2020 Livestock Show Rules & Regulations

February 11th - 16th, 2020

All dates and times are tentative

1. The Hendry County Fair Livestock Shows are youth only shows and are open to Hendry County Residents. The
Hendry County 4-H Club, Clewiston High School FFA Chapter, and the Clewiston Christian School FFA Chapter
may enter a market animal if space permits.

2. Exhibitors must be between the ages of 8 and 18 years of age as of September 1 st of 2019 and have a G.P.A. of
2.5 or greater with acceptable attendance. A copy of Report Card from the most recent grading period must be
presented at final weigh in. Please inform us of any special circumstances that need to be considered at initial
weigh in.

3. Exhibitors must not be married, pregnant, nor had a child.

4. Pee Wee exhibitors must not have reached 8 years old before September 1 st of 2019. Pee wee exhibitors will
only show and receive premiums for small animal and poultry classes.

5. Exhibitors are required to attend the YOUTH LIVESTOCK SHOW ETHICS AND ANIMAL CARE WORKSHOP.
Exhibitors must present a valid certificate to the Hendry County Fair and Livestock Show board By December 31,
2019. Exhibitor will not be allowed to show at the Hendry County Fair if a valid certificate is not provided by the
deadline.

The Hendry County Fair Association believes that every youth exhibitor should receive proper training and
information for raising and showing a youth animal project. The Youth Livestock Show Ethics and Animal Care
Workshop is designed to certify students to meet mandatory requirements. It is important that exhibitors
understand: The purpose of youth livestock projects; the importance of ethics in youth livestock projects; proper
animal handling and management; the difference between animal welfare and animal rights; and be prepared to
be an ambassador for animal agriculture. Certification is valid for a three (3) year period. This program is
endorsed by the Florida Department of Agriculture and Consumer Services, the University of Florida/ IFAS. It is
offered throughout the state by certified instructors.

6. Entries must be made on Official Hendry County Fair & Livestock Show entry forms. Entry forms are provided in
the Official Rulebook. No other entry form will be accepted.

7. Exhibitor will receive an exhibitor pass which must be in the possession of the exhibitor at all times and will allow
entry into the fairgrounds at designated times. Fair memberships are available for all others wanting to secure
admission to the fair. Information available from fair management.

8. Entry Fee and Limitations:

 Entry Fee for Market Animals is $100.00 per exhibitor. Entry is limited to one market animal per exhibitor.
1. Entry Fee in non refundable
2. Entry Fee entitles exhibitor to one exhibitor pass and two parent passes

 Entry Fee for Dairy/Beef Breeding and Dairy Goats is $20.00. Entry is limited to one animal per class.
1. Entry Fee is non refundable
2. Entry Fee entitles exhibitor to one exhibitor pass (no parent pass)

 Entry Fee for Small Animals is $5.00. Entry is limited to one animal per class.
1. Entry Fee is non refundable
2. Entry Fee entitles exhibitor to one exhibitor pass (no parent pass)

9. Animals for the 2020 Hendry County Fair may be purchased anywhere in the United States.

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 10. Entry Deadlines and Requirements: Weigh-in will be considered the entry deadline for market animals.
Exhibitor/parent is responsible for loading and unloading animal.
 Market Steers (Initial Weigh-in)
1. Tuesday, August 13, 2019
2. 6:00pm – 7:00 pm
3. Minimum Weight: 550 lbs. Suggested Minimum Weight 600 lbs
 Market Hogs (Initial Weigh-in)
1. Sunday, October 27, 2019
2. 5:00pm – 6:30pm
3. No Minimum Weight, Maximum Weight 100lbs
4. Animal will be weighed and tagged
 Weigh-ins will be held at the Hendry County Fairgrounds.
 Exhibitor must be present at initial weigh-in
 The following must be presented before animal may be weighed:
1. Entry Fee
2. Official Entry Form
3. Bill of Sale
4. Eight (8) Prospective Buyer’s Letters. Letters must be hand written. Letters must be in stamped,
sealed & addressed envelopes.
5. Two (2) pictures one of each side of the animal
 There will be no replacement of market animals for any reason after initial weigh-in.
 Failure to comply with requirements will result in ineligibility to participate

Weighing Procedures: The scales at the fairgrounds are designed to weigh in one-pound increments; therefore all official
weights will be recorded to the nearest pound. A one-pound deviation will be allowed on the minimum/maximum weight
rule, due to possible error. Animals will be allowed across the scales one time only, unless the weigh master feels it
necessary to re-balance the scales. The weigh-master’s decision is final.

 All other Livestock Exhibitors

1. Entries and fees must be mailed to HCFLS P.O. Box 1356 Clewiston, FL 33440 postmarked on or
before December 02, 2019 or hand-delivered to a Fair Board/Fair Board Member on or before
December 02, 2019.
2. Pictures to be included as follows:
Dairy/Beef Breeding Cattle, and Dairy Goats: two side-view pictures
Small Animals and Poultry: one picture of animal
 Failure to comply with requirements will result in ineligibility to participate

11. Mandatory Parent/ Exhibitor Class – All Exhibitors and at least one parent must attend.

The only exception to this is for the parent(s) of an exhibitor that turns 18 after September 1 and has exhibited a
market animal at the Hendry County Fair in prior years. That parent will not be required to attend for that 18 year
old exhibitor.

If an exhibitor is under the guardianship of someone other than a parent - It is the responsibility of the exhibitor
and the guardian to notify the Fair Board of the situation prior to the mandatory parent/ exhibitor class, so that a
decision can be made as to who should attend the class with the exhibitor.

 All 2020 exhibitors and parent will be required to attend the mandatory parent and exhibitor meeting each
and every year. Failure to attend will result in the disqualification of the exhibitor from the 2020 fair. If an
exhibitor is more than 10 minutes late to the meeting they will be required to attend another date. Dates
are as follows:
Tuesday, August 13, 2019 7:00pm Fairgrounds (Cattle Exhibitors Only)
Sunday, October 27, 2019 6:45pm Fairgrounds (Swine Exhibitors Only)
Tuesday, November 26, 2019 5:30pm Fairgrounds (Cattle and Swine Exhibitors)
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  Failure to comply with requirements will result in ineligibility to participate

12. Exhibitor must attend one mandatory workday (in addition to daily clean-ups) during fair-week. In order to
determine what day you will be required to clean a lottery system will be used. At the initial weigh in exhibitors will
draw for a Fair Clean up Day. Exhibitor may exchange days but must notify the Fair Board on or before January
31, 2020 of any swaps made. No changes or exceptions will be made after January 31st. Workdays will be held
daily from February 10 – February 15. Exhibitor must check-in with an appointed Fair Board Member at 5:30 PM
and must check out with the same person when chore is completed. Meeting place will be the livestock arena.
Duties will be assigned at check-in. Chores will be assigned first come first serve. Exhibitors that arrive more
than 10 minutes after are subject to penalties. Penalty for not attending assigned clean up will be $100.00

13. Ownership of Animals

 Market Animals must be bona-fide property of the exhibitor by the date of their respective initial weigh-in.
 All other animals competing for premiums must be bona-fide property of the exhibitor or the
immediate family 60 days prior to show or have a current lease. If animal is leased, a copy of the lease
must accompany the entry form. Exhibitor must have had a major role in feeding and caring for animal.
 Failure to comply with requirements will result in ineligibility to participate

14. Health Regulations

All health rules as outlined by the Florida Department of Agriculture, Division of Animal Industry pertaining to the
Admission of Animals for Exhibition (for each animal classification) must be strictly adhered to. Any violation of
these rules is grounds for disqualification of entry. Certified State Veterinarians will be on-site to check animals
and accompanying papers. No animals to be unloaded without approval from the veterinarians.
(www.doacs.state.fl.us/ai/5c4008.htm)

15. Fair Check-in:

 Exhibitor must be present at final weigh in.
 An Official Certificate of Veterinary Inspection (OCVI “Health Certificate”) is required before unloading.
 The barns will be closed during weigh-ins and check-ins. Only exhibitors and animals will be allowed in
the barns. NO EXCEPTIONS! The committee will inform the exhibitors when equipment can be moved
into the barn.
 Small Animals & Poultry
Sunday, February 09, 2020
10:00 – 11:00 AM
 Dairy Goats
Sunday, February 09, 2020
10:00 – 11:00 AM
 Market Hogs
Sunday, February 09, 2020
10:00 – 11:30 AM
Maximum age: 6 months
Weight Requirement 230 lbs.
Hogs weighing over 300lbs will be sold as 300lbs.
Required grade of #2 or better - subject to sonogram
 Market Steers
Sunday, February 09, 2020
12:30 PM – 1:30 PM
Weight requirement: 1,000 lbs. with an average daily gain of at least 1.5 lbs calculated as ending weight
minus beginning weight, divided by number of days on feed.
Steers must not be over 2 years of age (animals subject to screening)
Steers must be halter-broken and dehorned (no skurs longer than one inch)
 Dairy/Beef Breeding Cattle
Sunday, February 09, 2020
12:30 PM – 1:30 PM

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16. Only cordless clippers are allowed on the fairgrounds for touch-ups. Animals should be clipped prior to checking
in at the fair. Exhibitors are expected to groom their own animals. No professionals.

17. No hay or shavings allowed in the hog barn. Only hay for feeding allowed in the Cattle barn. Cattle exhibitor will
be responsible for cleaning all hay out of the pen at final check out.

18. No portable generators allowed.

19. The owners name must be clearly identified on all equipment brought on the fairgrounds.

20. Animal Disposition (Market Steers, Dairy/Beef Breeding Cattle,)

 Disposition test will be a continual test throughout the week of the fair.
 Exhibitor must be able to control the animal without help from the time the animal enters the fairgrounds.
 Exhibitor will be required to lead the animal in the show ring following completion of their final check-in to
demonstrate his/her ability to handle the animal.
 If, at anytime, a member of the Fair Board feels there is an animal in question, it will be observed closely
and a decision will be made.
 If it is determined that any animal poses a threat, the Fair Board reserves the right to disqualify the animal
and send it home. The safety of all exhibitors and animals is the primary concern.

21. All animals must remain in their pens/cages/stalls during the hours the fair is open to the public. Exceptions are
show/sale nights only. (Cattle only: Animals must be double tied and have a neck rope at all times if no pens are
available)

22. Judging Dates/Times – Barns will be closed during shows – only exhibitors and committee members permitted
 Market Steers and Dairy/Beef Breeding Cattle
Tuesday, February 11, 2020
Time TBA
Barn will be closed from 5:30 PM until show completion.
 Market Hogs
Wednesday, February 12, 2020
Time TBA
Barn will be closed from 5:30 PM until show completion.
 Dairy Goats
TBA
 Small Animals/Poultry
TBA

Modified Danish System will be used for all shows.

Judges decision will be final.
Showmanship Contest (when applicable) will be held immediately following the shows.
Junior Exhibitors: 8 – 10 years old Intermediate: 11 – 13 years old Senior Exhibitors: 14 – 18 years old
Pee Wee 6 – 8 years of Age (Small Animal/Poultry Only)

23. If, due to illness or injury, the exhibitor is unable to show his/her animal, the Fair Board must be notified in
advance and the committee will appoint a person to show the animal on the exhibitor’s behalf.

24. When writing buyer letters, exhibitors are not to solicit add-ons under the title of the Hendry County Fair &
Livestock Show, Inc. Do not solicit direct payments.

25. Dairy/Beef Breeding Cattle

 Cattle may be purebred, grade, or crossbred.
 All animals showing in registered classes must have registration papers.
 Dairy and beef crosses may be exhibited and shown. Exhibitor must designate if showing as dairy or
beef at time of entry.
 All grade animals will be shown together in commercial classes according to age classifications shown
below.

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  All recognized breeds shall compete separately according to age classifications below.
 Beef Classes - TBD
 Dairy Classes - TBD

26. Dairy Goats

 Goats may be purebred, recorded grade, or grade.
 All animals showing in registered or recorded grade classes must have registration papers. (Official
Registration Certificate is required for animals over 2 years of age. A duplicate application for registry
stamped by the ADGA office is permissible for animals under 2 years of age.)
 All recognized breeds shall compete separately according to the following age classification as of opening
day of fair.
1. junior doe kid – under 4 months
2. senior doe kid – 4 months to under 8 months
3. junior doeling – 8 months to under 12 months
4. senior doeling – 12 months to under 24 months
5. yearling milker in milk
6. milkers – 2 years to under 3 years
7. milkers – 3 years and older
 Grand Champion and Reserve Champion to be selected for each breed. Best Doe in Show to be
selected.

27. Medication/Drugs
 No drugs will be administered to the animals on the fairgrounds. The only exception to this rule will be if
administered by a state certified veterinarian, and the Fair Board is notified in advance. The Fair Board
reserves the right to do random blood checks at anytime during the fair. If any drugs are found, the
animal will not show (or sell, if pertinent) and will be sent home. All privileges will be forfeited.
 Under no circumstances may anything be given to calm the animal.
 Only feed, hay, and water may be given to animals.
 If DES, or any other substance violating federal or state laws is found in the carcass (market steers/hogs,)
owner will assume total responsibility for violating the law, and exonerates the Hendry County Fair and
Livestock Show, Inc., and its trustees and directors for any liability. Exhibitor forfeits the right to the sale
price of the animal.

28. Market Steer/Hog Sale

 Sale of steers and hogs will be Friday, February 14, 2020. All market animals must be sold.
 Winners Choice - Grand Champion Steer and Hog and Reserve Champion Steer and Hog will be given
the choice as to when they will sell their animal. Winners must notify committee the night of the
respective show as to what sale number is preferred or animal will be sold in traditional order.
 Exhibit Barns and Wash Areas will be closed during the sale – only exhibitors will be allowed. (Exception:
steer exhibitors will be allowed to have one parent.)
 Only the buyer and authorized persons will be allowed in the photo area.
 No Buyers baskets - If you choose to give your buyer a gift, it should be given to that buyer in person after
the fair.
 No one other than the authorized fair photographer is allowed to take pictures in the photo area.
 Exhibitor and animal must be ready when called to the sale ring, or sale position will be forfeited.
 4% of total sale price, including add-ons, will be assessed.
 All payments will be made at the discretion of the Hendry County Fair & Livestock Show, Inc.
 Sale Price is not guaranteed and is subject to payment and/or nonpayment by buyer.
 Add- on’s are not guaranteed

29. Final Check-out

 Saturday, February 15, 2020, 4:00PM to 6:00PM

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  Exhibitors will not be allowed in the hog and cattle barns until all market animals have been removed.
 Exhibitors must be present and will be responsible for cleaning pens/stalls/cages.
 Completed and up-to-date Official Hendry County Fair record books must be turned in. Record book must
be secured in a sturdy three ring binder. Record book will not be judged if it is not complete and
 in a Fair Board issued three ring binder.
 Market Animal Exhibitors must turn in a buyer’s thank-you letter (in a stamped, sealed, addressed
envelope.) Letter must be handwritten.
 Failure to comply with all final check out rules will result in a $100.00 penalty.
 Late record books will not be accepted.

30. Fair Management will make every effort to provide for the comfort and safety of guests and animals. However,
management assumes no responsibility in case of injury or death to exhibitor, parent, siblings, guest or animal.

31. Market Animal Add-on Thank-you Letters

 All thank-you letters (in stamped, sealed, and addressed envelopes,) must be turned in.
 Letters must be handwritten.
 A copy of each of the letters must be turned in.
 Deadline for turning in letters and copies: hand-delivered to Fair Board by, or postmarked on/before April
14, 2020. (We suggest mailing them return receipt requested, in order to prevent any confusion.) An
additional 2% every 2 weeks late (beginning April 15th, 2020) will be deducted from sale proceeds for late
letters.
 Failure to turn in appropriately stamped letters and/or copies by the designated deadline will result in a
$25 penalty being deducted from sale proceeds.
 Failure to turn in letters on or before July 1, 2020 will result in an additional 2% deduction for every two
weeks the letters are late from sale proceeds, as well as the exhibitor not being allowed to show in the
2021 fair. The rule applies to exhibitors and non-exhibitors (those whose animals did not make weight,
but received add-ons.)
 Checks will not be issued until all rules have been complied with and all proceeds have been collected
from buyer.

Failure to follow rules, as well as any problems which may arise will be considered by the Fair Board. Any issues or
concerns should be brought to their attention immediately. If fair rules, including animal and pen cleanliness or proper
exhibitor’s conduct are not met, the exhibitor and his/her parents will be asked to appear before the Fair Board and the
Board will take the necessary action to correct the problem. That decision will be final. The punishment could be in dollar
amounts. Exhibitor may be disqualified from the show and sale, sent home, and/or banned from participation in future
shows and/or sales. The Hendry County Fair and Livestock Show Board reserves the right to cancel any show based on
any reason they deem necessary. Dates and Times of each and every event are subject to change.

Please allow us the opportunity to accommodate our special needs children. If your child requires
special exceptions please contact the any Hendry County Fair and Livestock Show Director or Trustee.

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 It is our expectation that exhibitors will be on their best behavior at all times. Our hope is that common sense will
guide exhibitor actions when interacting with others on the fairgrounds. A spirit of good sportsmanship is expected at all
times.
All exhibitors are eligible for the Herdsman Award. The Committee will determine if and who awards will be
awarded to. Exhibitors must display a positive attitude towards all aspects of the livestock program. Our goal is to have
exhibitors who are helpful, polite, respectful, considerate, and patient. In selecting recipients of the Herdsman Award, we
will be looking for exhibitors who acknowledge and follow the rules outlined in this booklet, adhere to the Code of Show
Ring Ethics, as well as fulfill the requirements of their project responsibly, while being aware of other exhibitors and their
needs.

1. Admission: All exhibitors will be issued a pass for daily admission to the fairgrounds. Full entry price will be charged at
the gate if pass is not presented. There will be no exceptions.

2. Fairgrounds will be closed to exhibitors between the hours of 8:00 AM and 4:00 PM daily, except on the day of the
exhibitor’s show or sale (when the exhibitor may enter the fairgrounds anytime after 2:00 pm)

3. Obey all reasonable requests from adults.

4. Be respectful and considerate of everyone on the fairgrounds.

5. Exhibitors are not allowed on the railroad tracks.

6. Exhibitor will be responsible for providing water and food container for animal.

7. Exhibitors are responsible for providing their own equipment, feed, hay, etc. All equipment must be clearly marked with
the exhibitor’s name. Owner of the equipment assumes full responsibility of faulty equipment if injury occurs to anyone.
Exhibitors/owners take total responsibility for their property. Ask before you borrow someone else’s property and return it
promptly! Supplies and equipment should be properly put away so that they do not create a hazard or an inconvenience
to other exhibitors and/or fairgoers. All equipment should be kept out of aisles. Electrical equipment of any kind must be
approved by Fair Board.

8. Each exhibitor is responsible for clean-ups daily. Cattle must be cared for twice daily; hogs, goats, and small animals,
once daily. Clean-ups should be done by the exhibitor. Exhibitors are encouraged to help younger exhibitors!
 All animals should be cleaned and groomed daily, but washed only as necessary; exercise animals daily.
 Feed & water equipment should be kept clean. Feed pans and water buckets may be left in cattle stalls.
 Stalls/cages/pens must be cleaned daily, as well as wash areas and general vicinity of the exhibitor’s barn.
 It is the exhibitor’s responsibility to empty wheelbarrows, remove trash, etc. and dispose of it properly and in the
correct place. If you don’t know the correct place, ask your barn chairman. Help each other – don’t leave this
unpleasant task for some other exhibitor to do alone.
 Failure to keep pens clean and work area tidy may result in fines up to $100.00 per occurrence.

9. If you are unable to attend a daily clean-up, you must let your barn chairman know beforehand, and you will need to
make arrangements for someone to care for your animal during your absence.

10. Clean-up Schedule: Arrive on time and have your areas cleaned on time!
 Hog Barn 4:00 – 5:30 PM
 Cattle Barn 6:30 – 8:00 AM

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 4:00 – 5:30 PM
 Goats 4:00 – 5:30 PM
 Small Animals and Poultry 4:00 – 5:30 PM

11. Fighting, rough-playing, vandalizing, stealing, etc, will not be tolerated.

Youth Livestock Premium List

Monetary show premiums will be paid only on classes judged by the Modified Danish System.

Steer/Hog Premiums
 Grand Champion/ Reserve Champion Trophy & Rosette
 Blue Ribbon $15.00
 Red Ribbon $10.00
 White Ribbon $ 7.50

Dairy/Beef Breeding
 Grand Champion/ Reserve Champion Trophy & Rosette
 Blue Ribbon $50.00
 Red Ribbon $35.00
 White Ribbon $25.00

Dairy Goats / Horse Demonstrations

 Best Doe in Show Trophy
 Grand Champion/Reserve Champion Rosettes
 Blue Ribbon $30.00
 Red Ribbon $20.00
 White Ribbon $10.00

Small Animals/Poultry
 Best of Show/Best of Show Opposite Trophy
 Blue Ribbon $5.00
 Red Ribbon $4.00
 White Ribbon $3.00

Youth Record Books (Junior & Senior Division)

 Blue Ribbon $20.00
 Red Ribbon $15.00
 White Ribbon $10.00
(Non-exhibitors are eligible for record book premiums, if a completed record book is submitted for judging. If you turn in an entry form, you are eligible to
turn in a record book!)

Herdsman Optional

Showmanship (Junior/Senior Division)

 1st, 2nd, 3rd in each category Trophy

Grooming & Fitting (Junior/Senior Division)

 1st, 2nd, 3rd in each category Trophy

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 Hendry County Fair & Livestock Show, Inc.
Official Entry Form: Market Animals

Name: ____________________________________________________________Date: __________________________

Social Security Number: _________________________________ Birthday: ____________________________________

Circle One: Junior Intermediate Senior

Mailing Address: ___________________________________________________________________________________

Email Address:____________________________________________________________________________________

Home Phone: ___________________________________ Secondary Phone: __________________________________

4-H Club or Chapter Name: __________________________________________________________________________

Breed of Animal: ___________________________________________________________________________________

Birthdate of Animal: ________________________________________________________________________________

We, parent and exhibitor, have received a copy of the Hendry County Fair & Livestock Show
Rule Book, and do hereby understand and agree to abide by such rules. We also understand
that failure to comply with the Fair Rules may mean immediate disqualification from
participating in the Hendry County Fair & Livestock Show. Fair Management will make
every effort to provide for the comfort and safety of guests and animals. However,
management assumes no responsibility in case of injury or death to exhibitor, parent,
siblings, guest or animal.

_____________________________________________ _____________________________________________
Parent’s Signature Exhibitor’s Signature

Entry form must be completed and signed by both the exhibitor and the parent, and presented at Initial Weigh-in before
animal will be weighed. See Rule book for additional requirements.

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 Fair Board Use Only

Tag #: ________________________ Weight: _________________________

Steers Only:

Hendry County Bred Steer? Yes No

Breeder: _________________________________________________________________________

If your child has special needs, please contact us so that accommodations can be made in advance.

Hendry County Fair & Livestock Show, Inc.

Official Entry Form: Non Market Animal

Name: ____________________________________________________________Date: __________________________

Social Security Number: _________________________________ Birthday: _____________________

Junior Intermediate Senior

Mailing Address: ___________________________________________________________________________________

Email Address:____________________________________________________________________________________

Home Phone: ___________________________________ Secondary Phone: __________________________________

4-H Club or Chapter Name: __________________________________________________________________________

Animal Registered/ Date of Class Breed Tattoo Babies Due?

RecordedGrade/ Birth Number Number When?
Grade

Number of Pens requested? __________________________________________

We, parent and exhibitor, have received a copy of the Hendry County Fair & Livestock Show
Rule Book, and do hereby understand and agree to abide by such rules. We also understand
that failure to comply with the Fair Rules may mean immediate disqualification from
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 participating in the Hendry County Fair & Livestock Show. Fair Management will make
every effort to provide for the comfort and safety of guests and animals. However,
management assumes no responsibility in case of injury or death to exhibitor, parent,
siblings, guest or animal.

_____________________________________________ _____________________________________________
Parent’s Signature Exhibitor’s Signature

Entry form must be completed and signed by both the exhibitor and the parent, received by mail or turned in to a Fair
Board member on or before the deadline, accompanied by all the necessary and required pictures, lease agreements, etc.
(Refer to rules.)

If your child has special needs, please contact us so that accommodations can be made in advance.

Exhibitor Bio
Name________________________________________________ Age__________________

School_______________________________________________ Grade_________________

Parents________________________________

Steer or Hog Club or Chapter____________________________________

Interest:
________________________________________________________________________________________________

Special Awards Received:

________________________________________________________________________________________________

What do you want to be when you grow up?

________________________________________________________________________________________________

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If a senior, what are your plans after graduation?
________________________________________________________________________________________________

If you want your Bio read at the Market Animal Sale it must be turned in no later than Final Weigh- In February 09, 2020

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