Information Letter and Consent Form to take Photographs

DATE

Dear Site Coordinator and/or Supervising Teacher,

Part of this course is that pre-service teachers become familiar with the use of
photographs as a form of documentation and assessment. While photos are an important
part of learning we also want to make sure we are taking appropriate measures in assuring
that such photos are used appropriately. Providing that you provide permission for the
pre-service teacher to take and/or use photos for the purpose of documenting learning
the following safeguards will be used.
 Photos of children/students taken or used will only be used for the purpose of
assessment and making learning visible.
 Site and system protocols around the taking of photos will strictly be observed.
 Photos of children/students will not be taken or used where consent has not been
granted.
 Photos will only be taken with the site’s camera or electronic device. Pre-service
teachers are not permitted to use their own camera or electronic devices to take
photos of children/students at any time.
 Digital images will be held by the preschool/school (DELETE whichever is not
applicable) site. Pre-service teachers will only take possession of printed photos
that have been approved by the preschool/school Site Coordinator or Supervising
Teacher to be used for the purpose of documenting learning.
 Children’s/Students faces will not be shown in part or in whole in any photo.
 Photos will not be taken of children/students without their verbal consent on the day.
 Documented learning must be approved by Supervising Teacher or Site Coordinator.
 Photos of children/students will not be used beyond the parameters of this course.
Our first line of protocol is to seek permission from the preschool/School (DELETE) site
to take and/or use photos for the purpose of documenting learning to inform planning. If
you consent for the preservice teacher to do so they will then send the attached letter to
parents/guardians to also seek their approval. If the site does not consent to this practice
the pre-service teacher will not send the attached letter to parents/guardians. While they
will still be required to document learning they must do so without pictures of
children/students.
If you would like more information you can phone my Course Coordinator Susie
Raymond 8302 4223. If parents/guardians wish to withdraw after saying yes, they may
phone the Course Coordinator to let her know and the student will be directed to destroy
any photographs taken that include the child. As a representative of your site could you
please indicate if you approve or disapprove of the pre-service teacher to take and/or use
photographs for the purposes identified, using the safeguards identified, please sign and
return the section below so the University is aware that you have consented and are fully
informed.

…………………………………………………………………………………………………………
Site name:___________________________

My name is ____________________________I am the Supervising Teacher/ Site

Coordinator (circle one)

I consent to / Do not consent to (please circle one)_________________________

documenting child’s learning, for the purposes of planning experiences/curriculum in the
course Professional Experience 4. I have signed the consent form and I have asked any
questions I wanted to and received acceptable answers.

Signed _____________________________ Date ____________________