RESERVATION LETTER

AWPR100 25221
MWF 11:30-12:30

BERINDES, MARIANNY ROSE S.

EMPIS, ALVIJEN T.

LLAGUNO, JANGEL

LLAGUNO, ROXANNE V.

BEED-II

MS. JOSETESS FERNANDEZ-MANUEL

INSTRUCTOR
RESERVATION LETTER

 A letter of making a reservation is a letter that is sent to reserve a place

somewhere, such as a conference, function or activity. This letter will either be a
reply to an invitation or request on its own. A reservation means booking of
anything. A reservation letter is considered as a tool about the agreement of
something. After the last stage of negotiation, the reservation letter is usually
written. Once the parties have agreed, then only a reservation letter is written to
seal the agreement. It is a formal confirmation letter.

GUIDELINES

 INTRODUCTION OF THE EVENT

 PURPOSE

 DETAILS (when, what, time and no. of guests)

 REFERENCES

Remember These:

A letter of reservation is a short letter. So, you have to be concise in specifying all
information necessary for your communication. When applicable, ask for a written
confirmation of the reservation. For example, when requesting a reservation for a
room in a hotel, detailed information about what you want like: the kind of room (with
or without bath); the kind of bed (low priced or medium priced); the day and hour of
arrival; the day and hour of leaving; and the price or rate. A letter to answer a
request for reservation repeats the necessary details mentioned in the original letter.
It is concise, courteous, and expresses appreciation.
RESERVATION LETTER WRITING TIPS

 A reservation letter must be written when all the deals are finalized and agreed
upon.

 To make the letter simpler to read it is advised to use bullet points.

 The name of the addressee must be explicitly mentioned to avoid any ambiguity.

 The reservation letter must be signed by all the parties involved in that
agreement..

 All the details must be provided when this reservation letter is written for a hotel
booking.

 There must not be any punctuation or grammatical error.

 The letter must be provided with a contact number so that it can be easy for the
addressee to communicate with you for any details.
 SAMPLE LETTER RESERVATION

December 1, 2019

VINCE GONZALEZ
Manager
Ella's Convention Hall
A.S Fortuna St., Cebu City

Dear Mr. Gonzales:

The CTE Department of University of Cebu-Main Campus, would like to request a

reservation on your function hall for the Christmas Party Celebration of the entire
College of Teacher Education department.
We are about to reserve 1,360 seats for the students this coming December 21, 2019.
The party will start at exactly 3:00 pm until 6:00 in the evening. If there's any issue with
the booking, please do not hesitate to contact me in my number 09354231202. I look
forward to enjoy the evening and some good food with the students.
Looking for your positive response on this matter.

Sincerely,

JANGEL CABIJE
 EXCELLENCE
4 PTS
Format is correct, including you
FORMAT address, date, inside address,
salutation, body, closing, and
signature.
Body includes at least three
BODY (CONTENT) complete paragraphs. A clear
purpose is clearly stated and
conveyed to the reader.
Grammar and spelling are
GRAMMAR AND SPELLING correct.
LANGUAGE/AUDIENCE The language is appropriate for One word is not appropriate for
Language is formal and the audience.
appropriate
The letter is free of redundant
CONCISENESS and/or superfluous wording.
VERY GOOD SATISFACTORY
3 PTS 2 PTS
One of the following parts is Two of the following parts are
incorrectly formatted, your incorrectly formatted, your
address, date, inside address, address, date, inside address,
salutation, body, closing and salutation, body, closing and
signature signature
Missing one component from Missing two components from
the following at least three the following at least three
complete paragraphs, clearly complete paragraphs, clearly
stated purpose. stated purpose.
Grammar and/or spelling errors Several errors in grammar
are minimal (<2 errors) and/or spelling (>2 errors)
Two words are not appropriate
the audience. for the audience.
The letter contains no more The letter contains no more than
than two cases of redundant two cases of redundant and/or
and/or superfluous wording. superfluous wording, but they do
not distract from the message
NEEDS IMPROVEMENT
1 PT
Three of the following parts
are incorrectly formatted, your
address, date, inside address,
salutation, body, closing and
signature
Missing three components
from the following at least
three complete paragraphs,
clearly stated purpose.
Many errors in grammar
and/or spelling (>4 errors)
More than three words are
not appropriate for the
audience.
The letter contains no more
than two cases of redundant
and/or superfluous information
that message is weakened.