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Materials Management
1. In which of the following cases can you define scales for the condition type
a. Purchase order
b. Contract
c. Info record
d. Vendor
e. Quotation
f. Scheduling agreement
3. How do you control the use of Valuation class per material Type?
a. By valuation category
b. By Account group
c. By Account assignment Category
d. By Material Group
Quality
Batch
Degree of purity
Use or non-use in promotions
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6. What does the account assignment category U stands for? When can we use this
account assignment category ?
If you do not know the account assignment object for which the
consumable material is being procured when the requirement coverage
request is created, you can use account assignment category U in the
purchase requisition. The system does not require any further details about
the account assignment for the relevant item in the purchase requisition.
8. What is release order? What is the difference between the release order and Purchase
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order?
A release order is a purchase order that references a contract. Contracts
are outline agreements. They do not contain details of the delivery dates
for each of the items. To inform vendors of which quantities you need for
which date, you enter contract release orders for a contract.
11. What are the preconditions for automatically generated delivery schedule lines?
A particular advantage of working with scheduling agreements is that
delivery schedule lines can be generated automatically by the MRP system
provided that certain prerequisites are fulfilled:
The scheduling agreement must be uniquely defined as the source of
supply
Automatically generated schedule lines must be allowed via the
source list (MRP indicator 2)
Automatically generated schedule lines must be allowed in the MRP
system
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18. What is true in the following for blocked stock and GR blocked stock
a. Blocked is valuated and GR is non Valuated
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19. What is document type for Stock Transport Orders and what are the Prerequisites for
transferring stock between two plants?
a. Plant to Plant
b. Storage Location to Storage Location
1. Change Stock Type
2. Batch Number
3. Material Number
21. When is the Delivery completed indicator automatically set in Purchase order?
a. Once all the quantities are delivered
b. Once all the quantities are invoiced
c. Both
d. None of the above
22. Write any two differences between Pipeline Procurement and Standard procurement
No Inventory Management and No Physical Inventory
Available in any quantity
No purchasing, no MRP
Cost are updated in Production Order
23. Can we have different output type for the same Document?
Yes
NO
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28. Can you assign more than one valuation class to a single material number?
NO
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GR in the case of price difference between material master price and PO price and
Material is in V
Stock Account
GR/IR Account
Price difference Account
35. What are the accounting entries in the case of Transferring material Between Storage
locations of the same plant?
???
38. During LIV under what circumstances the system generates two Accounting
documents?
????
39. What is the Subsequent credit memo used for?
An invoice must be entered as a subsequent debit if a purchase order item
has already been invoiced and further costs are incurred.
You must enter a credit memo as a subsequent credit if a purchase order
item was invoiced at too high a price and now you have received a credit
memo.
41. What are the ways in which I can Post the unplanned delivery cost
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If unplanned costs are apportioned among the purchase order items, the
offsetting entry is made to the respective stock account or cost account for
the individual items, or to a price differences account.
45. During a two-step process will value and stock be in transit or only stock be in transit
or only value in transit
Involving valuation stock: stock
Involving no valuation stock: stock & value
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47. Difference between the accounting entries of a normal GI and Pipeline item GI
A pipeline withdrawal has the following effects:
Stock levels are not changed
Consumption is updated
A pipeline liability towards the vendor is incurred, which must be
accounted for and settled on a periodic basis.
48. How do you create returns PO - what will be the Accounting entries in the case of GR
For returns to vendor, you do not have to reference the preceding
document with which the material you are returning was procured.
49. For an Account assigned PO where from the GL accounts are determined
a. From OBYC
b. From Account assignment in PO
c. From Both
d. None of the above
50. Can we update the prices of Info record from Purchase order – If yes how?? If no
what will get updated in the info record
Purchasing info records determine the prices suggested in purchasing
documents in two ways:
Conditions:
Conditions are included if they have been maintained for an info record
manually or from a quotation.
Last purchase order:
If an info record does not contain any conditions, the system reads the
number of the last purchasing document in the info record and then
suggests the price from this document.
52. How an account determination happens with the help of Valuation class – Brief.
The valuation class has the following functions:
Allows the stock values of materials of the same material type to be
posted to different G/L accounts.
Allows the stock values of materials of different material types to be
posted to the same G/L account.
Determines together with other factors the G/L accounts updated for a
valuation-relevant transaction (such as a goods movement).
53. What is important in the case of Blanket Orders?
a. Account assignment category
b. Purchasing Group
c. Purchasing Org
d. Validity Period
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55. Can M and W can be used in Purchase orders and Scheduling Agreements
NO
57. Can you use different movement types in one material document?
NO
58. You have posted a wrong quantity at GR. How do you rectify this?
If the quantity is more than PO, a reversal action can be taken.
If the quantity is less than PO, an additional GR can be taken.
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If such a change has taken place, the entry in the planning file is carried
out automatically.
Each flagged material is taken into account and planned in the next
planning run.
62. What determines whether a material is to be included in the total planning run?
The indicator in the planning files entry.
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delivery times
complete material processing time
Net change planning: Materials planning run, whereby only those materials
are planned which have undergone a change relevant to materials
planning since the last planning run.
67. What is the movement type for Goods receipt into Warehouse?
a. 101
b. 561
c. 321
d. 343
69. What is the difference between the transaction code MB5B and MMBE?
MB5B: Stock Movement
MMBE: Stock Overview
71. Which of the following is not taken into consideration by the SAP R/3 system during
vendor comparison?
a. Basic price
b. Discounts
c. Taxes
d. Freight
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When parking documents, you must populate at least the following fields:
Document date
Invoicing party
Vendor
Account assignment objects
The following updates take place:
Document changes are logged
Data for advance tax returns
Index for duplicate invoice check
Vendor open items
PO history
74.What is the difference between MRP list and Stock requirement list?
The MRP list displays the result of the last planning run. Changes that have
occurred between planning runs are ignored in the MRP list.
In contrast to this, the system displays all changes in stock, receipts and
issues, which have currently occurred, in the stock/requirements list.
By using the MRP list and stock/requirements list comparison, you can
compare these two evaluations with each other. This means that you can
compare the situation at the time of the last planning run with the current
stock/requirements situation.
76.Identify the movement type for a reversal and return to the vendor.
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binding. If you cancel a schedule line that falls within the firm zone, the
vendor is entitled to charge you with both production costs and the
costs of procuring input materials incurred by him as a result of the
cancellation.
Trade-off zone (zone 2) (go-ahead for procurement of input materials)
This is the "semi-firm" zone, giving the vendor the go-ahead to procure
necessary input materials to manufacture the item ordered. If you
cancel a schedule line within this semi-firm zone, the vendor is only
entitled to charge you the material costs. Schedule lines falling within
this time zone are thus less binding than those falling within the firm
zone.
Planning zone (zone 3) (forecast)
All schedule lines that lie beyond the first two zones (that is, delivery is
tentatively scheduled for quite a long way into the future) fall within the
planning zone.
The firm and trade-off zones are printed out in the schedule for the user’s
information. For each schedule line that falls within a certain zone, it is
assumed that the relevant material is procured in accordance with the
conditions that apply to this zone (e.g. schedule lines falling within the firm
zone are fully binding).
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lot-size calculation which is carried out during the planning run. You
specify how the system is to determine the lot size by selecting one of
the lot-sizing procedures in the material master record.
Three groups of procedures exist for calculating the lot size:
In the static lot-sizing procedures, the lot size is calculated using
only the entered quantities in the material‘s master record.
The period lot-sizing procedures groups together requirements from
one or several periods to form a lot.
The optimum lot-sizing procedures groups requirements from
several periods together to form a lot, whereby an optimum cost ratio is
determined between lot size independent costs and storage costs.
89. What are account assignment objects? Name a few.
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C: relatively unimportant
An object can be a material, a vendor, or a plant.
ABC analyses are used in Materials Management, Plant Maintenance, Cost
Accounting, the Logistics Information System and ABAP Query.
95. What does Invoice reduction mean? Briefly explain how it is done.
When there is a discrepancy between the invoice quantities or values and
the system suggested quantity or value, invoice reduce can be used to
create a memo to credit the difference.
A stochastic block is not set at item level, but for the whole invoice. If a
stochastic block is set when you post the invoice, the system automatically
sets an R in the field Payment block in the document header data; there is
no blocking indicator in the individual items.
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