Learning Objecti ves

At the end of the topic, the student should be able to:

1. Know and u nderstand SAP and ER P.
2. Enumerate the business benefits and advantages of using SAP.
3. Navigati ng the SAP system .

What is S AP?

SAP stands for Systems Applications and Products in Data Processing. SAP, by
definition, is also name of the ERP (Enterprise Resource Planning) software as well the
name of the company. It is a business management solution designed for small and
midsize businesses. It gives you on-demand access to real-time information through one
single system. The application is divided into a number of modules, each covering a
different business function. It has a user-friendly interface that serves as your central ERP
access point, with standard interfaces to internal and external data sources, handheld
computers, and other analysis tools.
SAP Software was founded in 1972 by Wellenreuther, Hopp, Hector, Plattner, and
Tschira. SAP system consists of a number of fully integrated modules, which covers
virtually every aspect of business management.
SAP is the number one in the ERP market. As of 2010, SAP has more than
140,000 installations worldwide, over 25 industry-specific business solutions and more
than 75,000 customers in 120 countries.

What is Enterprise Resource Planning (ERP )?

Enterprise Resource Planning (ERP) is a business management software that

allows an organization to use a system of integrated applications to manage the business.
It aims to serve as a backbone for your whole business. ERP software integrates all facets
of an operation, including product planning, development, manufacturing processes,
sales and marketing.

Here are some top companies worldwide uses SAP: (source: SAP official website)

Shell Oil Co., Hershey, IBM, Jet.com, Crocs, Discovery Communications,

Nissan, Cargill, Johnson & Johnson, 7-Eleven, Inc., Accenture, Audi AG, Bayer
CropScience, BMW, Burger King, Chevron Phillips Chemical Co., Coca Cola Co.,
Daimler Chrysler Corp., Deloitte & Touche, DuPont, Electronic Data Systems,
Ericsson, Ernst & Young, Konica Minolta Business Solutions, KPMG, Ford Motor
Co., Harley Davidson, H.J. Heinz Company, Hewlett-Packard, Mazitrol Co., Mazda
USA, Nestle, Nexus Technologies, Inc., Nissan Research & Development, Inc.,
Novartis, Pfizer, Inc., Phillips Electronics, PricewaterhouseCoopers, Siemens
Dematic, Vedicsoft Solutions, Verizon Communications, Volkswagen of America,

1
BUSINESS PLAN USING SAP
Wacker Silicones, Walt Disney Co., Warnaco Group, Inc., Whall Group, Whirlpool
Corp. and many more.

Some SAP users in the Philippines:

Meralco, ABS-CBN, PLDT, Globe, Digitel, Sun, Shell, Caltex, UniOil, Petron,
Siemens, San Miguel Corp., Coca-Cola, URC, P &G, Kawasaki, Honda, Del Monte,
Unilever, Cebu Pacific, Land bank of the Philippines, Ayals Corp., FilInvest, KFC,
Nestle, Hitachi, Mister Donut, Penshoppe, Ever Supermarket, etc.

What are the benefits of using SAP?

According to sap.com, here are the benefits of SAP software:

1. Well-suited for any business

With SAP, you’re sure to find solutions tailored specifically for your enterprise, no
matter how large or small. In fact, 80 percent of SAP’s clients are small to mid-size
companies. So regardless of the number of employees you have, or whether your
organization is well-established or in the growing phases, “SAP has a
comprehensive portfolio of leading cloud-based ERP solutions and tools to fit your
needs.” Furthermore, your business can rely on SAP’s 24/7 support teams.

2. Innovative technology
With over 40 years of experience in ERP, SAP is up to speed in all the latest
innovations, ensuring that your business is equipped with the right tools for the future.
SAP provides “future-proof Cloud ERP solutions that will power the next generation of
business.” With its advanced capabilities, SAP can boost your organization’s efficiency
and productivity by automating repetitive tasks, making better use of your time, money
and resources.

3. Flexible and secure

Today, companies are seeking flexibility. SAP allows your business to “customize
processes, use the public or private cloud, or pay only for what you need.” Furthermore,
when it comes to keeping your business safe, it’s important to have a team of experts on
your side that is constantly thinking ahead. SAP ensures that your data is secure,
protecting your business from hackers. Moreover, SAP has the expertise to significantly
reduce the number of threats your business faces every day, and “is built on one of the
most advanced infrastructures in the world.”

2
BUSINESS PLAN USING SAP
Other business advantages of using SAP Business One:

1. One-stop-shop solution
One comprehensive business management solution: CRM, finance, purchasing,
manufacturing, sales, inventory control, and banking.
2. A solution that grows together with your business
An IT solution that adapts to the growth of your business—without user restrictions
or storage limitations.
3. Increasing profits
Immediate access to your information enables you to identify sale opportunities,
launch new products, and offer advanced customer support, helping you grow your
business and increase profits.
4. Improved business efficiency
A unified information center that houses all of your business data allows employees
to save valuable time, make quick business decisions, and generate new business.
5. Advanced customer service
A high-tech customer management solution gives you the ability to improve
customer satisfaction and create business opportunities by offering comprehensive
support.
6. Enhanced business control
Use the fully customizable dashboard to manage and control your business, and
receive real-time updates, alerts, reminders, and statistics.
7. Full support
Xioma’s professional support team is at your service every step of the way, from
finding the right solution for your business, through system implementation, to
routine maintenance and support.
8. Quick implementation process
The quick implementation process guarantees you’ll be able to benefit from the
system’s capabilities in no time.
9. SAP Business One is completely compatible with Microsoft Outlook and all Microsoft
Office products, so your business can continue to work as usual while still benefiting
from SAP’s unique capabilities.
10. SAP Business One is in compliance with the laws and regulations of 40 different
countries, available in 27 languages, and compatible with a wide range of
currencies.

3
BUSINESS PLAN USING SAP
Navigating in the S AP S ystem

How to Log-in into SAP Business One?

1. Double click on the SAP Business One logo on your desktop

to open the system .

To Log in use

users: user01 to user80

password: 1234

2. Type the correct User ID (e.g. user11) and password (e.g. 1234) and
select the company name (e. g. OEC Computers Australia) and click
Log on button as shown in figure 1 .

Figure 1. SAP Business One Login window

3. Type the correct User ID and password and select the company name
and database name needed and click OK.
4. The SAP window will be displayed as shown in figure 2 .

4
BUSINESS PLAN USING SAP
 Figure 2. SAP Window

SAP Menu Bar and Toolbar

The SAP Business One menu bar displays at the top of the screen. The menu bar
contains the Windows standard menu such as File, Edit, Window, and Help as well as the
generic SAP Business One functions.

The toolbar displays under the menu bar. The toolbar is a collection of icon buttons
that grant you easy access to commonly-used functions. The functions represented by
the buttons are also available in the menu bar.

Figure 3. The Menu bar and Toolbar

Navigation in SAP Business One is through the use of the Main Menu. It arranges
the functions of the individual applications in a tree structure. The company name and the
name of the current user display at the top left.

SAP Business One Modules:

5
BUSINESS PLAN USING SAP
1) Administration – It contains the basic system settings for currency rates, system
set up, and authorizations, as well as settings for online alerts, and data
import/export functions.
2) Financials – It manages all your accounting data and chart of accounts, current
accounting posting, general ledger and reporting. You can also define budgets and
profit centers for better management of company revenues and expenses.
3) CRM – It stands for Customer Relationship Management. It defines the
customer contact and activity management, its sales quotation to invoicing and
crediting and service contact management.
4) Opportunities – It helps the sales employees to manage their sales opportunities
and enables you to analyze your sales information. This also includes opportunity
forecast reports, won opportunities, an opportunities pipeline, and a dynamic
display of sales stages.
5) Sales-AR – It handles all features of the sales process, from entering sales
quotations, sales orders and deliveries, to issuing customer invoices and returns.
You can also draw base documents to target documents, or send letters to
customers with open debts.
6) Purchasing-AP - It lets you accomplish all your vendor transactions. You can also
map the entire buying process, from purchase orders to vender invoicing. The
companies that import goods can use the landed costs functionality to calculate
the purchase prices of their imported items, including customs, transport and
insurance, fees, taxes and others.
7) Business Partners – It stores the master data for all your business partners,
including important information about customers, vendors, dealers, and leads. It
can also stores information about the business partners activities and data for
sales volume forecast.
8) Banking – It handles the full range of monetary transactions of the company. It
can use the payment engine to process automatic payments.
9) Inventory – It manages the company inventory, including warehouse stocks, price
lists, special pricing agreement, alternative items, and warehouse transactions, as
well as the pricing and packaging process, and batches and serial management.
10) Production – It enables the company to handle bills of materials and production
orders.
11) Project Management – It effectively manages your requirements in the project.
The billing document wizard assists you to define billing documents scenarios that
consider existing stock, sales orders, purchase orders, production orders, and
forecast, to create material ordering recommendations that enable you to fulfill your
commitments to your customers.
12) Reports - – It enables you to compile reports with corporate data and information
in exactly the way you want to see it. This includes company internal evaluations,
inventory reports, financial reports, and accounting data. It can also do predefined
reports and define individual queries.

6
BUSINESS PLAN USING SAP
 13) Service – It manages interaction between service representatives and customers.
It enables you to enter and maintain information about service contracts, items and
serial numbers, customer’s complaints and inquiries, as well as perform numerous
related functions. Each time a customer reports a problem, you log it in by opening
a service call.
14) Human Resources – It maintains information on company employees and
enables you to perform numerous related functions. It provides staff management
capabilities, including employee details, contact information and absence reports.

Password Change/Maintenance

The users of SAP Business One are defined in the User-Setup window .The
requirements for user password can be managed by using the Change Password
window.

1. To access the Change Password window, choose Administration in the left side of
the window then select Setup then choose General .

Figure 4. Administration Setup

2. In Security, choose Change Password then the following window will appear as
displayed below.

7
BUSINESS PLAN USING SAP
 Figure 5. Change Password Window

Figure 5. Change Password Window

3. Then the following window will appear for setting the password administration. Here
you are given instruction on setting your own password as shown in figure 6.

Figure 6. Password Administration Window

4. After entering the correct password click Update.

Customized Shortcuts

The SAP system allows the user to create shortcut keys to access frequently used
window or document. Use the Customize window to define your own shortcut keys.

You can assign the function keys F2 through F12 to your most used transactions.
You can then start these transactions simply by hitting the respective function key. But
remember function key F1 is reserved for accessing online help. To allocate do the
following steps:

8
BUSINESS PLAN USING SAP
 1. Go to the Menu Bar and click on Tools
2. From the Dropdown list, choose My Shortcuts.

Figure 7. Tools and My shortcuts menu

3. Another list will appear, choose Customize to enable the Customize window.
4. Let us assign F2 as your shortcut to Purchase Order.
5. Choose the following from the Allocation tab. Then click Allocate.
Shortcut Key : F2
Module :Purchasing A/P
Window : Purchase Order
6. Check you shortcut list by clicking on the List tab. Click OK to exit the window.

Customization – The Display Parameters

The General Settings in the Administration module enables the user to define
variables or set fonts and place images as background in the Main SAP Business One
window.

A. To define the language and how different variables (dates and numerical values) are
displayed:

9
BUSINESS PLAN USING SAP
1. Go to Administration, select System Initialization and choose General Setting.

Figure 8. System Initialization

2. The General Setting window will be displayed as shown in the figure 9.

Figure 9. General Setting Window

3. Click on the Display tab and check the following settings:

Language : English (United States)
Time Format : 24H
Date Format : MM/DD/YY

10
BUSINESS PLAN USING SAP
 Figure 10. General Setting Window using the Display tab

4. Click UPDATE to save the settings. Click OK to exit the window.

B. To set the font you use for displaying texts in SAP Business One and to place your
company logo or other graphic as the background image in the main SAP Business
One window:

1. Again, Go to Administration, select System Initialization and choose General

Setting.
2. Click on the Font & Bkgd tab and change the following settings:
Font: <any font>
Font Size: <any size>
Background: <any picture file>
Image Display: <any option>

Figure 11. The Font & Bkgd Window

3. Click UPDATE to save the settings. Click OK to exit the window.

11
BUSINESS PLAN USING SAP
 Chapter Test
Test I. True or False.

Direction: Write TRUE if the statement is correct and FALSE if it is not. Write your
answer on the space before the number.

_________ 1. SAP is a business management solution designed for small and midsize
businesses and it gives you on-demand access to real-time information
through one single system.
_________ 2. Administration manages all your accounting data and chart of accounts,
current accounting posting, general ledger and reporting. You can also
define budgets and profit centers for better management of company
revenues and expenses.
_________ 3. Enterprise Resource Planning is a business management software that
allows an organization to use a system of integrated applications to
manage the business.
_________ 4. Sales A/R manages the company inventory, including warehouse
stocks, price lists, special pricing agreement, alternative items, and
warehouse transactions, as well as the pricing and packaging process,
and batches and serial management.
_________ 5. SAP allows your business to customize processes, use the public or private
cloud, or pay only for what you need.
_________ 6. The menu bar is a collection of icon buttons that grant you easy access
to commonly-used functions.
_________ 7. Human Resources maintains information on company employees and
enables you to perform numerous related functions.
_________ 8. Purchasing A/R handles all features of the sales process, from entering
sales quotations, sales orders and deliveries, to issuing customer
invoices and returns.
_________ 9. The General Settings in the Administration module enables the user to
define variables or set fonts and place images as background in the
Main SAP Business One window.
_________ 10. The function key F2 is reserved for accessing online help.
_________ 11. ERP software integrates all facets of an operation, including product
planning, development, manufacturing processes, sales and marketing.
_________ 12. Production handles the full range of monetary transactions of the
company. It can use the payment engine to process automatic
payments.
_________ 13. One of the benefits that the company can get in using SAP is increasing
their profits.
_________ 14. My shortcuts tools can be found at the Go To menu bar.
_________ 15. You can access the Change Password window by choosing
Administration in the left side of the window then select Setup then
choose General.

12
BUSINESS PLAN USING SAP
Test II. Skills Review
Direction: Do the following exercises:
1. Allocate the following modules and windows to their respective shortcut keys.

Shortcut Keys Module Window

F3 Purchasing A/P A/P Window
F4 Sales A/R Sales Order
F5 Sales A/R A/R Invoice
F6 Business Partners Business Partners Masters Data
F7 Reports Service Call Reports

2. Customize your display screen using the following settings:

Language English (United Kingdom)

Time Format 12H
Date Format DD/month/YYYY
Font Arial
Font size 12
Background Your own picture 

References:

https://www.guru99.com/what-is-sap-definition-of-sap-erp-software.html
https://stefanini.com/en/trends/news/how-businesses-can-benefit-from-sap-software
https://www.xiomasolutions.com/what-are-the-business-advantages-of-sap-business-
one/
Quick Guide to Accounting Information Systems by Fasttrack IT Academy

13
BUSINESS PLAN USING SAP
 SIMULATION IN SAP BUSINESS 1
JOURNALIZING
A journal functions as a financial diary used to record all the transactions of a
business in sequential order. It is called as the book of original entry. The type and
volume of the transactions of an entity determine the number and variation of journals
needed. In manual accounting, there are different types of journals used in recording
transactions such as sales journal, purchases journal, cash disbursement journal, cash
receipts journal and the general journal.
With the development of information technology, there are a lot of computer systems
developed to sustain to growing needs of every company, an example is that of a
computerized accounting system. Companies grow bigger and so are the needs to
simplify work from basic recording to the final generation of financial statements.
Computerized accounting system provides a complete report of financial statements
reducing errors and maximizing the time and preparation of the reports.
Today, the recording and posting of most transactions using a system will automatically
occur when purchases and sales information are entered, vendors and customers are
encoded, and checks are made of payments are established. In short, computerized
accounting programs shorten the normal manual process of the accounting cycle.
SPECIAL JOURNALS
Sales Journal – a special journal used to record sale of commodities to customers on
account. This journal is typically used by merchandising business and mostly involves
credit sales transactions.
Purchase Journal – a special journal used to record purchases of commodities from
vendors on account. This journal is typically used by merchandising business and mostly
involves credit purchases.
Cash Receipts journal – a special journal used to record all cash receipts from different
sources. This usually includes sale of merchandise on cash basis, collection of accounts
receivables, cash investments etc.
Cash Disbursement Journal – a special journal used to record all cash payments for
different purposes. This usually includes purchase of items on cash basis, payment of
outstanding accounts, payment of expenses, cash withdrawals etc.
GENERAL JOURNALS
The general journal is used to record all other business transactions not recorded in the
special journals. Using general journal is necessary to make manual entries for some
transactions like purchase and sale of equipment, withdrawal and investment of non-cash
assets and the incurrence of expenses, adjusting entries, reversing entries and closing
entries.

14
BUSINESS PLAN USING SAP
 BUSINESS PARTNER MASTER DATA

There are different types of business partner master data in SAP Business One: Vendors,
Customers and the Leads. They are used in specific business processes:
 Vendor Master Data - this is use in recording purchasing transactions related to
merchandise.
 Customer Master Data – this is use in recording all transactions related to the sales of
merchandise.
 Leads Master Data – this is use in finding potential vendors and customers. This can
be used in creating quotations and orders. This business partner does not affect the
whole accounting process but is merely a source for future vendors and customers.
Assigning a business partner code can be created in accordance to the preference
of an entity. But, the codes should be alphanumeric and must not overlap with the G/L
account numbers.
The business partner master data is composed of a header data an information on
several tab pages. The header includes the code, BP type, name and currency. The
business partners can be arranged into groups for analysis purposes.

15
BUSINESS PLAN USING SAP
 The general tab contains the basic information fields, such as email address,
telephone numbers, as well as the default values for documents. If a business partner is
active or not, it can also be specified in this tab.
The contact persons tab contains the name and telephone numbers of the contact
persons of the business partners.
The addresses tab contains the bill address which can be specified in the sales
documents. The delivery address stated in the invoice is always the address of your
company.
The payment terms tab contains the payment data which can be set at default in
the document. Payment terms can be defined in the system. The payment terms identify
when a document is due.
The payment system contains the payment data that is used by the payment
system.
The accounting data comprises the control account and information regarding
handling of taxes.

ADDING A BUSINESS PARTNER MASTER DATA

Business partner master data is very significant in the accounting system as it
eases the recording and posting works. All the information encoded in the system is
automatically applied when processing a business transaction like making a purchase
order or sales order. Removing a business partner is possible only if there are no
accounting or inventory transactions posted under the partner’s account.
Go to Business partners > Business partner master data.
Change add mode by clicking CTRL + A.

Exercise 1. CREATE THE FOLLOWING MASTER DATA (VENDORS)

BP CODE BP NAME GROUP PAYMENT PRICE LIST

TERM
V10000 Jemalyn Vendor 30 days Regular
Arguelles Purchase Price
Trading
V10001 Erica Cometa Vendor 30 days Regular
Merchandise Purchase Price
V10002 Janine Baldo Vendor 60 days Regular
Trading Purchase Price

16
BUSINESS PLAN USING SAP
 V10003 Lupa Vendor 60 days Regular
Merchandise Purchase Price
V10004 Super Heroes Vendor 30 days Regular
Inc. Purchase Price
V10005 Lupa Bunyikels Vendor Cash Basis Regular
Purchase Price
V10006 Jason Tuprio Vendor Cash basis Regular
Purchase Price
V10007 Donnatabs Vendor 30 days Regular
Trading Purchase Price
V10008 Brader Loui Vendor 60 days Regular
Store Purchase Price
V10009 Bugawan Vendor 30 days Regular
Cooperative Purchase Price
V10010 Ivan Billanueva Vendor Cash Basis Regular
Purchase Price
V10011 Julia Mendoza Vendor Cash Basis Regular
Purchase Price
V10012 Philam Vendor 30 days Regular
Corporation Purchase Price
V10013 Avril Gabriel Vendor 30 days Regular
Trading Purchase Price
V10014 November Inc. Vendor 30 days Regular
Purchase Price
Go to Business Partner > Business Partner Master Data
Click Ctrl + A or click the Add icon on the tool bar
On the Code field, type V10000 then choose Vendor on the field next to it.
On the Name field, type Jemalyn Arguelles Trading.
On the Group Field, since vendor is not yet on the list of Vendor groups, choose
Define New. Vendor Groups-Setup window will be displayed.

To assign a Payment Term, go to Payment Terms tab

On the Payment Terms field, choose 30 Days. Choose Regular Purchase Price for
the Price List.
Click Add. Do not close the window yet.
After clicking Add, the Business Partner Master Data window is now ready to accept
new data.

17
BUSINESS PLAN USING SAP
Exercise 2. CREATE THE FOLLOWING MASTER DATA (CUSTOMERS)
BP CODE BP NAME GROUP PAYMENT PRICE LIST
TERM
C10000 Charles Distributors 15 days Regular Sales
Shopping Price
Centre
C10001 Cindirella Retailers 10 days Regular Sales
Trading Price
C10002 Mimily Villena Retailers Cash Basis Regular Sales
Price
C10003 Haru Michiko Distributors 15 days Regular Sales
Merchandising Price
C10004 ABM Company Distributors 30 days Regular Sales
Price
C10005 Barbie’s Store Retailers Cash Basis Regular Sales
Price
C10006 Ranz Arguelles Retailers Cash Basis Regular Sales
Price

18
BUSINESS PLAN USING SAP
 C10007 Matt Trading Distributors 15 days Regular Sales
Price
C10008 All Girls Distributors 20 days Regular Sales
Merchandising Price
C10009 Ministrels Inc. Distributors 30 days Regular Sales
Price
C10010 Galaxy Trading Retailers 15 days Regular Sales
Price
C10011 Carl Retailers Cash Basis Regular Sales
Bulanhagui Price
C10012 Gabriel Distributor 15 days Regular Sales
Merchandise Price
C10013 Lance Henry Retailer Cash Basis Regular Sales
Gabriel Price
C10014 Other Retailer Cash Basis Regular Sales
Customers Price

Go to Business Partner > Business Partner Master Data

Click Ctrl + A or click the Add icon on the tool bar
On the Code field, type C10000 then choose Customer on the field next to it.
On the Name field, type Charles Shopping Centre.
On the Group Field, since Distributors is not yet on the list of Vendor groups, choose
Define New. Customer Groups-Setup window will be displayed.
Type Retailers. Click Update, then OK to go back to the Business Partner Master
Data window.

To assign a Payment Term and Price List, go to Payment Terms tab

On the Payment Terms field, choose 15 days.
On the Price List field, choose Regular Sales Price.
Click Add. Do not close the window yet.
After clicking Add, the Business Partner Master Data window is now ready to accept
new data.
To check the Business Partners entered in SAP, open Business Partners >
Business Partner Master Data. Upon opening the window, it is already in Find mode.
Type * on the Code field, select Customers in the dropdown button, then click the Find
button. The List of Business Partners shall be displayed.
Close the List of Business Partners and close the Business Partner Master Data
window

19
BUSINESS PLAN USING SAP
Exercise 3. CREATE THE FOLLOWING MASTER DATA (ITEMS MASTER DATA)

Go to Inventory > Item Master Data

Click Ctrl + A or click the Add icon on the tool bar
On the Item Number field, type B10000
On the Description field, type Coffee grounds
On the item group, type food
On the Price List field, choose Base Price.
On the Unit Price field, type 220 (the system will automatically assign the currency.
Click Add. Do not close the window yet.
After clicking Add, the Item Master Data window is now ready to accept new data.

ITEM CODE ITEM DESCRIPTION PRICE LIST UNIT PRICE

B10000 Coffee Grounds Base price 220.00

B10001 Coffee Beans Base price 220.00
B10002 Soda Light in can Base price 25.00
B10003 Soda Regular in can Base price 25.00
B10004 Mango Juice in can Base price 30.00

20
BUSINESS PLAN USING SAP
B10005 Lemon Juice in can Base price 31.00
B10006 Bottled Water Base price 15.00
C10000 Double Purpose Base price 20.00
Sponge
C10001 Dishwashing soap Base price 29.00
C10002 Fabric Conditioner Base price 69.00
C10003 Whitening Agents Base price 45.00
C10004 Powdered Soap Base price 50.00
C10005 White Rugs Small Base price 5.00
C10006 White Rugs Large Base price 15.00
F10000 Banana Ketchup Base price 30.00
F10001 Liquid Seasoning Base price 40.00
F10002 Tomato Catsup Base price 55.00
F10003 Whole Kernel Corn Base price 33.00
F10004 Whole Button Base price 37.00
Mushroom
F10005 Condensed Milk Base price 45.00
F10006 Evaporated Milk Base price 29.00
K10000 Double Purpose Base price 20.00
Sponge
K10001 Liquid Dishwashing Base price 32.00
Soap
K10002 Trash liner Bag small Base price 35.00
K10003 Trash liner Large Base price 85.00
K10004 Plastic Container 1000 Base price 5.00
ml
K10005 Plastic Container 500 Base price 3.00
ml
K10006 Aluminum Foil Base price 300.00

21
BUSINESS PLAN USING SAP
Exercise 4. MANUAL JOURNALIZNG

MANUAL JOURNAL ENTRY

To record a manual journal entry, Go to FINANCIALS >Journal Entry.
The screen for entering manual journal entries is divided into three parts: document
header data, extended editing mode for an item and the items table.
The three dates in the header are in default mode but is changeable.
 Posting date – this date controls the posting period. The date can be
change into an earlier or later date.
 Due date – this refers to the date when a transaction falls due.
 Document date – this date is used for tax reporting purposes.
To enter a manual entry, click the G/L Account/BP and the chart of account will appear.
Choose the needed account and type the amount in figures on the debit column. The
system will just automatically put in the balance amount in the credit column.

22
BUSINESS PLAN USING SAP
DATE TRANSACTIONS
January 2 The owner invested P 300,000 cash into the business.
January 3 Paid rent for the month P 20,000
January 5 Purchased from ABC Company some stainless storage racks for the
merchandise worth P40,000
January 8 Paid 6 months advance rent to Aries Commercial Company P 60,000

January 11 Purchased office equipment for cash P 55,000

January 15 Purchased office supplies on credit P 22,000

January 20 Paid 50% of the supplies purchased on January 15

January 24 Invested additional cash in the business P 250,000

January 28 Acquired furniture and fixtures on account P 45,000

January 30 Paid the electricity bill for the month P 5,000

ANSWER

23
BUSINESS PLAN USING SAP
 24
BUSINESS PLAN USING SAP