SAP REQUEST FORM

Type of request : Create New User Update Existing SAP User Delete SAP User
Fill out : Part A Part B Part C

Part A : Create New User

Employee Name : ______________ Department : _________________

Designation : ______________ Branch : _________________
Employee Number : ______________ Contract Date Expiry : _________________

Role : ____________________

Has the employee received training for each Role requested? Yes No
If not, temporary access (up to 90 days) may be granted if a trained end user takes responsibility for one-on-one training and supervision of
all transactions by the employee. End user must arrange for and pass a proficiency test prior to the expiration date for authorization of
permanent access.

Signature of authorized user that will train employee: ___________________________________

Employee No: _______________ Print Name:____________________________ Date: ______________

Part B : Update Existing SAP User

Employee Name : ______________ ______ SAP User ID : _____________________

Request Access for Transaction Code : __________________

Request Access for Role : __________________
Change SAP User Location : __________________

Reason : ___________________________________________________________________________________
______________________________________________________________________________.

Part C : Delete SAP User

Employee Name : ___________________ SAP User ID : ____________________

Department : ___________________ Designation : ____________________

Reason : __________________________________________________________________________________
______________________________________________________________________________.

Employee Agreement
I understand that the use of my personal SAP Security User-id for all actions performed will be acknowledged as my performance of
those actions. I will never use another person’s SAP access under any circumstances. I will safeguard my access via a password enabled
screen saver being activated, or signing off the Network. I have read the COD Computer Security Agreement & I agree to abide by the
requirements set forth therein. I understand that disciplinary action, up to and including termination may be taken if I fail to abide by
any of the requirements of this agreement.
Employee’s Signature _________________________ Phone Number _________________ Date ___________
NOTE: User access will be terminated on accounts that are inactive for a period of 90 consecutive days.
Management Approval
Branch Manager Name : ____________________ Sr. ERP Manager Name : ____________________
Branch Manager Signature: ____________________ Sr. ERP Manager Signature : __________________
Date: ____________________ Date: ____________________