S4 HANA MIGRATION - QUESTIONNAIRE

Company and product overview

Kaleesuwari Refinery Private Limited was established during the year 1993. It is India's leading Edible
Oil Refinery with leading Market Share and Brand with USD 200 Million Sales Volume. The company
has multiple manufacturing units in India with the headquarters in Chennai. The Plants produces over
10000 MT of Oil per month.

The company produces a variety of refined oils such as Refined Sunflower Oil, Refined Olive Oil,
Refined Palm Oil, Refined Soya bean Oil, Dhal, Lamp Oil, Refined Rice Bran Oil, Pure Coconut Oil,
Enriched Hair Oil, Filtered Groundnut Oil, Bakery Vanaspati for Puff, RBD Palmolein, etc. These
products are exported to Singapore, Malaysia, Kuwait, Brunei, Sri Lanka, UAE, Australia and UK
presently.

SAP environment
Kaleesuwari group has implemented the SAP/ R3/ 4.7 during the year 2004 and later on upgraded to
ECC 6 in 2012. The SAP is currently accessed by 232 users and it is managed by the in-house support
team consisting of 7 members
Module No: of Consultant
Basis 1
ABAP 1
SD 2
PP/MM 1
FICO 1
BI/BO 1

Having this background, the company extends their wish to migrate from the current SAP setup to
SAP S4 HANA cloud along with data from 2012.

Questionnaire

S.
Question Response
No
What are modules currently implemented:
a) Finance and Controlling Yes / No
b) Material Management Yes / No
c) Sales and Distribution Yes / No
1
e) Quality Management Yes / No
f) Project System Yes / No
g) Plant Maintenance Yes / No
h) Business Intelligence / Business Object Yes / No
2 Which (EHP) version is currently running in ECC 6.0?
Provide the landscape of ECC6 servers currently managed (Dev -> Qty
3 -> Prod)
What is the volume of transactional and master data to be migrated
4 (approx.)? What is the Number of open PO and SO at any given time?
How many material masters are intact?

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 S4 HANA MIGRATION - QUESTIONNAIRE
S.
Question Response
No
How many of company codes, legal entities and Strategic Business
5 Unit (SBU) are included in migration. How many Chart of account are
maintained and assigned to company codes?
What is the total number of scenarios to be tested in each module and
6
end to end integrated scenario (approx.)

What is the total number of development objects that are currently in

use (Workflow, Reports, Interface, Conversion, Enhancement and
Forms)? List to be provided along with input parameter. Out of this list
we have to check whether any object can be removed by using the
7
new functionality in S4 HANA and Fiori Apps. Finally, the remaining
development objects that are to be moved or created in S4 HANA to
be finalized. Also is there are any customized fields that are in use
either in reporting or in process itself at transaction level?

What are all the Plants and Locations covered? Provide the list of all
8
Plants, Sales office, Storage Locations, Warehouse, Sales Depot etc.

Whether new GL functionality is implemented and Document splitting

9 is activated? Whether each SBU is treated as Profit centre or Business
area or Segment in SAP?
Whether all Legal entities / Company codes have same Fiscal Year
10
(from April – March) or different?

11 Whether parallel ledger is maintained to address Local GAAP in SAP?

Whether consolidation of Financial statements is applicable? If yes, is

12
it done outside SAP system?
How the payroll is managed? Is it whether outside SAP? If yes,
13 whether employee is created as vendor or customer in SAP or not? Is
monthly payroll journal posted to SAP for salary postings?
Is any interface with other external system is in existence like Concur,
14
Payroll etc.
15 Any intercompany transactions are applicable
How periodic filing of returns and other statutory compliance /
16
provisions are handled regarding direct and indirect taxation (GST)?
What are the Dash-board reports and financial statements that are in
17 use? (where development is made and crucial for management
reporting that are required immediately after migration process)
What bank interface is currently in existence for payments, receipts
18
and BRS purpose?
Whether DME (Data media exchange) and / or EDI (Electronic data
19 interchange) is currently in operation for transactions postings or
other data maintenance if any

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 S4 HANA MIGRATION - QUESTIONNAIRE
S.
Question Response
No
Whether Fund Management is activated? if not how annual budget is
20 handled and monitored? Is there is any other budget other than
financial budget is in operation like sales budget etc.
Whether COPA – Profitability analysis is activated? if yes whether it is
costing based profitability analysis. Because in S4 HANA there are
21
major changes in this area and with a user-friendly approach. Fiori
apps are available.
Do we have separated DMS for document management and
22
maintenance in SAP?
Why do we have to update gate pass numbers in SAP? is it used in
23
sub-contracting scenario?

Whether Material Ledger is activated currently? Whether Actual

24
costing is activated?

Do we have split valuation for materials? If yes for how many materials
25
is maintained?
How many vendor and customer groups are maintained and are in use
currently? How many GL account groups are there in Chart Of
26
account? How many Secondary cost elements are there in Master
Data?
What all currencies are maintained in the system? Is parallel
currencies maintained? If yes, what are all they. This is because
27
assignment of currency with ledger, ledger group and accounting
principle is modified in S4 HANA.
Provide the list of Business places and organizational units that are
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created for taxation purpose
Whether the current users will be available for UAT for S4 HANA
29 migration project. If yes, what will be the amount of time can be spent
in a day / week?
What is the affordable down time that can be planned during
30
migration / switch process?