SKILLS AUDIT FORM

Guidance Notes for Completion

Please refer to the Redeployment Procedure for further information about the process.

a) A Skills Audit is an ongoing working record of your knowledge, skills and experience gathered from your
current or any previously-held positions and/or any relevant skills/experience gained from responsibilities
held outside of employment.

b) The information you provide on this form will be used within HR to assist the ‘matching’ process e.g. to help
match your skills and experience to potentially suitable job vacancies that become available during your time
on the redeployment register.

c) You may seek assistance from your manager or from your HR advisor in completing the Skills Audit where
required.

d) It is important that this form is completed as fully and as accurately as possible, as this form will be used in
place of the usual application form for potential suitable vacancies across the university.

e) The list of skills shown under ‘Additional Information’ is there to help you identify some examples and is not
exhaustive. You can add to this list as appropriate and you do not have to complete all sections if it is not
applicable to you.

f) Include everything that you feel is applicable. The more information we have about the skills you possess
the easier it will be to successfully redeploy you into a suitable vacancy.

g) An HR advisor will meet with you to discuss and sign off your Skills Audit before the matching process
commences.

Completing the Skills Audit

Knowledge

h) When completing this section of the form, consider all knowledge gained from current/previous posts, e.g.
specific work areas and training courses.

 Legislation
 Procedure/Policies

Communication/Teamwork Skills and Abilities

i) The following lists are not exhaustive but can act as a useful prompt to help you fill in this section of the
form.

Verbal communication
 Dealing with people
 Information/instruction giving
 Public speaking
 Counselling/interviewing
 Negotiating
 Other Languages - spoken
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Written communication
 Literate - writing/spelling
 Letter/memo/message writing
 Report writing
 Other Languages - written

Working with others

 Customer Care
 Team work/flexibility
 Confidentiality
 Caring

Other skills/abilities

j) Consider your other skills and abilities not covered above. Again, this list is not exhaustive, it is to provide
some useful prompts for areas you might wish to consider.

Organisational Skills
 Time management
 Prioritising
 Problem solving
 Decision making
 Using initiative

Management Skills
 Supervising others
 Delegating work
 Motivating others

Keyboard Skills
 Typing
 Audio typing

Computer Skills
 VDU
 Word Processing
 Databases
 Spreadsheets
 Programming/Systems Analysis

Numeracy Skills
 Basic arithmetic
 Petty cash handling
 Collect/presenting numerical statistics

Financial Skills
 Basic book keeping
 Basic accounts/cash handling
 Budgetary control
 Accounts
 Interpreting financial data

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Office Skills
 Use of telephone
 Switchboard
 Filing
 Photocopying/fax
 Record keeping
 Minute/note taking
 Ordering

Training Skills
 Presentation skills
 Direct/one to one training
 Course planning

Manual Skills
 Driving
 H.G.V.
 Gardening
 Decorating
 Plastering
 Carpentry/wood work
 Electrical work
 Plumbing
 Catering/cooking
 Sewing/seamsperson
 D.I.Y./Handyperson/Caretaker
 Laundry work
 Cleaning (with/without machine)

Experience

k) This section may be used to describe various work, voluntary or personal experiences that may be valid for
employment consideration. This may include:

 Experience gained in your current or previous jobs

 Experiences gained from managing a household
 Any voluntary or other non paid work experience
 Experience of membership of certain other bodies etc.

Hobbies and Interests

l) Any developed hobbies and interests may be included here, especially if they could be channelled as
employment opportunities, e.g. chairing meetings, recruiting volunteers, public speaking, budgetary control,
counselling, DIY, gardening, etc.

Other employment considerations

m) This section may be used to highlight any other areas of work that you would wish to consider even though
you may need some reasonable reskilling/training. You can also use this section to describe any other
considerations that might impact on the type of employment you would be able to accept, e.g. any
reasonable adjustments that you might require to enable you to perform certain job duties.

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SKILLS AUDIT FORM

 Please attach a copy of your current job description

NAME      

CURRENT JOB TITLE       PLEASE TICK TO CONFIRM

YOU HAVE ATTACHED A COPY
OF YOUR CURRENT JOB
DESCRIPTION:

DEPT / FACULTY      

DO YOU MANAGE OTHER YES IF ‘YES’, INDICATE THE    

STAFF MEMBERS? NO NUMBER OF EMPLOYEES
YOU MANAGE:

GRADE:       SALARY:      

OTHER FINANCIAL BENEFIT:      

HOME ADDRESS:       POST CODE:      

HOME TELEPHONE NUMBER /       WORK EXTN:      

MOBILE:

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 EMPLOYMENT HISTORY
(Earliest first and including any traineeship, temporary, unpaid & voluntary work experience)
Dates
From To Employer’s name and address and Post held and description of Reason for Salary on
nature of business duties leaving leaving
                                   

                                   

                                   

                                   

                                   

UNPAID/HONORARY ROLES OF RESPONSIBILITY HELD

Dates Name of Role(s) of responsibility held and description of duties

institution/club/organisation and
From To nature of business/service
                       

                       

                       

Education - Proof of qualifications may be required

Date To Schools, Colleges attended - including part time Qualifications gained or pending - please state Grade
From subject and level

                             

                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
                             

TRAINING

Name and Institution or Correspondence College Title and nature of course Dates
                 
                 
                 

MEMBERSHIP OF PROFESSIONAL INSTITUTIONS

Admission
Name of Institution Membership status or grade
date
                 
                 

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Please use this space to demonstrate your current knowledge, skills and experience. You may draw on
knowledge, skills, abilities, experiences, etc. gained from paid work, unpaid work, domestic responsibilities,
education, leisure interests and voluntary activities. See Guidance Notes.

KNOWLEDGE (GUIDANCE NOTE ‘H’)

     

COMMUNICATION/TEAMWORK SKILLS & ABILITIES (GUIDANCE NOTE ‘I’)

     

OTHER SKILLS/ABILITIES (GUIDANCE NOTE ‘J’)

     

EXPERIENCE (GUIDANCE NOTE ‘K’)

     

HOBBIES AND INTERESTS (GUIDANCE NOTE ‘L’)

     

OTHER EMPLOYMENT CONSIDERATIONS (GUIDANCE NOTE ‘M’)

     

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 ADDITIONAL INFORMATION (SEE GUIDANCE NOTE ‘E’)
Please tick as appropriate to indicate how you would rate your skills in relation to the following work / functional areas.
Very good Good Adequate Little or no experience
Information Technology

Use Microsoft Office

Word
Use Excel spreadsheet
Use a Database
Develop a Database
Use the internet
Use e-mail
Update intranet and
Internet pages
Design intranet and
Internet pages
Use PowerPoint
Use Desktop
Publishing
List any others below
     
     
     
     

Very good Good Adequate Little or no experience

Communication Skills

Compose your own

letters
Taking notes at
meetings / minutes
Servicing Committee
Meetings
Write reports
Give presentations
Produce material to
support presentations
Lead a group
discussion
Explain complex things
to others
List any others below
     
     
     
     

Very good Good Adequate Little or no experience

Numeracy

Do simple calculations
Do more complex
calculations
Interpret graphs,
charts and tables
Prepare graphs, charts
and tables to convey
information
List any others below
     
     
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Very good Good Adequate Little or no experience

Financial Experience

Monitor budgets
Handle petty cash
Operate computerized
financial accounting
systems
Order
stationery/equipment
List any others below
     
     
     
     

Supervisory Management

How much experience 6- 12 months 1-5 years 5 years +

have you had of
managing people?
How many people 1- 5 5-15 15-30 30
have you managed at
any one time?

Free section – use this space to add any additional skills / examples that are applicable to you and the type of work you are looking
for. A number of examples are provided at the end of this form.
      Very good Good Adequate Little or no experience
     
     
     
     
     
     
     
     

Hours and Days of Work

Please indicate any      

restrictions in terms of
the hours / days that
you are able to work.

How many hours per   

week do you currently
work?
If part-time indicate       days per week       hours per week       hours per day
the minimum amount
of time you are
prepared to work each
If currently full-time,      
are you prepared to
consider working less
hours. If so, please
indicate the minimum
number of hours per
week that you would
consider.

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 I declare that the information given in this form is true
Signed

Date

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Examples of skills for free form section

Negotiating Innovating Computer skills

Training / teaching Assessing a person Inventory
or situation
Supervising Creating an Writing reports
idea/plan/concept
Managing Developing others' Record keeping
ideas
Delegating Expressing Following instructions
thoughts and and diagrams
feelings non-
verbally
Advising Improvising and Physical fitness
adapting
Motivating Working with Precision working
colour
Resolving conflict Planning Crafting objects and
materials
Interviewing Organising Evaluating
alternatives/reviewing
Working in a team Assembling and Budgeting/managing
repairing money
Presenting to a Operating Leading/directing
group equipment and
machinery
Analysing Finding out how Researching /
things work collecting information
Physical
coordination

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