PREAMBLE

We, the Graduate of Jose Panganiban National High School Class Nineteen Ninety Eight, with the light
and guidance of Christ, bind ourselves to establish an organization that support and participate as a
partner of the JPNHS Alumni Association in formulating programs, projects, strategies and other
initiatives, help fulfil the school’s mission and vision of educating the members of the academe,
through the formation of society that enhance awareness of social and national consciousness in
pursuit on one common goal and in the establishment of a free, just and humane society inspired by
the true meaning of truth, justice, liberty , victory and love do ordain and promulgate.

Article I

NAME, SEAL AND DOMICILE

Section 1.

This Association shall be known as JOSE PANGANIBAN NATIONAL HIGH SCHOOL CLASS ‘98 ALUMNI
ASSOCIATION, Inc. (hereinafter "JPNHS CLASS ’98 "). The JPNHS CLASS ‘98 is separately incorporated
as a non-profit, tax exempt corporation under the laws of Philippines. It may undertake revenue-
raising activities to fund its projects, provided that no part of its net income shall inure to the benefit
of a private person or entity.

Section 2.

The seal of the Association

Section 3.

Of the total fund of the Association, at least seventy percent (70%) thereof shall be used for its
projects and purposes consistent with the objectives for which the Association was formed and that
not more than thirty percent (30%) of the Association funds shall be used to defray its administrative
expenses.

Section 4.

The JPNHS CLASS ‘98 is responsible to the duly elected JPNHS CLASS ‘98 Board of Trustees and is
subject to all JPNHS CLASS '98 policies, procedures, rules and directives lawfully adopted.
Section 5.

The Bylaws of the JPNHS CLASS ‘98 may not conflict with the current JPNHS ALUMNI ASSOCIATION
Bylaws or any policies, procedures, rules or directives established or authorized by the JPNHS
ALUMNI ASSOCIATION Board of Trustees.

Section 6.

The terms of the Charter executed between the JPNHS CLASS '98 and JPNHS ALUMNI ASSOCIATION,
including all restrictions and prohibitions, shall take precedence over these Bylaws and other
authority granted hereunder.

Article II

PURPOSE AND DECLARATION OF PRINCIPLES

Section 1 - Objectives of the JPNHS CLASS ‘98

1.) To strengthen the rapport, camaraderie and brotherhood among the members of the JOSE
PANGANIBAN NATIONAL HIGH SCHOOL CLASS ‘98;

2.) To provide a forum for members of the Association for interaction and to sustain a sense of
belongingness among members of the Association with Jose Panganiban National High School
through mutually beneficial contacts;

3.) To formulate, implement and coordinate activities, projects and programs particularly those that
are beneficial to the members of the JPNHS CLASS ‘98 and/or to the graduates of Jose Panganiban
National High School;

4.) To foster linkages among Class ’98 Alumni and to promote personal and friendly relations through
meetings and get-togethers among members of the Association;

5.) To facilitate and encourage Class ’98 Alumni to contribute towards improvements in the status of
Jose Panganiban National High School in areas pertaining to academics, infrastructure, industry
interactions and any other area that the Association and Jose Panganiban National High School feel
appropriate;

6.) To set up a Foundation for the benefit of the members and their family;

7.) To undertake fund-raising projects and activities to support the JPNHS CLASS ‘98 programs and
objectives;

8.) To stand for the protection and preservation of the rights, privileges and benefits of the members;
9.) To provide organized alumni assistance to Jose Panganiban National High School and the
members of the Association and their families through organizational fund or by obtaining donations
and other grants from Class ’98 Alumni members and others who are in a position to make such
contributions to give or obtain for the Association or Jose Panganiban National High School such
services and advise in the latter’s different activities, as the Board of Trustees or the Executive
Committee may determine to be of use and advantage to the Association and/or Jose Panganiban
National High School;

10.) To render assistance to Class ’98 Association members and their families through grants,
scholarships and prizes and to provide assistance in academics, placement or in any other area that is
felt as appropriate by the Association;

11.) To initiate and support programs that are designed to enhance the social, political, economic,
cultural, intellectual, moral, spiritual and physical development of the members.

12.) To undertake all such activities as are incidental or conducive to the attainment of the above
objectives; and

13.) To collect, publish and distribute such information as may be useful to members of the
Association;

Article III

MEMBERSHIP

Section 1. The following shall be the types of members of the JPNHS CLASS ‘98:

a. Regular Members - All graduates of Jose Panganiban National High School for the school year
1997-1998. former students of Jose Panganiban National High School who have been with Class ’98
from school year 1994-1995 to 1997-1998 . Regular members in good standing shall have voting
rights.

b. Honorary Members – Members of the faculty of Jose Panganiban National High School or other
persons who have shown special interest in the Association, may be nominated to become honorary
members by any regular member in good standing of the Association.
c. Adopted Members - Former students of Jose Panganiban National High School who have been with
Class ’98 from school year 1994-1995 to 1997-1998 but have not graduated together with the batch
for reason of transfer of school or for any other reason not contrary to law or jurisprudence are
considered adopted members.

d. Other Membership Categories - The Board of Trustees of the Association may from time to time
establish other membership categories for the purpose of acknowledging contributions made to the
Association by individuals or entities.

e. Termination of Membership

Membership shall be terminated on the following grounds:

(i.) on the death of the member

(ii.) on the member violating the rules of the Association

(iii.) on the member committing any serious misdeed punishable by law

(iv.) on the member submitting his/her resignation and acceptance of the same by the Executive
Committee.

f. Membership Registry

A membership registry shall be kept in the possession of the Secretary of the Association which shall
have the following information and shall be treated with utmost confidentiality:

(i.) Member’s name, address, occupation, signature and recent 2x2 colored photo

(ii.) Name of spouse, if any

(iii.) Name of children, if any

(iv.) Membership in associations/organizations

(v.) Any other information which the Board of Trustees may deem appropriate in the exercise of the
Association’s objectives to assist its members and their families
Section 2.

All Regular Members in shall be eligible to vote and to hold office in the JPNHS CLass ‘98.

Section 3.

Members shall be governed by and abide by the JPNHS ALUMNI ASSOCIATION Bylaws and by the
Bylaws of the JPNHS CLASS ‘98 and all policies, procedures, rules and directives lawfully made
thereunder.

Section 4.

All members shall pay the required and Component membership dues to JPNHS CLASS ‘98;

Article IV

FEES

Section 1. The following shall be the fees of members of the JPNHS CLASS ‘98:

a. Initiation fee. Every member, regular or honorary, shall pay an initiation fee of twenty pesos
(P20.00).

b. Annual Fee. Every member, regular or honorary, shall pay an annual fee of one hundred pesos
(P100.00).

Section 2. The Board of Trustees may amend the above fees.

Article V

RIGHTS, DUTIES AND RESPONSIBILITIES OF MEMBERS

Section 1.

All members, regular and honorary, who shall pay the annual fee are members in good standing.
Section 2.

Every regular member in good standing shall have the following rights:

a. to attend the regular and special meetings of the General Membership of the Association and
participate in all deliberations during such meetings;

b. to be eligible to nominate and be elected or appointed in any elective or appointive position.

c. to propose amendments and resolutions and to vote on those presented at the meetings above-
mentioned;

d. to avail of all facilities of the Association and participate in whatever activity that the Association
may engage in,

e. to inspect the records and books of accounts of the Association.

Section 3.

Every honorary member in good standing shall have the same rights as those of regular members
except that he/she shall not have voting rights nor shall he/she hold any elective or appointive
position.

Section 4.

All members shall have the following duties and responsibilities:

a. to obey and comply regulations with the Constitution and By-Laws of the Association and with the
rules and regulates that may be promulgated by the Board of Trustees from time to time;

b. to attend all meetings and activities of the Association;

c. to pay membership dues and other assessments of the Association.

Section 5.

The Association’s logo, may not be used by any Association member without the approval of the
Board of Trustees

Section 6.
With permission of each member, a membership directory shall be created and may be published on
an Association website/ Facebook Account with the member’s name, mailing address, phone number
and/or E-mail address

Article VI

THE GENERAL BODY

Section 1.

The General Body or the General Membership shall consist of all members, regular, adopted and
honorary, of the Association. The General Body meeting shall be held as and when it is felt necessary
to hold such a meeting. However, the General Body meeting shall be held at least once in each
calendar year.

Section 2.

The meeting of the General Body shall be held on a Sunday after Easter and shall be made known in
writing to all members at least 15 days in advance.

Section 3.

The quorum of the General Body meeting shall consist of 100 members or twenty percent (20%) of
the members on roll on the date of the meeting, whichever is less.

Section 4.

The General Body shall elect the members of the Board of Trustees. Voting will be by raising of
hands. If 20% of the members present so demand, voting can be held by secret ballot.

Article VII

ANNUAL GENERAL MEETING

Section 1.

The Annual General Meeting of the Association shall be held every year not later than 15 months
after the holding of the previous Annual General Meeting to transact the following business:
a. to consider the Annual Report and Audited Statement of Accounts;

b. to elect the President and other officers of the Association unless the election was already held
during the year at a special general meeting called for the purpose;

c. to consider other matters in the agenda.

Section 2.

A notice of convening the Annual General Meeting shall be sent, together with the Agenda of the
Secretary, to each member at least 15 days before the date of the meeting.

Section 3.

The notice of any motion to be proposed at the Annual General Meeting shall be sent to the
Secretary in advance so that it may be included in the Agenda of a subsequent meeting.

Section 4.

The President or in his absence, the Vice-President shall preside at such meeting. In the absence of
both officers, those present shall elect one among themselves to preside over the meeting.

Section 5. Voting and Other Procedures

a. All matters at any General Body Meeting, except the election of the president and other officers,
shall be determined by show of hands, or if challenged, by a division of the house. No voting by proxy
shall be permitted.

b. Election of the President and other officers shall be done at large except for those explicitly stated
in Article 10. It shall be done by show of hands. No voting by proxy shall be permitted.

c. In case of equality of votes in both (a) and (b) of this Article, the person presiding over the meeting
shall have a casting of vote.

d. In all cases, however, the presiding officer shall have no voting right except as stated in Article 9,
Section 5 (c) hereof.
Section 6.

The order of business at the Annual General Meeting shall be as follows:

a. Proof of service of the required notice of meeting;

b. Proof of presence of a quorum;

c. Reading and approval of the minutes of the previous annual meeting;

d. Report of the president;

e. Treasurer’s report;

f. Other matters.

Article VIII

THE BOARD OF TRUSTEES

Section 1.

The Board of Trustees shall be the governing and policy-making body of the Association. It shall be
composed of four members and a chairman who shall be elected at large and shall also be the
President of the Association. Each of the members of the Board of Trustees shall represent one of the
5 different geographical subdivisions of the places of residence of the members of the Association,
namely:

a. Bicol Based

b. Manila Based

c. Calabarzon Based

d. Middle East Based

e. Western Country Based

Section 2.

The Board of Trustees shall hold office for a term of three (3) years and until their successors shall
have been duly elected and qualified.
Section 3.

The Board of Trustees, together with the other officers shall consist the Executive Committee.

Section 4.

The Board of Trustees shall hold regular meetings once every three (3) months and shall convene at
such special meetings as may be called by the President or upon written request of at least three (3)
members of the Board.

Section 5.

For the purpose of Section 1 of this Article, only members of the Association who come from the
same geographical subdivision shall be allowed to nominate and elect from among themselves their
sole representative to the Board.

Section 6.

The Board of Trustees shall frame rules for the formation of affiliate associations both locally and
internationally.

Section 7.

Vacancies – Any vacancy occurring in the Board of Trustees by reason of death, incapacity, removal
or resignation may be filled by a majority vote of the remaining trustees, if still constituting a
quorum, otherwise, such vacancy shall be filled by the General Body in a regular or special meeting
called for the purpose. The elected trustee shall serve only for the unexpired term of his/her
predecessor in office. Provided, however, that Section 5 of this Article shall be complied with in the
filing of vacancy.

Article IX

THE EXECUTIVE COMMITTEE

Section1.

During the interim between the meetings of the Board of Trustees, an Executive Committee,
comprised of the officers of the Association and such other officers as may be provided by
subsequent resolutions of the Board of Trustees, shall be empowered to transact business for the
Association.

Section 2.

The Executive Committee shall have the power to incur expenditure necessary to carry out the aims
of the Association.

Section 3.

It shall also have the power to frame rules and regulations consistent with the aims and objectives of
the Association. Such rules and regulations shall be subject to review by the Board of Trustees and
shall be placed before the next General Body meeting for approval and subsequent implementation.

Section 4.

The mandate of the officers of the Executive Committee shall be for a period of 3 years. It shall be
responsible for running the Association, fulfilling its objectives and other programs of benefit to the
organization and its members. It shall be authorized to accept donations, gifts and bequests for the
furtherance of the aims and objectives of the Association. No member of the Association shall enter
into dealings on behalf of the Association, unless the Executive Committee or the Board of Trustees
has previously authorized him/her.

Section 5.

The Executive Committee may appoint from time to time from among its members such
subcommittees or special subcommittees partly from among its members and partly from among the
members of the Association as may be required by the rules, regulations or issuances of the Board of
Trustees and shall prescribe the terms of reference, powers and privileges of such subcommittees or
special committees.

Section 6.

The Executive Committee shall meet as often as may be necessary, but not less than once a month to
transact the business of the Association.

Article X

OFFICERS AND THEIR DUTIES

Section 1.

The following are the officers of the Association:

a. Members of the Board of Trustees who shall be elected in a manner specified in Article 8;

b. President who shall be elected at large by the members of the Association;

c. Vice President and Secretary who shall be elected by the members of the Board of Trustees from
among themselves;

d. Treasurer, Auditor and Business Manager who shall be elected at large by the members of the
Association;

e. Public Information Officers who shall be elected in a manner similar to the election of the
members of the Board of Trustees as stipulated in Article 8.

Section 2.

The President and its duties

a. to act as the chief executive officer of the Association and, as such, shall have active executive
management of the operations of the Association, subject, however, to the approval of the Board of
Trustees;

b. to act as the Chairman of the Board of Trustees of the Association;

c. to act as the official spokesperson of the Association;

d. to call meetings of the members of the Board of Trustees, the Executive Committee and of the
General Membership of the Association and shall preside over such meetings;

e. to render an annual report to the members regarding the activities of the Association;

f. to perform such other duties inherent to the office and such other duties as, from time to time,
may be assigned by the Board of Trustees.

Section 3.

The Vice President shall assume the duties of the President in case of the latter’s absence due to
temporary or permanent incapacity or permanent vacancy in the office of the President arising from
death, resignation, expulsion or any other cause.
Section 4.

The Secretary shall keep all records of the proceedings of the meetings of the Board of Trustees, the
Executive Committee as well as the meeting of the General Membership of the Association and shall
discharge all other functions inherent to the position.

Section 5.

The Treasurer shall have the following duties:

a. to keep safely all monies and other properties of the Association;

b. to collect all dues from members of the Association;

c. to submit an annual statement of income and expenditures at the annual meeting of the General
Body of the Association;

d. to submit such financial statements as may be required by the Board of Trustees from time to
time.

Section 6.

The Auditor shall provide internal audit services, maintain a complete record of its examination and
inventory and submit an audited financial report annually or whenever required by the Board of
Trustees, Executive Committee or the General Body.

Section 7.

The Business Manager shall be in charge of all the phases of the business operations of the
Association subject to the policies and guidelines set by the Board of Trustees or the General Body.
He/She shall render reports as may be required by the Board of Trustees or the General Body and
preserve the documents, correspondences and records of whatever nature involving business
transactions made by him/her in behalf of the Association.

Section 8.

The Public Information Officers shall coordinate with individual members of the Association on
matters pertaining/relating to the Association and its activities.
Section 9.

Removal of members of the Board of Trustees and other Officers – Any officer elected by the General
Body may be removed from office for cause by a vote of at least two-thirds (2/3) of the members
present and constituting a quorum in a regular or special General Body meeting called for the
purpose after having been given the opportunity to be heard.

Section 10.

An officer appointed by the Board of Trustees or the Executive Committee may be removed from
office for cause by a majority of all the members of the Board or the Executive Committee as the case
may be.

Article XI

ELECTION COMMITTEE

Section 1.

There shall be an election committee which shall be responsible for the conduct of the election of
members of the Board of Trustees and other officers of the Association.

Section 2.

The committee shall be composed of three (3) members to be appointed by the Board of Trustees.

Section 3.

The election committee shall be the sole judge of all contests relating to the elections and
qualifications of the members of the Board of Trustees and other officers. It shall adopt such rules
and regulations as may be necessary for the discharge of its functions.

Section 4.

The appointment of the members of the election committee shall be done thirty (30) days before an
election and their function shall cease after they have carried out their purpose.

Article XII
BANK ACCOUNTS AND INVESTMENTS

Section 1.

Management of Account – The President, Treasurer, Business Manager and one member of the
Board of Trustees shall operate jointly the Association’s Bank Account.

Section 2.

The Association’s investments and any other property shall be held in the names of three (3)
members of the Association and the said three (3) members shall remain as such holders until
resignation, death or replacement of any of them by a resolution of the Board of Trustees for any
reason at their sole discretion.

Section 3.

The Board of Trustees may also, by resolution, designate three (3) members of the Association to
sign any document other than those referred to in Sections 1 and 2 of this Article, on behalf of and
binding on the Association. Every such designation shall be specific and shall cease after completion
of its purpose.

Section 4.

All documents in banks or any other institution shall be held in the name of the Association as
prescribed in Article 14, Section 1.

Article XIII

DISPUTES

Section 1.

Any member of the association may file charges, through a written complaint, with the Secretary of
the association.

Section 2.
All disputes shall be resolved by the President by calling a meeting of the Board of Trustees. In case
the dispute cannot be solved by the affirmative vote of the majority of the Board of Trustees during
its meeting, then the President can call a General Body Meeting for this purpose. The decision of the
General Membership shall be final.

ARTICLE XIV

FINANCES

Section 1.

Fiscal Year. The fiscal year shall begin January 1.

Section 2.

Dues. The Association shall levy dues.

Section 3.

Budget. The annual budget shall be prepared by the JPNHS CLASS ‘98 Alumni Relations staff in
accordance with Association procedures and reviewed by the President.

Section 4.

Resources. The Board shall determine the methods to be used in generating resources for the
Association.

Article XV

RELATIONSHIP WITH JOSE PANGANIBAN NATIONAL HIGH SCHOOL

Section 1.

In accordance with the stated purposes of the Association, the Board of Trustees shall make all
reasonable efforts to maintain good relations and communication with Jose Panganiban National
High School (“the School”), its successors and its constituents. There shall be no financial
relationship between the Alumni Association and the School, although the Association may
periodically donate funds to the School for various purposes.
Article XVI

AMENDMENTS

Section 1.

Amendments to the Constitution may be made from time to time by the General Membership
assembled in an Annual or Special General Body Meeting, provided there is always at least two-thirds
(2/3) of the members of the General Membership present and entitled to vote at a meeting shall
vote in favor of such amendment.

Section 2.

Any proposal of amendment shall be circulated along with the notice convening the meeting for the
purpose 15 days prior to the meeting.

Article XVII

DISSOLUTION

Section 1.

A proposal for the dissolution of the Association shall be considered at a Special General Meeting
called exclusively for the purpose and shall be determined by not less than three-quarters (3/4)
majority of the members present and entitled to vote.

Section 2.

The quorum for such meeting shall be one-third (1/3) of the number of members on the registry of
the Association.

Section 3.

The proposal, if caused by such a majority, shall be required to be confirmed by a like majority and a
like quorum at a subsequent Special General Meeting called exclusively for the purpose of
confirmation, to be held not earlier than 30 days from the date of the previous meeting.
Section 4.

In case of dissolution of the Association, its properties shall not be distributed to its members but
shall be donated to a similar organization or to Jose Panganiban National High School.

Article XVIII

EFFECTIVITY

Section 1.

This association shall take effect upon the approval of the officer of the said association.

Voted and adopted this _______ day of _________________________ 2012 in Jose Panganiban,
Camarines Norte, Philippines.

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SIGNED IN THE PRESENCE OF

Signature Over Printed Name Signature Over Printed Name

We, the undersigned, constituting a majority of the Board of Trustees of Jose Panganiban National
High School CLASS ’98 Alumni Association, Inc. hereby certify that the foregoing instrument is the
Constitution and By-Laws of the said Association.

Trustee Trustee

Trustee Trustee

President & Chairman

of the Board of Trustee