CHARTER

Chandigarh University Christian Fellowship

CUCFELLOWSHIP@GMAIL.COM
CUCF 2017
WWW.CUCF.TK
 CHARTER

FOREWORD:

CUCF was initiated in September 2016 under permission from the Vice Chancellor of Chandigarh
University Gharuan by small group of Christian students with a view to promote oneness in Christ
among student members and to also provide a platform where various speakers, counsellors,
ministers and even the administration can impart wisdom and dissipate instructions. The notion
is to utilise positive pear influence to keep the Christian values, those of which we have been
brought up with from our homes even as our principle guardians are so far away.

Once a dream now a reality, who would have thought that God had a plan for us for a time as this.
We are a stable and rapidly maturing student body in Christ. Although we are from many nations,
are from diverse backgrounds and speak different languages, our cultures may be different but
we are not defined by that. We are united together in the body of Christ for his kingdom through
the values and principles we hold so dear in emulation of Christ the saviour who died for us.

We are driven by the selfless desire to serve with joy, love and even self-sacrifice. Through the
help of Christ our Lord on whom we model our lives, our prayer is that live exemplary lives of
respect, kindness, humility and hard work so as to be responsible members of our community able
to influence a positive change. Even if just one person sees the love Christ in our actions and lives,
then we shall be happy because our mission would hence be complete.
 VISION:

To see students from diverse backgrounds transformed, the campus renewed, and world
changers developed.

AIM:

Our aim and desire is to see to it that every individual we are blessed to have an interaction with
goes a new creation to live an exemplary, life changing and discipleship manner of life.

MISSION:

Our Mission is to help build each individual's spiritual and moral stamina there hence allowing
each to discover his or her life purpose and significance not only in the face of God but also as a
productive part of the community.

STATEMENT OF FAITH:

We believe that Christ has died, Christ has risen and Christ will come again to take us home. But
we are not content with correctness of doctrine alone but desire the great truths of Scripture to
be known in practical experience. We aim to see an increasing holiness of life in each member
along with loving and caring relationships developed within the fellowship and a clear and
effective witness within the University Campus.

VALUES:
 1 . DENOMINATIONAL & ETHNIC RECONCILIATION:
 We respect all people from all ethnic groups and various walks of life and denomination with
an aim of reaching out to all children of God without denominational profiling.

2. AUTHENTICITY AND TRANSPARENCY:

 We choose to be real with God, real with others, and real with ourselves. We will not live
false, idealistic, or hidden lives. We will celebrate God’s mercy, forgiveness and grace
among us as well as be accountable to both God and the people we serve in all aspects.

3. HOLINESS :
 To pursue holiness in our efforts aimed at equipping all that fellowship with us us at CUCF.
We stand on scripture hence anything parallel to the word of God has no place at CUCF. Our
principle motive is to see an increasing holiness of life in each member along with loving and
caring relationships developed within the fellowship and a clear and effective witness within
the University Campus.

4. EXEMPLARINESS:
 We are Christians and by virtue of that fact, we ought to emulate the life of the Christ we
profess to serve, in words, actions and personal lives. By being true, kind, respectful, faithful,
helpful, and importantly reverent.

5. SERVANT-HOOD:

 We are humble students motivated by the lifestyle of our Lord Jesus-Christ and an inherent
desire to serve others wholeheartedly, with love and even self-sacrifice. We understand that
many are the times we have to move out of our comfort-zone to stand out for the values we
hold dear and achieve the objectives we have set for ourselves.

6. THE HOLY SCRIPTURES:

 The Holy Scriptures, Old and New Testaments, are the written Word of God, given by divine
inspiration. The inspired authors spoke and wrote as they were moved by the Holy Spirit. In
this Word, God has committed to humanity the knowledge necessary for salvation. The
Holy Scriptures are the supreme, authoritative, and the infallible revelation of His will. They
are the standard of character, the test of experience, the definitive reveller of doctrines, and
the trustworthy record of God’s acts in history. (Ps. 119:105; Prov. 30:5, 6; Isa. 8:20; John
17:17; 1 Thess. 2:13; 2 Tim. 3:16, 17; Heb. 4:12; 2 Peter 1:20, 21.)

Credo:

Keep my morning watch, do my honest part, mind my environment,

be happy, go on God’s errands.

HOW TO READ THE CHARTER

This charter shall be applicable to any individual who signs the membership code of conduct
and shall read as explained below

There are:

A. Chapters denoted as uppercase Roman numerical values such as [I/ VII].

B. Sections denoted as numerical values such as [1. /23].
C. Clauses denoted as lowercase alphabetical letters such as [a) / c)]
D. Sub-clauses denoted as braced numerical values such as [(1)/ (4)] explanations under
sub-clauses denoted as lowercase Roman numerical values such as [i/ vi]

EXAMPLE GIVEN

Chapter II Section 3. Clause (b) sub-clause(2)

II 3.(b)(2)ii.

CHAPTER – I
1. NAME

The Fellowship will be called “Chandigarh University Christian Fellowship”, hereinafter referred
to as the CUCF.

2. JURISDICTION

CUCF shall operate within the perimeters of Chandigarh University Gharuan Campus. It shall
also be its official address.

3. AIMS AND OBJECTS

The following will be the aims and objects of the CUCF: -

a) To instil Christian values of love, care, respect and self-sacrifice even as we interact with
each other and those around us.

b) To promote mutual contact, a democratic outlook and a spirit of oneness among the
Christian students of Chandigarh University.

c) To promote the social cohesion, cultural integration and intellectual development among
the international students of Chandigarh University.

d) To promote consciousness among the Christian students of Chandigarh University of the

values we have been brought up with even as our parents are not around.

e) To provide a platform where the administration can correspond with us on a personal

level hence necessitating International students of the events taking place around them
with a view to better equipping them as responsible and educated citizens.
f) To promote among the students of Chandigarh University a sense of service to the
people, a duty towards the State and an obligation to their creator.

g) To promote harmonious relations among the diverse cultures of the University

Community.

h) To meet, discuss and make representations to the University authorities on matters

concerning common interests of the member students.

4. ACTIVITIES

Strictly under the authority of the administration, CUCF may organize the following activities
namely: -

a) Weekly meetings, seminars, discussions, lectures, friendly competitions etc.

b) Hosting Christian and cultural staged performance’s and contests.
c) Indoor and outdoor games.
d) Publication of magazine, bulletin and wall newspapers.
e) Trips and tours to places of spiritual, historical and educational importance.
f) Social Service and Social Relief Activities.
g) Organize Book Bank to help needy Students.
h) Such other activities as will further the realization of the above aims and objects.

CHAPTER – II

5. CHAPERONS
Mr Samson Cheiliah and Asst Prof Ma’am Sabanaaz Bali shall be the Patron and Matron
respectively. However, all faculty members present and honorary members like pastors shall all
comprise the advisory board which shall be responsible for taking all necessary steps to ensure
that the CUCF functions in accordance with this Charter. All members of CUCF are expected to
comply to their leadership and wisdom as they are our guardians.

6. MEMBERSHIP OF THE CUCF

a) Students and faculty members of Chandigarh University willing to adhere to the

Christian values and principles of CUCF as articulated in this charter may become
members of CUCF.

b) Students of adjacent College/Institution and other individuals may become members of

the CUCF by a resolution passed by absolute majority of the total number of students on
the Core Team.

c) Those not willing to sign a pledge of loyalty to the CUCF code of conduct shall not be
registered members of the CUCF but can still attend meetings.

d) Students who become members of the CUCF under sub clauses (i) or (ii) of this clause
may withdraw from membership at will but the Core Team shall see to it that they obtain
feedback.

e) Resolutions passed by members of the Core Team under sub-clauses (ii) will become
effective from the date of notification.

7. TERMINATION OF MEMBERSHIP
a) Membership to CUCF can be withdrawn if any or couple of the following conditions are
fulfilled; -
(1). A member is vocally no longer interested in observing the values and principles of
CUCF.
 (2). Member commits a series of conceited unrepentant offences against the University
or Community. Member is no longer available.
(3). Member deliberately absconds weekly meetings
(4). Member failing to cooperate with the Core Team nor the advisory board.
(5). Member violates the code of conduct.

b) Deregistration of individuals admitted under close (6) sub close (i) shall proceed as
follows: -

(1). The Core Team is notified if any of the offences articulated in close (1) sub close (i)
is violated.
(2). The Core Team evaluates the charge and if necessary send a notification and
counselling if possible is conducted.
(3). If the problem is recurrent, the central council shall issue a second notice and
counselling if possible is again conducted.
(4). If problem is still recurrent, then the central council shall vote to decide on the case
of which deregistration is an option.
(5). Membership shall only be terminated if and only if 50% plus 1 of the full column
agrees.
(6). Member is given a month probation after verdict of termination

c) Deregistration of individuals admitted under close (f) sub close (2) shall proceed as
follows: -

(1). The Core Team is notified if any of the offences articulated in close (a) sub close (1) is
violated.
(2). The Core Team evaluates the charge and if necessary send a notification and
counselling if possible is conducted.
(3). If problem is still recurrent, the council shall vote to decide on the case of which
deregistration is an option.
(4). Membership shall only be terminated if and only if 50% plus 1 of the full column
agrees.

CHAPTER – III
 8. THE CENTRAL COUNCIL

a) There shall be a Central Council of the CUCF which shall consist of the following: -

(1). The Core Team members.

(2). The Advisory Board Members.

(3). Ex-Officials as deemed fit by the advisory board.

b) The members of the Central Council mentioned in sub clause (3) above will have no right
to vote in the Meetings of the Central Council.

c) The Central Council will be the supreme authority of the CUCF and shall carry on the
activities of the CUCF in accordance with this Charter.

d) Subject to the provisions of the Charter, the Central Council shall have the power to give
such directions to the Core Team of the CUCF, or Temporal Committee appointed by it,
and the Office-bearers of the CUCF as it may consider necessary.

e) The Central Council shall be responsible for making periodical amendments to this charter.

9. DISQUALIFICATIONS FOR STUDENTS MEMBERS OF THE CENTRAL

COUNCIL

No students shall be entitled to be a member of the Central Council if: -

a) He/she is not a member of the CUCF.

b) He/she has been convicted of a criminal offence including moral turpitude.

c) He/she has been punished by the University/College for an act which is coercive in nature
and constitutes a threat to life and property.
d) He/she has been found guilty of and punished for the use of unfair means in any of the
examination of a college, University or Board.

EXPLANATION:
A mere warning issued against a student will not be deemed to be a punishment for the
purpose of this clause.

10. THE CORE TEAM OF CUCF.

a) There shall be an Executive Committee of the CUCF hereinafter referred to as the Core
Team which shall be composed of the following criteria: -

(1). All the office-bearers of the CUCF elected under this Charter;

(2). Nine members of the Core Team of CUCF elected by its members in accordance with
the system or majority wins by means of a single non-transferrable vote from the
members provided that not less than three out of these nine members will be girls.

(3). The staff Advisor of the CUCF.

(4). The patron and Matron.

b) The members of the Executive Committee mentioned in sub clause (1), (3) and (4) above
will have no right to vote in the Meetings of the Executive Committee.

c) The Executive Committee will function within the framework of the policies laid down by
the Central Council and in accordance with this Charter.
 d) The Core Team may appoint Temporal Committees as may be necessary for the conduct
of its business. A Temporal-Committee, if appointed, will be subordinate and responsible
to the Core Team.

e) Subject to the provisions of this Charter the Executive Committee may give such
directions to the Office-bearers of CUCF as it may deem necessary in the discharge of
their duties.

f) The Executive Committee will be responsible to the Central Council.

11. THE OFFICE BEARERS OF THE CUCF

a) There shall be the following office-bearers of the CUCF: -

b) All the office-bearers of the CUCF will be directly elected by and from amongst the
members of the CUCF by a simple majority vote in accordance with this Charter and the
rules framed thereunder; provided that the Vice-Chair Person, Organising Secretary and
the Treasurer will be elected by the members of the CUCF from among such of the
members of the CUCF as will not be taking a final year examination of the University
during the year in which they seek election to the office said offices.

c) The Core Team may create Temporal Committees from among the members which must
dissolve after the cause.

d) All the office-bearers of the CUCF will function within the frame work of the policies laid
down by the Central Council and under the general supervision and direction of the Core
Team in the performance of their day-to-day work. Delegation of powers, if any, to the
office bearers will have to be specifically provided for by a resolution of the appropriate
council or committee for a specific duration of time but not exceeding one month.

e) All the office-bearers of the CUCF shall be responsible to the Core Team and to the
Central Council and will function strictly in accordance with the provisions of this Charter.
f) The office-bearers of the CUCF shall be responsible for the smooth and orderly
functioning of the CUCF.

12. DISQUALIFICATIONS FOR OFFICE-BEARERS

No member of the CUCF shall be entitled to hold any post of office-bearer; if,

a) He/she is not a member of CUCF.

b) He/she does not uphold the values and principles of CUCF.

c) He/she has been convicted of a criminal offence including moral turpitude, or he/she
has been punished by the University/College

for an act which is coercive in nature and constitutes a threat to life and property.

d) He/she has been found guilty of and punished for the use of unfair means in any
examination of a University or Board.

EXPLANATION:
(i) A mere warning issued against a student will not be deemed to be a punishment for
the purpose of this clause.

No elected office-bearers shall be entitled to hold the same office

twice.

CHAPTER – IV

13. ADVISORY BOARD OF THE CUCF

There shall be an advisory board comprising of the Patron and Matron, interested faculty
members, honorary members like the pastors of local Churches.
 14. OFFICIAL YEAR AND TENURE

a) The official year of the CUCF will be from the 3rd of May of every year to the 18th of May,
of the following year.

b) The election of the office-bearer should be completed at the latest by the 18th of May
each year.

c) The election of the nine members of the Core Team from among the members of the
Central Council should be completed latest by the end of March each year;

d) The Central Council, the Core Team and all office-bearers of the CUCF will not remain in
office beyond one year as defined in sub-clause (a) of this clause.

e) An office-bearer of the CUCF or a member of the Core Team or the Central Council may
in writing, addressed and delivered to the Patron resign his office before the expiry of the
term.

15. ELECTION

a) The CUCF will hold prayer and fasting day for the selection of new leaders.

b) The Patron will appoint every year a Chief Election Officer and other Election
Officers who shall arrange to conduct the elections of the office-bearers and the
members of the Central Council of the CUCF for that year in various Colleges and
Institutions of the University.

c) The Advisory Board shall select nominees for various positions of office who for
a three months’ work as patio interns rotating the roles.

d) The appointees shall pledge allegiance to the Christian flag, and to the Saviour
on whom it stands, the goals of values, principles and goals of CUCF and publicly re-sign
the CUCF Code of Conduct upon acceptance of nomination.
 e) The Advisory Board of the CUCF conduct the elections of the members of the
Core Team of the CUCF.

f) Voting shall be conducted under secret ballot where each member writes the name of a
nominee and the position they feel they should hold.

CHAPTER – V

16. TEMPORAL COMMITTEE

a) The Temporal Committee members shall be appointed from within members of CUCF.

b) The Temporal Committee is not part of the Core Team hence shall not have considered as
part.
c) The Temporal Committee shall create and dissolved by the Core Team as under III.10. (d),

III.11. (c) and will be subordinate as well as responsible to Core Team.

d) It Shall receive directives from Central Council of CUCF whenever necessary. III.8.(d)

17. FUNCTIONS OF THE OFFICER BEARERS OF THE CUCF

a) Chair Person

Responsible for: -
(1). making sure the entire core team is working as per functions.
(2). Overseeing the implementation of issues agreed upon in the routine meetings.
(3). Making sure the fellowship maintains course
(4). Chairing routine meetings in absentia of the patrons/matron
(5). Coming up with final resolutions and planning ahead in coordination with the core
team.

b) Vice Chair Person

Responsible for: -
(1). Carrying out all the Chair Person's’ roles in his absentia or as requested
(2). Coordinating with the General secretary in being direct overseers in every
implementation.
(3). Be the Chief adviser working hand in hand with the Chair Person.

c) Secretary General

Responsible for: -
(1). Keeping Minutes of every meeting.
(2). Keeping every necessary document i.e. Log Books.
(3). Communication with the Administration together with the Chair Person and Vice and
the Patrons
(4). Responsible for arranging meetings and collecting and complying talking points hence
after forward to the Chair Person.
 (5). Compiling meeting agendas and publishing beforehand after confirmation from the
Chair Person.

d) Organising Secretary

Responsible for: -
(1). Creating schedules for weekly meetings hand in hand with the Mission and
Evangelism Secretary.
(2). Venue and instrument organising.
(3). Together with the General Secretary keeping communication with external parties.
(4). Arranging for gate passes for visitors together with the academic and welfare
secretary.
(5). Organising the rest of the group in external affair participation

e) Finance Director

Responsible for:-
(1). Finding the methods of raising funds
(2). Keeping documentation on dispensation and collection of funds whilst working hand
in hand with the treasurer.
(3). Arranging for transport, recreation and other expenditure together with the
organising secretary and General secretary.
(4). Coming up with the budget whilst working in cooperation with the Central Council

f) Treasurer

Responsible for: -
(1). Together with the finance Director keeping documentation and dispensing and
collection of funds
(2). Direct reporting to the Chair Person and patrons on the resources available
(3). Together with the finance director responsible for advising the core team on
expenditure and criteria of fund access

g) Mission and Evangelism Secretary

Responsible: -
(1). Making sure the prayer and faith of the group is alignment with Christ.
(2). Together with the organising secretary for coming up and coordinating mission work.
(3). Together with the Organising Secretary responsible for coming up with Preacher,
exhortation rota and coordination of the worship team.

h) Academic and Welfare Secretary

Responsible for: -
(1). Making sure everyone is at home by creating a welcoming environment.
(2). Making announcements together with the General secretary complying the said
announcements.
(3). Keeping tab of visitors and contac.t
(4). Following up on the new members.
(5). Spotting who seems in need and offering help.
(6). Responsible for counselling along with the patron and facilitating orientation/
induction into the new culture.

18. MEETINGS

a) The Central Council shall meet at least once in two months or as need arises, the patron s

b) hall notify the Chair Person when to call for a Central Council meeting;

c) The Executive Committee will meet as often as may be necessary, but at least in a
month.

d) The meetings of the Central Council or the Core Team will be convened by the
Organising Secretary of the CUCF by giving at least a 48 hour notice. An emergency
meeting of the Executive Committee may, however, be convened in consultation with
the Patron by giving at least 24 hours’ notice.
e) Venue for all meetings shall be communicated alongside timings as articulated in sub
close (iii).

f) An agenda of the meeting will be issued along with the notice of the meeting except for
an emergency meeting.

g) The notice of a meeting and a copy of the agenda (except for an emergency meeting) for
the meeting will be duly served on all the members; the notice of the meeting would be
served as under:

1. For Core Team: Under Heart of Intersession group WhatsApp and

individual WhatsApp lines.
2. Central Council: Email, supplemented with methods in under close (1).

h) The attendance and the minutes of the meetings of the Central Council and the Core
Team shall be confirmed in the subsequent meeting. A copy of the confirmed minutes shall be
furnished to the Staff Advisor immediately thereafter.

i) A register of attendance of the members at the meeting of the Central Council and the
Executive Committee shall be maintained by the Secretary and signed by Chair Person or
in his absence Vice Chair Person.

j) A meeting of the Central Council or the Executive Committee may be requisitioned, by

not less than 25% of the members thereof, excluding those who have right to vote,
submit such a requisition in writing to the Secretary, who shall there upon confirm with
the Chair Person to call such a meeting within a period of three days from the date of
receipt of the requisition. The Patron/Matron may call for the meeting on the failure the
Chair Person and Secretary to do so.

19. QUORUM
In all ordinary as well as emergency meetings of the Central Council or the Core Team two-
third of the total membership of the body will constitute the quorum.

20. VOTE OF NO-CONFIDENCE

a) Not less than two-third members of the Central Council of the CUCF may move a
resolution of no-confidence against any of the elected office bearers: -

b) Such a resolution cannot be moved before the First of December of the year.

c) A notice of a minimum of 15 days will be required for such a resolution to be moved.

d) Such a resolution in order to be effective will be required to have been passed by a

majority of not less than two-thirds of the total membership of the Central Council.

e) In case no-confidence motion is directed against the Chair Person, the Patron/Matron
shall preside at the meeting.

CHAPTER – VI

21. BUDGET AND ACCOUNTS

A meeting of the Central Council shall be convened within two weeks of the formation of the
Core Team and future plans and the budget estimates proposed by the Core Team shall be
placed before the Central Council for Consideration.

A copy of the event calendar and budget as approved by the Central Council shall be filed with
the Patron within 2 days after its approval.
22. FUNDS

a) CUCF is a non-profit student organisation thus unless otherwise where necessary e.g.
trips, all the funds shall come as voluntary contribution.

b) However, there may arise an event where funds are raised through entrepreneurship
ventures such as T-Shirts, Food Connors, Balls etc. In such cases, members shall be
informed of the purpose beforehand and the revenue shall be advised thereafter
transparently handled.

c) Funds of the CUCF will be utilized for the welfare of the fellowship in accordance with the
approved budget and expenditure details shall be openly available upon request.

d) No expense out of the CUCF funds will be incurred unless provision with regard to them is
made under a specific head of the duly approved budget.

e) Each item of expenses of more than Rs. 500/- will be made by the CUCF only after it is
duly authorized by a specific resolution of the Core Team CUCF. A sum of Rs. 500/-
however will be advanced to the CUCF as imprest money. Ordinarily no other cash
advance will be permitted. Should it be necessary to advance cash to the CUCF the total
amount thus advanced at a time shall not exceed Rs. 2000/-.

f) All expenses out of the CUCF fund will be incurred in accordance with the rules made in
this regard.

g) The Treasurer and the Finance Director will regulate the disbursement of CUCF funds in
accordance with the rules framed in this regard from time to time.

h) The Accounts of the CUCF shall be subject to audit by the Internal Auditor of the
University as well as the Chartered Accountant approved by the University. The Accounts
of CUCF can be audited whenever need arises.

i) Unspent balance of the CUCF funds of a year, if any, will be credited to a special fund of
the CUCF. The money under this fund may be spent for student welfare purposes in
accordance with the rules framed by the University in this behalf.
 CHAPTER – VII

23. AMENDMENT OF THE CHARTER

A provision of this Charter may also be amended if such amendment is agreed to and passed by
a majority of the total membership of the Central Council at the beginning of the year and by a
majority of not less than two thirds of the members of the Central Council present and voting in
meeting specially called for this purpose by giving at least one month notice in advance,
provided that no such amendment shall come into force unless it has been approved by the
Advisory Board.

CHAPTER – VIII

24. RULE MAKING

The Patron may appoint a Committee for framing such rules as may be necessary for the
working of the Charter. The rules so framed will come into effect from a date to be notified by
the Patron.

25. INTERPRETATION OF THE CHARTER, REMOVAL OF DOUBTS AND

DIFFICULTIES.

If any question arises relating to the interpretation of this Charter or any rules framed
thereunder, it shall be referred to the Patron whose decision thereon shall be final.

26. APPOINTMENT OF A TRIBUNAL

The Patron may, if he considers it necessary, refer any matter concerning the CUCF to a
Tribunal consisting of one or more persons to be appointed by the Advisory Board. The
decision of the Tribunal shall be final.
27. EMERGENCY POWER

Notwithstanding anything contained in the Charter, the Patron in any emergency may take
any action as he deems fit and report the same to the Advisory Board.

28. COMMENCEMENT OF THE CHARTER

This Charter, or any amendment thereof, shall come into force with effect from a date to be
notified by the Patron.

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