Ultimate Construction

Collaboration Checklist

If you’re in the market for construction collaboration software, we’ve

put together a checklist to help you understand how to supercharge
collaboration on your jobsite. Check off these activities on our list to
start improving your construction collaboration immediately.

Understand why digital collaboration is Organize and manage all documents from
so important one digital location

Make the decision to undergo the
transition from paper to digital, despite
roadblocks that may initially crop up
Implement cloud-based construction
collaboration software
Where necessary, explore hybrid
hosting options
Allow time for adjustment to mobile
and cloud-based tools
Provide training on the use of new
tools to ease the transition
Share cloud-based information
universally in the office and the field,
and to all concerned parties, rather
than maintaining on cordoned-off
servers
Onboard stakeholders from all
companies and subcontractors with
whom you engage, not just your own
company or core stakeholders
Ensure everyone is working from the
same version of reality by centralizing
documentation that all stakeholders can
share and view
Provide access to necessary documents to all
stakeholders and workers from the outset of
every project
Coordinate all projects, tasks and changes
with members of other trades instantly
Immediately upload markups and revisions
and alert all workers and stakeholders
Seek instant approval from general
contractors and owners rather than delivering
documents to an office and waiting for days
Input photos, notes, changes and other real-
time information in the field, as soon as you
have it, to reduce downtime for other teams
Use customizable as-built software to track
and manage as-built drawings, uploading
them to the cloud to share with stakeholders
and removing them from the cloud later
Provide workers with instantaneous
access to demonstrations, forms and
procedures and project updates to
increase safety in the field
Track safety issues
Record project changes immediately
to reduce the chances of missing
details and requiring field
modifications and change orders later
Enable field training to update skills
and knowledge in a fast, effective and
timely manner
Coordinate with the fabrication shop
so that materials are fabricated to the
current site conditions
Use construction apps to calibrate
on any plan with a known dimension
so you can estimate materials during
takeoff
Keep photos, approvals, redlines and
documents all in one place for simpler
project reporting
Streamline field reporting by completing
notes and taking photos right in the field,
then uploading immediately
Collect and collate information such as as-
built drawings for an easier turnover process
Remain transparent by providing all
stakeholders with the same information
to allow easier resolution of problems and
responses to emergencies
Use PlanGrid for all your construction
collaboration needs
Watch work become simpler and more
satisfying for all!