data, but you have already generated the extract file. If you have not
yet uploaded the file to your provider, you must:
1. For monthly or quarterly tax filing, roll back the tax-filing extract process.
For periodic tax filing, roll back the tax-filing extract process and the periodic archive.
Note: This assumes you have not run any post processes that are dependent on the periodic archive,
such as the payslip.
2. Correct your information.
3. For periodic tax filing, rerun the periodic archive process.
4. Run the tax-filing extract process.
Changes to Payroll Data After You Upload

Once you have uploaded your tax-filing extract to your provider, you may have to work with them to resolve issues and
correct any errors. You must also ensure all corrections are reflected in the HR and payroll data you are maintaining. This
involves:
1. Contact your provider to determine if any special actions are required.
2. Make whatever corrections to your data are required to resolve the errors.
To preserve your audit trail, do not roll back the processes.
3. For periodic tax filing, rerun the periodic archive process for the appropriate dates.
4. Run the tax-filing extract process.
When running the quarterly extract, use the amendment parameters to help identify the kind of changes you are
making.
5. Submit the updated output file.
Perform Balance Adjustments

When performing balance adjustments for cities and counties, you must use the resident and nonresident elements for the
adjustments to be included on the tax extracts.
Note: These balances are not applicable to Pennsylvania Act 32 jurisdictions. You must adjust additional
balances specifically for Pennsylvania Act 32 jurisdictions.
For further information, see Oracle Cloud Human Capital Management for the US: Balance Adjustments (1600728.1) on My
Oracle Support.
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When performing balance adjustments for US territories, you must set a state context on the adjustment elements.
Troubleshoot a Rejected Extract Output File

If your supplier rejects the output file due to invalid formatting, check the file for blank rows. If blank rows exist, download and
save the extract using a browser other than Internet Explorer 9.0.
Periodic Tax Filing Scenarios

When running the periodic extract, you may encounter the following issues.
• Incorrect values reported in Employee Count columns
• Troubleshooting missing year-to-date withheld amounts
• Troubleshooting zero values in the Audit Report
Incorrect Values Reported in Employee Count Columns

The values of the Male and Female employee count columns in the Periodic extract file may appear incorrect.
This is because thee extract does not use the Male count, so values in this column are always 0.
The extract uses the Female column to report each tax type and the number of employees with wages subject to them. Each
row represents a different tax and payroll frequency.
In the likely event of an employee being subject to multiple taxes, that employee would be counted multiple times in this
column, once for each subject tax. Therefore, you should expect the sum of all values in this column to exceed your total
number of employees.
Note: ADP automatically disregards any tax counts that are not needed for your tax filings.
Troubleshoot Missing Year-to-Date Withheld Amounts

The periodic extract file does not pass any year-to-date withheld amounts. In cases where they are needed, such as
applications for Missouri tax credit, you must submit them directly to the appropriate tax authority.
Troubleshoot Zero Values in the Audit Report

The Audit Report does not include taxable wage values for taxes that are not subject to a limit. If there are no taxable wages,
the Business Intelligence (BI) Publisher template generating the file handles the passing of the subject wages in the taxable
wages field. For further information, see Third-Party Periodic Tax Filing Extract on the Help Center.
Monthly Tax Filing Scenario

When running the monthly extract, you may encounter the following scenario.
Year-to-Date Withheld Amounts Missing from the Extract

The monthly tax file does not include any year-to-date totals for Pennsylvania Act 32 EIT data for an employee if there was no
activity for that jurisdiction in the current month.
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Quarterly Tax Filing Scenarios

When running the quarterly extract, you may encounter the following scenarios:
• Troubleshooting the coverage indicator for New Mexico

• Troubleshooting zero values in the Audit Report
Troubleshoot the Coverage Indicator for New Mexico

The quarterly extract file passes a value of N for the Workers' Compensation assessment indicator. In cases where a
Workers' Compensation assessment is due, you must submit directly to the appropriate tax authority.
Troubleshoot Zero Values in the Audit Report

The Audit Report does not include taxable wage values for taxes that are not subject to a limit. If there are no taxable wages,
the quarterly tax filing extract handles the passing of subject wages in the taxable wages field. For further information, see
Third-Party Quarterly Tax Filing Extract on the Help Center.
Related Topics
• Third-Party Tax Filing for Pennsylvania Act 32
• Third-Party Tax Filing Interface for the US
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Third-Party Tax Filing Interface Extracts
3 Extracts
Third-Party Quarterly Tax Filing Extract

The Third-Party Tax Filing Interface assists you in out-sourcing your tax filing through a third party. It provides extracts for
quarterly, monthly, and periodic reporting.
The quarterly extract produces:
• Output file suitable for submission to your tax-filing supplier
• Audit report
From the Manage Regulatory and Tax Reporting work area, select Submit a Process or Report. Select the Run Third-
Party Quarterly Tax Filing Extract job.
Prerequisites
Complete all payroll processing for the quarter. For further information, see Quarter-End Processing for the US: Explained in
the Help Center.
Report Parameters
Extract Tax Quarter
The quarter you are reporting on. For example, enter 3 for the third quarter.
Extract Tax Year
The 4-digit year you are reporting upon. For example, enter 2018.
Payroll Statutory Unit
The payroll statutory unit (PSU) you want to report upon. If you leave it blank, the process runs against all PSUs.
Tax Reporting Unit
The tax reporting unit (TRU) you want to report upon. If you leave it blank, the process runs against all TRUs.
Process Configuration Group
Process configuration group for logging and performance purposes.
Submission Type
Select Exception Late Original File for late current quarterly filings.
Select Amendment File for closed-quarter amended files. For this type, you must also specify an issue identification date,
the appropriate reason codes, and any special instructions needed.
Select W-2 Management File for changes to employee W-2s. Specifying the additional fields is not required but is
recommended.
27
For all others, select Original.
Issue Identification Date
The date when you had enough knowledge to correct the discovered error.
Required for Amendment File submission types. Recommended for W-2 Management File submission types.
Reason Code 1 through 10
The amendment reason codes. Some amendment reason codes also require additional reason codes.
For further information, see your third-party supplier documentation.
Special Instructions Needed
Enter Yes if the amendment requires any special instructions for the third-party provider.
Extract Output
The quarterly extract produces two output files.
ADPQuarterlyTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyQuarterlyTaxExtractAudit PDF file summarizing wage and tax data by tax code. This audit report has no employee level detail.

Third-Party Quarterly Tax Filing Audit Report

Report Parameters
The Report Parameters section of the report contains the following.
Value Description
Year Year you are reporting on.

Quarter Quarter you are reporting on.

Submission Type Selected submission type.

Issue Identification Date Issue identification date for Amendment File and W-2 Management File submissions.

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Value Description
Reason Code 1 - 10 Reason codes for Amendment File and W-2 Management File submissions.

Special Instructions Needed Special instructions needed for Amendment File and W-2 Management File submissions.

LDG Your US legislative data group.

Report Category Name US_ THIRD_ PARTY_ QUARTERLY_ TAX_EXTRACT

Flow Name Flow name as specified when you ran the extract.

Summary Tables
This section includes quarterly and yearly tables with the following.
Value Description
Tax Reporting Unit TRU being reporting on.

Gross Combined quarterly or yearly gross tax balance of all employees for this TRU, applicable to all tax
codes.

Subject Combined quarterly or yearly subject wages of all employees for this TRU, applicable to all tax
codes..

Taxable Combined quarterly or yearly taxable wages of all employees for this TRU, applicable to all tax
codes.

Withheld Combined quarterly or yearly taxes withheld for this TRU, applicable to all tax codes.

Detail Tables
This section includes quarterly and yearly tables with the following, sorted by:
1. Client identifier
2. TRU
Value Description
Tax Code Oracle Cloud tax code.

ST Applicable state of the tax.

City/County Applicable locality of the tax.

School or PSD
One of the following:
• School district name
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Value Description
• Political subdivision code (PSD) of Pennsylvania Act 32 subject work location
Gross Combined quarterly or yearly gross tax balance for all employees.

Subject
Quarter-to-date or year-to-date sum of the following applicable tax balances for all employees:
• Reduced Subject Withholdable

• Subject Not Withholdable balances
Taxable Combined quarterly or yearly taxable balances for all employees.

Withheld Combined quarterly or yearly withheld balances for all employees.

Related Topics
• Quarter-End Processing for the US
Third-Party Monthly Tax Filing Extract

The monthly extract produces:
• Audit report
Party Monthly Tax Filing Extract job.
Prerequisites
Complete all payroll processing for the month.
If you are a Pennsylvania Act 32 combined filer and an Illinois filer, run this extract every month. The third-party tax provider
ignores the Illinois data for months 3, 6, 9, and 12. The quarterly tax file processes your Illinois data for those months.
Report Parameters
Month
The month you want to report upon. For example, enter 2 for February.
Year
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The 4-digit year you are reporting upon. For example, enter 2018.
Tax Reporting Unit
Include Pennsylvania Data for Combined Filing
Select Yes to include Pennsylvania earned income tax data.
Extract Output
The monthly extract produces two output files.
ADPMonthlyTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyMonthlyTaxExtractAudit PDF file summarizing wage and tax data by tax code. This audit report does have employee-level
detail.

Third-Party Monthly Tax Filing Audit Report

Report Parameters
Value Description
Year Year you are reporting on.

Month Month you are reporting on.

Include Pennsylvania Data for Combined Yes or No to indicate whether to include this data.
Filing

LDG Your US legislative data group.

Report Category Name US_ THIRD_ PARTY_ MONTHLY_ TAX_EXTRACT
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Value Description

Summary Tables
This section includes monthly, quarterly, and yearly tables with the following.
Value Description
Tax Reporting Unit TRU you are reporting on.

Gross Combined Gross balance for all employees.

Subject Combined Reduced Subject Withholdable balance plus any applicable Subject not Withholdable for
all employees.

Taxable Combined Taxable balance for all employees.

Liability Combined Liability or Withheld balance for all employees.

Note: If you elected to include Pennsylvania data, this data is included in these totals.
Detail MTD
This section includes tables with the following columns, sorted by:
2. TRU
3. State tax code
4. Full name
Value Description
State Tax Code Oracle Cloud tax code.

Full Name Name of the person.

Employee Number Employee number of the person.

Gross Illinois SUI Employer Gross balance.

Note: The monthly extract output file does not include gross balances.

Subject Illinois SUI Employer Reduced Subject Withholdable balance.

Taxable Illinois SUI Employer Taxable balance.

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Value Description
Liability Illinois SUI Employer Liability balance.

If you elected to include Pennsylvania data, it appears in a separate section with the following, sorted by:
2. TRU
3. Local tax code
4. Full name
Value Description
Local Tax Code Oracle Cloud tax code.

Full Name Name of the person.

Employee Number Employee number of the person.

Gross Local Gross balance.

Note: The monthly extract output file does not include gross balances.

Subject Local Reduced Subject Withholdable balance plus Local Subject not Withholdable balance.

Taxable Local Reduced Subject Withholdable balance plus Local Subject not Withholdable balance.

Liability Local Withheld balance.

Related Topics
Third-Party Periodic Tax Filing Extract

The periodic extract produces:
• Audit report
• Detailed audit report
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Party Periodic Tax Filing Extract job.
Prerequisites
Prior to generating the periodic extract:
1. Run the necessary prerequisites for the Periodic Archive process, such as payroll and prepayments.
2. Successfully run the Periodic Archive process.
Report Parameters
Periodic Extract Start Date
The start date of the reporting period. For example, enter 3/1/2018.
Note: When selecting data for extraction, use overlapping dates to ensure all appropriate periodic archives are
captured.
Periodic Extract End Date
The end date of the reporting period. For example, enter 3/15/2018.
Tax Reporting Unit
Check Date
The override for the liability date of all data you are sending on the periodic tax file.
Create Employee Detail Report
Select Yes to create a detailed audit report with employee-level information. Select No if you plan to generate the report
independently.
For further information, see Audit Output Files below.
Extract Output
Depending on your parameter selections, the periodic extract can produce three output files.
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ADPPeriodicTaxExtractEtext Extract text file supporting your third-party tax filing supplier.

ThirdPartyPeriodicTaxExtractAudit PDF file listing wage and tax data, organized by payroll frequency and tax code. This audit report
has no employee level detail.

ThirdPartyPeriodicTaxExtractAuditDetail
Pipe-delimited text file listing wage and tax data, organized by employee name, tax code, and
payroll frequency. Use this report to reconcile to the audit report.
This file is created only if you selected Yes for Create Employee Detail Report.
Third-Party Periodic Tax Filing Audit Report

Report Parameters
Value Description
Legislative Data Group Your US legislative data group.

Process Start Date Start date of the reporting period.

Process End Date End date of the reporting period.

Override Payment Date

Override as specified at extract time with the Check Date parameter.
Create Employee Detail Report Identifies if you opted to generate the detail report during extract submission.

Report Category Name US Third Party Periodic Tax Extract


Summary by Tax Code

This section includes the following.
Value Description
Tax Level
Values can be:
• Federal
• State
• County
• City
• School
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Value Description

State Applicable state of the tax

County/ City/School Applicable locality of the tax

Gross Combined Gross tax balance for all employees.

Subject
Sum of the following balances for all employees:

• Subject Not Withholdable

Withheld Combined Total Withheld balance for all employees.

Summary by Tax Reporting Unit and Payroll Frequency

This section includes the following, sorted by:
1. TRU
2. Payroll frequency
3. Process date
Value Description
Tax Reporting Unit/Payroll Frequency TRU and pay frequency.

1099-R Code For retiree TRUs, the Form 1099-R Distribution Code you have assigned

Process Date Date the payroll data was processed.

Gross Combined Gross tax balance for all employees.

Subject
Sum of the following balances for all employees:


Deposit Withheld Total amount withheld and due for deposit to the third-party tax filing supplier.

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Details by Tax Reporting Unit by Payroll Frequency

This section includes the following, sorted by:
1. Process date
2. TRU
3. Payroll frequency
4. Tax code
Value Description
Process Date Date the payroll data was processed.

Client Identifier Client identifier as issued by your third-party tax filing supplier.

Tax Reporting Unit/Payroll Frequency TRU and pay frequency.


State Applicable state of the tax.

County/ City/School Applicable locality of the tax.

Gross Combined Gross tax balance for all employees

Subject
Sum of the following applicable tax balances for all employees:


Withheld Combined Total Withheld balance for all employees.

Third-Party Periodic Tax Filing Audit Detail Report

The pipe-delimited audit detail report includes the following:
Column Description

Tax Reporting Unit TRU as specified when you ran the extract.

Form 1099-R Distribution Code For retiree TRUs, the Form 1099-R Distribution Code you have assigned.

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Column Description
Effective Date Effective date of the archived data. Unless you specify otherwise when you run the extract, this is
the liability date.

Payroll Frequency Frequency as set on the payroll definition.

Employee Number Employee Number of the person.

Employee Name Name of the person.

Payroll Relationship Number Person's payroll relationship number.

Gender Person's gender.

Note: The actual extract does not use the Male count, so values in that file are always 0.
The extract uses the Female column to report each tax type and the number of employees
with wages subject to them. Each row represents a different tax and payroll frequency.
For further information, see Troubleshooting the Third-Party Tax Filing Interface: Points to
Consider in the Help Portal.

Balance Category Order Level of the tax, to assist you with data filtering.


State Applicable state of the tax.

County Applicable county of the tax.

City Applicable city of the tax.

School District Applicable school district of the tax. Not populated for jurisdictions subject to Pennsylvania Act 32.

Work PSD Political subdivision (PSD) code for persons working in jurisdictions subject to Pennsylvania Act 32.

Residence PSD PSD code for persons living in jurisdictions subject to Pennsylvania Act 32.

Tax Collection District Code Tax Collection District Code of the person's work PSD.

Residence Geocode Geocode of residence for people working or living in a jurisdiction subject to Pennsylvania Act 32.

Residence County County of residence for people working or living in a jurisdiction subject to Pennsylvania Act 32.

Residence City City of residence for people working or living in a jurisdiction subject to Pennsylvania Act 32.

Withheld Amount withheld for this tax and jurisdiction.

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Column Description
Gross Wages Person's gross wages for this jurisdiction and tax.

Subject Wages Person's subject wages for this jurisdiction and tax.

Taxable Wages Person's taxable wages for this jurisdiction and tax.

Related Topics
39
40
Third-Party Tax Filing Interface Appendices
4 Appendices
Form W-2 Box Information

The following describes each of the balances assigned to various Form W-2 boxes.
These balances are required for end-of-year reporting. Use the Manage Balance Definitions task to manually configure the
feeds for those balances that begin with "W2". The remaining balances are fed automatically.
For further information, see Oracle Fusion Human Capital Management for United States: Balance Initialization (1912298.1) on
My Oracle Support.
Form W-2 Box Information

Box 1
Box Label Balance Additional Information
Wages, Tips, Other Compensation FIT Reduced Subject Withholdable + FIT

Subject Not Withholdable

Box 2
Federal Income Tax Withheld FIT Withheld

Box 3
Social Security Wages Social Security Employee Taxable - W2

Social Security Tips

Box 4
Social Security Tax Withheld Social Security Employee Withheld

Box 5
41
Medicare Wages and Tips Medicare Employee Reduced Subject

Withholdable

Box 6
Medicare Tax Withheld Medicare Employee Withheld

Box 7
Social Security Tips W2 Social Security Tips

Box 8
Allocated Tips W2 Allocated Tips

Box 9
Verification Code N/A Not currently populated.

Box 10
Dependent Care Benefits W2 Dependent Care

Box 11
Nonqualified Plans W2 Nonqualified Plan or W2 Nonqualified

457

42
Box 12
Codes Varies See Form W-2 Box 12 Balances, below.

Box 13
Statutory Employee N/A Field on Federal Tax Withholding card.

Retirement Plan N/A

Checks the following balances for values
Displays a box on the W-2, with selection greater than 0:
indicating participation, depending on the
results listed in the Additional Information • W2 401k
column. • W2 403b
• W2 408k
• W2 501c
• W2 Pension Plan
• W2 Roth 401k
• W2 Roth 403b
Also checks the Reporting Card field for a

value of Y.
Third-Party Sick Pay N/A Checks the W2 Third Party Sick Pay balance
for a value greater than 0.
Displays a box on the W-2, with selection
indicating receipt of pay, depending on the
results listed in the Additional Information
column.

Box 14A
Varies W2 BOX 14A The label for this box is determined by the
value you provide in the W2 Box 14A lookup
code Meaning of the ORA_ HRX_ US_ W2_
BOX_ 14_ USER_ DFND lookup type.

Box 14B
Varies W2 BOX 14B The label for this box is determined by the
value you provide in the W2 Box 14B lookup
43


Box 14C
Varies W2 BOX 14C The label for this box is determined by the
value you provide in the W2 Box 14C lookup

Box 14D
Varies W2 BOX 14D The label for this box is determined by the
value you provide in the W2 Box 14D lookup

Box 14E
Varies W2 BOX 14E The label for this box is determined by the
value you provide in the W2 Box 14E lookup

Box 14F
Varies W2 BOX 14F The label for this box is determined by the
value you provide in the W2 Box 14F lookup

Box 14G
Varies W2 BOX 14G The label for this box is determined by the
value you provide in the W2 Box 14G lookup
44


Box 14H
Varies W2 BOX 14H The label for this box is determined by the
value you provide in the W2 Box 14H lookup

Box 14I
Varies W2 BOX 14I The label for this box is determined by the
value you provide in the W2 Box 14I lookup

Box 14J
Varies W2 BOX 14J The label for this box is determined by the
value you provide in the W2 Box 14J lookup

Box 14X
Varies W2 BOX 14X The third-party tax filing extracts do not pass
this information in the output files.

The label for this box is determined by the
value you provide in the W2 Box 14X lookup

Box 14Z
45
Varies W2 BOX 14Z The third-party tax filing extracts do not pass
this information in the output files.

The label for this box is determined by the
value you provide in the W2 Box 14Z lookup

Box 15
State N/A

Employer's State ID Number N/A As defined on the <state> Income Tax

jurisdiction through the Manage Legal
Reporting Unit Registrations task.

Box 16
State Wages, Tips, Etc SIT Reduced Subject Withholdable + SIT For New York state, displays the balance
Subject Not Withholdable value from Box 1.

FLI P.P. # N/A Family Leave Insurance private plan number,

as defined on the tax reporting unit.

Note: Displays only for private Family

Leave Insurance plans in New Jersey.

Box 17
State Income Tax SIT Withheld

-FLI W2 Family Leave Insurance Family Leave Insurance deduction amount.

Note: New Jersey only.

Box 18
46
Local Wages, Tips, Etc For Yonkers local taxes, displays the balance
Displays the following balances across value from Box 1.
separate rows:
For New York City local taxes, displays the
• County Reduced Subject balance value from Box 1 if the employee is a
Withholdable full-year resident.
• City Reduced Subject Withholdable
• School Reduced Subject Withholdable
Box 19
Local Income Tax

Displays the following balances across
separate rows:
• County Withheld
• City Withheld
• School Withheld
Box 20
Locality Name N/A Displays the appropriate county, city, or

school district name, as defined by the
primary geocode. It does not show any
alternate geocodes that may have been
defined, such as through the Manage
Geographies task.

For Indiana employees, displays the county
code, prefixed with C.

For Ohio employees, displays the school
district name and number.

For Pennsylvania employees subject to PA
ACT 32, displays the Tax Collection District
code.

Form W-2 Box 12 Balances

The ORA_HRX_US_W2_BOX_12 lookup code contains the following Box 12 balance information:
Code A
Code Balance Description
A W2 Uncollected Social Security Tax Tips Uncollected social security or RRTA tax on
tips.
47

Includes the amount of social security tax
on an employee's tips that could not be
collected because of insufficient funds.

Code B
B W2 Uncollected Medicare Tips Uncollected Medicare tax on tips.

Includes the amount of Medicare tax on an
employee's tips that could not be collected
because of insufficient employee funds.

Code C
C W2 Group Term Life Taxable cost of group-term life insurance

over 50,000 USD.

Includes the value of employer-provided
group-term life insurance coverage over
50,000 USD minus the employee's after-tax
contributions.

Code D
D W2 401k Elective deferrals to a section 401 (k) cash or

deferred arrangement.

Includes the employee's total elective
deferrals to a 401 (k) cash or deferred
arrangement. It includes the deferrals even
if the employee exceeds the annual elective
deferral limit.

Note: When feeding this balance, you

must include any catch-up deductions.

Code E
48
E W2 403b Elective deferrals to a section 403 (b) salary

reduction agreement.

deferrals to a 403 (b) salary reduction
agreement to purchase an annuity contract.
It includes the deferrals even if the employee
exceeds the annual elective deferral limit.



Code F
F W2 408k Elective deferrals to a section 408 (k) (6)

salary reduction SEP.

deferrals to a 408 (k) (6) salary reduction
Simplified Employee Pension plan. It includes
the deferrals even if the employee exceeds
the annual elective deferral limit.

Code G
G W2 457 Elective deferrals and employers

contributions (including nonelective deferrals)
to any governmental or nongovernmental
section 457 (b) deferred compensation plan.

Includes the total elective and nonelective
contributions made to a 457 (b) deferred
compensation plan for government
employees or tax exempt organizations. It
includes the deferrals even if the employee
exceeds the annual elective deferral limit.



Code H
49
H W2 501c Elective deferrals to a section 50 (c) (18) (D)

tax-exempt organization plan.

Includes the total elective deferrals to a 501
(c) (18) (D) tax-exempt organization plan.
It does not include employer nonelective
contributions or employee after-tax
contributions.

Code J
J W2 Nontax Sick Nontaxable sick pay.

Includes the amount of third-party sick
pay that is not subject to federal income
tax because of the employee's after-tax
contributions to the sick pay plan.

Code K
K W2 Excise Parachute 20 percent excise tax on excess golden

parachute payments.

Includes a 20 percent excise tax on excess
golden parachute payments made to key
corporate employees after a merger or
acquisition.

Code L
L W2 Expense Reimbursement Substantiated employee business expense

reimbursements.

Includes the amount of employee business
expense treated as substantiated
(nontaxable). It includes the deferrals only
if the employer reimburses the employees
for expenses under a per diem or mileage
allowance that exceeds the government-
approved rates.

Code M
50
M W2 Uncollected Social Security Group Term Uncollected social security or RRTA tax on
Life taxable cost of group-term life insurance over
50,000 USD (for former employees).

Includes the amount of uncollected social
security tax on the value of excess group-
term life insurance coverage for former
employees.

Code N
N W2 Uncollected Medicare Group Term Life Uncollected Medicare tax on taxable cost
of group-term life insurance coverage over
50,000 USD (for former employees).

Includes the amount of uncollected Medicare
tax on the value of excess group-term life
insurance coverage for former employees.

Code P
P W2 Qualified Move Tax exempt moving expense reimbursements

paid directly to a member of the U.S. Armed
Forces. These reimbursements are not
included in boxes 1, 3, or 5.

Note: Moving expense
reimbursements are taxable for non-
service members.

Code Q
Q W2 Nontax Combat Nontaxable combat pay.

You can elect to have your nontaxable
combat pay included in earned income for
the earned income credit.

Code R
51
R W2 Medical Saving Account Employer contributions to an Archer MSA.

Includes employer contributions to your
medical savings account (MSA).

Code S
S W2 408p Employee salary reduction contributions

under a section 408 (p) SIMPLE.

Includes employee salary reduction
contributions under a section 408 (p) SIMPLE
(not included in box 1).

Code T
T W2 Adoption Adoption benefits.

Includes adoption benefits not included in
box 1.

Code V
V W2 Nonqualified Stock Income from the exercise of nonstatutory

stock options (included in boxes 1, 3, and 5).

Includes income from the exercise of
nonstatutory stock options.

Code W
W W2 Health Saving Account Employer contributions to an employee's

health savings account. This includes
employee contributions through a cafeteria
plan.

Code Y
52
Y W2 Nonqualified Deferred Compensation Deferrals under a section 409A nonqualified

deferred compensation plan.

The amount set aside under a nonqualified
deferred compensation plan. This includes
the current year deferrals and earnings on the
current year and prior year deferrals.

Code Z
Z W2 409a Nonqualified Income Income under section 409 A on a

nonqualified deferred compensation plan.

The amount set aside under a nonqualified
deferred compensation plan that is taxable
in the year of deferral due to the failure of the
employer's plan to meet certain qualifications
under section 409A. Can also be used to
report amounts deferred into a nonqualified
plan in prior years if the employer's plan was
not modified.

Code AA
AA W2 Roth 401k Designated Roth contributions to a Section

401 (k) plan.

If an employee participates in a Section
401 (k) plan that includes a qualified Roth
contribution program, the employee may
elect to make a designated Roth contribution
to the plan or program in lieu of elective
deferrals.



Code BB
BB W2 Roth 403b Designated Roth contributions to a Section

403 (b) plan.

If an employee participates in a 403 (b)
salary reduction program that includes a
53

qualified Roth contribution program, the
employee may elect to make a designated
Roth contribution to the plan or program in
lieu of elective deferrals.



Code DD
DD W2 Health Coverage Cost of employer-sponsored health

coverage. Refer to the IRS guidelines on
what values should be included in this box.

Code EE
EE W2 Roth 457B Designated Roth contributions under a

governmental section 457 (b) plan.

This amount does not apply to contributions
under a tax-exempt organization section 457
(b) plan.



Code FF
FF W2 Employer Health Reimbursement Permitted benefits under a qualified small

Benefits employer health reimbursement arrangement.

Note: Applies to employers with fewer

than 50 employees.

Code GG
54
GG W2 Qualified Equity Grants Income from qualified equity grants under

section 83 (i).

Code HH
HH W2 Aggregate Deferrals Aggregate deferrals under section 83 (i)

elections as of the close of the calendar year.

Form W-2PR Box Information

The following describes each of the balances assigned to various Form W-2PR boxes.
These balances are required when year-end reporting through the Oracle Fusion Third-Party Tax Filing Interface. Use the
Manage Balance Definitions task to manually configure the feeds for those balances that begin with "W2 Territory". The
remaining balances are fed automatically.
Form W-2PR Box Information

Box 5
Costo de cubierta de salud auspiciada por el W2 Health Coverage

patrono

Cost of employer-sponsored health coverage

Box 6
Donativos W2 Territory Charitable Contributions

Set the State input value on the results
Charitable Contributions elements of any user-defined deductions that
feed this balance. Set this input value to 72.
Box 7
55
Sueldos SIT Reduced Subject Withholdable + SIT

Subject Not Withholdable - W2 Territory
Wages Commissions - W2 Territory Allowances - W2
Territory Tips

Box 8
Comisiones W2 Territory Commissions

Commissions

Box 9
Concesiones W2 Territory Allowances

Allowances

Box 10
Propinas W2 Territory Tips

Tips

Box 11
Total = 7 + 8 + 9 + 10 N/A Combined values of boxes 7 through 10.

Box 12
Gastos Reemb. y Beneficios Marginales W2 Territory Fringe Benefits

Reimb. Expenses and Fringe Benefits

56
Box 13
Cont. Retenida SIT Withheld

Tax Withheld

Box 14
Fondo de Retiro Gubernamental W2 Territory Government Retirement Fund

Governmental Retirement Fund elements of any user-defined deductions that
Box 15
Aportaciones a Planes Cualific. W2 Territory 401k

Contributions to CODA PLANS elements of any user-defined deductions that
Box 16
Salarios Exentos (Ver instrucciones) The balance populated here determines the
Displays one of the following balances, based exemption code displayed in the associated
Exempt Salaries (See instructions) on the exemption code: Código/Code box.

• Code A: W2 Territory Public Employee
Emergency Overtime Wages
• Code B: W2 Territory Police Overtime
Wages
• Code C: W2 Territory Physician
Stipend
• Code D: W2 Territory Researcher
Compensation
• Code E: W2 Territory Exempt Salary
• Code F: W2 Territory Vacation and
Sick Leave Liquidation Payment Early
Retirement
• Code G: W2 Territory Disaster
Assistance Qualified Payment
• Code H: W-2 Territory Payments
under the Voluntary Transition
Program
• Code I: W-2 Territory Compensation
paid due to dismissal
57
Código/Code N/A
Displays one of the following exemption
codes:
• A
• B
• C
• D
• E
Represents wages for employees
eligible for the Puerto Rico Young
Entrepreneurs Act. To properly display
them, you must perform a balance
adjustment on W2 Territory Exempt
Salary before generating your year-
end data. Set the State input value
to 72 on the results elements used
for the balance adjustment and the
balance feeds.
• F
• G
Represents payments received in lieu
of wages lost by the employee while
they were not able to work due to
Hurricane Maria.
• H
• I
Note: Code E represents wages for employees eligible for the Puerto Rico Young Entrepreneurs Act.
To properly display them, you must perform a balance adjustment on W2 Territory Exempt Salary before
generating your year-end data. Set the State input value to 72 on the results elements used for the balance
adjustment and the balance feeds.
Box 16A

Wages
Stipend
Compensation
Retirement
58

Program
Código/Code N/A
codes:
• A
• B
• C
• D
• E
balance feeds.
• F
• G
Hurricane Maria.
• H
• I
Box 16B

Wages
Stipend
Compensation
59

Retirement
Program
Código/Code N/A
codes:
• A
• B
• C
• D
• E
balance feeds.
• F
• G
Hurricane Maria.
• H
• I
Box 16C
Aportaciones al Programa Ahorra y Duplica W2 Territory Government Employee Savings

tu Dinero Plan You must set the State input value on
the results elements of any user-defined
Contributions to the Save and Double your deductions that feed this balance. Set this
Money Program input value to 72.

60
Box 17
Total Sueldos Seguro Social Social Security Employee Taxable - W2

Social Security Wages

Box 18
Seguro Social Retenido Social Security Employee Withheld

Social Security Tax Withheld

Box 19
Total Sueldos y Pro. Medicare Medicare Employee Reduced Subject

Withholdable
Medicare Wages and Tips

Box 20
Contrib. Medicare Retenida Medicare Employee Withheld

Medicare Tax Withheld

Box 21
Propinas Seguro Social W2 Social Security Tips


Box 22
Seguro Social no Retenido en Propinas W2 Uncollected Social Security Tax Tips
61

Social Security Tax on Tips

Box 23
Contrib. Medicare no Retenida en Propinas W2 Uncollected Medicare Tips

Medicare Tax on Tips

Box Patrono: Employer
A - Servicios prestados por un médico N/A Displays the value as set on the employee's
cualificado bajo la Ley 14-2017 Reporting Information card.

Services rendered by a qualified physician
under Act 14-2017

B - Servicios domésticos N/A Displays the value as set on the employee's

Reporting Information card.
Domestic services

C- Otros / Others N/A Not passed on the quarterly tax file.

62

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Oracle Cloud Human Capital

Management for the United States:

Author: John Lawson

2 Implementation and Use 7

Using Oracle Applications

• Training: Take courses on Oracle Cloud from Oracle University.

> Greater than symbol separates elements in a navigation path.

Comments and Suggestions

Third-Party Tax Filing Interface

The interface helps you with This includes

Payroll actions • Payroll runs

Employee tax filing

Retiree tax filing It supports the periodic reporting interval.

To view the data passed by this extract:

This extract reports the tax data by:

To view the data passed by this extract:

4. In the search results, select US Third Party Periodic Tax Extract.

Third-Party Tax Filing Extract Tax Codes

The following table includes some examples.

Tax Code Type Description

FIT Federal Federal income tax

SS_EE Federal Employee Social Security tax

SS_ER Federal Employer Social Security tax

FUTA Federal Federal unemployment tax

GAFUTA State Georgia federal unemployment taxable

Note: Used for FUTA credit reduction

GASIT State Georgia state income tax

Tax Code Type Description

GASUI State Georgia state unemployment tax

NJFLI_EE State Misc New Jersey Family Leave Insurance

NYFLI_EE State Misc New York Family Leave Insurance employee

Note: ADP recommends this tax code

ORTRANSIT_EE State Misc Oregon Transportation employee tax

WAFLI_EE State Misc Washington Family Leave Insurance

Note: This tax code includes both

WAMLI_ER State Misc Washington Medical Leave Insurance

IN117CNTY County Orange county, Indiana nonresident tax

IN117CNTYR County Orange county, Indiana resident tax

KY015CNTYMH County Misc Boone County, Kentucky Mental Health

Note: Prior to January 01, 2019,

NY1193230CITY City Yonkers, New York nonresident tax

Note: For Yonkers, the extract always

NY1193230CITYR City Yonkers, New York resident tax

Tax Code Type Description

Note: For Yonkers, the extract always

NY0052010CITYR City New York City, New York resident taxes

OH0432200CITY City Sandusky, Ohio nonresident tax

Note: In this case, 043 represents

OH0432200CITYR City Sandusky, Ohio resident tax

Note: In this case, 043 represents the

KY00005SCH School Fayette county, Kentucky school district tax

Note: In this case, 00005 represents

PA0193435HT Local Services Tax Butler county, Middlesex township,

Note: In this case, 019 represents the

PA0655656CITY Pennsylvania Act 32 Locals Jefferson county, Washington township, city

Tax Code Type Description

Note: Pennsylvania Act 32 tax codes

Third-Party Tax Filing for Pennsylvania Act 32

◦ Local Reduced Subject Withholdable

◦ Local Subject Not Withholdable

• Options for Troubleshooting the Third-Party Tax Filing Interface

• Run the Third-Party Tax Filing Interface for the US

2 Implementation and Use