August 2018

MANUAL

by
Contents

1. QUICK INFO 3
a. PDF file request 3
b. Bleed and Marks 6
c. Black and White Images 7
d. Black Areas 8
e. PDF-Export InDesign 9
f. PDF-Export Microsoft Word 10
g. PDF-Export Pages OSX 11
h. PDF Check 12

2. VERSIONS 14
a. Standard Formats 14
b. Paper Types 14
c. Binding Types 15

3. COLOUR MANAGEMENT 16

4. IMAGE PROCESSING 18
a. Editing Images in Photoshop 18
b. Image Resolution 19

5. COVER DESIGN 20
a. Two Options 20
b. Cover Calculation for Hardcover 21
c. Cover Calculation for Softcover 22
d. Cover Calculation for Stitch Binding 22
e. Cover Calculation for Wire-O 23

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1. Quick Info

We have put together the most important steps for a successful PDF-to-Book order
here. Please read these few simple steps in the Quick Info chapter carefully before
starting your project.

a. PDF file request

To ensure that your PDF template delivers optimum results, we need a standardised
PDF, ideally a PDF/X-4 which needs to fulfil the following criteria.

CAUTION: Once you have submitted your order, the book will be produced based on
your PDF. There is no “proof copy”.

• Upload a PDF/X-4 based on the Bubu profile set (download+install profile set) OR
• Upload a PDF/X-1A with output intent ISO coated V2 300.
• Do not set any crop marks or other print marks (set a 3 mm bleed on document,
but do not set any marks)
• Embed fonts
• Image resolution (minimum 200 dpi) 220 dpi: good resolution. Recommendation
300 dpi.
• Architectural plans must be exported as jpg from the CAD program and placed as
an image. Vectorized plans in PDF format cannot be printed correctly.

Contents (= all pages bar the cover)

• Create pages as individual pages, starting with the first page right (except Flatbook:
first page on the left)
• Format: final format + 3 mm crop (use 3 mm bleed box)
• Page count: from 16 pages, stitch binding available from 12 pages

Cover

• Hard and softcover: as double page with additional spine and bleed.
• Download a “sample file” as a design aid from the configurator (cropped PDF).
• Booklets and wire-bound brochures: cover pages as double-pages or two single
pages with 3 mm bleed.

TIP: Use our Cover Designer to create your cover.

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Setting up colour profiles

In order to maintain professional standards in terms of colour management from the

data processed on your machine through to the finished book, you need not only a
professional design program but also the correct standard profiles, which are very
easy to set up on your computer with just a few clicks. After downloading the profile
folder, the files need to be saved to the correct location before being loaded into the
program.

IMPORTANT: Now copy the content (of the files) from the folders and distribute these
on the paths specified. PDF/X-4 for ‚PDF-to-book‘ designed based on PDFX-ready
workflow:

Setting up profiles on Mac OSX

Bridge setting (colour management via Adobe Bridge) File: (bubu PDF2Book ISOcoat-
ed_V2_300_abCS4_sRGB.csf)
Path: / Users / username / Library / Application Support / Adobe / Adobe PDF (path
or library can only be displayed by: “Go to” and pressing the “Alt” key to display
“Library”)

Colour profile (colour profiles for Adobe Photoshop) File: (ISOcoated_v2_300_eci.icc)

Path: Macintosh HD / Library / Application Support / Adobe / Colour / Profiles

PDF export (PDF export for Adobe InDesign)

File: (bubu PDF2Book X4-abCS4_CMYK+RGB (contents).joboptions)
File: (bubu PDF2Book X4-abCS4_CMYK+RGB (cover) Booklet_Wire-O.joboptions) File:
(bubu PDF2Book X4-abCS4_CMYK+RGB (cover) Hard- Softcover.joboptions) Path:
Macintosh HD / Library / Application Support / Adobe / Adobe PDF / Settings

Setting up profiles in Windows

Bridge setting (colour management via Adobe Bridge) File: (bubu PDF2Book ISOcoat-
ed_V2_300_abCS4_sRGB.csf)
Path: C: / Documents and settings / user / Application data / Adobe / Colour / Set-
tings Path: C: / Program Files (x86) or (x64) / Common Files / Adobe / Colour / Pro-
files / Recommended

Colour profile (colour profiles for Adobe Photoshop) File: (ISOcoated_v2_300_eci.icc)

Path: C: / Programs / Common Files / Adobe / Colour / Profiles / Recommended

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PDF export (PDF export for Adobe InDesign)
File: (bubu PDF2Book X4-abCS4_CMYK+RGB (contents).joboptions)
File: (bubu PDF2Book X4-abCS4_CMYK+RGB (cover) Booklet_Wire-O.joboptions) File:
(bubu PDF2Book X4-abCS4_CMYK+RGB (cover) Hard- Softcover.joboptions)
Path: C: / Documents and settings / user / Application data / Adobe / Adobe PDF /
Settings
Path: C: / user / AppData / Roaming / Adobe / Adobe PDF / Settings

Preflight profile (preflight profile for Adobe Acrobat Pro), import file based on Acrobat
Version in folder)
Instructions: Open Adobe Acrobat / Edit Preflight / In new window: Options Import
Preflight profile / Select Preflight profile as download folder and confirm with OK

Preparing Images

• Orthochromatic image interpretation (this requires a calibrated monitor)

• RGB images = with embedded source profiles (sRGB, AdobeRGB, eciRGB)
• CMYK images = ISO coated v2 300

Preparing images in Photoshop: (4. Image processing)

Creation of a PDF

If the document is structured as described above, there are two options: Export a
PDF/X- 1A or a PDF/X-4

PDF/X-1A: All RGB images are converted to CMYK, correct colour profile (ISO coated
V2 300) absolutely necessary

PDF/X-4: can contain RGB

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b. BLEED AND MARKS

If you use our Output Pro-

file, the bleed is set auto-
matically and the cutting
marks are deactivated.

ATTENTION: If you are

using your own Output
Profile, make sure that you
do not activate printing
and cutting marks! Also set
the fields to 3 mm under
“Bleed” (see screenshot).

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c. BLACK AND WHITE IMAGES

Unique Black and White Workflow

We offer a specially developed printing process for black and white images which
automatically converts the images into what are known as Duplex images. The black
colour is refined with an additional grey, which intensifies the depth of the image and
eliminates annoying colour casts.

Please convert your images for the Duplex method using one of the following methods
in Photoshop:

• For an RGB image, select -> Image / Adjustments / Hue/Saturation / set saturation
to -100
Result: More depth/details, as a 3-channel image is calculated
• For an RGB image, select Image / Mode / Grayscale
Result: Less depth/details, as a 1-channel image is calculated
• For a CMYK image, select Image / Mode / Grayscale

If you want a saturated black, we recommend converting the black and white images
into CMYK. Your black is composed in 4 colours, making it more saturated and strong-
er.
Black and white images based on colour systems (RGB or CMYK) tend to have a col-
our cast. This can be counteracted by reducing saturation. The images (RGB only) are
converted using our unique Duplex method.

If you would prefer a more open, grey black, we recommend converting the images to
1-colour black and white in Photoshop. 1-colour black has a more greyish look when
printed and is less saturated than a black and white image in CMYK.

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The following list shows how we handle or print black and white images in the PDF file.

• Black and white images in CMYK channel -> Printed in CMYK

• Black and white images in greyscale -> Printed in Duplex
• Black and white images in RGB channel (all colour channels the same) -> Printed in
Duplex
• Black and white images in RGB channel (all colour channels not the same) -> Print-
ed in CMYK

Tip From Colour Professional

Perception of colours on black and white pictures printed in 4 colours changes de-
pending on the light source. So we recommend viewing the images in daylight or
standard light. But you can achieve the best result with our special Duplex method

d. BLACK AREAS

If you wish to use black areas in your project, please note that they should ideally be in
4 colours.

For a saturated, dark black, create a new colour with the following properties: 100%
Black, 70% Cyan, 70% Magenta, 70% Yellow

If you select a normal one-colour black here, you should note that the black will not be
saturated but rather more of a greyish colour after printing.

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e. PDF-EXPORT INDESIGN

For the preparation and design of your projects, we recommend using Adobe layout
programs. On the one hand, you have more extensive design options with these pro-
grams, on the other hand, you can use profiles to create quality printable PDFs for
professional use.

1. Start InDesign
2. Create a new Document / Target medium printing
3. Select the end format you wish for your project, using the 3 mm bleed box ment-
ioned above
4. Design your project in InDesign
5. During the design process, make sure you position objects correctly with 3 mm
bleed
6. When designing, make sure that you have linked all your images to your document
in the right colour spaces
7. Generate the PDF file via File / Export
8. When asked to select the format, select Adobe PDF (printing) and confirm by
pressing save
9. In Adobe PDF template, select the export profile you have already installed: bubu
PDF2Book X4 ab CS4_CMYK+RGB (content) or bubu PDF2Book X4-abCS4_
CMYK+RGB (cover)
10. All marks must be deactivated in the ‘Marks and cuts’ option.

Cut Guidelines

Content: Final format + 3 mm around the whole format (1.b Bleed and Marks)

Cover

Hard and softcover: Cover pages

as double page with additional
spine and bleed. Download the choose
cover preview from our website, export
profile
which will generate a PDF tailored
to your project as a design aid.
(You can find more information on
cover design in the PDF-to-Book
Manual)

Booklets and Wire-O brochures:

Cover page always 4 single pages
inc. 3 mm bleed.

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f. PDF-EXPORT MICROSOFT WORD

For optimum PDF preparation, we recommend using Adobe layout programs. However,
should you decide to design your project in Word, please note that you cannot gener-
ate PDF/X-4 without Adobe Acrobat Professional. The PDFs you generate in Word are
converted to PDF/X-4 as part of our internal workflow. The bleed cannot be explicitly
defined in Word. So it is recommended that wrapped images are avoided, as these
could result in the appearance of white edges. For a design with wrapped images, a
3 mm bleed must be added to the document by adjusting the document size (e.g. A4
format: 210 x 297 mm, set up with document size 216 x 303 mm).

The cover should be made to the exact size specified by the spine calculator (sample
file). We recommend producing the cover using the online Cover Designer.

Here is a brief introduction to setting up and designing your project in Word:

Mac OSX

• Select File / Set up page

• Format for / All printers
• Paper format / Customised paper formats
• Then enter the desired format
• Important: the final format must be designed to have a 3 mm bleed around the
whole format
• Confirm by pressing OK twice and return to your project
• Design your project

If you do not have Adobe Acrobat Professional:

• File / Save as
• Format / PDF and save your PDF in the folder you want

Microsoft Windows

• Select the ‘Size’ tab from within ‘Page layout’

• Right at the bottom, select ‘Other paper formats’
• Then enter the format you want (e.g. A4 portrait format inc. 3 mm bleed: 216 mm x
303 mm)
• Important: Select «Optimise for standard» and under «Options / PDF options»,
select the check mark «PDF/A-compatible» (ISO 1 9005-1-compatible) so that the
fonts are embedded.

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Saving the file

• File / Save as
• File type / PDF
• Important: Select “Optimise for standard” and under Options / PDF options, select
“ISO 19005-1-compatible (PDF / A)” so that the fonts are embedded.

g. PDF-EXPORT OSX PAGES

For optimum PDF preparation, we recommend using Adobe layout programs. However,
should you decide to design your project in Pages, please note that you cannot gener-
ate PDF/X-4 without Adobe Acrobat Professional. The PDFs you generate in Pages are
converted to PDF/X-4 as part of our internal workflow.

Here is a brief introduction to setting up and designing your project in Pages:

1. Select Save / Paper format

2. Format for / All printers
3. Paper format / Customised paper formats
4. Then enter the format you want

Important: the content must have +3 mm bleed around the whole format.

The cover can be made to the exact size specified by the spine calculator. Alternative-
ly, the cover can also be produced using the Cover Designer.

1. Confirm by pressing OK twice and return to your project

2. Design your project
3. Save / Print
4. Window in the bottom left of the PDF

If you have Adobe Acrobat Professional:

Save as Adobe PDF / Setting PDFX4-2008 / Select folder

If you do not have Adobe Acrobat Professional:

Save as PDF / Select folder

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h. PDF CHECK

You can check your PDF files using Adobe Acrobat Professional (display embedded
fonts, CID fonts, colour spaces for images and objects used). Open the file you have
exported in Acrobat and select: “Edit / Preflight / Imported profiles / Analyze And
Fix”.

Preflight profile (for Adobe Acrobat Pro, the file must be imported from the folder
based on the Acrobat version). Instructions: Open Adobe Acrobat / Edit Preflight / In
new window: Options Import Preflight profile / Select Preflight profile from download
folder and confirm with OK -> Download the profile set.

(If you do not have Adobe Acrobat Professional, you can check the individual colour
channels under the Print Preview menu option). After exporting to PDF, check auto-
paging against your template.)

Check the following:

• Export PDF/X-4 as individual pages

• Correct file size: Final format + 3 mm bleed for content. Cover as per calculation in
the sample file.
• Fonts: Are embedded
• 3 mm bleed around the whole format

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• No cutting or colour marks in the document
• Images all have sufficient resolution
• PDF contains no comments

CAUTION: Once you have submitted your order, the book will be produced based on
your PDF. There is no “proof copy”.

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2. VERSIONS

a. STANDARD FORMATS

There are a total of 13 different formats depending on the binding type selected (Hard
cover: 12, soft cover: 9, Wire-O binding: 10, stitch binding: 6) You can see the exact
combination options under product configuration in the configurator.

b. PAPER TYPES

Get your ideas down on the right paper. An overview of paper types can be ordered as
sample set. The paper selection depends on the configuration of the remainder of the
product.

Coated papers
Magno Satin: matte, clean, smooth surface, warm white
Heaven 42: matte, clean, smooth surface, bright white
Profibulk: matte, slightly rough surface, yellowish Magno Star: gloss, clean, smooth
surface, warm white

Natural papers
X-Per: rough surface, white
Munken Polar Smooth: clean, smooth surface, bright white

Specialist paper
E-Photo Lustre: surface similar to photo paper, glossy, warm white

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c. BINDING TYPES

Glue binding: For glue binding, the book block is roughened and glued with paste.
This binding has considerable advantages over thread binding for books with different
papers, large page numbers or big print runs and for budget brochures.

Thread binding: Thread binding is the best quality, longest-lasting binding type. The
folded sheets of paper of a book are put together; each is opened in the middle and
’threaded‘ to the other layers in the whole volume along the fold. The binding thread is
visible if you open the book in the middle of a section. You can choose between white
and black thread.

Flatbook binding: In a Flatbook, the sheets of paper are glued to one another across
the whole surface to form the pages of the book. This produces a book block that
can open completely flat and consistent double pages with no break: It is a traditional
method for the production of books, but has been reinvented by Bubu to meet modern
requirements.

Stitch binding: For stitch binding, folded sheets are inserted inside one another, bound
on the fold and cut smooth on three sides. Stitch binding is the simplest and most
cost-effective type of binding, known informally as a leaflet. Wire-bound brochures
are used for printed materials of all kinds to a maximum thickness of 5 mm.

Wire-O binding: Wire-O binding, also known as wire binding, involves drawing a wire
through holes perforated in the stack of pages and then sealing it. Wire-o bindings
can be opened around 360 degrees.

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3. COLOUR MANAGEMENT

We have a reliable colour management system to guarantee that a template recorded

with any input devices can be reproduced with the greatest possible colour accuracy
on any output device. Generally, it is worth noting that a monitor always displays RGB
colours and therefore produces more saturated colours than a printed document.
Colours for printing are shown in the CMYK colour space. In the relevant workflow, we
adapt your data such that the print result tallies as best possible with the output on
your calibrated screen.

This means all data is handled and output based on ISO guidelines. Certificates: UGRA,
PDFX-ready.

Monitor colours: Every monitor produces a different visual colour experience. The RGB
values set, the light density, the surface gloss, colorimetric accuracy and the actual
colour space (gamma) of the monitor all play a decisive role.

You can only rely on the on-screen template using professional calibrated monitors (in
accordance with ISO 12646) combined with the relevant simulation profiles. Normal
desktop monitors will always show colours differently to the printed product.

Colour spaces: Digital images are primarily produced using scanners and digital cam-
eras. This raw data is mostly available in the RGB colour space and is optimised for
digital display on the screen. However, print production needs the data in the CMYK
colour space which is used for reproduction on the relevant selected material.

In the PDF, do not use special colours such as Pantone, HKS, etc. Otherwise, the Pan-
tone colours are converted into CMYK and we cannot guarantee the quality of the print-
ed colours..

Colour profiles: Based on the latest PDFX-ready guidelines, images in PDFs can also
be transmitted in RGB mode. If you transmit a PDF with RGB images, we will automa-
tically convert it to CMYK (ISO coated V2 300%) colour space based on PDFX-ready
guidelines.

This profile is used for coated and uncoated papers. The benefit is that the ISO coated
V2 profile can cover a greater colour space on uncoated papers than the ISO uncoated
profile.

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4. IMAGE PROCESSING

a. EDITING IMAGES IN PHOTOSHOP

We recommend editing and saving images in RGB, quoting the source profile.

If you wish to convert the images to CMYK in Photoshop, we recommend proceeding

as follows: Start Photoshop and open any image. This image is normally in RGB mode.
For process-adapted optimisation, we recommend editing the image in RGB mode.

This requires Adobe Photoshop and our profile set. Before processing in Photoshop,
we recommend synchronising the colour setting across your whole Adobe palette
using Adobe Bridge. Open Bridge and select the imported profile (Bubu-PDF2Book
based on PDFX-ready ISOcoatedV2_300_ab_CS4) under Edit / Creative Suite colour
settings. This option allows you to activate the colour settings across all programs,
including profiles in PS, ID and IL.

If you cannot see the profile, activate “Display extended list with colour settings”.

Once you have finished processing the image, you can convert the image to the rele-
vant colour space via Edit / Convert to Profile. For coloured images, we recommend
CMYK (ISO coated V2 300%).

If the target colour space and the correct profile (ISO coated V2 300%) are activated
in the new window, select Conversion options / Priority / Relative Colorimetric. This
relative colorimetric conversion is a recommendation and must be assessed based on
the image subject.

Pressing ‘OK’ converts the image and saves it to one of the conventional image for-

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mats, TIFF/PNG or JPG. It is important that you also embed the colour profile when
you save the image. You can now import your images into your layout program and
design your project.

b. IMAGE RESOLUTION

The images guide the reader through the book and are an important element of the
design. Make sure your images have a minimum resolution of 200 dpi. We do not edit
the completed PDF (sharpness, brightness, etc.).

300 dpi: Top resolution (recommended)

220 dpi: good resolution
200 dpi: minimum resolution

Image on left: Photo at 300 dpi Image on right: Photo at under 200 dpi

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5. COVER DESIGN
a. TWO OPTIONS

Option 1: Cover Designer

You can create your cover online using the Cover Designer. It enables intuitive, free
design and requires no prior knowledge of professional layout programs. Please note
that no system fonts are available.

For publications produced with word processing systems such as Microsoft Word or
Pages OSX, the Cover Designer is an ideal additional tool (for example, for disserta-
tions, concepts, presentations and instructions).

The Cover Designer is accessed via the configurator. First, select the Product type /
Format / Binding type and upload the contents PDF, then you are taken to the
“Cover” step. Select “Design cover” to produce the cover in the Cover Designer. The
application opens in a new window in which you can design your cover. When you
have finished the design, you are taken back to the configurator where you can com-
plete the order process.

Option 2: Upload a finished cover PDF to the Configurator:

Create the cover in your layout program and upload it to the Configurator as a PDF.
Please make sure that the PDF is structured appropriately for your product (hard cover,

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soft cover, Wire-O or stitch binding). -> See next chapter.

First, the spine must be calculated using the spine calculator. This is built into the con-
figurator and calculates the correct cover format for you based on number of pages,
paper and type of binding. The measurements can also be viewed without uploading a
file. The calculation generates a sample PDF file which you can use. Click on “Down-
load sample file” and open it in your layout program (100% size). Produce a document
the size of the downloaded PDF and use the PDF as a background. Delete all templates
from the PDF before saving in order to avoid orange edges.

b. COVER CALCULATION FOR HARDCOVER

The printed cover is drawn over a cardboard cover. The hardcover is designed as a
double-page with an additional spine, a hinge (fold / joint) and an insert of 17 mm,
which need to be added to the calculations for the final format.

PDF width: 17 mm Insert + (end format + 5 mm) + spine + (end format + 5 mm) + 17
mm insert
PDF height: 17 mm Insert + (end format + 5 mm) + 17 mm insert

17 mm 17
Einschlag insert
mm
Buchrücken variert nach Seitenumfang

Achtung:
Diese Musterdatei dient nur als
Gestaltungsraster und muss vor der
Erstellung des Druck PDFs aus dem
Dokument gelöscht werden. End format
Endformat +
+ 5 mm 5 mm PDF height
PDF-Höhe
Falz / Gelenk 10 mm

Falz / Gelenk 10 mm

Rückseite Vorderseite

17 mm 17
Einschlag insert
mm
5 mm

5 mm
+ 5+ mm

+ 5+ mm
insert17 mm

insert17 mm
Buchrücken
Endformat

Endformat
Einschlag

Einschlag
Spine
End format

End format
17 mm

17 mm

PDF-Breite

PDF width

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c. COVER CALCULATION FOR SOFTCOVER

The printed cover is connected to the content and cut on 3 sides.

The soft cover is designed as a double page, with a spine and 3 mm bleed.

PDF width: Bleed + end format + spine + end format + bleed

PDF height: Bleed + end format + bleed

3Beschnitt
mm bleed3 mm

Achtung:
Buchrücken variert nach Seitenumfang

Diese Musterdatei dient nur als

Gestaltungsraster und muss vor der
Erstellung des Druck PDFs aus dem
Dokument gelöscht werden. End format
Endformat PDF height
PDF-Höhe
Falz / Gelenk 10 mm

Falz / Gelenk 10 mm

Rückseite Vorderseite

3 mm bleed
Beschnitt 3 mm
bleed 3 mm

bleed 3 mm
Buchrücken
format

format
EndEndformat

EndEndformat
3 mmBeschnitt

3 mmBeschnitt
Spine

PDF-Breite

PDF width

d. COVER CALCULATION FOR STITCH BINDING

The printed cover is joined to the content, cut on 3 sides and designed as a double
page or two single pages for the front and back with 3 mm bleed.

PDF width: Bleed + end format + bleed

PDF height: Bleed + end format + bleed

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 3Beschnitt
mm bleed3 mm

Achtung:
Diese Musterdatei dient nur als
Gestaltungsraster und muss vor der
Erstellung des Druck PDFs aus dem
Dokument gelöscht werden. End format
Endformat PDF height
PDF-Höhe

Rückseite Vorderseite

3 mm bleed
Beschnitt 3 mm
bleed 3 mm

bleed 3 mm
format
EndEndformat
3 mmBeschnitt

3 mmBeschnitt
PDF-Breite

PDF width

e. COVER CALCULATION FOR WIRE-O

The cover is made up of a front and back cover and designed as a double page or two
single pages for the front and back with 3 mm bleed. The width of the spiral binding
depends on the format and the number of pages. For the design, we recommend bas-
ing calculations on around 6 mm per page.
The view above corresponds to the calculation of the cover PDF for this type of bind-
ing.

PDF width: Bleed + end format + bleed

PDF height: Bleed + end format + bleed

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