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Rermblir of t[r I0[itippin$
Dessrtment of @tucstion
02 s:P 20lg
DepEd ORDER
No.$22, s. zols
GUIDELIITES OI{ OFtrICIAL LOCAL TRAVEL{; IIT THE DEPARTUEIIT OF. TDUCATIOI{

To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public Elcmentar5i and Secondary School Heads
All Others Concerned

1. Pursuant to Section 2I of Executive Order No. 77, s. 2Ol9 dated March 15,
2Ol9 entitled Prescriblng Ruler aad Rcgulations end Rates of hpenses gnd
Nlowanees for Ofiicial Local and Fore{gF Travels of Gisvernment Personnel, this
DepEd Order is hereby issued to adopt and conform to its provisions and to reiterate
andlor amend existing policies, guidelines and procedures on olficial local travels of
its officials and employees. The guidelines on foreign travels shall be issued
separately.

2. For more information, please contact the Office of the Assistant Secretarl' for
Finance through email address asec.financebpm(@deped.gov.ph or through telephone
nos. at (O2]r 637-4611 and (O2) 633,8925.

5. Immediate dissemination of and strict compliance with this Order is directed.

OLIS BRIONES

Encl.:
As stated

To be indicated in the Perpetual lndex

undcr the following subjects:

AUTHORITY
BUREAUS AND OFFICES
EXPENSES
OFFICIALS
TRAVEL
EMPLOYEES
RULES AND REGULATIONS

MCD.I, U,Q (iurdsllleqon oflcial T{avqls in the DepEd

()571 -August 13,2019

^9.
{Enclosure to DepEd Order No.0Z2 , s. 2019

GT'IDELIIIES OlY OFFTCIAL IOCAL TRAVELS IIT TAE DEPARfUEITT OF

EDUCATIOIY

I. RATIOITALI

Executive Order No. (EO) 77, s. 2019 dated 15 March 2019 entitled
"Prescribing Rules and Regulations and Rates of Expenses and Allowances for
officiat Local and Foreigr Travels of Government personnel" directs all
agencies to issue its own set of internal guidelines that would "(i-a) provide
additionai safeguards as are best suited to agency conditions, (i-bl address
agency peculiarities, and (i.cf ensure the judicious use of public funds".

II. scoPE oF TrrE POLICY

This DepEd order provides updates on existing rules and regulations on

offlcial local travele of DepEd oflicials and employees of the central office
(co), Regional offices (Rosl, schools Division o{Iices (sDos) and schools. It
contains travel authorization and travel exp€nse pa)ment procedures,
computations of the allowable Transportation Expenses and Miscellaneous
Expenses, Daily Travel Expenses, the approving authorities at all governance
levels, the process flow, standard forms, and other documents consistent with
the requirements under EO 77, s. 2019.

III. PiOLICY SfATEUET{T

This order will serve as guide for approval of DepEd ofhcials and employees
on their local travels including the payment of their allowable travel expense
clarns. This shall also help strea-rnline the procedures and provide relevant
control measures to ensure efficiency, eflectiveness and economy in the
utilization of funds alloted for travel expenses. This policy applies to ofiicial
local travels of oflicials and employees of the CO, ROs, SDOs and schools.

IV- DEFIIYITION OF TERUS

For the purpose of this Order, tlee following terms are det-rned as follows:

{a) I}aify Travelhpenres (DTE) - the amounts authorized to cover expenses for
local travel, which consist of (i) costs for hotel accommodation or lodging,
including the prescribed taxes and services charges, (ii) rneals, and {iii}
incidental expenses, iricluding cost for local or inland transportation and
reasonable rniscellaneous expenses at the place of assignment.

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 {b) Ofliciat Business - refers to offrcial travel wherein the Transportation
Expenses and Miscellaneous Expenses, and Daity Travel Expenses incurred,
including salaries arrd otler benefrts, while on travel. shall be funded by
DepEd or by any other government entities.

{c) Offlcial Tlne - refers to official travel wherein no government expenses sha-ll
be incurred/spent, except for tJ.e payment of salaries and other benefits of
the oflicial or employee who is on travel.

{d} Permanent Officiel S*tatton - the place where the office or regular place of
business/work of an oIficial employee is expected to stay most of the time as
required by the nature and tJ:e duties and responsibilities of the position of
such oilicial or employee.

{e) Transportatiou Erpenses - the actual fares of the aut}rorized modes of

transportation {e.g., land, sea and air) for local travels from the permanent
olficial station to the destination or place of assignment and back.

v. GUIDELII| ES AT{D PROCEDI'RES

A. OfEeial Local Travel

t. offrcial local travels under this Order shall cover only those which meet the
following criteria:

a. lt is essentral to the effective performance of an official or employee's

mandates or functions;
b_ It is required to meet the needs of the Departrnent or there is substantial
benefit to be derir,'ed by the Departmelrt;
c. The presence of the oflicial or employee is critical to the outcome of the
meeting, conferenc.e, seminar, consultation or any oflicial activity to be
attended; and
d. The projected expenses are not excessive or involve minimum expenditure.

2' All officials authorized to approve local travels shall ensure tJ'at the travel
shall entail minimurn travel cost/expenses. Hence, all forms of
communications, such as, but not limited to telephone calls, electronic
mails, social media, teleconferencing and videoconferencing or submission
of briefs and position papers, as altemative to travels, must be explored,
provided, these do not compromise national security and confidentiality of
o{Iicial communications.

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Y B. Slgning Authorltles on OfEcial Local Travels

t- The ofiicidl local travels of the Secretarl,, as tread of Lhc agerrcy, need not bc
approved by higher authorities, pursu€rnt to Section 4 (a) of EO 77 , s. 20 19.

2. Using the Authority to Travel form (see Annex A), the oflicial local travel of
shall be approved by the following:

O'ncc/rocitionr R""oenoEdliS
I epprovrt
a, Cettral Ofllcc
a.1 Undersecretary /
Assistant Secrctary
concerncd
a.2 Bureau/Serwice Assistalt Secretary/
Dircctor/ Execulive Undersecretary concemed
Director
a.3 Division Chief and Assistant Secretary/
Belorr' undersecretarY concerncd

a.4 Oifices and of Staffofthe Secretary

lmmediate Staff of
the Office of the
Secretary
b. Regionel Officc
b.l Regional Director Undersecretary in-charge r f
(RD} Field Operations- for
destinations outside the
Region

b.2 Assistant Regional

' Director {ARD}
b-3 Division Chie

n.+ B.t"* Dr-=irnZh,ef Division Chief /

_l
ASDS (for those
withour Division
I
Chiefsl

c. Division OlEcc
b.2 Schools Division
I Superintendent

SDS for destinations within

the Region

SDS- for M
destinalions the Region I
I

outsidc the Region

I

f
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Y b.2 Division Chief Ts6s*-
b.2 Bclou'Division Divrsion
Chief including Chicf/ASDS lfor
Public Schools lhose $'ithout
District Superuisor Division Chiefsl

I A.Z reacntng, SH - for destinations withrn

i and non- the Division

SH - for SDS - for destinations outside

destinations

3. Travel authority is hereby gfanted to all Regional Directors. Assistant

Regional Directors and Schools Division Superintendents, including officers-
in-charge of said positions, upon invitalion of the secretariat concerned, to
attend National Management Committee Meetings and Regional
Coordination Meetings. Hence, the issuance of individual travel authorities
shall not be required.

Said travels are considered absolutely necessar;l in the perforn€urce of t-heir

assignments, thus. claims for reimbursement of actual accommodatiotr
expenses are authorized, subject to the other conditions and requirements
specified herein.

C. Procedures ard Suppotaing Docuncnts for Securiag Travel Authority'

Cash Adrrance and Paymeat of Glatrns for OfEctal l^ocal Travels

1. The of{icial or employee concerned shall accomplish and subrnit an Authoriry

to Travel form not later than three (3) working days prior to the event together
with the fotlowing supporting documents to t}re oflice of the signing/approving
au thority / ies for consideration and approval :

a. Sigrred Memorandurnll-etterlOrder/Invitation or other communicatiolr

relevant to the nepna or non-DepEd activity/event for the purpose of being
a participant/guest/resource person /lecturer/visitor;
b. Approved AR/ATC, or Proof of source of Funds to signify that funds are
earmarked for the travel expenses to be incurred; and
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 c. Itinerary ofTravel.

Shculd the request be submitted or received beyond the prescribed period. a

written jusLification must be appended.

2. cash ad.vance for travel may be granted to the oflicial or employee upon
request, and upon submission to the Budget Division/section/Unit for
obligation and then to the Accounting Division/Section/Unit of the approved
documentary requirements enumerated under sec. c-1.a to c.1'c. Hor,r'ever,
no new or additional Cash Advance for travel expenses shall be granted
unless the previous cash advance has been liquidated'
3. Claims for payment or reimbursement of altowable expenses for local travel
(on offrcial business) shall be forwarded to ttre Budget Division/section/Unit
for obligation and then to the Accounting DMsion/section/unit for pre-
audit. The travel expense claim must be submitted together with the
approved documentary requirements enumerated under Sec. C'l.a to C'l'c,
and the following:

a. Cerlificate of Travel ComPleted;

b. Certihcate of Appearance;
c. CorrespondingHotelBi-llorlnvoice/Receipt(ifclaimingforactual
accommodation expensest; Transportation Ticket (plane' bus' ship' etc')
or any equivalent docurnent; Reimbursement Expense Receipt; and
d. Payment-of travel claims shall be obligated through issuance of obligation
Request and Status (oRS) by the Budget Division/section/unit and paid
bv the cashier section/unit through the issuance of check or LDDAP-
ADA. Signing authorities on the ORS and LDDAP-ADA shall be in
accordance with existing policies on signing authorities'

For activities/events/errand.s that u'ould require leaving from or going out cf

the permanent station or workplace during offrce hours within the day' a
l,ocator Slip (Annex B) duly approved by the Head of Oflice or his/her
Authorized Representative , and countersigned by the authorized personnel of
the office visited, shall be used. A certifrcate of Appearance from the ofhce
visited may be secured in case such portion was left unsigned by the person
visited.

The accomplished and signed Locator slip shall serv€ as the authority
to
travel and may be used for reimbursement of ectual transportation
exlr€Bses oaly. ln no case shall this be used for personal business'

D. Travelling ErPenses

local travel to destinations beyond the S0-ktlonct€r radius

from the
l. Official
permanent offrcial statjon shall be allowed the following expenses:
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 Ttanrpottatlon Expcnses ald lf,iscellaneous Erpcases- The allorvable
transportation expenses and reasonable miscellaneous expelrses (e.9.'
terminal fees, parking fees, road tolls, etc') from the permanent oflicial
station to tfte destination or place of assignment shall cover the following
areas:

i. From the of{ice or residence to the point of embarkation, and vice

versa;
ii. Frorn tl:e point of embarkation to the point of disembarkation in the
place of destination, and vice versa; and
iii. From the point of disembarkation to the o{fice of destination or place
of assignment in the field, and vice versa'

The transportation expenses and reasonable rniscellaneous expenses shall

be in addition to the daily travel expenses under section D- l.b of this
Order.

Personnel concerned sharll not be entitled to transportation expenses for

the entire trip or portion of such trip where government vehicle was used.

If a private vehicle is used, no reimbursement of the cost of gasoline and

fuel shall be allowed. The offrcial or employee concerned, however, is
entitled to ttre equivalent cost of the customarjr mode of transportation'

b. Daily Travel Erpensee {DTE}-

b.1 The maxirnum allowable DTE of DepEd personnel, regardless of rank

and position, shall be the following rates:

DE'STIITATION U.A:rIUI'U DTE

Cluster I Regions I,II, IIl, V, VilI,IX' P1,500

XII, )flII, BARMM

Cluster Il Regions VI, VII, X, XI, CAR ?1,800

Cluster III Regions IV-A,IV-B, NCR n,zao

b.2 claims for payment of DTE as provided under section D.1'b hereof
shall not be required to present bills and receipts'

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c. Apportioned Travel E*penses. The allorvable DTE for travel beyond 5O-
kilometer radius from the permanent oflicial station shall be based on the
followin g apportionmen t :

PERCE{TAGE

lOOo/o 50o/o - hokl/lodgrng

destination {regardless of
time) and succeeding 3O76 - meals

ida;-/s thereof on offrcial 2OP.ro - incidental expenses

I trusiness
t_
I Day of departure for 3oolo - meals
I permanent ofhcial station
2oolo - incidental expenses
I irega.dless of time) if other

L::::1"-:
d. Trevel Erpenecs in Excess of Authorized Travel Rates. Claims for
reimbursement of actual accomrnodation expenses (excluding expenses for
valets, room attendants, laundry, pressing, haircuts, and sirnilar serrrices
furnished by hotels) in excess of the accomrnodation component of the
DTE may be allowed, but in no case shall the difference exceed one
hundred percent (1O0%l of such component of the prescribed DTE rate'
and only upon:

i. Submission of certifrcation by the Approving Authority under B'2 of

this guideline as absolutely necessafy in the performance of an
assignment and
ii. Presentation of bills and receipts. A Certification or AIlidavit of Loss
' shatl not be considered as appropriate replacement for loss bills and
receipts.

e. Precludiag Doublo Paynent of Travel Dqrenseo. To preclude double

pa)rynent, the corresponding portion of the DTE shall not be allowed when
the fare paid for transportation includes meals andlor quarters en route,
or where meals and/or lodging are paid for or furnished by the DepEd or
other parties,

e.I However, the traveler may claim meal reimbursement upon

submissionofawrittenjustificationanddocumentarysupportif.

i. The travetrer is unable to consume the meal provided because of

medical requirements or religious beliefs'
ii. The traveler purchased substitute meal{s} in order to satisfy
medical requirements or religious beliefs'

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 lll - The raveler was unable to tale part in tlre prol"ided meal due to
the conflict of oflicial business.
lv. Other analogous circumstances.

Complimentary meals included in the accommodation does not affect

the maximum meal expenses.

e.2 In case ofinvited D€pFrl resource speakers, advisers or Secretariat to

national conferences, conventions, s5rmposia, fora seminars, meetings
and other similar events managed by private organizations,
associations or unions, the travel expenses shall be shouldered by tJ e
inviting agency or organization, unless otirerwise authorized by the
DepEd Secretary.

2. For oflicial travel destinations wlthin So-klloncter r:adlus from the

permanent oflicial station, the following expenses shall be allowed:

a. Actual trarisportation expenses not exceeding the rates provided under

D-1.a, as well as the DTE under D. l.b may be authorizcd- Provided. that
the personnel concerned shtff rtay ln the plecc of asdgnncnt and, does
not comtu,ute daily from the place of assignment to the place of residence
or perrnanent offrcial station and back. The ciaim for hotel/lodging expense
shall be substantiated by a hotel bill or invoice to prove that tl.e official or
employee stayed in tJ.e place of assignment for the whole duration of the
offrcial travel.

b. Personnel on oflicial travel who commute delly from the place of

assignment to the place of residence or perrnanent olficial station shall be
allowed of the following expenses:

Actued farc at the prevailing rates of authorized modes of

transportation from t}te permanent oflicial station to the place of
assignment and back;

ii. Meals in an amount not exceeding the thirty percent (30%) of the
authorized meal component of the DTE as indicated in Section D. l.c
hereof.

Presentation of transportation ticket or €ury equivalent document shall be

required as proof ofactual travel undertaken.

c. An employee receirring Transportation Allowance tTA) either on

commutable or reimbursable form, shall not be entitled to reirnbursement
of transportation expenses.

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3. Mode of Transportatlon and Type of Accommodatlon'

a.TheApprovingofficialontheAuthorityloTravelundelsectionB.2hereof
type of hotel/lodging to be
and
shall determine the mode of transportation
in all cases shall be the rnost economical and effrcient'
availed, wtrict'

As a general rule, only the ordlnary publlc

colweyalce or customary
b. use of chartered trips' special
modes ort aospoJtion shanbc rr""i. The
hiresofpublicutilities,gara+eca.rs'watervessels,andotherextraordinary
justifred by the
means tr;;;;;,"iit'1" J"u "ot be allowed unlessto' carrying large
"f circumstances, such as but not
prevailing
limited
documents' inclement
amount of cash, bul}ry equipment and importantgovernment oflicials, or
weather, oignitaries or high level
"r"o--p.Ilvllg
when time is of the essence'

4.Accommodatioas.Toensureadequatebulreasonably-pricedservrcesand
amenities,t}reworkshops,serninars,trainings,conferences,andotheroffrcial
activitiesorganizedandconductedbyt}reDepartrnentshalluseDepEd
trainingveiluessrrchastheofficeconferencerooms,RegionalEducation
LearningCenters{RELCs},AppliedNutritionCenter'ECOTECHCenter'
(NEAP)' and Baguio Teachers
National Educators Acad'emy of the Philippines
Camp (BTC)- It is also *""ot"gld to patroniu DoT-accredited
accommodations.

Iftheabovefacilitiesarenotavailableonthebasisofcertilicationofthe
selection of other venues and
authorized official from these venues' the
facilitiesshalladheretoexistingpoliciesandguidetinesonprocurement.
and Employecs' All forms
5. Frohibition rgainst Jurkets of DepEd Qffislglc
per section 19 of the E'O' No'
as .a,
of travel junkeis shail be strictly p.o'hiui
TT,s.2Qlg.Thetakingofaper*oaalleaveimnediatelybeforcoraf|lert]re
circumstances' such as *re
official activity is highly discouraged' If travel
indicate tjrat the trip is mainly
naLure of activity, purpose and liinerary,
U" considered as official'
intended for personal p\rrposes' no part "tt"tt

6.TheHeadofoffrceshallensurethataskeletalworkforceismaintainedatal]
of employees'
of majorit5r
times for travels which entarl the absence

T.TravelirrCoaaectionwlthoflicialDutiesPaidforbyaPrivateSource.
officiaitripspartiallyorfultysponsoredorfundedbyprivatecorporationsor
omciat or personal travel of
private individuJs *r,"rt u, r"rrv Ji*r"sed. No
be funded directly or- indirectly'.f^uu1or
DepEct o{Iicials antl employre* "rrJl
suppliers arrd contractors' with
partially, by private individuals' intttai"g deali:rgs with any schools'
pending request/s or applicatiot'/* o' ni*1
tff"* of the Department of Education'
SDOs' ROs, Bureaus/Services ot
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 Thisprohibitionappliestoinvitationstotravelpurportedlytoundertakestudy
orassessmentoftheproponents'capabilitiesassuchcontractorsor
suPPliers.

does not include the funding

8. Since the FY 2OI9 appropriations of DepEd
requirementtocovert}reincreaseintravelexpensesasaresultofthe
offrces/units of different
implementation of EO 77, s' 2Ol9' heads of
go\'erTrancelevelsareadvisedtoeffectthecorrespondingadjustmentintheir
FY20lgWorkandFinirncia]Plans{WFP}.ForFY202oarrdsucceedingyeals'
DepEdoflicesmustensurethatthea]lowableTransportationExpenses'
will be reflected in their
Miscellaneou* n*f"rr*.* and Daily Travel Expenses
Budget Proposalsand Work and Financial Plans'

\/I. MOITITORI!5GAITDEI/ALUATIOIT
personnel thereof shall comply
a. All o{hces and acco'ntable officials and
withexistingfinancialreportingguidetinesontheuseoffundsforthis
purpose'

b.TheBudgetandAccountingDivisionsoftheDepEdCentraloffrce,Bureau
Regional Finance
of Human Resource arrd Organizational Development'
DivisionandFinanceUnitsofsDosshallmonitorcompliancetot}ris changes to
Order, conduct review of these guidelines arr{lecommend 9'
77' s' I
further improve the implementation of E'O' No'
2O

c'Localtravelmatters/queries/clarificationsnotcoveredbythisordershall
be referred to the DepEd Secretary for resolution'

VtI. REPEALING CLAUSEAT{D EFFDCTTVITY

AllexistingordersandMemorandainconsistentwiththisorderarehereby
unless later
rescinded. rn" fia"tines stated herein shall remain in effect,
repealed, amended, or rescinded'

the increased rates of travel

This order shall take eflfect immediately. However,
expensesandallowancesshalltakeeffect..po'th*effectivityofEoTT's'2o|9,
subject to the conditions for the grant thereof'

LEONOR IIA(}TOLIS BRIOI{ES

Secretary

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