COMPREHENSIVE SCHOOL SAFETY MONITORING TOOLCOMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

Name of Head/Focal Person of School DRRM Team: Designation:

School ID: Name of School: Municipality/City:

Name of Division DRRM Coordinator: Division/Region:

Date the Division DRRM Coordinator Oriented the SDRRM Team:

ENABLING ENVIRONMENT
DepEd DRRMS CSS INDICATORS YES NO
(Based on DepEd’s DRRM Policies and School DRRM Manual)
1. Adopted/Adapted/localized existing policies relating to DRRM in education/school safety
1.1. RA 10121 - Philippine Disaster Reduction and Management Act
1.2. DO No. 21 s. 2015 - Disaster Risk Reduction and Management Coordination and Information Management
Protocol
1.3. DO No. 23 s. 2015 - STUDENT-LED SCHOOL WATCHING AND HAZARD MAPPING

1.4. DO 27, S. 2015 – PROMOTING FAMILY EARTHQUAKE PREPAREDNESS

1.5. DO 43, S. 2012 – GUIDELINES ON THE IMPLEMENTATION OF EXECUTIVE ORDER NO. 66

(PRESCRIBING RULES ON THE CANCELLATION OR SUSPENSION OF CLASSES AND WORK IN
GOVERNMENT OFFICES DUE TO TYPHOONS, FLOODING, OTHER WEATHER DISTURBANCES, AND
CALAMITIES)
1.6. JMC No. 1, DM 58, S. 2015 – DISSEMINATION OF DEPED-DSWD-DILG-DOH JOINT MEMORANDUM
CIRCULAR NO. 1, S. 2013 (GUIDELINES ON EVACUATION CENTER COORDINATION AND
MANAGEMENT)
1.7. Modules
1.8. Localized Memo
1.8.1
1.8.2.
1.8.3.
1.9. R.M. 14 s.2015 - “STANDARDIZATION OF DIVISION AND SCHOOL LEVELS (DRRM) DISASTER RISK
REDUCTION AND MANAGEMENT ORGANIZATION
1.10. others (pls. specify)

2. Designated School DRRM Focal Person

2.1. Standardized DRRM Team Date Established/Oriented

2.2. Designation Paper

3. Formed School DRRM Team, consisting of personnel from different offices; with defined membership and
roles and responsibilities/functions
Roles Date Appointed

4. Has a comprehensive School DRRM Plan, which includes CCA and EiE measures, covering risk assessment,
risk reduction, and rehabilitation and recovery
4.1. DRRM Plan
4.2. CCA
4.3. EiE
4.3.a. Prevention
4.3.b. Preparation
4.3.c. Response
4.3.d. Rehabilitation
5. Students participated in the planning process
Date of Planning Outcome

6. Integrated DRRM into the School Improvement Plan (SIP)

6.1. Annex No. Page
7. 100% completion of DRR related questions in the EMIS/EBEIS
8. Regular DRRM activities are supported by school budget
Name of Activity Timeline Intervention

9. Funding sources for interventions in the aftermath of a disaster or emergency exist and can easily be tapped.
Disaster Date Intervention
10. School has partnerships that could be tapped to support its DRRM programs and activities, including those
after a disaster
Partners with MOA Date of MOA

10.1. Is the result disseminated to the school personnel and students?

11. Conducted student-led school watching and hazard mapping (DO 23 s 2015)
Date Conducted Team Result Remarks

12. Incorporated results of student-led school watching and hazard mapping in the School DRRM Plan and SIP
12.1. Is the result disseminated to the school personnel and students?
Date of Orientation Person Involved Remarks

12.2. Were the hazards on the hazard map represented by a red X

13. Linked student-led school watching and hazard mapping with the community hazard maps of LGUs provided
by DOST
14. School Planning Team have linked the community hazard maps with education data to better understand the
school’s risk
14.1. Is the community hazard map available in the school?
14.2. Is it oriented to everyone?
14.3. Date of orientation
15. School submitted Rapid Assessment of Damage Report (RADAR) to the DRRMS Central Office, within 72 hours
after the onslaught of a hazard in the area
Date of Hazard Date of Submission

15.1. Was it reported through RADAR?

16. Data collection and consolidation of programs and activities on DRRM, covering the 3 Pillars, to monitor
results and impact exist
16.1. Consolidation of reports per criterion

Pillar 1: SAFE LEARNING FACILITIES

 DepEd DRRMS CSS INDICATORS Number
(Based on DepEd’s DRRM Policies and School DRRM Manual)
1. Number of school buildings that has been inventoried
Date of Assessment Status Person Involved Intervention of
School

2. Number of school buildings with risk assessment

Date of Assessment Status Person Involved Intervention of
School

3. Number of unsafe school buildings identified

Date of Assessment Status Person Involved Intervention of
School

4. Systems for monitoring and quality assurance of school building construction exist
5. Financial resources are allocated for completion of needed action to address unsafe school buildings within a
specified period
6. Number of unsafe school buildings with appropriate action undertaken by the School Head (e.g. upgraded,
retrofitted, non-usage, etc.)
6.1. Upgraded Building
Upgraded Building Date Source of Funds Remarks

6.2. Retrofitted Building

6.3.
Retrofitted Building Date Source of Funds Remarks

7. Conducted regular school inspection and maintenance of facilities conducted (state how often)
Date Particulars Findings Intervention
 8. Undertaken regular repair of minor classroom (including facilities) damages
Date Particulars Findings Intervention

9. Roles and responsibilities for maintenance are defined, documented and assigned
10. School Heads have allotted budget for routine maintenance of school facilities for safety and to protect
investments, with transparent monitoring oversight at the school level
Particulars Amount of Budget Allotted Findings/Status Intervention

11. School Heads have identified those schools that are expected to be used as temporary evacuation centers for
disasters
Evacuation Center No. of Evacuation Center Specifications

12. School Heads are clear with the roles and functions of the school in camp management vis-à-vis the LGU and DSWD
as per Joint Memorandum Circular No. 1, series of 2013
13. Guidance and regulations on the following are followed:
safe school site selection
resilient design, and
resilient construction
13.1. Soil Test Date Conducted Result/Status

13.2. Availability of the following:

13.2.1. Floor Plan
13.2.2. Electrical Plan
13.2.3. Water or Sewerage Plan
13.2.4. Drainage Plan
13.2.5. Program of Works
14. New school construction is monitored for compliance with:
safe school site selection
safe school design
safe school construction
14.1. Availability of the following:
14.2.1. Floor Plan
14.2.2. Electrical Plan
14.2.3. Water or Sewerage Plan
14.2.4. Drainage Plan
14.2.5. Program of Works
PILLAR 2: DISASTER RISK MANAGEMENT
DepEd DRRMS CSS INDICATORS YES NO
(Based on DepEd’s DRRM Policies and School DRRM Manual)
1. School has a Contingency Plan, i.e. Preparedness Plan turned into response actions when a disaster strikes (This
could be a separate section/chapter in the DRRM Plan)
1.1. Contingency Plan
1.2. Hydrometeorological Hazard
1.3. Flood
1.4. Landslide
1.5. Erosion
1.6. Volcanic Eruption
1.7. Tsunami
1.8. Earthquake
2. School has available, accessible, and adequate first aid kit in every instructional classroom
2.1. First Aid Kits Contents
2.1.1.
2.1.2.
2.1.3.
2.1.4.
2.1.5.
2.1.6
2.1.7.
2.1.8.
2.1.9.
2.1.10
3. School has at least 2 necessary and functioning equipment, in case of a disaster (e.g. fire extinguisher,
handheld/base radio, generator, etc.)
3.1. No. of Fire Extinguishers Date Purchased Status Intervention/Remarks
3.2. No. of Generators Date Purchased Status Intervention/Remarks

3.3. Others (pls. specify) Date Purchased Status Intervention/Remarks

4. School has pre-identified spaces for putting up Temporary Learning spaces/Shelters in the aftermath of a disaster
Temporary Learning Space Area No. of Learners that can be Status (with or Date of MOA
accommodated without MOA)

5. School has ready resumption strategies and alternative delivery modes to ensure education continuity
5.1. Strategy

Learning Materials No. of Learning Materials Remarks

6. School has ensured that students completed the Family Earthquake Preparedness Plan; and school has reported
completion to DepEd DRRM at the Central Office
Date Accomplished Status

7. School has established a school personnel tracking system/protocol in the event of a disaster
8. School has trained personnel to administer first aid to students and personnel
Name of Personnel Date of Training Name of Trainer/Provider Status

Name of Personnel Date of Training Name of Trainer/Provider Status

9. School has psychosocial interventions for personnel and students

9.1. Narrative/Anecdotal
10. School has trained teachers and other personnel who could provide psychosocial support to students
Name of Personnel Date of Training Name of Trainer/Provider Status

11. School DRRM Plan and SIP with DRRM integration are reviewed annually
11.1. Is the DRRRM plan available?
11.2. Is the DRRM plan integrated in SIP
11.3. Is SIP reviewed annually?
12. Conducted Brigada Eskwela to ensure school safety and preparedness measures are in place as per DO
13. Students, teachers, parents and other stakeholders participated in Brigada Eskwela
14. School has established functional early warning system to inform students and personnel of hazards and
emergencies (protocol, warning signs, devices, IEC), considering
14.1. List of early warning system device Status
a.
b.
c.
d.
15. School conducted regular hazard-specific drills (at least 3 hazards) with participation of stakeholders (BFP,
Medic, LGUs, NGOs, community, PTA, alumni, and others)
Drill Date No. of Trained Personnel in Provider
School
Earthquake
Fire
 Tsunami
Lockdown
Bomb Drill
Others; specify

16. Number of students who participated in the drills

Drill Date Number of Students Provider

17. School has an evacuation plan and procedures

18. School has a student-family reunification plan that is clearly disseminated to students, teachers and parents
19. School Head has received DRRM training from division or region or partners
Division Training (Title) Date

Regional Training (Title) Date

20. School DRRM Team has received DRRM training from division or region or partners (indicate how many)
Division Training (Title) Date

Regional Training (Title) Date

21. School has conducted awareness and capacity building for families and learners
 Title of Training Provider Date

22. School participated in the different DRRM/CCA/EiE activities of the LGU

DRRM Activity Date Sponsor

Climate Change Adaptation Activity

Education in Emergencies Activity Date Sponsor

 PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
DepEd DRRMS CSS INDICATORS YES NO
(Based on DepEd’s DRRM Policies and School DRRM Manual)
1. School has integrated key DRR and CCA concepts in the curriculum based on the National Curriculum Guide
1.1. DRRM

1.2. Climate Change Adaptation (CCA)

2. Year when DRR and CCA integration in the curriculum started

3. Grade levels and subjects where DRR and CCA been integrated

Skills and competencies of students are assessed through measurable learning and risk reduction (RR) outcomes
DRRM No. of Students Issues Intervention

CCA No. of Students Issues Intervention

EiE No. of Students Issues Intervention

4. Percentage of students actively participating in various DRRM/CCA/EiE activities

5. School has a DRRM capacity building plan for teachers and school personnel
Training/Activity Date Source of Fund Status

6. Number personnel trained on DRRM and/or CCA Number

6.1. Disaster Readiness and Risk Reduction
6.2. Climate Change Adaptation
7. School has available and accessible quality and up-to-date DRRM materials
8. Presence of DRRM corner, with updated IEC materials posted in it, in every classroom
9. School carries out monitoring and evaluation to assess sustainable implementation
 Training Needs Assessment Form

Trainings Yes No
1.1. Modules 1-23
1.2. Psychological First Aid (PFA)
1.3. Incident Command System (ICS)
1.4. First Aid
1.5. Basic Life Support (BLS) with Automated External Defibrillator (AED)
1.6. Climate Change Adaptation (CCA)
1.7. Contingency Plan
1.8. Water Safety

Inventory Trainings

Training Date of Place Provider Person Involved

Training
1. Modules 1-23
2. Psychological First Aid (PFA)
3. Incident Command System (ICS)
4. First Aid
5. Basic Life Support (BLS) with Automated
External Defibrillator (AED)
6. Climate Change Adaptation (CCA)
7. Contingency Plan
8. Water Safety

FIELD TECHNICAL ASSISTANCE

Note: This refers to the area on DRRM where you need most assistance/help from the Division DRRM Coordinator.

Areas YES NO
1. Formulation of Hazard Map
2. Formulation of Evacuation Map/Evacuation Plan
3. Formulation of Contingency Plan
4. Sending of RADAR
5. NSED Reporting