SAP Business ByDesign Project-Based Services

Exercises Week 1 Unit 6: Project-Based Business Process

Scenarios

EXERCISE 1:

Business scenario:
You need to track the quantity/value flow for external time recordings in SAP Business ByDesign.

Exercise goals:
In this exercise, you will learn about a few document flow features
- How to navigate to source documents
- How to navigate to journal entries from the document flow
You will as well learn about some of the information persisted in a journal entry.

Task 1: Open Document Flow and Navigate to Financials

1. Log on to SAP Business ByDesign using the below mentioned credentials for Peter Sellers
a. User ID: projects01s
b. Password: Welcome1
2. Click the Show/Hide work center navigation icon.
3. Click Purchase Requests and Orders  Purchase Orders
4. Choose All Purchase Orders from the dropdown list box.

5. Click on the Open Advanced Filter icon.

6. In the right column, choose Assigned To as “Project Task” and enter CPSO6* as Project Task in
the line below.
7. Click the Go button
8. Mark the line with purchase order 736 and click the Edit button
9. Navigate to the Document Flow tab
10. In case NO status information is displayed in the boxes in the document flow, click the Show
Details button

11. Click the anchor icon on Goods and Service Confirmation 202.
12. Observe the predecessor documents. You will learn about their meaning in the weeks to come.
13. Click on 202 the ID of the Goods and Service Confirmation.
14. In the opened document you will see that 4 h of “Senior Consultancy” were delivered on April 2,
2018.
15. Click the button View all
16. On the Items tab you will see who the Service Agent was who rendered the service (Charly
West).
17. Close the receipt.

18. Back in the document flow, click the Journal Entry icon on the Goods and Service
Confirmation 202
19. Mark the 2nd line item in the Journal Entry opened.
20. Identify the general ledger part under Item Details: General
The G/L account, profit center S1100 and Segment S1100 are displayed
21. Identify the sales ledger part under Item Details: Sales
A task from project CPSO6 is listed as accounting object.
22. On the right-hand side, locate the valuated amount, the employee who rendered the service, the
service and the quantity rendered.
EXERCISE 2:

Business scenario:
As the HR lead you need to check a few aspects within the organizational structure of the company you are
working for.

Exercise goals:
In this exercise, you will learn about the representation of the organizational structure in SAP Business
ByDesign.

Task 1: Review the Organizational Structure

1. Log on to SAP Business ByDesign using the below mentioned credentials for Peter Flahan
a. User ID: hrm02
b. Password: Welcome1
2. Click the Show/Hide work center navigation icon.
3. Click on Organizational Management  Org. Structures
4. In case the Org. Structure is displayed in the graphical viewer, click the Table button in the right
upper corner of the screen.
5. Click the button Navigate  Expand all
6. Click the button Find
7. In the popup, enter S1100 – the org. unit you saw in the journal entry
8. Mark the line and click the Locate button in the footer line of the popup.
9. Go to the Definitions tab below the table which is a recap of the information displayed in the
table.
S1100 is a business residence, segment, profit center, cost center, and a reporting line unit.
10. Mark Peter Sellers’s “PMO Pro” unit (S1111) and navigate to the Employees tab to find a few of
his direct reports.
11. Mark the “Finance” org. unit (A1110) d open the Functions tab to see what functions the unit is
responsible for.
12. Open the Timelines tab to find out that all information is displayed with a validity date.
Changes in the org. structure always have validity dates.

Coding Samples
Any software coding or code lines/strings (“Code”) provided in this documentation are only examples and are not
intended for use in a productive system environment. The Code is only intended to better explain and visualize the
syntax and phrasing rules for certain SAP coding. SAP does not warrant the correctness or completeness of the
Code provided herein and SAP shall not be liable for errors or damages cause by use of the Code, except where such
damages were caused by SAP with intent or with gross negligence.

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