Job Title FINANCIAL ACCOUNTANT

Job description / Purpose statement

Contributes to the development and implementation of the departmental accounting systems, policies and procedures. Supports the department through
the collection, processesing, recording, reconciliation and reporting of financial data, verifying the validity, completeness and accuracy of source
documentation. Maintains complete and proper records of revenue, expenditure, assets and liabilities, and ensures the accuracy and integrity of financial
information.

Product / Service Tasks Indicator of competence

Accounting policies,
procedures and processes
managed
Accounting policies,
procedures and processes
implemented
Payments and/or receipts
captured
Payments verified and
approved
Masterfile information updated Capture and maintain masterfile information (creditors, debtors,
Masterfile information verified Verify and approve masterfile information (creditors, debtors,
and approved
Quarterly and Annual
Financial Statements
Liabilities and commitments
managed
Receivables recorded,
collected, banked and
irrecoverable amounts written- amounts
off
Develop, monitor and review departmental accounting policies,
procedures and processes
Implement departmental accounting policies, procedures and
processes
Verify supporting documents for validity, accuracy and
completeness, and capture the payments and/or receipts on the
accounting system
Verify and approve payment transactions (including; transfers,
conditional grants, payroll transactions, S&T, etc), correctly
classified, and supported by appropriate source documentation
payroll, assets) on the accounting system
payroll, assets) on the accounting system
Prepare the Quarterly and Annual Financial Statements and
supporting working papers
Manage liabilities and commitments within budget constraints,
including; recording, reconcilation and settlement
Manage receivables due to the department, including; the
recording, collection, banking and write-off of irrecoverable
Appropriate and effective accounting policies, procedures and
processes are developed, maintained and continuously monitored in
accordance with statutory requirements and accounting standards
Accounting policies, procedures and processes are effectively and
fully implemented
Supporting documents verified and payments and/or receipts
accurately and timeously captured and correctly classified
Payments are valid, correctly classified, and supported by appropriate
source documentation
Masterfile information is accurately and timeously updated in
accordance with applicable policies and procedures
Masterfile information is verified and approved in accordance with
applicable policies and procedures
Quarterly and Annual Financial Statements and supporting working
papers are prepared in accordance with relevant Treasury guidelines,
frameworks and statutory requirements
Within applicable budget constraints, liabilities and commitments are;
- accurately accounted for or recorded
- accurately and completely reconciled,
- settled in a timely manner, and
- appropriately monitored,
in accordance with departmental policies and procedures
In accordance with departmental policies and procedures;
- receivables are correctly and timeously recorded and accounted for
- monies due are collected, banked and correctly allocated, and
- authorised irrecoverable amounts are written-off

General Ledger Reconciliation Perform General Ledger reconciliations (including bank, suspense General ledger accounts are reconciled on a complete, accurate and
General Ledger
Reconciliations managed
System interface exceptions Manage the system interface exceptions
managed
Month-end and year-end
closure
Payroll returns prepared
Payroll returns approved
Source and face value
documents controlled
Petty cash managed
and interdepartmental accounts)
Manage General Ledger and Subsidiary Ledger reconciliations
(including bank, debtors, creditors, suspense and
interdepartmental accounts)
Perform month-end and year-end accounts closure process
Consolidate and reconcile payroll data, and prepare statutory and Accurate, complete and timely payroll returns are prepared (PAYE,
other payroll returns
Review and approve statutory and other payroll returns for
submission
File, store, retrieve and safeguard source and face value
documents
Manage the issuing, recording, reconciliation, replenishment,
safeguarding, and accounting of petty cash
timely basis in line with relevant legislative requirements and
departmental policies and procedures
In accordance with departmental policies and procedures;
- general ledger reconciliations are reviewed,
- long outstanding and unusual items are identified, and
- appropriate actions are taken
System interface exceptions are effectively managed and appropriate
and timely actions are taken
Timely and complete month-end and year-end accounts closure
process is performed in accordance with departmental policies and
procedures and statutory requirements
UIF, SDL, IRP5, pension, medical aid) in compliance with
departmental policies and procedures and relevant statutory
requirements
Payroll returns are reviewed and approved timeously (PAYE, UIF,
SDL, IRP5, pension, medical aid) for submission in compliance with
departmental policies and procedures and relevant statutory
requirements
Source and face value documents are filed, stored, retrieved and
safeguarded in compliance with document management policies and
procedures and relevant statutory requirements
Petty cash is issued, recorded, reconciled, replenished, safeguarded
and accounted for in compliance with departmental policies and
procedures
Product / Service
Registers maintained
Financial management
information
Information and responses
provided
Basic Accounting System
(BAS) utilised
Tasks
Maintain statutory and other required registers with supporting
documents, including but not limited to;
- register of unauthorised, fruitless, wasteful and irregular
expenditure,
- register of losses, damages and claims, and
- register of gifts, donations and sponsorships
Analyse and interpret data in order to provide financial
management information for decision making
Provide accounting and financial information and responses to
risk, audit and other assurance providers
Utilise BAS to capture accounting transactions, control the general
ledger, perform financial administration and prepare financial
reports
Indicator of competence
Accurate, complete and up to date registers are maintained in
accordance with departmental policies and procedures and statutory
requirements
Timely, relevant and reliable financial management information is
provided for decision making
Timely, relevant and reliable information and responses are provided
BAS is effectively utilised to capture accounting transactions, maintain
the general ledger, administer finances and prepare financial reports
in compliance with user and legislative requirements

PERSAL utilised Utilise PERSAL for human resource management, payroll and PERSAL is effectively utilised to manage human resource information,
reporting administer the payroll and report in compliance with user and
legislative requirements
LOGIS utilised Utilise LOGIS for provisioning, procurement, stock control and LOGIS is effectively utilised for provisioning, stock control and
reporting reporting in compliance with user and legislative requirements
Vulindlela utilised Utilise Vulindlela as a management information system for Vulindlela is effectively utilised as a management information system
monitoring and reporting of revenue, expenditure, assets and to monitor and report on revenue, expenditure, assets and liabilities in
liabilities compliance with user and legislative requirements

Disciplinary Knowledge
In Financial Accounting/ Management Accounting

Knowledge
Organisational and government structures
Applicable legislative and regulatory framework
Public Finance and Management Act (PFMA), Treasury Regulations and guidelines
Public Service Anti-corruption Strategy and anti-corruption and fraud prevention measures
Departmental policies and procedures
Government accounting standards (GRAP)
Economic Reporting Framework including the standard chart of accounts
Medium Term Strategic Framework (government priorities)
Government financial systems
Principles and practice of financial accounting
Framework for managing performance information
Tools and techniques for accounting and reporting