Main Building, II Floor, AU College of Engineering (A)

Andhra University, Visakhapatnam - 530 003

Tel Nos: 0891 – 2585152, website:www.iipe.ac.in

NOTIFICATION FOR FILLING UP OF VARIOUS NON-FACULTY POSITIONS

ADVT NO.IIPE/NTS/03/2019-20 DATED 27 SEP 19

Indian Institute of Petroleum and Energy (IIPE), is an Institute of National

Importance at par with all other IITs and IIMs and enacted by Parliament vide the Indian
Institute of Petroleum & Energy Act, 2017 (No : 3 of 2018). It has started its operations
in Visakhapatnam, Andhra Pradesh, engaged in teaching, research and development
and it requires non teaching staff.

Applications are invited for the following non-faculty positions, and all the
positions carry scales of pay at appropriate levels of VII Central Pay Commission of the
Government of India, as applicable to all the IITs.

(Pay level and Basic pay are from 7th CPC) (in Rupees)

Sl Post - Vacancies Pay Initial

(Pay Level) matrix Basic
pay
To UR SC ST OBC Others Rs. Rs.
tal
1 Registrar 1 1 144200- 1,44,200
(14) 218200
(Re-advertisement)
2 Junior Engineer Civil 1 1 35400- 35,400
(6) 112400
3 Junior Engineer 1 1 35400- 35,400
Electrical (6) 112400
4 Accountant 1 1 29200- 29,200
(5) 92300

1. Post : REGISTRAR (Re-Advertisement)

The Institute invites applications from Indian Nationals possessing excellent

academic track record, commitment to top quality teaching and proven credentials for
carrying out outstanding research and development for its various Departments. The
selected candidate shall be appointed for three years as Registrar and can be
extendable for another two years (not more that five years all put together).

Job Description:

The post of the Registrar is one of the key positions in the administrative set up
of the Institute. He is the head of the administrative wing of the Institute. Administration
in IIPE is a service function, with the main goal of providing support to the academic
side of the Institute. The key function of the Registrar, therefore, is to ensure that the
administrative wing provides efficient and courteous support to students, faculty,
academic functionaries, etc. so they can excel in teaching and R&D while ensuring that
all statutory requirements are being met. The roles and responsibilities of Registrar
include (but are not limited to):

• To provide necessary support to Director for running / day-to-day activities of the

Institute.

• To coordinate with government agencies, statutory bodies, and

other institutions / organizations.

• To supervise all sections/ wings of the Institute administration including Academic

section, HR, IT, Student Affairs, Stores & Purchase, Library, Operations, Estate &
Works, Security, Facilities, Placements and Corporate Communications etc.

• Preparation of Board agenda notes, recordings of minutes of the meeting,

keeping records of the apex bodies of the Institute, issue of notices for the
convening of meetings of all committees and sub-committees appointed by any
of these authorities, where he is Secretary. Taking action and submitting
compliance report on the directions/advises of such bodies.

• To be the custodian of the records and such other property of the Institute as the
Board of Governors may commit to his/ her charge, and to ensure proper record
keeping and digitizing of records.

• Human Resource Development of Non-teaching employees, including

recruitment, training, promotions, and incentives, etc. for attracting and retaining
talent.

• To handle legal matters of the Institute, and to represent Institute in suits or

proceedings by or against the Institute, sign power of attorney and perform
pleadings or depute his/ her representative for the same.

• To ensure the adherence of Institute rules and regulations, and statutory

compliances.

• To conduct the official correspondence on behalf of the Institute.

• To enter into an agreement, sign documents and authenticate records on behalf

of the Institute.

• To safeguard the movable and immovable assets of the Institute.

• To perform other duties as specified in the IIPE Act or as assigned by the

Director or Board of Governors of the Institute from time to time.
Pay and Other Benefits

Depending upon the experience, educational qualification, etc. the pay scale will
be at Level 14 of VII CPC - Rs. 1,44,200 – 2,18,200. DA will be applicable as per the
rates applicable to the staff of the Government of India. Other benefits like HRA, LTC,
NPS etc., which are generally applicable to the staff in other IITs, will be applicable. The
option of Campus Housing is also eligible, subject to availability. Advance increments
may be granted to the deserving candidate, on the discretion of the Selection
Committee, if he/she is otherwise eligible.

Qualifications and Experience

Essential:

1. A postgraduate degree with 1st division or equivalent grade from a reputed

Institution.

2. At least 15 years of administrative / teaching experience, with at least 8 years of

administrative experience at a senior level (e.g. Deputy Registrar/General Manager or
equivalent/ or above.) in a reputed Institution / University / Corporate Organization.

Desirable

1. A postgraduate degree in Engineering/Law/Management from a reputed Institution.

2. Administrative experience in reputed education/research institutes.

3. Good knowledge of Govt. rules and regulations on all matters viz. establishment,
works, procurement, general financial rules etc.

4. Experience in financial management, project management, human relations and

personnel management, industrial relations; coordinating and leading a team.

General Information/ Condition/ Instructions :

1. The applicant should not be more than 55 years of age. However, this can be
relaxed for suitable candidates. The appointment will be either on deputation or on
contract for a period of up to three years, which can be renewed by two years (not more
than five years all put together). The age of retirement will be 60 years.

2. As this is re-advertisement for the post of Registrar, the applicants once applied
already to our earlier notifications need not apply, and even if they applied for this
notification, those applications will not be considered.

-------------------------------------------------------------
2. Posts – JR. ENGINEEER (CIVIL) – 1 Nos.
JR. ENGINEER (ELECTRICAL) – 1 Nos.

Pay and Other Benefits

Depending upon the experience, educational qualification, etc. the pay scale will
be at Level 6 of VII CPC – Rs. 35,400 – 1,12,400. DA will be applicable as per the rates
applicable to the staff of the Government of India. Other benefits like HRA, LTC, NPS
etc., which are generally applicable to the staff in other IITs will be applicable. The
option of Campus Housing is also available, subject to availability.

Qualifications and Experience

Essential:

(a) Bachelor of Engineering or equivalent in appropriate field with 2 years of

relevant experience or Diploma in Engineering of three years duration in
appropriate fields with 3 years of relevant experience.

(b) Valid supervisory license / permit issued by the Chief Electrical Inspectors
in case of Electrical Works or knowledge of Computer applications, experience in
Design & Estimation, Construction & Maintenance of buildings, etc in case of
Civil Works, etc.

Maximum Age limit : 32 years

Work Responsibilities :

Key tasks of the Civil Engineer :

• Overall In-charge of all civil activities of IIPE which includes construction

activities of all projects / Infrastructure.

• Effective supervision and monitoring on survey of sites, analysis of site

conditions.

• Checking technical designs and drawings to ensure compliance to all IS

standards.

• Ensuring projects meet agreed specifications, budgets or timescales.

• Liaisoning with clients, sub-contractors and other professional staff, especially

consultants, architects / statutory authorities for smooth construction.

• Providing technical advice.

• Ensuring that health and safety sustainability policies and legislation are
adhered to.
 • Maintenance of all amenities of IIPE as per standards including working of
hostel complexes.

Key tasks of the Electrical engineer:

• Over all In-charge of electrical facilities of IIPE.

• Working on 11KV, 440V, 3 phase systems as per IS standards and CEA rules.

• Effective monitoring of all electrical projects and ensure all electrical equipment
procured are as per the specified norms and standards.

• Liaison with electrical authorities / consultant / contractors for obtaining

electrical clearances for IIPE.

• In-charge of electrical maintenance at the IIPE campus. Attend to all

breakdowns in a short time and safely. Upkeep of all electrical licenses.

-------------------------------------------------------------

3. Post – ACCOUNTANT – 1 NOs.

Pay and Other Benefits

Depending upon the experience, educational qualification, etc. the pay scale will
be at Level 5 of VII CPC – Rs. 29,200 – 92,300. DA will be applicable as per the rates
applicable to the staff of the Government of India. Other benefits like HRA, LTC, NPS
etc., which are generally applicable to the staff in other IITs will be applicable. The
option of Campus Housing is also available, subject to availability.

Qualifications and Experience

Essential:

(a) Minimum Qualification : Bachelor’s Degree in Commerce or CA (Inter) qualified

with 3 years of relevant experience as Junior Assistant in the GP of Rs. 2000 (in VI
CPC) or equivalent level-4 in VII CPC or equivalent. Knowledge of Computer Office
applications like MS Word, MS Excel, Tally, etc and exposure to office procedures like
maintenance of Files, Noting and Drafting, etc are essential Computer Typing skill of 35
wpm (equiv. to 10500 KDPH) with an average of 5 key depressions for each work.

(b) Preference will be given to the candidates who can have exposure with Tally and
all commercial organizations work exposure with EPF, NPS, ESI, Income-Tax, GST,
Auditing, Employees pay fixations, Leave Rules and all such other accountancy
procedures. He is responsible to handle all the correspondence with the outside
organizations relating to accountancy matters.
(c) IIPE reserves right to select suitable candidate, even by relaxing age limit and
other prescribed limits when the Selection Committee prefers such candidate is suitable
for the post in all respects. No correspondence will be entertained in the matter. IIPE
decision is final.

Maximum Age limit : 30 years.

-------------------------------------------------------------

GENERAL TERMS AND CONDITIONS APPLICABLE TO ALL POSTS:

1. The candidate must be a citizen of India.

2. Interested candidates may apply in the prescribed format of application along

with enclosures sending by e-mail jobs@iipe.ac.in so as to reach on or before
26th October 2019. One physical copy of the application along with required enclosures
and a copy of the mail and Demand Draft of Rs.500/- (Non-refundable) drawn in favour
of “Indian Institute of Petroleum & Energy payable at Visakhapatnam” may be sent
by REGISTERED POST so as to reach on or before the date mentioned above, duly
superscribed on the cover and on the application as follows:

“APPLICATION FOR THE POST OF_______________________AGAINST

ADVT.NO. IIPE/NT/3/2019-20”

To
The Director,
Indian Institute of Petroleum & Energy,
2nd floor, AU College of Engineering (A)
Visakhapatnam - 530 003.

3. Candidates are advised to write their name and post applied for on the back side
of the Demand draft. In case, the candidate applies more than one post, he/she has to
enclose separate Demand Draft worth Rs. 500/- for each application.

4. Candidates belonging to SC/ST, PwD category and Women candidates, need

not attach any Demand draft; but however they have to imperatively attach the
respective valid Community Certificate issued by the competent Government authority.

5. Reservations are applicable as per Government of India rules wherever required.

6. The candidates should give detailed resume / application in the prescribed

format, clearly bringing out achievements, along with justification (limited to one page) in
support of their candidature, a career plan (limited to one page), and contact details of
at least two distinguished individuals, well acquainted with the candidate’s work as per
the format of application appended hereunder.

7. Mere meeting of the specified criteria does not qualify a candidate to appear for
the interview or the selection.

8. All appointments shall be done after obtaining the approval of the Competent
Authority based on the recommendations made by the Selection Committee.
9. Persons employed in Government Departments, Autonomous Organizations and
Public Sector undertakings, should send their applications through proper channel (with
an endorsement of ‘No Objection’ to relieve in case of appointment at IIPE). And other
conditions as per Government norms wherever they are applicable, they shall be
applicable for these applicants also.

10. The qualifications prescribed should have been obtained from recognized
Universities/Institution.

11. Candidates applying for more than one post have to apply separately for each
post with separate Demand Drafts wherever applicable;

12. The prescribed qualifications / experience indicated are bare minimum and mere
possession of same will not entitle the candidate to be called for interview/selection.
Where number of applications received in response to an advertisement is large, it may
not be convenient or possible to call all the candidates. The Institute may thus restrict
the number of candidates to be called for written examination / skill test / interview to a
reasonable limit at its discretion;

13. Relaxation in age, educational qualification and/or experience may be considered

in case of outstanding and exceptional candidates at the discretion of the competent
authority;

14. No interim enquiries / correspondence/ communication of any sort will be

entertained on the matter;

15. Canvassing in any form and /or bringing any influence, political or otherwise will
be treated as a disqualification for the post applied for and such application/s shall
summarily be rejected;

16. Incomplete and improper applications shall summarily be rejected;

17. List of short listed / selected candidates will be communicated to their individual
mail Ids and no separate communication will be sent;

18. When called for written examination / skill test / interview or selection process, as
per the required method of selection process depending on the Level of posts as
applicable, the candidate/s will have to bring printed copy of their entire application with
self- attested certificates / credentials;

19. The Institutes reserves the right to rectify any discrepancy of the Advertisement,
if found later on. In case of any inadvertent mistake in the process of selection which
may be detected at any stage even after the issue of letter of appointment, the Institute
reserves the right to modify/withdraw/cancel any communication made to the candidate;

20. Applicant shall be responsible for the correctness of the information provided in
the application. If it is found at a later date that any information given in the application
is incorrect / false, the candidate / appointment shall be cancelled / terminated;

21. Any dispute with regard to the selection / recruitment process will be subject to
Visakhapatnam jurisdiction only;
22. Institute will not be responsible for non-receipt of applications within the
stipulated date or for postal / transit delays or the mails that went to spam box or for loss
of application / documents not attached / incomplete application;

23. Applications received through external placement / sourcing agencies etc., and
the applications that are not in the prescribed format shall not be accepted.

24. Candidates are not entitled for any Travelling allowance / Dearness allowance
when they are called for interview/skill test etc., except for the post of Registrar to whom
II AC Train fare to and fro shall be reimbursed, subject to production of valid proof.

25. The Director also reserves the right to appoint the persons on contractual basis
on consolidated pay suitable to the post, in case the IIPE decides to do so.

26. Superannuation of the employees is as per the rules of the Government of India.

27. The Director also reserves the right to accept or reject or cancel in partial or full
any post/s at his discretion at any stage without assigning any reason thereof;

28. If any legal dispute arises, the Visakhapatnam is the sole jurisdiction for all
purposes.

***
 Indian Institute of Petroleum & Energy
2nd Floor, AU Engg College Main Block,
Andhra University,
Visakhapatnam-530003
Andhra Pradesh, INDIA

APPLICATION FOR REGISTRAR POSITION

Advertisement No. IIPE/NTS/01/2019-20 dated 27 Sep 2019

Attach
Post Applied for -- Registrar, IIPE, Visakhapatnam passport
size photo

1. Name

(Surname) (Middle Name) (First Name)

2. Address

(a) Postal Address

Phone:/Mobile: Fax No.: eMail:

 (b) Permanent Address

Phone: Fax No.: NIL eMail:

3. Date of Birth :

4. Nationality :

5. Sex :

6. Do you belong to a reserved category:

Scheduled Caste
Scheduled Tribe
Other Backward Caste

If YES, please attach a suitable certificate to support the claim from an appropriate
government authority.

7. Academic Record from Undergraduate Degree

Degree Specialization University/Institute Year of Marks & Rank

Completion Division

Please attach copies of degree certificates, and synopsis of the Master’s & the Doctoral
theses.

8. Academic Experience

(a) Teaching Experience

Duration Organization Area(s)

(b) Courses Taught

 Course Number & Title UG Level / Year taught Whether course
PG Level developed by you

9. Research Experience

(a) Experience after PhD (Post-Doctoral)

Organization Period To Duration (years)

from

(b) Sponsored Research Projects

Year of Sponsoring Title of Project Amoun Co-Investigators

Fundin Organization t of
g Grant (if any)

(c) Student Research – Masters Degrees

S.No. Name of Year of Title of Thesis Co-

Student Completion Supervisor
s

(if any)

(d) Student Research – Doctoral Degrees

S.No. Name of Year of Title of Thesis Co-

Student Completion Supervisor
s

(if any)
10. Consulting Experience

Period Organization Nature of Projects Co-Consultants

(if any)

11. Industrial Experience

Period Organization Description of Work and

Responsibilities

12. Administrative Experience

Period Organization Designation Nature of

Responsibility

13. Present Position

Designation Organization Total Emoluments (Rs.)

14. Current Areas of Research Specialization

15. Publications

(a) Papers in International Journals (those published by agencies outside India)

Published

S.N Author(s) Year Title of Paper Complete Reference of

o. of Journal
Public
ation

Please enclose reprint of the best five international journal papers published in
the last five years.
 Accepted

S.N Author(s) Yea Title of Paper Complete Reference of

o. r of Journal
Publ
icati
on

(b) Papers in Indian Journals

Published

S. Author(s) Yea Title of Paper Complete Reference of

No r of Journal
. Publ
icati
on

Accepted

S.No. Author(s) Year of Title of Paper Complete Reference of

Publication Journal

(c) Papers in International Conferences (those held outside India)

S. Author(s) Yea Title of Paper Name and Place of

No r of Conference
. Publ
icati
on
 (d) Papers in Indian Conferences

S. Author(s) Yea Title of Paper Name and Place of

No r of Conference
. Publ
icati
on

(e) Books

Published

S. Name of Book Year of Name of Publisher Co-

N Publication authors
o.
(if any)

In Press

S.No. Name of Book Expected Year of Name of Co-authors

Publication Publisher
(if any)

16. Awards, Honors and Recognitions

17. Research Plan for the next 5 years

18. Teaching Plan for the next 3 years

19. Any Other Relevant Information supporting this application for a faculty
position

20. Contact Information of Thee Referees

All of them must be familiar with your recent work.

Terms and Conditions

(1) Applicants shall provide relevant certificates and documentary evidence of all
items at the time of interview, if not provided with this application. The selection shall be
conditional until all such evidence is provided in original.

(2) Applicants shall sign at the bottom and affix a page number to all pages of this
application.

(3) Applicants employed in Government or Quasi-Government

Organizations/Institutes shall send their applications through PROPER CHANNEL, else
produce a NO OBJECTION CERTIFICATE from their employer at the time of interview.

(4) Candidates called for and appearing at the interview will be paid II AC
Express/Superfast Train fare by shortest at a stretch route under normal quota of
reservation subject to production of tickets from place of duty or from the residence to
Vishakhapatnam and back by the shortest route.

I declare that

(a) All information provided with this application are true to the best of my knowledge
and belief,

(b) I have read the terms and conditions, and

(c) There are ______ papers, _____ sheets and ___ patent copies attached with this
application, consisting of ____ pages; a complete list of enclosures is attached.

Signature of Applicant

Date :

Place :
PERFORMA FOR APPLYING FOR THE POST OF ____________________________
(OTHER THAN REGISTRAR)

INDIAN INSTITUTE OF PETROLEUM AND ENERGY (IIPE), VISAKHAPATNAM

1. Name:

2. Father’s Name:
Photo
3. Mother’s Name:

4. Present Address:

5. Permanent Address:

6. E-mail Address:

7. Phone Number (Mobile & Landline):

8. Date of Birth & Age as on:

9. Gender:

10. Marital Status:

11. Nationality :

12. Category to which you belong: SC/ST/OBC/Others

13. Educational Qualification:

Ser Education Institution Name Year of study Division secured

14. Present Position held:

15. Present Scale of pay (salary):

16. Experience in chronological order:

Ser Name of the Organisation Designation Held Period

(From – To)

17. Awards & Recognitions if any:

18. Memberships in Societies & their names if any:

19. Justification in support of candidature:

(Maximum in one page or 500 words)
20. References of two distinguished individuals with their contact details:

21. Any other relevant information:

22. DD No. & Date:

Declaration

I hereby declare that all statements made in the application are true and
complete to the best of my knowledge and belief. I understand that the action can be
taken against me by the institution if I am declared by them to be guilty of any type for
misconduct herein. I have informed my Head Office/ Dept. in writing that I am applying
for the selection.

_____________________
Place: Signature of the candidate

Date: