PNP Next Generation Investigation

The core components of DIDM IT SOLUTIONS are the enhanced e-Blotter or Crime
Information Reporting and Analysis System (CIRAS); Case Information Database
Management System (CIDMS); Case Management and Analysis System (CMAS); e-
Subpoena System; e-Rogues Gallery and, e-Warrant System.

IT Solutions

CMAS
CIDMS
for CASE FOLDERS
e SUBPOENA

CIRAS
e WARRANT
e ROGUES

CIRAS
The enhanced e-Blotter or CIRAS will be interfaced with Geographic Information System
(GIS) to evolve into a Qualitative Crime Analysis Management Tool. CIRAS will also be able
to incorporate or access data from different e-projects of the PNP. These modifications of
the e-Blotter system will enhance the ability of the field commanders to conduct qualitative
crime analysis more efficiently and more accurately. The core objective of CIRAS is to serve
as a scientific management tool for efficient and effective prescription of police intervention.
It provides a logical basis for effective and efficient police intervention. It Overlays other data
sets - localities, AORs, critical facilities and structures, troop deployment and movement,
etc.; and Build a robust IT infrastructure to support the entire system. It specifically serves
as a crime database; Identify crime hot spots along with other trends and patterns; Use of
spatial (space) and time series analysis.

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2 of 22
Period Covered: January- December 2015 as of March 27,
2016
%
Crime Volume Crime Volume
Generation
PRO generated from generated from Variance
of CIRAS
UCPER the e-Blotter
(D/B) X 100
1 40,429 40,095 -334 99.17%
2 13,095 13,580 485 103.70%
3 57,224 53,063 -4,161 92.73%
4A 46,848 46,675 -173 99.63%
4B 8,386 8,713 327 103.90%
5 42,020 40,148 -1,872 95.54%
6 62,031 64,887 2,856 104.60%
7 64,437 63,437 -1,000 98.45%
8 21,104 20,717 -387 98.17%
*Brgy cases were
9 25,943 27,708 1,765 106.80%
counted to the PNP’s
10 36,142 40,732 4,590 112.70% blotter book.
11 33,886 31,092 -2,794 91.75% Brgy case was counted
to the PNP’s blotter
12 33,717 32,868 -849 97.48%
book.
13 14,331 13,944 -387 97.30%
ARMM 4,243 4,040 -203 95.22%
COR 19,612 19,648 36 100.18%
NCRPO 152,368 153,516 1,148 100.75%
TOTAL 675,816 674,863 -953 99.86%

* ±5% margin of error due to system imperfections:

 Intermittent internet connections
 Power failure

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Period Covered: January to February 2016 (as of March 27,
2016)
Crime Volume Crime Volume % Generation of
PRO Variance
(UCPER) (e-Blotter) CIRS (D/B)X 100
1 5,108 4,139 -969 81.03%
2 2,025 2,004 -21 98.96% Reason for Discrepancy:
3 9,101 4,342 -4,759 47.71%
4A 8,016 6,786 -1,230 84.66%
4B 907 950 43 104.74%
5 6,088 5,855 -233 96.17%
6 6,867 4,873 -1,994 70.96%
7 13,301 9,640 -3,661 72.48%
8 2,711 2,488 -223 91.77%
*some Brgy cases were
9 3,546 3,651 105 102.96% counted to PNP blotter
10 4,508 3,524 -984 78.17%
11 5,080 4,476 -604 88.11%
12 4,475 4,293 -182 95.93%
13 2,080 1,872 -208 90.00%
ARMM 772 471 -301 61.01%
COR 2,440 2,370 -70 97.13%
NCRPO 23,777 23,997 220 100.93%
TOTAL 100,802 85,731 -15,071 85.05%

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CIDMS

The CIDMS is a visual intelligence analysis environment that can optimize the value of
massive amounts of information, allowing the analysts to quickly collate, analyze and
visualize complex data from different sources.

The Case Information Database Management System (CIDMS) is not just a repository of
case folders. It is the investigator’s digital notebook and a database system used to monitor
cases initially on TF USIG cases which was developed by ITMS and first used by CIDG.

CIDMS
Hard copies
01
CASE FOLDERS 03
Easy Access and Retrieval

ELECTRONIC FILE
SYSTEM

02 Reduce to Digital Files

DATABASE

The CIDMS was revised to cope with the requirements of TF USIG Secretariat. Its front-end
was developed using visual basic.net and its back-end uses SQL server. Currently, it is
installed in seven workstations at TF USIG Secretariat. TF USIG has already started
encoding cases into the system.

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NOTES:
1. Case Folders Encoded is based on After Activity Reports, Memos and Emails sent to DIDM from Regional Offices.
2. PRO2, PRO8, PRO11, PRO12, and PROCOR already submitted Cascading After Activity Reports, but is yet to submit info on
number of case folders encoded.

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CMAS

The Case Management and Analysis System (CMAS) utilize the i2 Analyst Notebook which
analyzes data information for the timely dissemination of information to operating/field units.
It is an IT Solution designed to help investigators in the management and analysis of
investigative data.

Shown is a sample screenshot of how the CMAS works.

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Cases Encoded into the CMAS
(as of March 27, 2016)

PROs No. of Cases Encoded No. of Trained Personnel No. of Workstations

1 15 2 1
2 9 2 1
3 5 2 1
4A 61 2 1
4B 17 2 1
5 15 2 1
6 1 2 1
7 3 2 1
8 1 2 1
9 10 2 1
10 1 2 1
11 7 2 1
12 13 2 1
13 8 2 1
NCR 13 15 6
COR 2 2 1
ARMM 2 2 1
CIDG 308 29 29
TOTAL 491 75 50

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e-Subpoena
The e-Subpoena System was developed through the Memorandum of Agreement signed
between the PNP, Supreme Court and Department of Justice. It aims for a cost-effective
delivery of subpoenas and other court documents to the PNP units. Since everything is
accomplished online, the cost for paper and courier is no longer a burden while there will be
no more delays, and the records are easily within reach.

How does it work?

The Judicial Courts shall send the various subpoenas to particular PNP units through an e-
mail and the COP shall ensure that the documents are delivered and received by the
concerned personnel on time. The Crime Registrar shall encode details of the subpoena for
its compliance in the court duties monitoring system. The DIDM shall monitor all reports
needed and prepare necessary reports to the Courts.

At present, there are three (3) areas using the system (Quezon City, Cebu City and Lapu-
lapu City). Some gaps were identified on the e-Subpoena that we hope to address: the
JSCC decides on the roll out schedule of Court personnel training, and not the PNP that is
why there are only 3 working areas using the e-Subpoena System; and the slow
connectivity.

JUDICIAL COURTS PNP OFFICES/STATIONS

• 3 areas using
the system –
Quezon City,
Cebu City and
Lapu-Lapu City DIDM
PROs
• Proposed sites PPOs
 Pasay City
 Makati City
 Manila

Feedback

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 Period Covered: January 1 to December 31, 2015
Subject
e- Not Upcoming Postponed Not
Acknowledged for Attended
Subpoena Acknowledged Hearings Hearings Attended
Feedback
13,394 18,428 2,827 348 15,125 2,045 18,413 5,365

e-Subpoena - Recap of Acknowledged, Not Acknowledged, Attended, Not

Attended (with all offices/stations)
Period Covered: January 1 to December 31, 2015
Not Not
Office/Station Acknowledged Attended
Acknowledged Attended
DIDM 1,831 624 1,666 819
NCRPO 658 223 375 328
QCPD 15,741 1,789 16,257 4,138
MPD 0 75 24 43
EPD 6 31 20 21
SPD 39 1 26 4
NPD 11 11 14 8
PRO3 14 27 2 4
PRO7 128 46 29 0
TOTAL 18,428 2,827 18,413 5,365*

*4,276 for/under PCE, SHP, Dropped and close, Exonerated,

Case Dismissed (covered period: April 30, 2014 to February 17, 2016) – data from PCE-DIDM
*Others:
- postponed/reset hearing, holidays, AWOL, compulsorily retired
- cannot be located, misspelled name of PNCO
- optionally/compulsorily retired, posthumously separated
- dropped from the roll, dismissed, suspended
- human error (attend but in the system not attended)
- repeated name with the same criminal case no.
- explained, names not included in the PAIS

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 Period Covered: January 1 to March 27, 2016
Subject
e- Not Upcoming Postponed Not
Acknowledged for Attended
Subpoena Acknowledged Hearings Hearings Attended
Feedback
2,674 2,811 1,387 2,630 2,630 392 3,070 768

e-Subpoena - Recap of Acknowledged, Not Acknowledged, Attended, Not

Attended (with all offices/stations)
Period Covered: January 1 to March 27, 2016
Not Not
Office/Station Acknowledged Attended
Acknowledged Attended
DIDM 402 252 346 89
NCRPO 111 133 161 76
QCPD 1,920 911 2,536 588
MPD 0 13 4 4
EPD 0 8 1 5
SPD 4 0 3 0
NPD 3 4 3 5
PRO3 300 47 0 0
PRO7 71 19 16 1
TOTAL 2,811 1,387 3,070 768*

* postponed/reset hearing, holidays, AWOL, compulsorily retired

* cannot be located, misspelled name of PNCO
* optionally/compulsorily retired, posthumously separated
* dropped from the roll, dismissed, suspended
* human error (attend but in the system not attended)
* repeated name with the same criminal case no.

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e-Rogues and e-Warrant
The e-Warrant System is a system where all warrants of arrest will be electronically
documented so that they can be accessed through computers. Developed by a team of
Information Technology Experts from Information Technology Management System (ITMS)
and Directorate for Investigation and Detection Management (DIDM), the e-Warrant
eliminates the hassle bugging snail mail system of delivering a warrant to a particular police
station. The warrants accessed by the police through the system will facilitate the
apprehension of a criminal because a warrant can be sent by email, printed out, and served.
The warrant although not the original, but a faithful digital copy thereof, will facilitate the
apprehension of a criminal because of the knowledge by the arresting officer that a warrant
is pending for the former’s arrest.

The e-Rouges Gallery System on the other hand, is an electronic rogues’ gallery of
wanted persons that will provide every police station in the country an access to data on
criminals to include pictures that are in the files of police units in the country. Through e-
Rogues Gallery, for example, the records of an individual or a suspect wanted for a crime in
Quezon City can be instantly accessed by a police station in Butuan City with just a click of
their fingers at the system. Unlike the e-Blotter, which is a stand-alone system, the e-
Warrant System and e Rouges Gallery Systems, require internet access or information
highway for its implementation.

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Update on the Compliance to e-Warrant
Period Covered: CY 2015

PROs Warrants of Arrest Received Warrants of Arrest Uploaded %

1 3,164 2,797 88.40%

2 3,923 4,006 102.12%
3 8,459 5,369 63.47%
4A 9,191 11,447 124.55%
4B 2,063 2,219 107.56%
5 3,953 4,472 113.13%
6 1,517 2,068 136.32%
7 5,803 5,556 95.74%
8 1,955 1,965 100.51%
9 1,262 2,012 159.43%
10 4,302 2,253 52.37%
11 3,035 3,173 104.55%
12 1,695 1,787 105.43%
13 1,221 2,027 166.01%
ARMM 142 87 61.27%
COR 3,405 2,755 80.91%
NCRPO 15,293 9,741 63.70%

TOTAL 70,383 63,734

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Update on the Compliance to e-Warrant
Period Covered: January to February 2016

PROs Warrants of Arrest Received Warrants of Arrest Uploaded %

1 463 722 155.94%

2 777 516 66.41%
3 1,750 828 47.31%
4A 1,356 1,184 87.32%
4B 329 343 104.26%
5 591 598 101.18%
6 181 223 123.20%
7 629 548 87.12%
8 343 102 29.74%
9 258 295 114.34%
10 397 500 125.94%
11 207 98 47.34%
12 240 207 86.25%
13 348 117 33.62%
ARMM 35 6 17.14%
COR 379 435 114.78%
NCRPO 1,209 887 73.37%
TOTAL 9,492 7,609

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Update on the Compliance to e-Rogue System
Period Covered: CY 2015

Number of Persons Mug shots Uploaded

PROs %
Arrested for the Period
1 6,841 6,349 92.81%
2 5,654 5,350 94.62%
3 13,844 13,816 99.80%
4A 29,964 31,474 105.04%
4B 4,305 4,481 104.09%
5 12,941 13,514 104.43%
6 17,493 15,963 91.25%
7 15,381 Technical Problem 0.00%
8 4,950 3,963 80.06%
9 4,974 5,083 102.19%
10 6,217 6,914 111.21%
11 7,398 7,565 102.26%
12 4,206 4,043 96.12%
13 3,404 3,255 95.62%
ARMM 670 595 88.81%
COR 3,320 3,192 96.14%
NCRPO 17,850 25,647 143.68%
TOTAL 159,412 151,204

*Note: Discrepancies are the result of double uploads due to system imperfections such as intermittent internet connections.

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Update on the Compliance to e-Rogue System
Period Covered: January to March 27, 2016

Number of Persons Mug shots Uploaded

PROs %
Arrested for the Period
1 1,252 1,125 89.86%
2 614 882 143.65%
3 2,671 1,880 70.39%
4A 5,425 5,063 93.33%
4B 657 661 100.61%
5 1,911 2,045 107.01%
6 883 2,121 240.20%
7 2,205 Technical Problem 0.00%
8 864 589 68.17%
9 698 747 107.02%
10 874 1,654 189.24%
11 910 951 104.51%
12 645 575 89.15%
13 630 457 72.54%
ARMM 167 77 46.11%
COR 536 497 92.72%
NCRPO 4,720 4,049 85.78%
TOTAL 25,662 23,373

*Note: Discrepancies are the result of double uploads due to system imperfections such as intermittent internet connections.

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Bantay Krimen Mobile App

Another extra efforts taken by the DIDM to promote crime awareness, reporting and
prevention is the launching of the Bantay Krimen Mobile App on March 16, 2016 at the NHQ
Lobby, Camp Crame, Quezon City.

The Bantay Krimen Mobile App was created through the collaboration between the
University of the Cordilleras and the Directorate for Investigation and Detective
Management. It highlights the following features:

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 1. View Crime Incidents – Users can view crime incidents by logging in and setting
the area or location they wanted to view. They can view information such as, address,
modality, date, time, and reporting unit. This can be viewed by clicking an icon in the map.
Users can also filter location by setting the radius of a specific area of crime incidence they
wanted to see. Crime incidences within the defined radius will be displayed and counted.
Filters for date, time, and crime type can also be set by the users.

Crime incidents shown in the mobile app are from the official blotter reports from police
stations. The mobile app with crime incidences with background map can also be viewed in
an offline mode.

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 2. Call the Nearest Police Station - With just a click away, this feature enables users
to report on-going crimes or emergencies to the nearest police station located by GPS or
they can manually select Police Stations by the number provided in the app. The device
GPS must be turned on for more accurate use of the device.

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 3. Hotspot Notification - With the GPS on, users can be notified on proximity of a
crime hotspot zone. Notifications will be sent by the app as a message prompting the
distance from a hotspot zone or if the user is already within the hotspot zone area. Users
can set to turn-on the hotspot notification, enable sound, or enable the vibration of the
device.

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 4. Report Crimes - Using the mobile application, crimes can be reported in real time
and be displayed in the dashboard and map of monitoring police stations. Reporting can be
forwarded through the app or through the web. Report type includes normal reporting and
SOS reporting. Normal reporting enables users to provide information about previously
committed crimes. Whereas, SOS reports are reported in real time location and time, this is
for incidents that require immediate action

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 5. Crime Reporting Dashboard - The crime reported is stored in a web database
where police officers can monitor and respond to the reported crimes. Aside from the
database, reports are also viewed in a map to rationalize the deployment of resources.

For the initial release, the app is limited to PNP force multipliers for further innovation,
the app will soon be available to the citizens through the google playstore. As its way
forward, features such as device synchronizing, crime incident accuracy, report ticketing
system, report analytics, photo and video upload, GPS tracking of mobile units, and user
suggestions will be incorporated in the newer version of the app and the dashboard.

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