Pag-IBIG Fund

Corporate Headquarters
Petron MegaPlaza Bldg.,
358 Sen. Gil Puyat Avenue, Makati City

Circular No. aTIL

TO: ALL CONCERNED

SUBJECT: GUIDELINES ON THE ACCREDITATION OF FUND COORDINATOR

Pursuant to the approval of the Senior Management Committee during its meeting held
last 17 August 2016, the Guidelines on the Accreditation of Fund Coordinator is
hereby issued:

I. OBJECTIVES

The Guidelines on the Accreditation of Fund Coordinator aims to:

1. Serve as a service delivery medium between Pag-IBIG Fund and its members;
2. Provide uniformity in the accreditation of Fund Coordinators;
3. Fast track transaction by using a channel of communication for both employers
and employees; and
4. Increase productivity in the employers' respective employees as most transactions
shall be coursed through the Fund Coordinators.

II. TERMS AND CONDITIONS

A. NOMINATION OF FUND COORDINATORS (FC)

1. The employer, thru its authorized company representative, may formally

nominate an employee as FC. The nominee must be:

1.1 A regular employee of the company with sufficient discretion, preferably

from the Human Resource Department or Accounting Department;
1.2 Capable of imparting information to co-employees; and
1.3 Of known probity

2. The number of FC to be nominated shall be commensurate on the total number

of its employees as follows:

Number of Fund
Number of Employees
Coordinator .._--,-
More than 50 employees to 2,700 employees 1
More than 2,700 employees to 6,100 employees 2
More than 6,100 employees 3

3. The authorized company representative shall give the FC full authority to

transact with the Fund.

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 4. The nominee must be a regular employee of the company and must be an
active Pag-IBIG Fund member under the said company s/he shall represent.

5. The nominee must have an active official company email account.

6. The FC may be substituted any time upon the discretion of the authorized
company representative. In case of separation from employment of the FC, the
employer shall automatically nominate a substitute FC with corresponding
notice to the Fund.

7. An additional or alternate FC may be allowed in case the existing FC is on leave

or for those with multiple companies or sister companies, with written notice to
the Fund.

For those employers with multiple companies or subsidiaries, each company

or subsidiary is entitled to have an FC dependent on the number of employees.

8. The Fund shall not be held liable for any unauthorized transactions made by
the FC in case of his/her employer's failure to report the change of FC.

B. DUTIES AND RESPONSIBILITIES

1. The designated Fund Coordinator shall:

1.1 Act as the official representative of the company in its official transaction
with the Fund namely:

1.1.1 Pre-screen their employees short-term loan (STL) applications

relative to borrower's eligibility stated in the prevailing STL
Programs.

1.1.2 Confirm STL on-line applications.

1.1.3 Represent or receive corresponding checks on behalf of his/her

employer/co-employee, provided that s/he possesses a Special
Power of Attorney (SPA) from the employee concerned together
with two (2) valid government issued identification cards.

1.1.4 Facilitate submission of specimen signature form.

1.2 Ensure that their employees have Members Identification/Registration

Tracking Number (MIO/RTN) prior to submission of Remittance List of
their employees to the Fund.

1.3 Serve as an official link between the Fund and employee-members about
the Fund's Programs and activities.

1.4 Facilitate participation of employer in Pag-IBIG Fund programs, such as

but not limited to Loyalty Card, Electronic Payment and Collection Facility
(EPCF), Electronic Submission of Remittance Schedule (ESRS), and
similar facilities.

1.5 Attend all meetings/forums/assemblies called by the Fund.

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 2. The company may opt to have a liaison officer to transact with the Fund, limited
to the following:

2.1 File or assist the company's employee in filing Application for Pag-IBIG
Short-Term Loan and Provident Benefits Claim; and

2.2 Remit membership savings and loan amortizations of the employees.

III. MECHANISM ON RESOLUTION OF ISSUES

Any issue in the interpretation and implementation of this guidelines shall, as much as
possible, be resolved by the concerned officer. Matters that are not thereby
satisfactorily resolved shall be escalated to the next higher approving authorities.

IV. EFFECTIVITY

This Circular takes effect after fifteen days following the completion of its publication in
the Official Gazette.

ACMAD R~~ P. MOTI

Officer-In-Charge, Chief Executive Officer

Makati City,
March 20, 2017