Date: 07-11-2019

While acknowledging your office letter under reference, we write to state and submit that,

We are very disheartened to know that our reply to your office letter no. DMA/88 dated: 4/4/2019 is
not considered, a copy our reply letter to your letter dated 4/4/2019 is attached along with for ready
reference.

We wish to bring it to your kind your notice that our scope of work limited to techno-legal-
commercial evaluation of projects under AMRUT scheme and not suspension of work etc.

In our said letter we have brought it to your kind notice relevant report pertaining to fact finding -
stage and I half yearly report were submitted to your good office (Hard and soft copies).

It is essential to put on records that only during fact-finding stage reports pertaining to present
states and previous stages has to be submitted, where as in subsequent stages the report will be
pertaining to status of the project on the day. To explain it further suppose, a particular project is in
O and M stage at the time fact-finding visit, then the formats related to preconstruction,
construction and O and M stage have to be submitted.

Subsequently if the same project is visited during half yearly visit stage then, only report pertaining
to O and M stage has to be submitted. This confirms with our contractual obligation.

It is an undisputed fact that we started our work immediately after entering into agreement with
DMA, we were continuously pursuing various Implementing Agency (IAs) during our site visits, over
telephone, through letters and e-mails to provide us necessary documents for scrutiny.

We are attaching a list of such perusal/correspondence made with various IAs in the regard, if
required we can provide photo-copy of correspondence with necessary postal/courier
acknowledgement, etc.

We have informed your good office about such correspondence and also submitted a list of
documents to be provided by various IAs for our scrutiny. Your office addressed all IAs to provide
necessary information to IRMA under intimation to us. For the reasons best known to concerned we
did not received/ we are not receiving required documents on demand, hence as a last resort we
have put on the records (in our reports) that certain data has not been made available to us.

Hence it is not true that, we have not performed as per contractual obligation. Further, under
intimation to your good office, we had and have deployed additional man-power to fulfil our
contractual obligation.
It is important to put on records that our assignment is not as perennial assignment. We are
required to visit the sites, twice a year. Such visits may be adjusted client’s requirement regarding
certification for claiming GOI share. We are diligently discharging our duties, for example we
commenced our second half yearly visit on intimation to your good office no __/__/____. Similarly
we informed IAs of various ULB location also.

Inspite of repeatedly request some documents are yet to be made available to us by the concerned
and hence even in the second half yearly report mention that “DOCUMENTS NOT MADE
AVALIABLE”.

Undisputedly if the documents are made available at the later date either comments related to it
will be reflected in the subsequent report or if possible revised report at the same stage will be
submitted.

Many discrepancies in estimates and release of payment were notified and discussed with
concerned, but correction have not been incorporated in corresponding document for example a
work cannot be declared completed until completion certificate (CC) is issued, such CC can be issued
only after recording measurements for all executed works and mandatory approvals to work slips,
EIRL are obtained from competent authority. Further as regards to III party inspection of works
proper procedure laid-down by KTPP act has to be followed III party and not existing supervision
agency. We have put it on records in our reports for your consideration and further needful. Such
comments can be edited only if suitable supporting documents are made available to us.

Now, we wish to bring it to your kind notice that first half yearly reports (hard and soft copies) were
submitted vide our letter dated: __/__/____, we had raised invoice towards the same on
__/__/____, which is not honoured till day, on __/__/____ during meeting we were informed that
our reports for first half yearly visit were errorous. We were directed not to comment as “DETAILS
NOT AVALIABLE/ DETAILS AWAITED/ UNDER PROCESS”. However, 6 months after, submission of half
yearly report, we express our inability to edit our comments, now during II half yearly report visit,
we have updated our comments where-ever documents have been made available.

We would like draw kind attention to clause ______ of contract agreement which categorically
mentions that, “if IRMA submission is not acceptable such acceptance should be recorded in writing
within 30 days, receipt of it. Further, if no objections are recorded in writing said 30 days period the
employer shall release the payment to the consultant without further delay.
Since, your concerns where intimated to us after 6 months from of I half yearly report which actually
tallies with II half yearly visit, your concerns will be addressed in second half yearly report provided
the related document are made available to us.

In light of all above facts we once again wish to bring it to your kind notice that we are excuting our
assignment responsibly without any negligence and hence there is no justified to terminate our
contract.

Further, we have already submitted II half yearly report for __ ULBs for your kind perusal and
acceptance.

This is our humble submission.

Thanking you.