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OVERVIEW
Trigger:
Asset(s) to be created.
If you are using external number assignment, enter the new asset main number (or sub-number).
If you are using internal number assignment, the system automatically assigns the number.
You cannot use a hyphen or the * symbol as part of the asset number when you use external
number assignment.
Procedural Steps
1.1. Access transaction by:
Via Menus Accounting Financial Accounting Fixed Assets Asset Create Asset
Accounting Investment Management Fixed Assets Asset Create Asset
1.2. On “SAP R/3 Screen”, enter information in the fields as specified in the table below:
1.3. On the "SAP R/3” Screen and Tab labeled "General", enter information in the fields as
specified in the table below:
Deactivation on The retirement date of the asset O The system enters the asset value date
of a retirement posting.
First Acquisition on The date of the first acquisition O The system automatically inputs this
posting field
Plnd Retirement on Date of planned retirement O Use this if the asset has a known life of
use.
Acquisition year The year of acquisition O The system automatically inputs this
field
Ordered on The order date of the first purchase O The system automatically inputs this
order for the asset. field
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)
NOTE:
Some of the fields detailed above may not appear on your entry screen. The screen layout rule for
the asset class will dictate the fields, which appear throughout the entire asset master record.
Examples of unique screen layouts may include ones for vehicles, land, or leases.
1.4. Click "Time-Dependent" Tab to continue creating asset and enter information in the fields
as specified in the table below:
Business Area Group of the enterprise uses to R Required if using Business Areas.
report
Cost Center The unit to be charge with the R Required if Controlling Module is active.
asset’s depreciation or gain/loss.
Resp Cost Center The Cost Center responsible for O
maintaining the asset.
Activity Type Activity produced by the cost center O Use when allocating depreciation by
activity
Internal Order Internal order to which depreciation O Use if the asset is solely used for an
or gain/loss should be posted. internal order and cost should be
charged to it rather than directly to a
cost center.
Maintenance Order Maintenance order used to O Used to collect cost of maintaining the
accumulate maintenance cost for asset.
the asset.
Plant Plant in which the asset is located. O Used to do plant related analysis of the
asset.
Location Location with in the plant where the O Used to do location-related analysis of
asset resides. the asset. Plant is required if location is
used.
Room Used to identify small areas within a O This field is used for informational
plant purposes only and does not have a
verification check.
License Plate No. The assigned license plate number O This is used for licensed vehicles and is
for registered vehicles. usually shut off on other screen layouts.
Personnel Number Unique identifying number for an O Use this field to identify an asset with a
employee specific employee.
Shift Factor Indicator for multiple shifts. O Used to spread depreciation across
more than one shift of work.
Asset Shutdown Indicates that the asset should not O Use in connection with the time
be depreciated during asset dependent dates. Usually during plant
shutdown. shutdowns or if the asset becomes idle.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)
1.5. Click "Allocations" Tab to continue creating asset and enter information in the fields as
specified in the table below:
1.6. Click "Origin" Tab to continue creating asset and enter information in the fields as specified
in the table below:
Original acquistion The value of the acquisition prior to O This field must be entered manually. It
value transfer is not populated automatically. This
might be used to maintain the original
value of a used asset.
In-house prod perc The percentage of the asset O Informational use only.
constructed in-house
Capital investment The internal order to which the O Use with Investment Management.
order asset should be statistically posted.
WBS element The work breakdown structure to O Use with Project Systems and
which the asset should be automatically populated.
statistically posted.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)
1.7. Click "Net Worth Tax" Tab to continue creating asset and enter information in the fields as
specified in the table below:
Classification key Net worth tax criteria O Used to classify assets for net worth tax
criteria
Property indicator Criteria for property tax laws O Used to indicate assets for property tax
criteria
Reason for man val Reason for manual valuation of an O Used to indicate why the assets value
asset was changed manually. I.e., an
assessment
Man property val The accessed or manually changed O The manually change value of the asset.
asset value Must activate the indicator for manual
property value.
(NOTE: On the above table, in column “R/O/C”; “R”=Required, “O”=Optional, “C”=Conditional)
1.8. Click "Insurance" Tab to continue creating asset and enter information in the fields as
specified in the table below:
Insurance type Asset Insurance type O Defines the most important control
features for determining the insurable
value of an asset.
Insur Companies The id of the insurance company O Use to indicate what company insures
covering the asset the asset.
Agreement no. The agreement number of the O Use to indicate what policy which
insurance policy, which covers the insures the asset.
asset.
Suppl text Supplementary text regarding the O For informational purposes only.
insurance policy or coverage
Start date The date the insurance coverage O Date the policy begins covering the
begins. asset.
Insurance rate Insurance premium O For informational purposes only. It has
no determination in the calculation of
replacement value.
Index series The series of rates to use for O You create or are supplied these rates
calculating the insurable value of the by your insurer.
asset
Base value The value at the time the asset was O This will automatically populate from the
purchased new. assets acquisition value.
Manual update This indicates that assets insurable O This would be used in cases of assets
1.9. Click "Deprec. Area" Tab to continue creating asset and enter information in the fields as
specified in the table below:
1.10. Press the SAVE icon or Asset Save to save the Asset Master Record. In the error line at
the bottom of screen, will be a asset number created.
1.11. Use the green icon to exit or press F-3