OTC FS 4.7.2 FRM0511 Shipper's Letter of Instruction

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FRM-0511 Functional Specification
OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

pt, Don't keep with next
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Version 4.0 Formatted: Font: 12 pt
Functional Specification - Forms

OTC_FS_4.7.2_FRM0511_Shipper's Letter of
Instruction
Version: 4.01.1
Date: 11-May-2011dd Mon yyyy
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This document is considered Mead Johnson Nutrition confidential and proprietary information. The information contained herein may
not be disclosed or distributed without Mead Johnson Nutrition prior written approval. Any person using a copy of this docume nt is
responsible for ensuring that the copy is current.
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Validation Relevancy
Does the process require validation? Yes No
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Approval Page
Signature and Date shall be in black or blue ink.
Name Role Signature Date
(DD-MMM-YYYY)
Shailendra Pagay Author/Order-to-Cash
(OTC) Support Team
Omar Hayat Reviewer / OTC

Information Management Process
Lead
Shannon Moye Reviewer/OTC
Information Management ( IM)
Process Lead
Nishant Chawla Approver/ Application
Development IM Process
Lead
Cathy Johnson Approver/ OTC Global
Process Owner
Signature Role
Author/Process Area OTC Support Team
X
Author
Reviewer/OTC Information Management (IM)

Solution Analyst
X
Reviewer
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Approver/IM Technical Development Process Lead
X
Approver
Approver/Global Process Owner – OTC
X
Approver
Note: The eSignature timestamp is displayed as dd/mm/yy with Military time in UTC.
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Revision History
Version Summary of changes Revised By Date Formatted Table
1.0 Initial release Vikas Seth 05-Mar-2010
1.1 Update Requirement as per standard format Shailendra Pagay 11-May-2011
4.0 IBM & Sunrise logos removed, MJN logo added, xxxxxxxxxx dd Mon yyyy
eSig blocks and footnote added to Signature page,
References updated.
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Table of Contents
VALIDATION RELEVANCY ..................................................................................................................................................................... 21
1. GENERAL INFORMATION .................................................................................................................................................................... 754
2. BUSINESS NEEDS & REQUIREMENTS................................................................................................................................................. 865
3. SAP SCRIPT/FORMS ......................................................................................................................................................................... 865
3.1 DESIRED FUNCTIONALITY .................................................................................................................................................................. 865
3.2 CUSTOMIZING REQUIREMENTS .......................................................................................................................................................... 865
4. FORM LAYOUT .................................................................................................................................................................................. 976
5. TECHNICAL DETAILS ..................................................................................................................................................................... 14119
LAYOUT WINDOWS ...................................................................................................................................................................... 141110
FIELD MAPPING........................................................................................................................................................................... 141210
6. STANDARDS TEXTS/TEXT MODULES ........................................................................................................................................... 141210
7. TRANSLATION ............................................................................................................................................................................. 141210
8. LAYOUT DETAIL........................................................................................................................................................................... 141210
9. CUSTOM TABLES/STRUCTURE IN SAP ........................................................................................................................................ 151311
10. ASSUMPTIONS ............................................................................................................................................................................ 151311
11. ERROR HANDLING....................................................................................................................................................................... 151311
12. LANGUAGE OF TEXTS .................................................................................................................................................................. 151311
13. UNIT TESTING REQUIREMENTS ................................................................................................................................................... 151311
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1. General Information
AREA (SAP SYSTEM ECC-LE-TRA - Logistics execution -Transportation

COMPONENTS):
Short description: Shippers Letter of Instruction - English
Program Transaction code: VT01n
Complexity: High Medium Low
Volume of data:
Mode: Online Background
Technical information:
SAPScript SmartForms Subroutine pool
Layout created using:
Text Elements Standard Texts
Text Id Print Program Adobe
PDD/Requirements Number OTC_PDD_4.7.2_80_R01
Reference Version
SAP System Overview Version
4.31.0
IM-SOP-2050 Mead Johnson Nutrition System Development LifeCycle (SDLC) Version 5.0
IBM Ascendant SAP Methodology Version 12
OTC_PDD_4.7.2_Export Customs Management Version 1.0
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2. Business Needs & Requirements

A Shippers Letter of Instruction is neededfor every export shipment. This is the document that
communicates specific shipping requirements to the freight forwarder. It includes quantities,
weights and values, as well as special instructions for requesting containers of certain size,
number of containers etc. Specific requirements include the following:
1. The system should print special instruction text for the freight forwarder
3. SAP Script/Forms
3.1 Desired Functionality
Output type(s): ZSLI

Form Types: Smartforms
Transmission medium: Print
Legal requirements: N/A
Type of printer: N/A
Paper Size: Letter
Orientation: Portrait/Landscape: Portrait
Special stationary to be used: N/A
3.2 Customizing requirements

The functional consultant will customize the following output types:
Output type ZSLI

Program Name N/A
Layout Form Names N/A
Development system N/A
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4. Form Layout
Refer to the following for an output sample for Window mapping, Label Description and Field
mapping.
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SLI – Page 2
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No. Field reference Description Source field
1 H1 Exporter name Company code - name and address

Shipment document number - VTTK-
2 H2 Reference number VTNUM
3 H3 Date Shipment create date - VTTK-CRDAT
Frowarding agent partner from
4 H4 Forwarding agent name Shipment document
Shipment document changed user
5 H5 User name name - VTTK-AENAM
6 H6 fax number of export department Standard text id - ZSLI_FAXNO

7 H8 Mode of transport Shipping type: VTTK-VSART
8 H9 Telephone instructions Standard Text id - ZSLI-TELEPHONE
9 H10 Exporter name and address Company code - name and address
Ship-to partner from shipment
10 H11 Sold-to name and address document
11 H12 Notify "Same as above"
12 H13 Sending by EIKP-KZGBE
13 H14 Incoterms, location LIKP-INCO1, LIKP-INCO2
14 H15 Letter of credit number Shipment Header text – ZSLI
15 H16 Export marks Shipment header text – ZMRK
Container#,
Shipment#,
(Sum all deliveries in shipment) Total
Gross weight
(Sum all deliveries in shipment) Total VTTK-SIGNI
Net weight VTTK-VTNUM
Seal Number LIPS-BRGEW
16 H17 Number of pallets LIPS-NTGEW
17 I1 Material Number LIPS-MATNR
18 I2 Material description MARA-MAKTX
19 I3 Delivery Qty, UOM LIPS-LFIMG, LIPS-MEINS
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5. Technical Details
N/A
Layout windows
N/A
Field Mapping
N/A
6. Standards Texts/Text Modules

N/A
7. Translation
N/A
8. Layout Detail
N/A
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9. Custom Tables/Structure in SAP

N/A
10. Assumptions
All deliveries are that are part of the same export shipment tendered to a freight forwarder are
included in the Shipment document. Output condition records have been maintained for
proposing ZSLI output for shipments originating in Nijmegen NL.
11. Error Handling

The user needs to be in VT01n or VT02n to issue output for a shipper letter of instruction.
12. Language of texts
N/A
13. Unit Testing Requirements

Identify any specific requirements for testing that must be considered. These must be defined
and testable in the Technical Specification
Normal Functionality - test cases that ensure the report functions as it should.
ID Description
1 Create a shipment originating from Nijmegen NL, output type ZSLI should be proposed.
2 Verify printing of ZSLI shipment header text on the output
3 Verify printing of Export marks shipment header text on the output
4 Verify printing of all the fields listed in section 4 on the output
Exception - special logic or exceptions (e.g. report should exclude certain specific condition)
5 N/A
Error Handling - functionality in case of errors (e.g. Error Message or Error Log )
7 If an error exists, the output will not be proposed for the test scenario, determine why the ouput
was not proposed through the output determination log and correct any issues.
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Formatted Table

FRM-0511 Functional Specification

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

Functional Specification - Forms

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

Omar Hayat Reviewer / OTC

Reviewer/OTC Information Management (IM)

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

Approver/IM Technical Development Process Lead

Approver/Global Process Owner – OTC

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

AREA (SAP SYSTEM ECC-LE-TRA - Logistics execution -Transportation

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

2. Business Needs & Requirements

3.1 Desired Functionality

Output type(s): ZSLI

3.2 Customizing requirements

Output type ZSLI

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

No. Field reference Description Source field

1 H1 Exporter name Company code - name and address

6 H6 fax number of export department Standard text id - ZSLI_FAXNO

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

6. Standards Texts/Text Modules

OTC_FS_4.7.2_FRM0511_Shipper’s Letter of Formatted: Centered, None, Space Before: 0 pt, After: 0

9. Custom Tables/Structure in SAP

11. Error Handling

12. Language of texts

13. Unit Testing Requirements

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