A.

STANDARD ASSIGNMENT DETAILS

1. Assignment Description
2. MSI Subproject ID
3. Ministry Subproject ID
4. School ID
5. Ministry Subproject Name
6. Planned Assignment Date
7. Planned Assignment Start Time
8. Planned Assignment End Date
9. Who is collecting data?
10. MSI Monitor Name
11. Actual Assignment Date
12. Province
13. District
14. Village / Venue Name
15. GPS Location Photo
16. Implementer / Contractor
17. Documents Received from the Ministry

a) Document
b) Source

18. Subproject Overall Grade

19. Subproject Overall Assessment
20. Reporting Period

1. Month
2. Year

B. CLIENT QUESTIONS
1. Standard Questions
1. Actual Assignment Start Time
2. Actual Assignment End Date
3. Type of construction
4. Sub-project Contract Type
5. Name of the Implementer / Contractor
6. Member of CDC
7. Chairman Name
8. Chairman Phone
9. Vice-Chairman Name
10. Vice-Chairman Phone
11. Treasurer Name
12. Treasurer Phone
13. Secretary Name
14. Secretary Phone

C. Joint Inspection Details

1. MoEd Representative Present

2. MoEd Representative Name
3. MoEd Representative Contact Number
4. MRRD District Engineer Present
5. MRRD District Engineer Name
6. MRRD District Engineer’s Contact Number
7. Community Member
1. Name (Title) of Community Member
2. Contact Number of Community Member

8. Contact Details of Ministry Engineer

1. Name
2. Phone Number
3. Sub-project Status

1. Expected Condition as per the MoEd/MRRD

2. Established Condition as per the SA

D. Under Construction Sub-Projects Progress Details

1. Describe the sub-project physical status and running activities at the site.
2. Describe quality of the construction materials used at the site
3. Describe about the workmanship of the sub-project
4. Was District Engineer / Contractor's Engineer available on the site at the time of the visit?
5. Was the District Engineer’s / Contractor's journal available on the site at time of the visit?
6. Photograph of journal book
7. Is District Engineer/ contractor implementing additional work outside of the original contract for
this sub project?
8. If yes, explain additions to the original drawings and contract.
9. Is an MRRD engineer assigned to monitor the subproject construction?
10. Does this engineer monitor subprojects other than EQRA subprojects?
11. How many days in one month does this engineer monitor EQRA subprojects?
12. Has the CDC received money in its account / paid on time for the works executed?
13. How much money has been spent and how much is balance in the account
14. Check the procurement papers / quotations for materials bought.
15. Check the book-keeping of the account (is it up to date or not?)
16. If no, explain why contractor did not receive any contract payments on time?
17. How often did DE visit the site during construction?
18. 14. What is the contract period per the original contract for the sub-project?
19. Planned start dates
20. Planned end dates
21. Does the sub-project contract start date differs than the actual at the site?
22. If yes, Actual start/completion dates of the sub-project.
23. Actual Contract Start dates
24. Actual Contract End dates

E. Completed Sub-project Details

1. Is the sub-project completed in accordance to contract requirements and drawings/BoQs?

2. If no, please explain the variances.
3. Was there approved as built drawing for the change made to the subproject?
4. Is the school using the building constructed by EQRA?
5. If no, please describe, why is not using the building constructed by EQRA.
6. List of all contracted major school components that are completed.
7. What was the contract period per the original contract for the sub-project?
8. Start dates
9. End dates
10. Does the subproject contract start date differs than the actual at the site? (Completed)
11. Actual Start Dates
12. Actual End Dates

F. Stopped Sub-project Details

1. Describe the work so far done by the contractor.

2. Construction Start dates
3. Construction Stop dates
4. What was the reason for stopping the school’s construction?
5. Who was responsible for stoppage of the school sub-project?
6. List of all contracted major school components that are not delivered.
7. How often did ministry representatives visit the site after construction was stopped?

G. Material Source Info

1. Where does the contractor get stones for the project?

2. Where does the contractor get bricks for the project?
3. Where does the contractor get aggregates for the project?
4. Where does the contractor get sand for the project?
5. Where does the contractor get cement for the project?
6. Where does the contractor get steel for the project?
7. Where does the contractor get wood for the project?
8. Contract and BoQs Requirements
 H. Contract and BoQs Requirements

1. Did the original contract for the sub-project miss any major component?
2. If yes, explain what major components were missing.
3. Are the numbers and dimensions of the buildings same as those indicated in the drawings and
BoQs?
4. If no, please explain the differences in numbers and dimensions.
5. Physical components included for construction of New School
6. Number of classrooms
7. Number of Latrine Stall
8. Boundary Wall Length
9. Physical components included for construction of Missing items:
10. Are there separate latrines for boys and girls?
11. Are there separate latrines for female teachers?
12. Is there electrical wiring system installed in the school?
13. If no, please explain, why not installed.
14. Is there available city electrical power supply for the school?
15. Is there a potable water source available for the school (water well, pipe scheme)?
16. How many water wells/tanks are present and how many are functional?
17. Was source of water for potable water tested to satisfy potable water standards?
18. If yes, please provide the potable water test results
19. If yes, please take the photo
20. Is there a boundary wall?
21. If no, please explain if it is included in the project contract.
22. If yes, who had funded the boundary wall?
23. Are local materials are being used for this building?

I. Disaster Risk Management (DRM) Questions

1. Earthquake Risk Management

1. Is the school located in earthquake prone area as per Daartt’s report?

2. Is the school located in earthquake impacted area as per Daartt’s report?
3. Is the design recommended by Daartt is used for the given DRR conditions?
4. Does the school have evacuation route and the assembly point in the event of earthquake?
5. Did the school implement drill and simulation for earthquake disaster event?

2. Landslide Risk Management

1. Is the school located at steep slope and prone to land slide?

2. Is the school located in landslide impacted area?
3. Are there any measures taken against landslides for the protection of building (retaining walls,
landslides protections etc.)?
4. Did the school implement drill and simulation for landslide disaster event?
3. Flood Risk Management

1. Is the school located in a flood prone area?

2. Is the school located near the river with potential for flooding?
3. Has the school experience floods?
4. Have flood protection measures been implemented (retaining walls for protection against floods
etc.)?
5. Did the school implement drill and simulation for flood disaster event?

4. Fire Risk Management

1. Is the school located in densely populated area and prone to fire?

2. Are the door and gate of school wide enough for evacuation in event of fire?
3. What is longest travel distance from classroom to exits? (m)
4. Does the school have evacuation route and the assembly point in the event of fire?
5. Has the school implemented drill and simulation for fire disaster?

J. Sub-project Environmental, and Social Safeguards

1. Is there an Environmental Social Management Plan (ESMP) available with the contractor at the
construction site?
2. ESMP Photos
3. Was the ESMP survey check lists filled in? Was the site suitable for construction as per the check
list?
4. Does the CDC/ contractor’s representative know about the ESMP specific to this subproject
construction?
5. If no, why is the contractor unaware of or not using the ESMP?
6. Is the construction site fenced in?
7. Were trees cut during sub-project construction?
8. How many trees were cut?
9. How many trees were replanted?
10. Did tree replanting occur within 6 months of trees being cut for subproject construction?
11. Does the distance between the dry latrine and the water well comply with subproject
drawing/specifications?
12. Is construction taking place during school hours?
13. Have the CDC / contractor and contractor’s supervisor received first aid training?
14. Is a first aid kit available on the construction site?
15. Is the CDC/ contractor’s phone number and an emergency number available on the site in the
case of an emergency?
16. Are construction workers equipped with and wearing personal protective equipment (PPE) while
working on the subproject construction?
17. Was a labor camp erected at the construction site?
18. Was the community consulted during the planning phase of this project?
19. Was there any concern raised by the community regarding the project planning phase?
20. What is the concern raised by the community?
21. Is there any documentation of concerns raised by the community?
22. Photo of concerned citizen documentation
23. Were women in the community consulted during the planning and implementation phase?
24. Is documentation of women consultations available?
25. Photo of women's consultation
26. Was land required for construction of school building funded by EQRA?
27. If yes, how is was provided.
28. What was the source of land provided for the project construction?
29. Was the land donated voluntarily?
30. How many jeribs of land were provided?
31. Is land acquisition documentation available for review?
32. Land Photos
33. Are there any squatters on the land?
34. Was there any community contribution for the construction of school?
35. Quantify Value of the Contribution.
36. Is the location of the school suitable for boys to attend?
37. Why the school is not suitable for boys to attend?
38. Is the location of the school suitable for girls to attend?
39. Why the school is not suitable for girls to attend?
40. Is there a School Management Shura (SMS) at this school?
41. Number of Male SMS members.
42. Number of Female SMS members
43. Were students injured during the construction of the sub project?
44. Were workers injured during the construction of the sub project?
45. Were community members injured during the construction of the sub project?
46. Please explain how they were injured

K. Has a Grievance Handling Committee been established?

L. Grievance Redress Mechanism Questions

1. If no, explain who and how the grievances are handled.

2. Are members of the CDC also on the Grievance Handling Committee?
3. Is there a document with the names of all GRC members?
4. Photo GRC document with member names
5. Is there a designated GRM focal point for grievance registration and reporting?
6. Which of the following ways can you report a grievance?
7. Have any grievances been reported in the community?
8. Is there a record book for documenting grievances?
9. Photo of grievance logbook
10. If there is no record book for documenting grievances, please explain the reason.
11. How many grievances have been reported?
12. Is the date the grievance was reported, written in the logbook?
13. When grievances are recorded, are the gender of the people filing a grievance recorded? (Do
they write man" when a man files a grievance and "woman" when a woman files a grievance)"
14. How many reported grievances have been resolved?
15. On average, how many days does it take to resolve a grievance?
16. How many grievances are unresolved/pending?

M. Were people required to leave their homes or land for the subproject construction?
N. Does your community have a Resettlement Action Plan (RAP)?
O. Resettlement Action Plan

1. How many households have significant land impact requiring them to move to another location?
2. How many households received technical assistance and livelihood support in addition to
compensation?
3. Were all affected communities consulted when the RAP was designed?
4. How many title holders were affected?

P. Highest Level of Education offered at the School

1. Level of School.
2. Type of School.
3. How many shifts does this school have?
4. What time school open and close?

1. From
2. To

5. Total number of girl’s students enrolled.

6. Total number of boy’s students enrolled.
7. Total number of male teachers employed.
8. Total number of female teachers employed
9. Total number of administrative and support staff

Q. Assess (Completed) sub-project Operation and Maintenance (O&M)

1. Is there any funding allocated for Operation and Maintenance of the school?
2. If no, please explain, why not?
3. If yes, the amount of funding the school recently received for O&M (AFN).
4. When was the last Operation and Maintenance (O&M) done for the school and what were the
components included in the maintenance?
5. Please explain what are the components which need maintenance as observed during the
monitoring visits?
6. Who is responsible for the implementation of O&M of school?

R. LIST OF FEATURES
 S. Feature

1. Photos
2. Feature Name
3. Documents details

1. Document List
2. Document Name
3. Document Photograph
4. Feature Details

1. Feature Design Grade

2. Feature Materials Grade
3. Feature Workmanship Grade

5. LIST OF ELEMENTS
6. Element

1. Photo
2. Classification Type
3. Element Name
4. Element Name
5. Element Name
6. Element Name
7. Element Name
8. Phase
9. Aspect
10. Issue Type
11. Detailed Description
12. Element Grades

1. Design Grade
2. Materials Grade
3. Workmanship Grade

13. KM and PM Section

1. Rectification Priority
2. Cross Cutting Issue
3. Probable Cause(s)
4. Possible Solution(s)
5. Suggested Possible Solution Cost
 T. Primary Objectives Summary

1. Overall Design Grade

2. Overall Materials Grade
3. Overall Workmanship Grade
4. SUBPROJECT OVERALL GRADE
5. Subproject Summary
6. SUBPROJECT OVERALL ASSESSMENT

3. QC Information

1. Report Checked By
2. Date of delivery to the World Bank