Duties and Responsiblities of JOb Order Employees

Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY

BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. ARLENE RENOMERON

Ms. CECILIA CAJANDOC
SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

THE CASHIER’S OFFICE
FROM : CAMPUS DIRECTOR
DATE : January 4, 2017
For the exigency of the service, you are hereby directed to perform the following duties
and responsibilities as Staff in the Cashiering Office of the Eastern Visayas State University-
Burauen Campus, Burauen, Leyte as regular function as Job Order, to wit:
1. Paying salaries of personnel and other payees with approved documents;

2. Collecting tuition fees, other student fees, farm incomes and other revenues and
deposit to the bank immediately;
3. Maintains Cashier’s record books on collection and disbursement;
4. Safekeeping of accountable forms;
5. Prepared required reports and other documents needed at the main campus;
6. Does related tasks as required by his/her immediate supervisor.
For information, guidance and compliance of the concerned.
Issued this 4th day of January 2017 at the Office of the Campus Director, Eastern Visayas
State University-Burauen Campus, Burauen, Leyte.
PETRONILA D. TILA-ON, Ph.D.

Campus Director
Copy Furnished:
______ Concerned Personnel

______ Office of the Campus Director
______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Mr. DAN MARK REDONDO

THE HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
OFFICE (HRMDO)
and responsibilities as Staff in the Human Resource Management Office (HRMDO) of the
Eastern Visayas State University-Burauen Campus, Burauen, Leyte as regular function as Job
Order, to wit:
1. Collects Employee Time Card (ETC)/Daily Time Record (DTR) of:

a. Regular Faculty and Staff (1st & 2nd Quincena)
b. Part-Time and Special Lecturers (1st & 2nd Quincena)
c. Regular Overload (Monthly)
d. Student Assistant (Monthly)
e. Job Order/Casual/Contractual (1st & 2nd Quincena)
2. Prepares and Makes payroll for Regular Overload, Part-Time, Job Order/Casual/Contractual
and Student Assistant;
3. Assists HRMDO Annual and Other Required Reports;
4. Updates Personnel Institutional Profile;
5. Process Leave Applications;
6. Receives/releases and records in and out documents;
7. Collects required clearances;
8. Attends records of school activities;
9. Collects SALN Requirements;
10. Assist HRMDO concerns;
11. Filing of records and documents; and

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. SUSAN C. GO

THE FINANCE SERVICE UNIT (FSU)
and responsibilities as Staff in the Finance Service Unit (Budget and Accounting) the Eastern
Visayas State University-Burauen Campus, Burauen, Leyte as regular function as Job Order, to
wit:
1. Prepares vouchers for payment of financial transactions in accordance to fund and its
availability and completeness of supporting documents;
2. Prepares vouchers of General/Regular Fund, Special Trust Fund, Trust Fund and Income
Generating Project for monthly accounting reports and ensures completeness and proper
attachments;
3. Assists Budget and Accounting Annual, Monthly and Required Reports;
4. Attends and assists on Budget and Accounting concerns;
5. Files records and documents; and

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. JOY ENERLAN

Mr. ARVIE CAMINO

THE REGISTRAR’S OFFICE
and responsibilities as Staff in the Registrar’s Office the Eastern Visayas State University-
Burauen Campus, Burauen, Leyte as regular function as Job Order, to wit:
1. Assist in the official enrolment and registration of the students;

2. Prepares and issues official transcript of records, diplomas, certifications and other scholastic
records of the students and graduates;
3. Authenticates official student’s records;
4. Prepares, maintain, and continually update the students profile;
5. Assists on the supervision, coordination and facilitates on the preparation of plans and
programs of the Registrar’s Office such as the annual procurement plan, strategic plans,
budget, among others, as required by the Campus Management and concerned agencies;
6. Maintains good public relations with the general public;
7. Keeps an up-to-date roster of graduates and other statistical data related to the functions in
the office;
8. Prepares and assists on the preparation of appropriate communications to different
departments/colleges/universities concerning grades and/or records of students;

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. ANALYN D. LU

THE OFFICE AT THE SCHOLARSHIP COORDINATOR
and responsibilities as Staff in the Office of the Scholarship Coordinator in the Eastern Visayas
State University-Burauen Campus, Burauen, Leyte as regular function as Job Order, to wit:
a. Assists on the Accommodation and facilitates on the applications for scholarships of

the students;
b. Maintains List of Student Scholars according to sponsors (DOLE, DSWD, An
Waray, Caritas, 4P’s, Barangay Officials and others);
c. Monitors regularly the academic performance of the scholars;
d. Updates the scholars whether they dropped from the school, enrolled or died not
enroll;
e. Submits required documents and reports to the proper concerns office;
f. Encourages/provides service support to the scholars in order to be diligent with their
studies and be able to finish their course while continually availing their
scholarships;
g. Initiates other related functions which are deemed necessary to the office;
h. Assist on the coordination/clarification with the Finance Service Unit of the Campus
pertaining to the financial assistance and scholarships of the students; and
i. Does related tasks as required by his/her immediate supervisor.

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. MARIAN P. TIMTIMAN

THE OFFICE OF THE CAMPUS DIRECTOR and RECORDS
MANAGEMENT OFFICE
and responsibilities as Staff in the Office of the Campus Director and Records Management
Office in the Eastern Visayas State University-Burauen Campus, Burauen, Leyte as regular
function as Job Order, to wit:
1. As Staff in the Office of the Campus Director:

a. Assist on the recording and proceeding of meetings;
b. Communicates/furnishes to key officials/faculty/staff/other workers the notices of meetings
as well as the agenda of the incoming meeting; and
c. Does related tasks as required by his/her immediate supervisor.
2. As Staff in the Records Management Office;

a. Assists in the custody, safekeeping, archiving, preservation and management of records in the
campus;
b. Receives approved communications by the Campus Director to record personnel and releases
the same to the concern;
c. Receives mails delivered by a postman and sort;
d. Distributes mails to concerns;
e. Records outgoing mails; and
f. Does related tasks as required by his/her immediate supervisor.

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. JEANNY BETH S. MIANO

THE LEARNING RESOURCE CENTER
and responsibilities as Staff in the Learning Resource Center in the Eastern Visayas State
University-Burauen Campus, Burauen, Leyte as regular function as Job Order, to wit:
1. Encodes books for computerization of library collection;

2. Assists in charging and discharging of books and other library materials;
3. Assist clients to sign in the attendance sheet/logbook before entering the library;
4. Checks books and other library materials borrowed for overnight use and for photocopying;
5. Assist the researcher in locating books and other library materials;
6. Prepares statistics of books borrowed and library users;
7. Prepares list of long overdue;
8. Reports to the librarian books and other library materials borrowed found with missing pages;
9. Inspects and examines books to ensure its serviceability to clientele;
10. Repair books and other library materials;
11. List books needed by the students not found in the collection;
12. Cleans and maintain the library;
13. On new acquisition of books;
a. Checks pages of books;
b. Stamps library ownership;
c. Paste date due cards;
d. Prepares book cards;
e. Encodes list of newly acquired books;
f. Formats forms used for card catalog and other library services;
g. Cover books with acetate; and

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Ms. ROZEN CABANGANGAN

THE SCHOOL HEALTH CENTER
and responsibilities as Staff in the Learning Resource Center in the Eastern Visayas State

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Mr. RYAN D. NUEVAS

THE PROPERTY AND PROCUREMENT MANAGEMENT OFFICE
and responsibilities as Staff in the Property and Procurement Management Office in the Eastern
Visayas State University-Burauen Campus, Burauen, Leyte as regular function as Job Order, to
wit:
1. Assist on the recording and monitoring on the acquisition of properties through

procurement, donations, and other forms;
2. Assists on the Annual Physical Inventory Count of properties, equipments and supplies;
3. Coordinate in reconciling Physical Inventory Count with the Accounting Records;
4. Issue acknowledgment Receipts for Equipment to Officials and Employees including
Service Vehicles under their custody and responsibility for proper accountability
identification;
5. Maintains proper storing and/or distributing acquired equipment, supplies and/or
materials to end users;
6. Update in safekeeping of all records pertinent to campus properties;
7. Ensures that all equipment, supplies, and/or materials are properly maintained and use
properly; and

Campus Director
Copy Furnished:

______ HRMDO
______ File
BURAUEN CAMPUS
Burauen, Leyte
TO : Mr. NELSON ARNOCO

Mr. JAYSOL GERILLA
Mr. WILLIM PEREZ
Mr. RAUL REFUERZO
Mr. ANTONIO TECSON, Jr.
SUBJECT : DUTIES AND RESPONSIBILITIES AS SAFETY and SECURITY

OFFICER
and responsibilities as Staff in the Safety and Security Office in the Eastern Visayas State
1. Secures the physical safety and security of the campus constituents an its properties
specifically from theft and losses;
2. Ensures peace and order in the campus;
3. Tasks in the installation of physical facilities and equipment;
4. Implements measures promulgated by competent authorities to endure the safety and
security of everyone inside the campus;
5. Inspects any procurement and resource income of the campus before bringing them to the
market such as copra, tuba, animals, crops, and others;
6. Records and reports any findings; and
7. Doe related tasks as required by the Campus Director through the Head for
Administration.

Campus Director
Copy Furnished:

______ HRMDO
______ File

Duties and Responsiblities of JOb Order Employees

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Duties and Responsiblities of JOb Order Employees

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Republic of the Philippines

EASTERN VISAYAS STATE UNIVERSITY

TO : Ms. ARLENE RENOMERON

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

1. Paying salaries of personnel and other payees with approved documents;

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

TO : Mr. DAN MARK REDONDO

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

1. Collects Employee Time Card (ETC)/Daily Time Record (DTR) of:

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

TO : Ms. JOY ENERLAN

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

1. Assist in the official enrolment and registration of the students;

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

a. Assists on the Accommodation and facilitates on the applications for scholarships of

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

TO : Ms. MARIAN P. TIMTIMAN

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

1. As Staff in the Office of the Campus Director:

2. As Staff in the Records Management Office;

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

TO : Ms. JEANNY BETH S. MIANO

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

1. Encodes books for computerization of library collection;

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel

TO : Ms. ROZEN CABANGANGAN

SUBJECT : DUTIES AND RESPONSIBILITIES AS ADMINISTRATIVE STAFF AT

FROM : CAMPUS DIRECTOR

DATE : January 4, 2017

For information, guidance and compliance of the concerned.

PETRONILA D. TILA-ON, Ph.D.

______ Concerned Personnel