MICROSOFT – WORD

Microsoft word is a member of a Microsoft word office family which is basically for
typesetting, unlike other Microsoft office application. Microsoft word is a processing program.

TO START MICROSOFT WORD

 It reduces to create a neat document.

 It allows for typesetting and presentation of exert documents.
 Function such as author correct, author complete can only take place o0n Microsoft word.
 It allows for spellchecking and correction of arrow.
 It allows for creation and importation of graphics which can be edited on m/s word.

EXAMPLES OF OTHER WORD PROCESSING PROGRAMME

 Word Bar
 Note Bar
 Word Star (out dated)
 Corel word perfect
 Word perfect 5.0, 5.1 (Undo version)
 Word perfect 6.0, 6.1 (On windows version)
 Microsoft word.

ENVIRONMENT OF MICROSOFT WORD

 Title bar: This bar display a name of their application currently running and the file
name given to a document. Title bar consist of the minimize, maximize and close button.
 Menu bar: The menu bar display list of names which gives a drop command that can be
use perform functions. The menu bar ranges from menu to help menu.
 The tool bar: (Standard tool bar, Formatting tool bar and Drawing tool bar). This
displays list of icons which serves as short - cut to same menu command.

1. THE MARGIN OF RULER: This can be used to take measurement or adjust the page–
setup on Microsoft word.
2. THE VERTICAL / HORIZONTAL SCROLL BAR: This can be used to view certain
bar of the document window which is not visible or display at particular point in time.
3. DOCUMENT WINDOW OR WORKING AREA: This is where all works is done on
Microsoft word.
4. THE STATUS BAR: This help to display total number of pages incurrent page open in a
window.
5. TYPESETTING: This is simple the action of typing, editing, formatting and printing of
textual information.
6. THE STANDARD TOOL BAR:
New: This can be used to open a new document window.
Open: This can be used to review or display any saved document or file.
Save: This command can be use to save a file document in the brain of the system.

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 Saving for the first time displays a dialogue box where you can select in location and type
a file name.

7. SEARCH: This can be use to locate a missing file which was originally saved on the
brain of the document.

HOW TO SEARCH FOR A FILE

 Click on the search command on the standard tool bar (a tax pain display on the right
hand of the screen).
 Type the file name for the document missing.
 Select a search location.
 Click on either search or go.

8. CUT: This can be use to move a document or object from one place to another.
9. COPY: This can be use to make duplicate of a selected text or object.
10. PASTE: This can be used to review or display any cut or copied object from the board.
11. FORMAT PAINTER: This can be used to copy only the effect on a particular text
which can be applied on another.
12. PRINT PREVIEW: This command can be located on the standard tool, it help display
your work in a paper format either the way it will look like when you eventually print it
out.
13. UNDO: This can be use to reverse the lost action on your document window.
14. REDO: This can be use to reverse that last action on your document window.
15. TABLES AND BORDER: This can be used to draw a table from the scratch which can
also be formatted from the table and border bar.
16. INSERT TABLE: This command can be use to insert a table on document window or
working area base on the specify role and column selected.
17. INSERT MICROSOFT WORD EXCEL WORK SHOP: This can be use to insert a
work sheet on your document windows from M/M Excel, immediately a work sheet is
inserted or displayed the icons and commands on your environment changes to that of
Microsoft excel so that the table can be formatted.
18. COLUMN: It can be used to insert a column or rather type in segment base on the
number of column selected.
19. DRAWING: This can be used to either review or hide a drawing tool bar.
20. SPACIAL CHARACTER: This is used to display the number of tab option, space bar
and enter key used in the documents.
21. ZOOM OPTION: This can be used to magnify or reduce the size of document window
base on selected option in a zoom list.

SECURITY
This is a cold to apply on a document that restrict the number of people that has access to a
particular file.

STAGE OF SECURITY

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  Before save
 After save.

TO APPLY A SECURITY AFTER SAVE

 Open the document you want to apply the security.

 Click on file menu
 Click on save as
 Select tools dick on either security dialogue box appear type a password, verify the
password, Click on ok.
 Re-enter the password twice
 Click on ok
 Click on save.

NOTED: A security is case sensitive.

THE THEXERUS:
This can be used to fined a dictionary meaning to a vocabulary or grammar which is not right
understand.

STEPS TO APPLY A THEXERUS

 Right click on document window or working area

 Move to synonym
 Click on thexerus type in the word which is not understood.

FORMATTING BAR

 STYLES AND FORMATTING: This command can be use to add different effect on
the particular name, effect ranging forms, bold, size, color, underline etc.
 FONT STYLE: This can be use to change appearance of the selected text base on the
option selected of the list.
 FONT SIZE: This can be use to increase or decrease the size of the selected text base on
the option selected from the list.
 BOLD: This can be use to chicken and darkling a selected text.
 ITALICS: This can be use to apply an italics from on the selected text by making text
slanty.
 UNDERLINE; This can be use to apply on underline on the selected text.
 ALIGNMENT (LEFT, RIGHT & CENTER). This can be use to move your text on any
side on the document window base on the selected from of any alignment either right,
center or left.
 JUSTIFY: This can be use to equate both the left and right margin that is both size
would be equal
 LINE SPACING: This can be use to increase the space between two lines, from the
default setting which is a single line spacing.
 NUMBERY: This can be use to apply only number as a form of identification to a
particular sentence or phrase.

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  BULLET: This can be use to apply only a rectangle as the form of identification to a
particular sentence or phrase.
 INCREASE INDENT: This can use to apply a paragraph to a document which can be
increase from the default setting (0.5).
 BOARDER: This can be use apply a grid line around a selected text base on board
option selected.
 BAR-GROUND COLOR/HIGHLIGHT: This can be use to fill the bar-ground on a
selected text.
 FONT COLOUR: This can be use to increase the size of a selected text.
 SHRINT: It can be use to decrease the size of the selected text.

DRAWING TOOL BAR:

a) LINE: This can be use to draw a vertical or horizontal line, to get a straight line, hold
down the shift key.
b) ARROW HEAD: This can be use to straight line with an arrow or one side of head.
c) RECTANGLE TOOL: This can be use to draw a rectangle shape by default, to get shape
such as square, you hold down the shift key.
d) OVAL SHAPE: This can be use to draw shapes ranging from and egg shape, Oval shape
and also a circle but to get a perfect circle, you hold down the shift key.
e) TEXT BOX: It helps us to type by creating a box which is movable from one place to
another on the document window.

TO HIDE AND REVEAL TOOL BAR (STANDARD TOOL, FORMATTING TOOL

BAR, PICTURE TOOL BAR, DRAWING TOOL BAR, WORDART BAR etc.)

a) Click on view menu,

b) Select tool bars
c) Click on any bar you wish to reveal from the list of bar displayed.

TO APPLY A DESTOP PICTURE AS A BACKGROUND

a) Click on the format menu,

b) Move to background
c) Select fill effect
d) Select local disc (c:), select window.
e) Click on open,
f) Search for webs shot.
g) Click on insert
h) Click on ok.

TO APPLY A BACKGROUND WITH A PRINTED WATER MARK

a) Click on the format menu,

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 b) Move to background
c) Select printed water mark.
d) Click on picture
e) Click on local disc (c:)
f) Select window
g) Click on ok,
h) Search for web shot or any other picture in that environment.
i) Click on insert
j) Click on ok.

A BOARD

A board is a form of design applies around a document which serves as grid line to a document.

There are two ways to apply a board

i. From the page set-up on the file menu.

ii. From the boarder shedding on the format menu.

STEPS 1.

i. Click on the file menu.

ii. Selected page setup.
iii. Adjust the margin of the page base on the size given.
iv. Move to paper size and select a font of paper which is always A4.
v. Move to layout
vi. Click on boarders and select a boarder style from the option displayed. Increase or reduce
the size of the boarder.
vii. Click on ok.

STEPS 2.

i. Click on the format menu.

ii. Select boarders and shading (a board dialogue box appears).
iii. Select a particular boarder, increase or decrease the width of the boarder, apply a
particular color on the boarder
iv. Click on ok.

WORD-ART

Word-art: This is indefinite style of text which can be applied on your document window base on
option selected from the list of word-art style.

NOTE: A word-art text required a fill color to change it appearance.

CLIP-ART

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Clip-art: This command can be use to apply or insert a single picture or flowers, base on any
location that is style inside the box. This pictures or flowers can also be convert to a background,
by simply apply effect such as Wash-out and expanding the size to a document window.

STEP TO INSERT A CLIP

i. Click on the clipart command on the drawing tool bar (The clip art box is display on the
right side of the screen).
ii. Type in a location you wish to search.
iii. Click on either search or go.

INSERT PICTURE

Insert picture: This command can also be use to insert a desktop picture which could act as a
simple clip or a background of an environment.

STEPS

i. Click on the insert picture command on the drawing tool bar (a dialogue box display)
select local disc(c:)
ii. Click on window
iii. Click on open, search for web-shot or any other picture in that environment
iv. Click on insert
v. Click on ok.

LINE COLOR

Line color: This can be use to change a default color on the line, it can also be use to adjust the
size of a rectangle by taking measurement. It can also be use to apply no line.

FONT CLOR (TEXT COLOR)

This can be use to change appearance or face of a text type with the keyboard.

LINE STYLE: This can be use to increase the size of the selected line, it can also be used to
take a rectangular measurement.

BROKEN LINE: This can be use to apply or select any style of broken lines, Before a broken
line can be apply you should already have a line.

ARROW HEADS BOTH: This can be use to apply an arrow on either one side of a line or both
side of the line base on the potion selected from the list.

SHADOW: This command can be use to apply a drop-down effect on the select object or text. It
can also be formatted or edited using the shadow settings.

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3-D: This command can be use to apply an elongated form of shadow which can also be
formatted from the 3-D settings bar. The 3-D settings is mostly use by Architects to view the
plan of a house, with the 3-D effect you can apply a plastic effect and a text or an object.

FORMAT MENU

FONT: This command can be used to apply difference formatting effect on a selected text or
object. Effect ranging from drop-shadow, emboss, engrave text etc.

PARAGRAPH: This command can be use to set the document window to accept same effect
such as line spacing and author paragraph etc.

BULLET AND NUMBERING: This can be use to apply any form of symbol or numbers which
can act as a form of numbering to the document window.

DROP-CAP: The drop-cap is an effect applies for the first letter of a word which makes a
different from the others.

CHANGE CASE: This command can be use to apply the form of casing or capitals to a
particular side of a document

FIVE TYPE OF CASING

i. Sentence case
ii. Upper case
iii. Lower case
iv. Title case
v. Toggole case

PAGE BREAK: This can be use to print a new document window base on a exiting document
window i.e. The new document window takes the measurement of the existing document
window.

PAGE NUMBERING: This can be use to number the pages inserted in a document window.

STEP TO APPLY PAGE NUMBERING

1. Click on insert menu

2. Click on page numbering
3. Select the position you want the number to apply either the button or the top.
4. Select an alignment pattern
5. Click any form of numbering style
6. Click on ok.

SYMBOL

This can be use to apply any form of symbol to the document window, Symbol such as telephone
symbol and the world symbol etc.

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STEPS

Click on insert menu

Click on symbol, a dialogue box appear.
Select font such as webdings, windings, winding2 etc.
Click on the symbol want to
Click on insert
Click on close.

DATE AND TIME: This command can be use to upgrade our work by applying a form of date
on the document which can be updated automatically.

INSERT OBJECT: This can use to lunch into other application by simply insert Clips or
graphics from other application.

TO INSERT OBJECT

i. Click on insert
ii. Click on object, (a dialogue box appear)
iii. Select the application you want to insert the object
iv. Click on ok.

WINDOW MENU: This works like new command on the standard tool bar. It is use to open a
new document window.

ARRANGE ALL: This command help to display the whole document open in your working
environment at once on the screen.

SPIT: This can be use to divide a document window into two separate environment but does not
affect the document in the document window.

RECENT DOCUMENT: This display at least4 document which can recently open in a
window.

TABLE MENU

DRAW TABLE: This allows you to create a table from the scratch on the draw table; command
displays a draw table bar which helps to apply some formatting effect on the table.

MERGE CELL: It can be use to join two or more cells together.

SPLIT CELLS: This can be use to create a partition in a cell, thereby applying two column in a
cell.

TABLE AUTO FORMAT: It is used to create a calendar by applying different styles of

calendar on the table created or inserted.

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 MAIL MERGE (only on tools menu)
This can be use to send a body of letter to difference people, Holding difference office and a
difference location.

STEPS TO PERFORM MAIL MERGE USING THE XP

(Create the body of letter)

i. Click on tools menu

ii. Select letter and mailing
iii. Click on mail merge wizard, (The mail merge setting box appear on the right side of
screen).
iv. Click on next twice
v. Click on type a new list
vi. Click on create (mail merge field name bar appears)
vii. Click on customize to remove or add any field name.
viii. Click on new entry to display another field.
ix. Type in the information required for the field.
x. When true with the specification
xi. Click on close
xii. Save the field names
xiii. Click on ok
xiv. Automatically the mail merge bar appears.
xv. Click on insert merge fields
xvi. Click on first field name
xvii. Click on insert
xviii. Click on close.
xix. Repeat the same process base on the number of field you have
xx. Click on merge to new document, Click on ok.

TO APPLY A MAIL MERGE USING 98

Create the body of the letter

i. Click on the tools menu

ii. Click on a mail merge
iii. Click on create
iv. Click on form letters
v. Click on active window, Select gate data source
vi. Click on gate data source
vii. Click on your field name
viii. Click on remove, repeat the same process to suit the field name.
ix. Click on ok. A dialogue box appear, Type in the file name to save the mail merge.
x. Click on save
xi. Click on edit data source
xii. Type in the address one after other.
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 xiii. Add new record, When true with the specifications, Click on ‘ok’
xiv. Insert merge field on the mail merge properly bar.
xv. Click on first name
xvi. Click on insert
xvii. Click on close, repeat the same process base on the field name giving
xviii. Click on tools menu again
xix. Click on mail merge
xx. Click on mail merge twice.

HOW TO PRINT
Before you can print you have to know the printers name.
PRINTING: This is the art of rolling out any document on the screen in the paper work.

STEPS TO PRINT

a. Display the document you which to print out

b. Click on the file menu
c. Click on print, (A dialogue box appears)
d. Select the printers name
e. Click on properties
f. Select either color or black & white
g. Select a printer style
h. Click on draft, normal etc
i. Click on advance
j. Select A4 paper
k. Click on ok twice, Select current document and Click on print.

TO DESIGN I.D

 Draw a rectangle
 Right click, and Click on format, auto shape
 Click on size
 Where you have the height select 2.2 and weight 3.5
 Increase the line style be 3pt
 Click on file menu, Select texture
 Click on auto shape
 Click on line, Select free form
 Right click where you have edit point
 Duplicate and join then together, group the two
 Click on World-Art them type
 CHRITO TRAVEL & TOURS LTD.

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INTRODUCTION TO MICROSOFT ACCESS
MICROSOFT ACCESS: I s a database processing package, It is a bit close to programming. It
is use to keep or store a data of an organization. OR
MICROSOFT ACCESS: Is a relational database management system (RDMS). It is use for the
collection, manipulation organize and staring of data.

A DATABASE: Database is a collection of information related to an organization which might

involve calculations such as.

 Sorting
 Linking
 Querying etc.

EXAMPLES OF DATABASE

 Micro soft Access

 Quattropro
 Oracle (8.0,9,10g)

PROGRAMMING: This is simple the act of working computer programs with the computer
language, There are three types of language of the computer

 Machine Language
 Low level Language
 High level Language.

PROGRAM: This is a collections of instructions written in the computer language and arrange
in logical sequence which is use to solve a particular equation.

DATA PROCESSING: Is the act of using a computer to collect, organize and store data.
Having collected these data and working on it such as is what is called DATA PROCESSING.

TO LOAD MICROSOFT ACCESS

 Click on the start button on task bar

 Select programmed
 Select m/s office
 Click on m/s Access (A blank window is display)
 Click on a new command on the standard tool bar.
 On the right side of the screen
 Click on blank Database, (A dialogue box is display)
 Type a name for a database
 Click on create.

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DATABASE

A database window consist of database object which are

 Table
 Queries
 Form
 Report
 Pages
 Macros
 Module

TABLES
A Tables is used for storing data in a rectangular arrangement or rows and columns. A table is
the foundation of most data in a database programmed. A table needs to be created properly for
any mistake made will reflect in other database object. There are three ways of creating table
from the database window.

 Creating table by entering data

 Creating table by using wizard
 Creating table by Design view.

CREATING TABLE BY ENTERING DATA

 Click on table on database window

 Select creating table by entering data
 Click on design.

DISAADVANTAGES BY CREATING TABLE BY ENTERING DATA

 It does not allow for professionalizing.

 There are no rules guiding the entering of data into a particular field.

CREATING TABLE USING WIZARD

 Click on table on the database window

 Select creating table using wizard
 Click on design, (A dialogue box display)
 Select a purpose for the table either personal or business
 Select a sample table
 Transfer a sample field into field in my new table
 Click on next twice
 Click on finish.

A wizard: Is a help facilities that gives step by step information on how an object should be
created.

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ADVANTAGES CREATING TABLE USING WIZARD

 There are rules guiding the entering of data into a particular field
 Different sample fields can be combined from different sample table to record in my new
table.

DISADVANTAGES OF CREATING TABLES USING WIZARD

 Most time field has to be rename to get

 The rules guiding data entering into a field accepted by the computer might not suit the
user’s data base object.

CREATING A TABLE USING DESIGN VIEW

DESIGN VIEW: Is the best for creating table for it gives you greater control over your data, for
instance, you can decide that a column should take only 15 characters, such restrictions can be
done using design view.

HOW TO CREATE A TABLE USING DESIGN VIEW

 In the database window, Click on tables

 Click on create table in design view
 Click on design at the top of the window
 From the table design view that opens, enter the field names and choose the appropriate
data typing.
 Click on file, Click on save
 Enter the table name and Click on ok.

Field Name Data Type

First Name Text

Last Name Text
Address Text
Phone Number Text
Sex Looking up wizard (Next to type female in the column)
Marital/Status Looking up wizard (Do as above)

NOTE: If Access prompts you to enforce a primary key, click No

 To view your table, so as to be able to enter the records, Click on view menu.
 Click on datasheet view
 Enter the information or records. (Enter up to 15 record)

NOTE: To return back to design view, Click on view menu and then on “Design view”

FIELD NAME: A Field is a single unite of value related to a particular person or item. OR It is
a particular name given to a column in a database. It tells the type of record to be enter on that
particular column.

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RECORD: A Record is a collection of several field related to a particular person or item. OR A
Record is an information supply in each field of a column. While Field Name displays at the
head of each column, Records are enter in each rows of a column.

DATATYPE PROPERTIES
Datatype properties sticulate the kind of entering your type in a particular field, it ranges from

1. Text: These accept numbers of characters in a field. It is a maximum of 255 characters; it

does not support calculation in a field.
2. Memo: The memo accepts characters or letters in a field with a maximum character of
557.

DESCRIPTION: This is used to enter information that will instructs the user on what type of
data to be enter in a particular field or column; for instance if a field name its data of birth and
then you type information such as ”Enter your date of birth here” in the description pane. It will
help the user to know when in datasheet view.

TO SET A LOOK UP WIZARD

Click on lookup wizard on the datatype option; (on the dialogue box that is displays)
Select I will type in the value that I want.
Click on next
Type in the first value, press a down arrow key
Type the other value.
Click on next twice.
Click on finish.

To change dollar to set-up a field to accept numbers base on a specify decimal places.

DATE/TIME: This is used to setup a field with a format in the field properties to accept date
ranging from medium date, long date etc.

CURRENCY: This is used to format a field to accept a currency sign and numbers in it field and
also support calculations.

AUTONUMBER: These helps the numbers the field serially from 1-100.

YES/NO: This is use to create an option in a selected field, field such as married etc.

OLE OBJECT (Object link Embedded): This support the intake of pictures into a field in the
form view.

HOW TO INSERT PICTURE USING OLE OBJECT

1. Be in datasheet view
2. Click on the place you have the passport.
3. Click on insert menu
4. Click on object, from the dialogue box that display
5. Click on the package you can insert picture eg. Microsoft world

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 6. Click on ok.

Insert picture using the normal procedures for inserting pictures. To send the pictures to micro
soft Access, Click on update. Or simply copy the picture, return to Access and paste.

HYPERLINK
This is use to create a text with a link while using an internet facility, it is mostly used for field
such as [E-mail].

ASSIGNMENT

STUDENT PERSONAL INFORMATION

Student ID Text (input mark)

Surname Text field size. Backspace the 50 and type 7.
Other Name Text, 21
Sex Lookup wizard (Male or Female)
Married Yes/No
High Qualification Lookup wizard, (SSCE, OND, BSC, MBA)
Phone No. Number; Input-mark “(080)-“ 000 “-“000”-“000
Age Text (18-32) Validation Rule
Course Duration Lookup Wizard (3months, 6 and 9 months)
Course Cost =N=
Date of Resumption Date & Time / Format, (Medium date, 22/09/07, 09/22/07)
Date of Graduation Date & Time
Address Text
Email Hyperlink
Name of Sponsor Text
Passport Ole Object.

FIELD PROPERTIES
This is use to set the format, default value, field size etc The field properties is base on the
datatype selected. OR It allows you to enforce restrictions to a particular field. For instance if
you want a phone number not to be more than eleven and having a preceding 080 type the
following in input mark field property box, (080)00000000

COMMAND ON THE FIELD PROPERTIES

a. FIELD SIZE: This is used to set the number of characters that a particular field will
accept base on the specify number in the field size box

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 b. FORMAT: This is used to change the appearance of a characters or numbers that should
appear in afield. It can also be used to change a date format to medium date, long date for
instance (Sunday, June 19 2006) or medium date (19, Jun. 06) etc.
c. INPUT-MARK: This is used to set an appearance which was display automatically in a
field by using the (0 & 9) for numbers), (? & L FOR LETTER).
d. CAPTION: This is used to set a field name to be displayed in the data sheet field but can
not be use for calculation. It is only use to identify the content of a particular field.

VALIDATION RULES
This is used to set a condition for accepting data into a field using the expression builder.

STEPS

 Select the field name you wish to apply the rule

 Click on validation rule
 Click on the expression builder on the right of validation box, on the expression builder
box
 Select the expression folder
 Click on comparison
 Double click on between
 Click on expression one in the box,
 Type in the minimum age on expression
 Type in the maximum age on expression two
 Click on ok.

VALIDATION TEXT
This is use to set information of an error message base on the rule in the validation Yule. Is
simply a message error box

STEPS

 Click inside the validation text box

 Type in anything which could serve as your error massage.

HOW TO SET VALIDATION RULE

 Select validation rule in the table design view.

 Click on sign at the end of the line
 In the expression builder box select operators.
 Select the right operator by double clicking on it.

TO DO THIS

1. SPECIFY: The new text in the box provided in the table design view.
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 2. TABLES: Is used to show where the field is coming from.
3. SORT: Is used to arrange the content of a field in ascending or descending order.
4. FIELD: Field show the name of a text that you want to supply.
5. SHOW: Is used to hide or review a field in datasheet view.
6. CRITERIA: Is used to set criteria that must be made before a field is displayed in
datasheet view.
7. AXTERIX: Is used to specify any length of text.
8. QUESTION MARK: Is used to specify one character.

RELATIONSHIP
A Relationship is used to link a unique field from different tables so that they can share data
easily. OR A Relationship is use to link two or more table together so that the content of one can
be view from another. Is made possible with the help of primary key. It is used to link two or
more cells together.

TO APPLY A RELATIONSHIP

 From the database window

 Click on tools menu
 Click on Relationship
 On the relationship window
 Click on the tables
 Click on Add
 Click on Close
 Drag from one key field to the other key field
 Click on create
 Save and Exit a relationship window

TO DELETE A RELATIONSHIP

 On the relationship window

 Click on the line or string between the two table
 Press delete on the key board
 Save and Exit a relationship window.

SETING DATABASE SECURITY

The security is a code which is apply on database which help to reduce the numbers of people
that has Access to a particular database object.

STEPS

 From the database windows

 Click on tools menu
 Select security
 Click on set database password
 Type the password on the box display, Verify the password in the next box
 Click on ok.
17
NOTE: A password or security is case sensitive and the file must be open exclusively.

ASSIGNMENT

STAFF PERSONAL INFORMATION

Staff ID Text (input mark)

Surname Text field size. Backspace the 50 and type 7.
Other Name Text, 21
Sex Lookup wizard (Male or Female)
Religion Lookup wizard
Married Yes/No
High Qualification Lookup wizard, (SSCE, OND, BSC, MBA)
Date of Employed Date & Time, (Medium date)
Designation Lookup wizard (Instructor, Secretary, Cleaner & Manager)
Phone No. Number; Input-mark “(080)-“000 “-“000”-“000
Age Text (18-32) Validation Rule
Email Hyperlink
Contact Address Text
Passport Ole Object.

ADDING COMMAND BUTTON

 Select the command button from the tool box.

 Drag to create the command button
 Select a category and an action
 Click on next
 Choose a caption (text or picture)
 Click on finish.

AVERAGE

The average should be based on course duration as follows

9 Months = 13 Packages
6 Months = 9 Packages
3 Months = 5 Packages.

=IF([course duration]=”9months”,[Total]/6,
IF([course duration]=”6months”,[Total]/4,
IF([course duration]=”3months”,[Total]/2,)))

18
REMARK

=IIF([Average]>=”80”,:Distintion”
=IIF([Average]>=”70”,”Uper Credit”
=IIF([Average]>=”60”, “Credit”
=IIF([Average]>=”50”,”Lower Credit”
=IIF([Average]>=”40”,”Pass”
=IIF([Average]>=”35”,”Fail”

TO CREATE A REPORT

 Click on the report tab in the data base window

 Click on create report by using wizard.
 Click on design
 Select a table or query.
 Transfer available field to selected field.
 Click on next
 Attached a priority level if necessary
 Click on next >sort if necessary
 Click on next
 Select a layout and paper orientation
 Click on next
 Click on next
 Type the name of the report
 Click on finish.

TO EXTRACT DATE

Do this. >#2/14/07# or <=#3/13/07#

FORMATING A DATASHEET ENVIRONMENT

This is used to change a background color in a datasheet view and the grid line color.

Steps

 Click on format menu

 Click on Datasheet (A dialogue box is display), Select flat.\
 Change the background color from the background box and a grid line color from the
grid line box.
 Click on ok.

NB: The other two options are the Raised, which are default options while Sunken they affect
the background and the grid line color.

TO CHANGE THE FORMAT OF A DATASHEET VIEW

19
  Click on format menu
 Click on font
 (A dialogue box is displayed)
 Change the font of the text
 Apply either Italics, Bold or Underline, Increase or decrease the size of the text.
 Change the color of the text
 Click on ok.

TO HIDE AND UNHIDE COLUMN

Select the column you wish to hide by placing the cursor in one of the field.
Click on the format menu,
Click on Hide column.

TO UNHIDE
Click on the format menu
Click on unhide column.

TO ADJUST THE WIDTH & HEIGHT OF A COLUMN

Click on the format menu
Click on Row height
Adjust the figures on the dialogue box display.
Click on ok.

TO ADJUST COLUMN WIDTH

Click on the format menu
Click on column width
Adjust the figures on the dialogue box displayed

Click on ok OR

Click and drag from either the column heading or the row.

TO RENAME A TABLE/ QUERY IN DATABASE WINDOWS

 Right click on the Table or Query

 Click on save as (On the dialogue box displayed)
 Change the name in the name box
 Change the view in the view box
 Click on ok.

QUERY
A query is used to find and retrieve data that meets a specific condition, merge multiple and
perform build-in calculations. It is also use to ask questions of the data from a table. With
Queries you can sold for particular information from a table, fetter information and perform
calculations on the data. Query can be created using design view, using simple Queries from the
scratch use Query design view.

20
NOTE: All data found in a Query are from a table.

OBJECT OF QUERY
To find and retrieve data
To merge multiple tables together
To perform calculation

CRETING A QUERY
There are two ways of creating a query which are;
Create query using Design View
Create Query using Wizard.

STEPS TO CREATE A QUERY BY USING DESIGN VIEW

 Click on the Query object in the database window

 Click on create query using design view
 Click on design
 Select the table or Query to Query
 Click on add
 Click on close
 Click on the first field name on the table box
 Hold down the shift key and drag to the last field name on the table and click.
 Drag into the table for field in the design view of Query.

CREATING QUERY BY USING WIZARD

 Click on create Query by using wizard in the database window

 Click on design (A dialogue box is displayed)
 Select either a Table or a Query transfer available fields to field for Query.
 Click on next 2x
 Click on finish.

A QUERY WINDOW

It consist of the following commands which can be use to identify the functions of a field.

I. FIELDS: This displays the field name in a current table

II. TABLE: This display the name of a table which is used to create or query.
III. SORT: This can be used to arrange a data in a field either in ascending or descending.
IV. SHOW: This is used to hide or display a field name in the query view.
V. CRITERIA: They simply the condition for extracting data in the design view., xy=>
Names that ends with Y, yx => Names that start with Y.
VI. OR: This is an extension of the criteria. It is also used to extract data based on the
condition in criteria.

STUDENT PERSONAL INFORMATION

21
FORMULAR FOR COURSE COST
: IIF ([course duration] = “3months”,9000,IIF([course duration]=”6months”,17000,21000))

DATE OF GRADUATION

3 – 97 day
6 – 187 day
9 – 277 day

Formular

:IIF([course duration]=”3months”,[Date of Registration] + 97, IIF([course duration]=”6months”,

[Date of Resumption]+187,[Date of Reg]+277))

STUDENT FINANCIAL INFORMATION

1st install Date paid 1 Balance 17000

8000 2/7/07 9000
:[Course cost] – [1st Install] = Balance 1

2nd Install Date pd 2 Balance 2

4500 5/7/07 4500
:[Balance 1] – [2 Install] = Balance 2
nd

3rd Install Date pd 3 Balance 3

4000 7/7/07 580
:[Balance 2] – [3 Install] = Balance 3
rd

Remarks:
:([Balance 3] = 0, “Paid”, “Still owing”)

STAFF FINANCIAL INFORMATION

Basic Salary
:IIF([Designation] = “Manager”, 25000, IIF([Designation] = “Instructor”, 16000,
IIF([Designation] = “Secretary”, 12000, 7000))).

Medical Allowance
:IIF([Designation] = “Manager”, [Basic Salary] * 5/100, IIF([Designation] = “Instructor”, [Basic
Salary] *3/100, IIF([Designation] = “ Secretary”, [Basic Salary] *3/100, [Basic salary] * 5/100)))

Home Allowance
:IIF([Designation] = “Manager”, [Basic Salary] * 8/100, IIF([Designation] = “Instructor”, [Basic

22
Salary] * 9/100, IIF([Designation] = “Secretary”, [Basic Salary] * 8/100, [Basic Salary] *
5/100)))

Transport Allowance

:IIF([Designation] = “Manager”, [Basic salary] *4/100,IIF([Designation] = “Instructor”, [Basic

salary] * 8/100, IIF([Designation] = “Secretary”, [Basic salary] * 8/100, [Basic Salary] *
3/100)))

Feeding Allowance

:IIF([Designation] = “Manager”, [Basic Salary] * 3/100, IIF([Designation] = “Instructor”, [Basic

Salary] * 4/100, IIF([Designation] = “Secretary”, [Basic Salary] *5/100, [Basic Salary] *
6/100)))

Gross Pay

:[Basic Salary] + [Transport Allowance] + [Home Allowance] + [Feeding Allowance] +

[Medical Allowance].

Tax
:[Basic Salary] * 4/100

Net Pay

:[Gross Pay] – [Tax]

Annual Net Pay

:[Net Pay] *12

FORM
Form is a graphical interface of a table and Query, It is created only to support the intake of
pictures. The only importance of Form is because it can accept picture or password into the Form
view which is inserted from a design view. A Form can be created using a Table or Query.

NB: When using a Table calculations has to perform on a Form but when using a Query
calculations are automatically transferred from the Query down to the Form.

TO CREATE A FORM

Form can be created in two ways which are

1. Create Form in Design View

2. Create Form by using Wizard

The way to create a form is by using a wizard which gives helps in the process of creating the
Form, while the Design View is used to create a Switch Board with buttons which is used to
control the Form in the Wizard.

23
CREATING FORM USING WIZARD

 Click on form on the database window, Select create form by using wizard
 Click on design (A dialogue box is displayed)
 Select a Table or Query you want to use to create a Form
 Transfer available field into selected field
 Click on next
 Select an arrangement e.g Tabular, Columnar and Datasheet etc.
 Click on next
 Select a layout (Background, Color Scheme, & Font Scheme)
 Click on next
 Type the form name in the name box
 Click on finish.

TO INSERT A PICTURE FROM OTHER APPLICATION {FORM VIEW}

 Select the object link embedded box (Ole-object)

 Right click and select to insert new object. {A dialogue box is displayed}
 Select Micro-Soft word picture
 Click on ok {M/s Word picture environment is automatically displayed}
 Click on Clip Art on the drawing tool bar
 Type in a location on the task-pane displayed E.g People, Cow, and House etc.
 Click on either Search or Go
 Select the picture you wish to insert
 Close or exist the application window.

NB: The picture or Clip inserted must fit into the rectangular box on M/s Word picture
environment.

PRINT OUT FORM {JUST EDDY & JOB ENG CO.}

Receipt Text “SLS/070/-“00 “-“000 “CHS”

Cashier/Dno. Text input-mark “ASC-“00 “NML” LLL
Customers Name Text
Contact Address Text
Product 1 Look up wizard Galvanize sheet, Aluminum Rod
Quantity 1 Number
Amount 1 Currency
Product 2 Look up wizard
Quantity 2 Number
Amount 2 Currency
Product 3 Look up wizard
Quantity 3 Number
Amount 3 Currency
Product 4 Look up wizard
Amount 4 Currency
24
Product 5 Look up wizard
Quantity 5 Number
Amount 5 Currency
Sum Currency
Vat Currency
Total Currency

Quantity 1= Create a form called Just Eddy and Job ENG Co. from the table automated receipt
by using the form wizard.

Quantity 2= Edith form to look the format in the screen using design view.

Quantity 3= The form should be able to handle the following calculations:

a. Display the amount base on the selected product and type quantity.
b. All amount should be displayed in the sum box
c. Calculate vats as 4% of sum
d. Display the figure for total as sum less vat [sum-vat]

FORMULAR

Amount 1
=IIF([PRODUCT 1]=”ZINC MATERIAL”, [Qty 1]*720,IIF([Product
1]=”proofingsheet”,[Qty1]*800,IIF([Product1]=”Metallic
Rod”,[Qty1]*1100,IIF([Product1]=”Galvanize
Rod”,[Qty1]*2500,IIF([Product1]=”Aluminum”,[Qty1]*1250,[Qty1]*650)))))

SUM
=[Amount1]+[Amount2]+[Amount3]+[Amount4]+[Amount5]

VAT
=[Sum]*4/100

TOTAL
=[Sum]-[Vat]

NETPAY
=[Gross pay]-[Tax 4%]

TOOL BOX IN (FORM)

1. TEXT: It is use to create a text or i-bean for typing text.

2. COMBO: This works like a look up wizard which is used to create an option in a
specific box.
3. COMMAND BUTTON: This is use to create an automatic button which is used to
switch between one form to another. The command buttons control the functions of form
in a wizard.

25
 4. INSERT PICTURE: This is use to insert picture from any drive or application.
STEPS
Click on the insert picture on the tool box
Click and drag inside the Ole box (A dialogue box is displayed)
Select the drive you wish the picture is save
Click on insert
Click on close.

TO USE A COMMAND BUTTON

 Click on the command button on the tool box

 Click and drag a small rectangle (A dialogue is displayed)
 Select Form operation
 Click on an action button e.g Open Form
 Click on next
 Select open form and view all record.
 Click on next
 Select either text or picture
 Click on next
 Type a name for the switch board
 Click on finish.\

PAINT BRUSH
Definition

Paint is a bitmap paint programmed, it can be use to draw as if you are working on a paper and
all edit pictures. Paint is usually in store with the Microsoft window Operating System as one of
the accessories. It can also use paint to create or edit mail paper and desktop environment.

TO START PAINT

 Click on start button on the tab bar.

 Move to programmed
 Select Accessories
 Click on paint.

PAINT ENVIRONMENT

1. TITLE BAR: This title bar displays the program you are working with, the file name if
you save a drawing. It has three control buttons which consist of {Minimize, Maximize,
Restore and Close).
2. MENU BAR: This hold difference command that is use to perform task related to the
programmed; Eg File, Edit, View, Image, Color and Help.

26
 3. TOOL BAR: This bar is use to carry out difference commands on paint environment and
it is one of the important tool on paints.
4. THE DRAWING TOOL BAR: This is where all work is draw on paint environment.
5. THE COLOR BOX: This is use to apply fill color and line color and line color base on
the one you selected.
6. THE SCROL BAR: It has vertical and horizontal scroll bar which is use to view the
editing paint and the environment.
7. STATUS BAR: This gives you information about your drawing.

TOOLS ON THE TOOLS BAR

1. FREE FORM SELECT: This is use to select an object or text and if you find it difficult
to position you hand very well it will cut part of the object and drop it at the same point at
the end of the movement.
TO USE THE TOOL
Select the tool from the tool box, move your working environment.
Click and drag to trace the text you want to cut.
2. SELECT TOOL: This is use to select text and object by moving it to another location
with out any stress.
TO USE
Select the tool from the tool box
Click and drag over the object or text to select.
3. ERASER / COLOR ERASER: It will enable you erase any in form of color or Black
and White on your drawing Area.
TO USE
After drawing, Select the eraser tool from the tool box and clean the part that is not useful
(toil & object)
4. FILL WITH COLOR TOOL: It is use to fill the pattern of color that you need for your
object or text by selecting the color from the color box
TO USE
Select the tool from the tool box, move to the color box,
Select the color you want, Click to pour the color inside the object or text.
5. PICK COLOR TOOL: This is to duplicate color from one text or object to another text
or object with the help of the fill with color.
TO USE
Select the fill with the color tool
Select the pick color tool
Move to your drawing area
Click to pick the color and pour it where you want it to be.
6. MAGNIFIER TOOL (ZOOM)
It is use to increase the size of the object that you are working with by picking different
zoom lance and it has it options.
TO USE
Select the magnifier tool from the tool box
Select the zoom length you want

27
 Click on the text or object you want to increase.
The four options are 1 times, 2time, 6times and 8times.
7. PENCIL TOOL
It is use to draw an paint environment
TO USE
Click on tool on the tool box.
Move to your drawing area
Click and drag to draw what you want
8. BRUCH TOOL
It is also use to scale or draw on paint environment and to color the open part of your
drawing. This tools have 12 options, it is use to increase the line style or the thickness of
the line.
TO USE
Select the tool from the tool box move to your drawing area
Move to your drawing area
Click and drag to draw a line or you click on a open part to cover it.
9. AIR BRUSH TOOL
This is used to filter your working environment base on your color you need and it has 3
options.
TO USE
Click on the tool from the tool box, move to your color box
Select the color you want, move to your drawing area and filter it.
10. TEXT TOOL
This command is used to type on paint environment and it will give you access to apply
the formatting options before clicking outside.
TO USE
Select the tool from the tool box, move to your drawing area
Click and drag to create a text box.
Type the text you want, Apply the necessary formatting option from font bar
Click out-side
NOTE: Immediately you click and drag on your drawing it displays the font bar
TO ROTATE OR FLIP OBJECT
Select the object, Click on image menu
Select flip or rotate, Select the rotating option you want
Click ok.
11. LINE TOOL
This is to draw vertical, Horizontal and diagonals line with the help of the shift key to
have a straight line. And it has file options that is used to increase the thickness to the
line.
TO USE THIS
Click on the line tool on the tool box
Select the thickness of the line
Click and drag to create the line you want.
12. CURVE TOOL
This command will enable you to curve anything you want to design provided you what
you are doing. You can only curve it 3 times and its has file option which is use to
28
 increase a line.
TO USE THIS
Click on the curve tool on the tool box
Select the line width
Move to your working environment
Click and drag
Curve it twice.
13. RECTANGLE TOOL
Is used to draw a rectangular shape and it has 3 options
TO USE THIS
Select the rectangle tool on the tool box
Select the option you want e.g Line, Fill and line etc.
THE OPTIONS ARE:
The first option will gives you line color
The second option will gives you line color and fill background.
The 3rd option will gives a rectangular with two colors in the background.
14. POLYGON TOOL
This is use to draw polygon shape and it can connect. It has 3 options.
15. ELLIPSE TOOL
This is use to draw or sketch oval shape and it has 3 options
TO USE THIS
Select the tool from the tool box
Select the option
Click and drag to create the shape
16. ROUNDED RECTANGLE TOOL
This is use to draw rounded comers and it has 3 options.
TO USE THE TOOL
Select the tool from the tool box
Select the option
Click and drag on your working environment to create the shape.

REDUCING THE TICKNESS OF A COLOR (CUSTOMISE)

 Click on the color menu

 Click on edit color
 Click on defined custom color
 Increase or decrease the thickness from the node on right hand side.
 Click on add to custom color
 Click on ok

NOTE: Automatically the select color change to custom color

TO SAVE YOUR DRAWING

 After drawing, Click on file menu

 Click on save or save as
 On the dialogue box that appear, Type the file name
29
  Click on save.

FILE MENU

NEW: This is used to create a new document.

OPEN: This is used to retrieve your drawing

STEPS

 Click on file menu them click on open

 Select the location to save your drawing e.g my picture, my drawing, 31/2 floppy. etc.
 Select the file name, click on open (CTRL O)

SAVE: This is used to save your drawing and the short cut is (CTRL S).

SAVE AS: This is used to save your work into another location.
FROM SCANNER OR CAMERA: This allows you to scan your picture inside the system with
the help of the scanning machine.
PRINT PREVIEW: This is used to preview your drawing before you print it out.

PAGE-SETUP: This is used to set your drawing area, and also to specify the kind of paper you
need and you have privilege to print your drawing on A4 paper.

STEP

 Click on file menu

 Click on page setup on the dialog box that appears.
 Select the paper size
 Select the orientation, either portrait or land scale.
 Click on fit to, To specify if you want to print your work on one A4 paper.
 Click on ok.

PRINT: This is used to print your drawing from the brain of the system, with the help of a
printing machine.

STEP TO PRINT

 Click on file menu

 Click on print, short cut is (CTRL + P) From the dialogue box that appears
 Select the Page Range.
 Select the Name of the printing machine
 Click on preference, to select either in portrait or land scale
 Click on paper / Quality tab to specify either in color or black and white.
 Click on Advance and select the paper size.
 Click on ok twice
 Click on print.

30
SEND: This command will enable you to send information to friends are the help of the internet.

SET AS BACKGROUND (TILED): This command is used to send information to the desktop
environment as the background, but it will not put in order.

STEP

 Click on file menu, after saving the picture or drawing

 Click on set as background file.

SET AS BACKGROUND (CENTERD): This command is used to set information to the

desktop environment and it will centralize.

STEP

 Click on file menu after saving the picture or drawing

 Click on set as back ground centered.

EXIT: This is used to close a programmed and the shortcut is (Alt + F4)

TO INCREASE THE DRAWING WINDOW

 Click on image menu

 Click on Attribute, shortcut is (E) on the dialogue box that appears.
 Select inches, type 45 for width and 45 for the height
 Click on ok.

TO VIEW OR HIDE BARS ON PAINT ENVIRONMENT

This is used to activate or the activate bar on pain environment.

STEP

 Click on view menu

 Select the bar you want to display eg. Text tool bar, status bar, color box and tool box,
short cut for tool box is (CTRL+T) and color box is (CTRL+L)

COPY TO: This is used to copy your work into another file name

STEP

 Select the object

 Click on edith menu
 Click on copy to (on the dialogue box that appear)
 Select the existing file name
 Click on save

NOTE: Automatically the drawing inside existing file will be displays

31
PAST FROM: This command assists you to bring all your drawing from difference file name to
one drawing area.

STEP

 Click on edit menu

 Select past from (on the dialogue box that appear)
 Select the file name
 Click on open

ZOOM: This is used to increase your drawing and it has 5 options.

STEP

 Click on view menu

 Click on zoom
 Select the zoom options you want.

Short cut for grid line = (CTRL + G)

Normal size = (CTRL + Page up)
Last size = (CTRL + Page down)

VIEW BIT – MAP: This command is used to view your drawing as if you apply print preview
and it does not have any option.

TO SKEW OR STRETCH OBJECT

STEP

 Select the text or object

 Click on image menu
 Select stretch / skew
 Type the skew percentage
 Click on ok.

INVERT COLUMN: This is used to apply Black color on your working environment and shut
cut is (CTRL + I). It can be located under image menu, is use to increase your drawing area.

DRAW OPAQUE: This command has two options. The first one is not transparence while the
second one is transparence and it can be located under the tool box and image menu.

END

32
 INSTANT ARTIST
Instant Artist is a programmed that allows the users to easily and create publication such as
Signs, Business Card, Letter Head, Greetings Card, Envelop and Post Card. Even
without any publication experience user can easily work with Instant Artist because it has
already made design which is known as samples.

The programmed come with a lot of drag and drop features. It also do not include any
tools, so most of the command menu bar.

TO START INSTANT ARTIST

Click on the start button on the task bar

Move to programme
Select Instant Artist
Click on instant artist, press the enter key or left click
Select the document type
Click on new OR
Select blank
Click on ok.

ENVIRONMET ON INSTANT ARTIST

1. TITTLE BAR: This display the name of program your are working with, display the
file name if you save your work and it has 3 control buttons maximize, minimize,
close.
2. MENU BAR: This is use to perform different text related to the program and it has
drop down menus.
3. BUTTON BAR: This hold frequently used menu command that is use to perform
quick bar.
4. WORKING AREA: This is where all work is done on instant artist, and anything
outside the working area is on printable. (CTRL + W)

TO SAVE YOUR PUBLICATION AFTER DESIGN

 Click on file menu

 Click on save or save as, Type the file name and the description
 Click on C: to save your work inside the system OR A: to save inside your diskette
 Click on ok.

TO OPEN YOUR PUBLICATION

 Click on file menu

 Click on open (on the dialogue box that appear)
33
  Select the file of type e.g signs, certificate, greeting card etc.
 Select the file name
 Click on ok
5. PRINT: Is used to print out your work.

TEXT

GRAPHIC: Is used to insert difference of category.

BASIC SHAPE: This is use to insert difference kinds of shape on your working environment.
FONT: Is use to change the font name for your working environment.
EFECT: This is use to apply any kind of effect on your text.
Color: This is use to apply different kinds of color to your text or object.
SHAPE: This is used to apply a kind of shape to a text as if it is used a text.

ALIGMENT:

Stretch: This is use to make out rectangular.

Muddle Stretch
Vertical Stretch
Word Wrap
Align Left.

WORKING WITH INSERT MENU

TEXT: This is used to insert text on Instant Artist environment and you can still quotes.
STEPS
 Click on insert menu
 Click on text
 Type the text you want
 Click on ok.

EDITING TEXT
You can edit text or graphics in 3 ways
 Double click on existing or graphic
 Hold down your shift key and press your enter key.
 Click on edit menu
 Click on edit text or graphics

INSERTING GRAPHICS
STEPS

 Click on insert menu

 Click on graphics, the short cut is (CTRL + G)
 Select the category of graphics you want eg. People, Food etc.
 Move down and select the graphics
 Click on ok.

INSERTING
This is used to insert difference kinds of background on Instant Artist environment.
STEPS
 Click on insert menu
 Click on background graphic, the short cut is (CTRL + B)
34
  Select the background graphic that you want.
 Click on ok
NOTE: You can also change the color of the background graphic from the color menu.

APPLY BORDER ON YOUR WORK

 Click on Insert Menu
 Click on borders graphics
 Select the border you want
 Click on ok.

FILL: This is used to insert a rectangular frame that can be use as a background.
Click on insert menu
Click on fill, the short cut is (CTRL + F)

BACKGROUND FILL
This is use to apply a background fill and you can apply different colors.

STEPS
Click on insert menu
Click on Background fill

APPLY DIFFERENCE COLORS ON YOUR BACKGROUND FILL

 Click on the Background fill
 Click on Color menu
 Click on customize
 Select to color
 Click on Ok.

FRAME: This is use to insert a rectangular frame that has no fill color

STEPS
Click on insert menu
Click on Frame

NOTE: Fill comes with color while Frame doesn’t come with color.

BASIC SHAPE: This is use to insert different kinds of shape.

STEPS
 Click on insert menu
 Click on Basic Shape
 Select the kind of shape you want
 Click on ok
NOTE: YOU CAN APPLY COLOR TO ALL THE COMMANDS UNDER INSERT
MENU.

REVERT: This command is use to back to your last save

STEP
Click on file menu
Click on revert.

35
PASTE INTO: This is use to paste any cut or copy object into another text.

STEP
 Click on edit menu
 Click on copy or cut
 Select the text you want to paste it into.
 Click on edit menu
 Click on paste into

DUPPLICATE
This is use to duplicate object or text without you click on copy & paste. And it located under
editing menu. Short cut is (CTRL + D).

COMPLIMENT
This is also use to duplicate object or text without you click on copy and paste. It can also be
located under edit menu.

SELECT: This is used to select graphics or text base on the one you specify.
STEP
Click on edit menu
Click on select
Click on any of the option eg select all, graphic and fill.

TO APPLY WASHOUT ON A BACKGROUND

 Click on the color menu
 Click on lighting

BRING TO FRONT: This is use to bring an object or text to the front.

Click on object menu
Click on bring to font

SEND TO BACK: This is use to send a select object or text to the back.
STEP
Click on object menu
Click on send to back

MOVE UP & MOVE BACK

This is used to move an object to in front by one step and move to back is use to send and object
or text on one step back ward. These commands are located under object menu. Short cut for
move up is (ALT + +) and move back is (ALT + -)

TO INCREASE THE SELECTED OBJECT OR TEXT TO FILL INTIRE WORKING

ENVIRONMENT
Select the object or text
Click on object menu
Click on maximize, short cut (CTRL + M)

TO LOCK AND UNLOCK OBJECT OR TEXT

Text: Select the text or object you want to lock.
Click on object menu
36
Click on lock, short cut is (CTRL +Z OR <)

STEP TO UNLOCK
Select the object menu
Click on unlock, the short cut is (CTRL + T)

To unlock an object or text on Instant Artist does not function the same ways. If you apply in
another package like Corel-draw, page maker etc because it can be deleted

TO DISPLAY OR HIDE THE BUTTON BAR

Click on view menu
Click on button bar

NOTE: If the check mark is on the button bar, it will be active on working environment.

TO REDUCE THE POINT SIZE OF A TEXT

 Select the text
 Click on font menu
 Click on point size
 Click on fit. Frame to letter
 Reduce the point size from the note
 Click on ok

FITING WINDOWS
This is the normal zoom per-centage on Instant Artist environment where you can zoom all your
publication.
STEP
Click on view menu
Click on fitting window, short cut is (CTRL + W)

ZOOM TO 100%
This is use to increase your working environment 100%. And it located under view menu. The
short cut is (CTRL + 1).

ZOOM IN: It reducing it bit by bit while zoom out is reducing it the same thing. The short cut
for zoom in is (CTRL + +) While zoom out is (CTRL + -)

ZOOM SELECTION
This is use to zoom only the selected object or text. It located under view menu. Short cut is
(CTRL + U)

TO HID OR UNHIDE TEXT OR OBJECT

Select the object or text
Click on view menu
Click hide selection to hide the text or show all to displays the text or object. Short cut is(CTRL
+ H) While show all is (CTRL + J)

MONOCHROME DEFAULT: This is use to print your work either in color or black & white
and it located under view menu. To view the front, inside left, inside right and back of a
greeting card.
Click on view menu
Select any of those option listed above.
37
 MICROSOFT WINDOWS

Microsoft Windows: Windows is an operating system. It introduce by Microsoft Word

cooperation in 1983. Which was led by Bill Gates.

Windows is the multitasking Graphical User Interface (GUI) that works on MS-DOS Base
(Microsoft Dics Operating System) (Window for working group and a self contain Operating
System). Eg. (Windows 95, 98, 2000, NE, ON, Unlimited, Vista, NT).

PROPERTIES OF WINDOWS DESKTOP

ICONS: This is a graphical representation of programmed eg. My Document, My Computer,

Recycles Bean etc.

ICONS: Serves as visual memories and allows the user to control setting computer action.

THREE TYPES OF ICONS

 PRAMMN ICONS
 GROUP ICONS
 SMARTS ICONS: It is found on tasks bar and it serve as short to a programming.

GROUP ICONS: It is give out order information, and it help us to get other programmed from
the computer.

TASKBAR: It is a small bar located by default (normal setting) at the button of the desktop.
Which contain the start, smart icons, system Clark. The task bar can be move to different
location by holding down the mouse pointer and drag to any location. OR

 Click on start button

 Click on setting
 Click on task bar
 Remove the check mark where you have lock the task bar
 Click on ok

INSTRUCTIONS

Instructions is divided into two

OPERATING SYSTEM: Is the software that controls all your hard ware to interact well. This
is what allows me to see all what you are doing. It is serves as intermediary between the user and
the computer system. It determines the type of programme that you will use.

TYPES OF OPERATING SYSTEM

GUI: Character user interphase allows you to see only text eg. MS DOS (Microsoft Disk
Operating System).

38
HISTORY OF WINDOWS

This programmed was made by a man called Bill Gate. Paul Ally Introduce Bill Gate to his
father, than they developed a programmed called MICROSOFT WORD.

Microsoft Window is developed by Microsoft operating. Windows also helps you to work with
multi-media.

DESKTOP

This is the environment on which application package are placed. After working the application
packages are taken off, but environment remains. Eg. Background.

WALL PAPER

This is the background that appears on the desktop. It could either be a system background or an
application background eg web shot.

TO APPLY BACKGROUND

 Right click on blank area of the desktop

 Click on properties
 Click on desktop or background
 Select a background from the list
 Select the background position
 Click on apply
 Click on ok.

ICONS

These are small representation of the folders, files or programmes.

TO CHANGE ICONS

 Right click on an empty area of the screen.

 Click on properties
 Click background or desktop
 Click on customized desktop
 Select an item from the list
 Click on change icon
 Select an icon style
 Click on ok three times

CREATING YOUR OWN ICONS

 Right click on the blank area of desktop.

 Select new
 Click on any programme to crate the icon
39
CHANGING SYSTEM TIME/DATE

Double click on the system clock on the taskbar

Adjust the time and the date on the dialogue box that appear
Click on ok

SCREEM SAVER: This is a design pattern that appears on the screen if the mouse or keyboard
is not touched for some time.

TO SET SAVER

 Right click on a blank area of a desktop

 Click on properties
 Click on screen saver
 Select a screen saver type
 And set the amount of time (wait)
 Click on setting to adjust the screen savers option
 Click on ok.

CHANGING APPEARANCE: This is used to set a color scheme for all windows.

STEPS

 Right click on blank area of a desktop

 Click on properties
 Click on appearance
 Select a windows and button option
 Select a color scheme
 Select a font size
 Click on ok.

FOLDERS, FILES AND PROGRAMMS

Windows is used to create and maintain folders files and programs. A folder is a container that is
used to group file folders and programmes. The size of an empty folder is OKB (Kilobyte).

HOW TO CREATE FOLDERS

Move to the location where you want to crate folder

Right click on an empty area
Select new
Click on folder.

40
TO RENAME A FOLDER

Right click on the folder

Click on rename
OR Click and folder
Press the F2 button on the keyboard

FILES

These are documents, publications, and presentations etc. that are created with application
programmes.

TWO TYPES OF FILES

File Extension & File Creation. Date/time is added to every file for easy storage and accretive.
A file extension is made on the programmed, eg

 Doc – Ms Word
 Xls – Ms Excel
 Pub – Ms Publisher
 Ppt – Ms PowerPoint
 Cdr – Corel Draw
 Pm 65 – Adobe Page Maker 65
 Wpd – Word Perfect etc.

PROGRAMMES

These are applications that are used for specific task. They are categorized as follows:

 Word processing packages

 Data processing packages
 Desktop publishing packages
 Web programming packages
 Data programming packages
 Leame packages
 Saind programming packages etc.

START MENU

This menu is to reveal each time you Click on start button. Some actions that can be carried out
on this menu are as follows:

 Turn off Computer/Shut Down

 Log off

41
  Run
 Help and Support
 Search/Find
 Settings Documents
 Programmes etc.

NOTE: If you are using a window XP professional XP Unlimited or Windows Vistal the
design of the start menu can be changed by selecting property on the menu that appears
when you right click on the start button.

TURN OFF COMPUTER/SHUT DOWN: This option is used to shut down / turn off, Restart
and Stand by/hibernate.

TURN OFF: is used to close down a program and prepare the computer to be switch off.
RESTART: Is used to refresh all programmes when the system fails, either due to a mechanical
problem.

STANDBY / HIBERNATE: These is use to shut down the computer without closing a
programs that are currently running.

LOG OFF: This is used to switch from one account to another.

STEPS
Select the log off option
Click on switch user
Select the new user

CREATING AND MAINTAINING ACCOUNT

There are two types of Account which are: Administrator Account and Guest Account.

TO USE ANY OF THESE ACCOUNT

Double click on the picture in front of the account name on the start menu
Click on Home
Select a suitable option, And follow the step in the dialog box
Close the box when through.

RUN: This is used to start an application by supplying a keyboard relates to the application. It
can also be used to open a file by specifying the directory.

HELP & SUPPORT: These help option is used to read a help note based on a specified
problem.

SUPPORT: This is used to communicate on line with an attendant at the micro soft office
customer care unit.

SEARCH AND FIND: This is used to search for lost files or folders base on name, content,
date/time, location etc.

42
HOW TO SEARCH

Click on start
Click on search/find
Click on all files and folders, supply the files name or content or location or size or date
Click on search.
END

MICROSOFT POWERPOINT
Microsoft PowerPoint: This is a presentation package that is used to add motion on pictures
sounds and text. These objects are then arrange on pages called SLIDES & PLAYED USING A
TIME LINE.

HOW TO START MICROSOFT POWER POINT.

 Click on the start button on the task bar

 Select all programs
 Select Microsoft Office
 Click on Microsoft Power point.

RUN METHOD
Click on the start button
Select Run
Type “Power pnt” in the box that appears, press the enter key.

MICROSOFT POWER POINT ENVIRONMENT

The environment is made up of bars and panes which are arrange as follows:

 TITTLE BAR: This display the name of their application and power point (Presentation)
when the file is save the new name replaces presentation 1.
 MENU: This holds names which serve as a name to a list of commands attached to the
name.
 STANDARD TOOL BAR: This bar display icons that serve as a name to frequently use
menu command.
 FORMATTING TOOL BAR: This bar is used to beautify text and slide.
 SLID FORMAT PANE: This pane is located on the extreme right corner of the screen.
It is used to change Slide design, Layout, Color scheme etc.
 SLIDE WINDOW: This is the area which the page is displays. It is used to plays text
and object. Only object plays on the page will be displays during screen show.
 OUT LINE PANE: This displays only text (Out line) or slides as Thumbnails (Slides).

43
  NOTES PANE: This is directly under a slide window and is used to create note
(Handout) for similar purpose.
 DRAWING TOOL BAR: This bar is use to create Object, Chart, Pictures etc.
 SLIDE LAYOUT: This is used to specify the contents of any slide. Though any user can
add Items of his or her choice, it is only items that are contained in the slide layout that
will be display in a outline pane.

TYPES OF SLIDE
TITLE ONLY SLIDE: This type of slide accepts only a title and has a blank space where any
other content can be applied.

TITLE AND SUBTITLE SLIDE: This slide content two place holders for a title and subtitle. It
is the default slide that is always displays in a new presentation. It is use mainly for introduction.

TITLE AND TEXT SLIDE: This slide content two place holders one for title and one for
bulleted list. It is use in outline points.

TITLE AND TWO CULUM TEXT: This is the same as the slide above but the bulleted list
place holder is divided into two. It is used for comparison.

BLANK SLIDE: This s an open page that is used for any purpose.

MULTIMEDIA SLIDE: This slide comes with different design but it use to add Chart, Picture,
Movie, Sound etc. base on the selected option. Some of them can be combining with text. The
button contents the following option:

 TABLE
 CHART (DATA)
 CLIPART
 PICTURE FROM FILE
 DIAGRAM (TEXT CHART)
 MOVIE.

TITLE TEXT AND CHART SLIDE: This is used to add the chart and text that explain the
chart. It could come in any arrangement.

TEXT AND DIAGRAM CHART: This is used to add a title and an organizational chart or
diagram.

TITLE AND CHART: This is used to create a title and data chart of your choice.

TITLE AND TABLE: This is used to create a title and table of rows and columns base on your
specification.

NOTE: You can switch from one layout to the other by moving to the slide, clicking on the
format menu, selecting on a layout of your choice. Slide layout is always selected each time
a new slide is added.

PRESENTATION
This is an electronic lecture that is broken down into small bits, arrange in slides and added to a
44
time line. Example are:
INTRODUCTION, BODY, OUTRO

INTRODUCTION: This is the screen that introducing the presentation to the viewers. It should
be very colorful and divided into different part.

THE TYPE OF SLIDE THAT IS USED FOR INTRODUCTION IS:

 TITLE AND SUBTITLE

 TITLE ONLY
 BLANK SLIDE
 TITLE AND TEXT SLIDE

NOTE: This slide should be displays the name of the organization name of presenters and
topic of discussion.

HOW TO ADD A NEW SLIDE

Click on the insert menu
Click on new slide (Short cut is ctrl + m).

BODY:

Definition
Aim/objectives
Effects: Effect along picture & Effect along Data
Control/Prevention
Cure
Conclusion.

OUTRO
Name of presenters
Appreciation
Name of company

MOVING SLIDE
This is used to change the slide background, font and color. It is applied to all slides in the
presentation.

TO APPLY THE SLIDE DESIGN

Click on the format menu
Click on slide design
Double click of any slide of your choice.

COLOR SCHEME
This is used to change the color of text and background of all slide in a presentation. It is gotten
under slide design. It is retains the design but change the color.
45
ANIMATION SCHEME
This is use to add a motion effect on slide contents. It is mainly and entrance effect.

NOTE: These methods apply a motion to all the contents of the slide.

PRESENTATION VIEWS
These are four basic types of views in m/s power point. They can be gotten from the view menu
or on the pane in the outline pane. EXAMPLES

1. NORMAL VIEW: This is the default view in m/s power point. It is divided into three
parts. Slide window

Outline pane Notes pane

It is used for creating object and text.

2. SLIDE SORTER: This displays all the slides in the presentation as thumbnail. It is used
to view all slide at once.
3. SLIDE SHOW: This is used to play the animations contained in the presentation in fell
screen mode. (short cut is f5)
4. NOTED PANE: This is used to display a slide and its note on one page.

WORKING WITH TEXT

This is done with the format menu and is divided under the following heading.

1. FONT
2. BULLET AND NUMBERING
3. ALLIGNMENT
4. LINE SPACING

FONT: This is used to change the character appearance style, Color, Size and effect. BOLD
FONT should be applying only on heading and CAPITAL LETTERS should be used only for
emphasis. Avoid using faint colors on a faint background.
Click on ok after selecting the option above.

BULLET & NUMBERING: These are use to highlight points. They can be change by clicking
on customize, selecting an option and clicking on ok. Use the right types of bullet to give a
graphical explanation for your points.

ALLIGNMENT: This is the horizontal position of text on a slide. Do not use a center alignment
for outline point or definition. It could be used on codes. Also do not combined a center
alignment with bullet.

LINE SPACING: This is used to set the amount of space between lines and paragraph.

46
INSERTING SYMBOLS: There are different types of symbols that can be inserted in a
presentation. These are as follows:

 SLIDE NUMBER
 DATE & TIME
 SYMBOL
 PICTURE (CLIPART, FROM FILE ETC.)
 DIAGRAMS
 MOVES AND SOUNDS
 CHART
 TABLE ETC.

“Symbol are added to a presentation using insert menu.”

 SLIDE NUMBER & DATE / TIME: These options enable you to add a slide number
date/time and footer. This is usually displayed on the entire slide in the presentation. It is
added using the slide number option.
 SYMBOL: These are shapes that are added in a text box.
TO DO THIS
Click on the insert menu
Click on symbol
Select the symbol you want
Click on insert
Click on close.
 PICTURE: This is used to insert any of the following
CLIPART: This is a picture that comes with your computer installation.

TO USE THIS OPTION

Select clipart under the insert menu
Type the category for the picture you require.
Press the enter key
Click on the picture you want
Close the clipart box

 FROM FILE: This is used to insert a picture file in a presentation.

TO DO THIS
Click on insert menu
Click on picture
Click on from file
Select the location of the file in the “look in” box.
Click on the file
Click on insert.

47
 FROM SCANNER: This is used to insert a picture from a scan device.

TO DO THIS
Select from scanner or camera under picture. “Wait for the picture to be displayed on the
screen.”
Click on accept.

 AUTOSHAPE: This option enables you to draw shape base on a selected category.

TO DO THIS
Select auto shapes under picture
Select a category, Drag in the slide.

 WORD ART: This is used to add graphical text to a presentation. The text can only be
formatted with the word art tool box.

TO DO THIS
Click on insert menu
Select picture
Click on word art
Select a word style
Click on ok
Type your text
Click on ok.

 ORGANISATION CHART; It is a chart that shows the structure of an organization.

There are {3} parts of an organization chart which are as follows:
1. SUBORDINATE
2. COWORKER
3. ASSISTANT
these items are added on each level by double clicking.

ADDING SLIDE ANIMATION, TRANSITION & BUTIONS

1. ANIMATION: This can be applying on a presentation using the slide show menu.
Eg.
SLIDE ANIMATION: This is used to set an Entrance, Emphasis, Exit, Motion path
on slide contents. It could be adjusted based on Speed, Sound or Timing-on click
Automatic.
STEP TO APPLY SLIDE ANIMATION
 Click on the slide show menu
 Click on custom Animation
 Select an object in the slide window
 Click on add effect
 Select an option
 Click on more effect
48
  Select an effect and check the preview
 Click on ok
2. SLIDE TRANSITION: This is used to add an effect on the page in each
presentation. You can use a uniform effect (Apply to all slides) or one effect for each
slide.
TO DO THIS
Click on slide show menu
Click on transition
Select the slide in a outline pane
Select an effect
To use the effect on all slide
Click on apply to all slide.
3. ACTION BUTTONS: This buttons are used to control the way the presentation is
played. The action of each button is set by the user.

TO DO THIS
Click on slide show menu
Select action buttons
Select a buttons
Drag in the slide window
Select an action
Click on ok.
4. INSERTING SOUND & MOVIE FILES
Sounds and movie files can be added to a presentation in two ways using the insert
menu. These are,
From file or from CD/VCD

TO DO THIS
Inserting Sound & Movies files
Click on the insert menu
Select movies and Sound
Click on movie from file or sound from file.
Select the location of the file in the “look in” list box
Click on the file
Click on ok.

SOUND FROM CD
Click on the insert menu
Click on movies and sound
Click play CD Audio Track
Select the track you want to start play from, the time to start, the track to end on, and
to time to stop. Set all other options, Click on ok.

49
 5. BACKGROUNDS
This is used to apply only background color either to an active slide or to all slide.
The different types of background color are.

 SOLID FILL: Is a background that has one color.

 GRADIENT: This has two different colors.
 TEXTURE: This is already maid design pattern.
 PATTERN: This is use for mixing color base on the selected pattern.
 PICTURE: This is use to apply picture on the pattern or background.

TO DO THIS
Click on the format menu
Click on Background
Click in the list box at the button of a dialogue box.
Select more colors (for Solid fill, Fill Effect, for Gradient, Texture, Pattern & Picture)
Click on ok.
Click on Apply (for Active slide only or Apply to all for all slides in the presentation.)

WORKING WITH CHART

This is graphical representations of data enter in the data sheet. The type of Chart can be change
using the chart menu.

TO DO THIS
Click on the insert menu
Select Chart.

NOTE: The method of entry data in the data sheet depend on the type of chart.

Enter the data in the data sheet window.

Click on a blank Area of the slide.

DRAWING SEALED OBJECTS

The freeform tool: Is use to draw sealed shapes by clicking and moving. The shape can then be
adjusted after drawing.

SECTING CUSTOM ANIMATION ON AUTOMATIC WITH SOUND

TO DO THIS
Apply the custom animation effect
Right click on the effect label
Click on effect options
Use the effect tab to apply a sound
Effect and Timing tab to apply the automatic effect.

NEW PRESENTATION
Three ways of creating a new presentation.

50
Auto Content Wizard: Is use to create a content.
Design Template: This gives you a design pattern for presentation.
Design template has background; font and color While Blank presentation does not have
background.

SPELLING AND THESAURUS

This is use to correct errors which are makes why typing.

STEPS
Click on the tool menu
Select spelling {F7}
Select a subject
Click on change {to replace the wrong word with the right word} or
Click on ignore to retain the word.

THESAURUS
Thesaurus is used to change a word to type’s synonymy or Antonym.

STEP
Select the word
Click on the tool menu
Click on thesaurus {F7}
Select the word you wish to replace it with.
Click on insert.

HYPERLINK
Hyperlink is a collection link between two information. The hyperlink works in two ways,

The Internet and Intranet.

The Internet: Is used to link an object or a text with another outside the computer system. E.g.
Email and Website.
Intranet: Is use to collect an object or a text with another within the system unit. E.g. A slide
still on PowerPoint, other program such as Ms.word, Corel draw, Lotus etc.

NOTE: Any information placed on the Master slide is viewable on other slide.
Master slide can be used to create the following

1. An advert in which the background are seen.

2. Obituary/Transition call to glory

Step/Syntax
Click on view menu
Select Master
Click on slide Master
Apply whatsoever to be applied on slide. E.g. Background, Slide Layout, Picture, 3D Object,
Symbols etc.

51
SAVING & SECURING A PRESENTATION
This is used to preserve a presentation so that it can be used again and also protecting it so that it
will not be tampered.

STEP
Click on File menu
Click on Save as (a dialogue box appear)
Click on tools tab.
Click on Security option
Type in the password, verified the password, Click on ok. (Another box appear type the
password, Click on ok, Click on save)

AUTO CONTENT WIZARD

Auto content wizard is used to create a presentation in which it provide step by step information
(Help) which is used in creating a quick presentation.

WIZARD: This is a help facility which provides step by step help in creating a presentation.

NOTE: When using the Auto-Content Wizard it provide help facility (Questions which a user
removes, and add an answer)

NOTE: The Auto-content wizard gives an armature (a presenter) some ideals in creating a
presentation.

STEP TO USE AUTO-CONTENT WIZARD

Click on file menu

Click on new
Click on from auto-content wizard (the wizard bar appear)
Click on next
Click a presentation to be discussed
Click on next (Type in the title name, header and footer, indicate for the slide number & date)
Click on next
Click on finish.

STEP OF HYPERLINK

Select the Hyperlink

Click the text or object
Click on insert menu
Click on Hyperlink (ctrl + k)
Shows whether the internet or Intranet.

THE INTERNET

Click on existing file or webpage

Select the location where the work is saved
Click on the name of the work
Click on ok

52
TO OPEN A HYPERLINK FILE

Right click on the name or object that has been hyperlink

Click on open hyperlink.

COSTOM SHOW: This is use to preview selected slide without using or viewing all the same
time

STEPS

Click on slide show

Click on custom show
Click on New
Click in the slide names
Click on add
Show the settings on how it will be displays
Click on and click show.

HARVARD GRAPHICS

53
54