BML DMS User Manual V1 (Old) PDF

Butterfly Marketing Limited
User manual
DMS Configuration
and User Manual
February 2018
PwC
BML User Manual Version 1.0
Table of Contents
1 Configuration ..................................................................................................................................................... 3
1.1 Attach document in other content server along with main database ........................................................ 3
2 User Manual: ...................................................................................................................................................... 8
3 Reports .............................................................................................................................................................. 19
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1 Configuration
1.1 Attach document in other content server along with main
database
1. Create content repository: Tcode- OAC0
Content repository – ZB
Basis provided HTTP server link & Port number.
2. Go to “CS Admin”.
Enter Content Storage name. For BML we maintain content storage name – “SPB”. Basis helped me for
this.
Then Execute
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Then SAVE.
Go to Certificate tab.
Then press right click and “Send Certificate”.
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Then select line item and then “Activate”.
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Business Object
Purchase Order: BUS2012
Sales Order: BUS2032
Customer Inquiry: BUS2030
Customer quotation: BUS2031
Purchase Contract: BUS2014
Purchase Requisition: BUS2105
Incoming Invoice: BUS2081
Business Object for all Financial & Accounting related Transaction
FIPP : Attach document in PARK Document - FI
BKPF: Attach document in POSTED - HEADER document - FI
BSEG: Attach document in POSTED - item wise document - FI
For this purpose I assigned content repository – “ZB” to business object – “BUS2012”.
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In some Business object Doc type is not available. Hence we can create doc type in transaction –
OAC2.
Here we can create “doc type” and maintain document class (PDF, XML,FAX, * (all type))
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2 User Manual:
Suppose user want to save document in content server. In this case follow below process.
Go to Tcode- ME23N.
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Go to GOS (Generic Object Service)
Select Create-> Store Business document.
Select document type
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Double click on doc type and attach document.
Pop Up appeared.
Click on “allow”.
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Then Press “ENTER” and SAVE.
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Attach Document to Financial & Accounting Related Transaction:
As per standard SAP you cannot able to attach document in Creation Tcode (For Example: FB01, FB50, FB60
etc.)
You can able to attach document after parked or/and post document
For example: Tcode – FB60
After PARK one document is created.
Document Number- 7000008211.
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Now go to Tcode – FV60 (Edit) or FBV3 (Display Parked document) for parked document.
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Select – GOS (Generic Object Service)->Create -> Store Business Document.
Select Doc type, Double click on it and attach the document.
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Press enter and then save.
Similarly
For example: Tcode – FB60
After POST one document is created.
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Document Number – 7000008212.
Now go to FB02 (Edit) or FB03 (Display) of posted document.
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Select – GOS (Generic Object Service)->Create -> Store Business Document
Attach Document and save.
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3 Reports
1. You get report from Transaction code- OAAD.
Click on “Technical Search”

Select business object or “BLANK” and execute.
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Enter Purchase order or press enter for all PO.
You get below report.
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“BUS2012” – PO attachment document, Object ID - PO Number.

“BUS2105” – PR attachment document, Object ID – PR Number.
“FIPP” – FI Parked attachment document, Object Id- Company code. Document number. Document
year.
“BKPF” – FI Post attachment document, Object Id- Company code. Document number. Document
year.
Double click on it and document is opened.
You get attachment from attachment list in ME23N (for PO) , FBv3 ( for Parked Document) , FB03 (
For post document)
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You can attached in main database by : create-> Create attachment.
For Sales Documents (VA01, VA03, Va21, VA22)
User parameter 'SD_SWU_ACTIVE' needs to be maintained as 'X' in Every User for whom the attachment option
needs to be available.
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Butterfly Marketing Limited

Basis provided HTTP server link & Port number.

Then press right click and “Send Certificate”.

Then select line item and then “Activate”.

Purchase Order: BUS2012

Sales Order: BUS2032

Customer Inquiry: BUS2030

Customer quotation: BUS2031

Purchase Contract: BUS2014

Purchase Requisition: BUS2105

Incoming Invoice: BUS2081

Business Object for all Financial & Accounting related Transaction

FIPP : Attach document in PARK Document - FI

BKPF: Attach document in POSTED - HEADER document - FI

BSEG: Attach document in POSTED - item wise document - FI

Go to GOS (Generic Object Service)

Select Create-> Store Business document.

Select document type

Double click on doc type and attach document.

Then Press “ENTER” and SAVE.

Attach Document to Financial & Accounting Related Transaction:

For example: Tcode – FB60

After PARK one document is created.

Document Number- 7000008211.

Select – GOS (Generic Object Service)->Create -> Store Business Document.

Select Doc type, Double click on it and attach the document.

Press enter and then save.

For example: Tcode – FB60

After POST one document is created.

Document Number – 7000008212.

Now go to FB02 (Edit) or FB03 (Display) of posted document.

Select – GOS (Generic Object Service)->Create -> Store Business Document

Attach Document and save.

1. You get report from Transaction code- OAAD.

Click on “Technical Search”

Enter Purchase order or press enter for all PO.

You get below report.

“BUS2012” – PO attachment document, Object ID - PO Number.

Double click on it and document is opened.

You can attached in main database by : create-> Create attachment.

For Sales Documents (VA01, VA03, Va21, VA22)

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