Table of Contents

CHAPTER OBJECTIVES 1 ................................................................................................... 7

PART 1: INTRODUCTION TO COMPUTER ......................................................................... 8
Definitions of Computer......................................................................................................... 8
Data vs. Information ............................................................................................................... 8
EVOLUTION OF COMPUTERS .......................................................................................... 9
CHARACTERISTICS OF COMPUTER ............................................................................. 13
The Computer's Strengths: ................................................................................................... 13
PART 2: FUNDAMENTALS OF COMPUTER SYSTEM .................................................... 14
What is a Computer Hardware? ........................................................................................... 15
COMPUTER SOFTWARE.................................................................................................. 16
PART 3: INFORMATION TECHNOLOGY CONCEPTS ..................................................... 21
What is information technology? ......................................................................................... 21

CHAPTER OBJECTIVES 2 ................................................................................................ 22

Part 1: Getting Started .............................................................................................................. 23
WHAT IS A WORD PROCESSOR? ................................................................................... 23
MICROSOFT WORD .......................................................................................................... 23
The Word Window ............................................................................................................... 24
STARTING MICROSOFT WORD 2007 ............................................................................ 25
Formatting Marks/Option ....................................................................................................... 6
Part 2: FORMATTING PARAGRAPHS AND CHARACTERS IN A DOCUMENT ............. 7
ACTIVITY 1. CREATING CERTIFICATES ....................................................................... 9
ACTIVITY 2 – CREATING A NEWSLETTER ................................................................. 12
Exercise # 2 ............................................................................................................................ 5
Exercise # 3 ............................................................................................................................ 6
ACTIVITY 3 – WRITING BUSINESS LETTER WITH TABLE ........................................ 6
Exercise # 4 ............................................................................................................................ 8

CHAPTER OBJECTIVES 3 .................................................................................................. 9

PART 1: GETTING STARTED WITH MICROSOFT EXCEL. ............................................ 10

4
 What is Microsoft Excel 2007? ............................................................................................ 10
STARTING EXCEL ............................................................................................................ 10
WORKING WITH WORKSHEETS AND WORKBOOKS ............................................... 11
NAVIGATING A WORKBOOK ........................................................................................ 11
DIFFERENT ACCESS TOOLBAR............................................................................................... 13
SHAPES OF THE MOUSE POINTER IN MS EXCEL...................................................... 14
PART 2: ENTERING DATA IN A WORKSHEET ................................................................ 15
USING THE NUMBER FORMAT ..................................................................................... 15
CHANGING FONT AND ALIGNMENT OF A WORKSHEET ....................................... 16
RESIZING COLUMN/S AND ROW/S ............................................................................... 16
SETTING MARGINS OF A WORKSHEET ...................................................................... 16
COPYING, MOVING, WORKSHEETS ENTRY............................................................... 18
INSERTING AND DELETING WORKSHEETS ENTRY ................................................ 18

CHAPTER OBJECTIVES 4 ................................................................................................ 21

PART 1: GETTING STARTED .............................................................................................. 22
What is PowerPoint 2007? ................................................................................................... 22
PART 2: CREATING A PRESENTATION ............................................................................ 25
New Presentation.................................................................................................................. 25
Figure 11-Saving a Presentation........................................................................................... 27
PART 3: WORKING WITH CONTENTS .............................................................................. 30
PART 4: FORMATTING TEXT ............................................................................................. 32
Part 5: ADDING CONTENT ................................................................................................... 36
Adding Video ....................................................................................................................... 38
Adding Audio ....................................................................................................................... 38
PART 6: ADDING GRAPHICS .............................................................................................. 39
PART 9: SLIDE EFFECTS...................................................................................................... 40
Set Up Slide Show................................................................................................................ 43

5
 INTRODUCTION

This manual in Introduction to Computer and Information Technology will familiarize

the students with the role of computer technology to them as students, in business and

in other fields as well.

It will let them appreciate the importance of business application software as they

explore the basic computer concepts and hands-on activities in Microsoft Word,

Microsoft Excel, and Microsoft Powerpoint.

6
CHAPTER OBJECTIVES
1
At the end of this chapter, the students are expected to:

1. Define computer.
2. Summarize the evolution of Computers.
3. Differentiate data and information.
4. List the characteristics of a computer.
5. Describe the computer’s strengths.
6. Enumerate and explain the different categories of computers.
7. Explain the different computer limitations. Identify the different parts
of computers.
8. Contrast hardware and software.
9. List the different elements of a computer hardware
10. Enumerate examples of computer hardware.
11. State the different kinds of software.
12. Distinguish the difference between application software and system
software.
13. Cite examples of application software and system software.
14. Explain the concepts of information technology.
15. Appraise the impact of Information Technology to the society.
16. Relate the importance of Information Technology to the Course they
are taking.
17. Share the different trends in Information Technology.

7
PART 1: INTRODUCTION TO COMPUTER

Students, office practitioners, business executives and businessmen cannot get

away with computers nowadays. They all use computers to aid them in their studies, in
doing their jobs in their offices, and in running their businesses. These only show that
computers have invaded every aspect of our society.

The key to making effective use of the computer as a tool is to know what a
computer as a tool is to know what a computer does, how it works and how you can use
it.

Definitions of Computer

 Computer also called the processor, is an electronic device that can interpret and
execute programmed command for input, output, computation and logic
operations.

 Computer is an electronic device designed to manipulate data so that useful

information can be generated.

 Computer – an electronic device contrived for accepting, storing, and processing

data according to instructions given to it through a program.

Data vs. Information

 Data are raw facts. Every day we generate an enormous amount of data. Raw
data are numbers, characters, images or other outputs from devices to convert
physical quantities into symbols, in a very broad sense. Such data are typically
further processed by a human or input into a computer, stored and processed
there, or transmitted (output) to another human or computer. Raw data is a
relative term; data processing commonly occurs by stages, and the “processed
data” from one stage may be considered the “raw data” of the next.

8
  Information is the processed data. Information is the result of processing,
manipulating and organizing data in a way that adds to the knowledge of the
receiver. In other words, it is the context in which data is taken.

EVOLUTION OF COMPUTERS

Man’s progress is measured by the sophistication of his tools. First, he

discovered how to control fire. Eventually he invented the wheel. He built boats and
learned to harness the wind.

As soon as commerce developed in early societies, people recognized the need to

calculate and to keep track of information. They soon devised simple computing devices
and bookkeeping systems to enable them to add, subtract, and record simple
transactions.

Today, we are witnessing rapid technological changes taking place on a broad

scale. Without computers, many technological achievements of the past decade would
not have been possible. Let us now look closely into the development of computers.

ABACUS During the ancient times, there was no known device for computing. People
use any means including their fingers and feet for counting.

 In the year 5000 BC, ABACUS was invented by the Chinese

 This was the first recognized counting device that can perform simple addition
and subtraction.

JOHN NAPIER (1617) -a Scottish mathematician and inventor of the logarithm

presented another means of multiplication using rods with numbers marked on them.
These rods were sometimes made of ivory so they resembled bones, thus it was named
Napier’s bones.

WILLIAM OUGHTRED (1630) – inventor of Oughtred’s Slide Rule, a slide rule that
is consists of two movable rulers placed side by side. The rulers are marked so that the

9
actual distances from the beginning of the ruler are proportional to the logarithms
printed on them. When the rulers are slide, you can quickly multiply and divide.

BLAISE PASCAL (1642) – invented the PASCALINE that used a wheel with cogs,
considered as the first machine-driven calculator, also known as the first digital
calculating machine.

The Pascaline proved to be unreliable because of the sensitivity of its complex

mechanical gears. Despite their unreliability, Pascal sold several of these adding
machines. Because he was the only person who could fix them, he established a
profitable service business.

In 1673, a German Baron, GOTTFRIED WILHELM VON LEIBNIZ, extended

Pascal’s design to produce a mechanical calculating device that could multiply and
divide as well as add and subtract.
JOSEPH-MARIE JACQUARD (1801) – A Frenchman who conceived and bring into
form the Jacquard’s loom also known as Jacquard Weaves, which used hole-punched
card. The loom is considered the first important use of binary automation and was a
forerunner of the computer. When the age of industrialization spread throughout Europe,
machines became fixtures in agricultural and production sites.

CHARLES BABBAGE (1842) – inventor of Babbage’s Difference Engine and the

Analytical Engine, a mechanical predecessor of the digital computer.

This invention was designed to add, subtract, multiply and divide, thus earning him the
title, the Father of the Modern Computers. He foresaw a machine that can perform all
mathematical calculations, store values in its memory and perform logical comparisons
among values.

AUGUSTA ADA BYRON, the daughter of the poet Lord Byron, collaborated with
Babbage on the conceptual development of the Difference Engine and the Analytical
Engine during the early 1800s.

She has been called the first female programmer; and the Ada programming language,
adopted by the U.S. Department of Defense, was named after Ada Lovelace in
recognition of her role in the development of the computer.

HERMAN HOLLERITH (1887) – designed Hollerith’s Tabulating machine, the first

punched-card tabulating machine that stored data. He is also the founder of Tabulating
Machine Company (known now as International Business Machine or IBM). 1890 U.S.
census.

10
JOHN ATANASOFF AND THE ABC COMPUTER 1937. Between 1937 and 1942,
an Iowa State University professor, John V. Atanasoff, and a graduate student, Clifford
E. Berry, developed the prototype for an electronic computer. The major innovation of
the ABC computer was its use of vacuum tubes instead of mechanical switches.

ENIAC Electronic Numerical Integrator and Computer 1945. In 1943, a

development team headed by John W. Mauchly and J. Presper Eckert started work on
ENIAC, a gigantic general purpose electronic computer at the University of
Pennsylvania. ENIAC was designed to calculate trajectory tables for the U.S. Army, but
wasn’t finished until November 1945, three months after the Japanese surrendered and
World War II ended.

Harvard MARK I 1939. Howard Aiken began work on the IBM Automatic Sequence
Controlled Calculator, also known as the Harvard MARK I. Some historians call this the
first large scale automatic digital computer produced in the U.S.
UNIVAC 1951. Eckert and Mauchly completed the UNIVAC I computer for the Sperry
Rand Corporation. UNIVAC was physically much smaller than ENIAC at 14.5 feet
long, 7.5 feed wide, 9 feet high, but it could read data at the rate of 7,200 characters per
second and complete 2.25 million instruction cycles per second. UNIVAC had internal
storage capacity of 12,000 characters, or 12K, and could use magnetic tape for storage
and retrieval of data. The best official estimate of the cost to build UNIVAC is
$930,000.

MITS Altair: The First Microcomputer 1975. Ed Roberts and the MITS (Micro
Instrument and Telemetry Systems) company announced the Altair, the first commercial
microcomputer. The Altair was based on the Intel 8080 processor and sold for $650
fully assembled or $395 for a kit.

In 1964, the first prototype computer mouse was made to use with a graphical user
interface (GUI), ‘windows’. Engelbart received a patent for the wooden shell with two
metal wheels (computer mouse U.S. Patent # 3,541,541) in 1970, describing it in the
patent application as an “X-Y position indicator for a display system.”

THE INTERNET 1969. In the late 1960s, the U.S. Department of Defense began
research into computer networks. In 1969, an experimental 4-node network was
completed; and by the mid 1980s, the ARPANET (Advanced Research Project Agency
Network) had expanded to include almost 1,000 computers around the world.

Microsoft 1975. Bill Gates and Paul Allen developed the first version of microcomputer
BASIC for the Altair. Gates, who later became one of the most influential people in the
microcomputer industry, dropped out of Harvard University to work on the project. The
BASIC for the Altair was quite successful, earning Gates and Allan $200,000 in
royalties.

11
Apple II 1978. In 1977, Steve Jobs and Steve Wozniak founded Apple Computer
Corporation and released the Apple I, a kit containing a motherboard with 4K of RAM
that sold for $666.66.

The Apple I later became the basis for the extremely successful Apple II computer. In
1978, Apple released the Apple II computer, a fully assembled computer featuring high-
resolution color graphics, expansion slots, and a reasonably priced disk drive. The Apple
II sold for $1,195 with a 1.07 Mhz 6502 processor, and 16K of RAM.

MICROSOFT WINDOWS 1987. In 1985, Microsoft announced Windows 1.0, a

multi-tasking, graphical user interface for the IBM PC and IBM-compatible computers.

Microsoft continued to refine Windows and was finally successful with the release of
Windows 3.0 in 1990. In 1993, Microsoft released Windows NT, an advanced operating
system capable of running programs designed for Window 3.1., DOS, and special
Windows NT programs.
By 1995, the World Wide Web had entered the mainstream of American culture. The
Web quickly became the most popular service on the Internet, with millions of users and
thousands of new home pages every month.

Today, there seems to be a Web page for everything, from the Roy Rogers and Dale
Oprah (http://www.oprah.com) to Haitian art (http://www.egallery.com/egallery/) to the
Federal Government (http://fedworld.gov) to Route 66
(http://www.cs.kuleuven.ac.be/~swa/route66/main.html).

2001-October 25 Microsoft released Windows XP – the latest version of their

Windows operating system. Based on the NT series kernel, it is intended to bring
together both NT/2000 series and the Windows 95/98/ME series into one product. Of
course, it was originally hoped that this would happen with Windows 2000 … so only
time will tell if Microsoft have succeeded with Windows XP.

According to wikipedia.org, on January 30, 2007, Windows Vista was released

worldwide to the general public, and was made available for purchase and downloading
from Microsoft's web site. The release of Windows Vista comes more than five years
after the introduction of its predecessor, Windows XP, making it the longest time span
between two releases of Microsoft Windows.

Windows Vista contains hundreds of new features; some of the most significant include
an updated graphical user interface and visual style dubbed Windows Aero, improved
searching features, new multimedia creation tools such as Windows DVD Maker, and
completely redesigned networking, audio, print, and display sub-systems. Vista also
aims to increase the level of communication betweeen machines on a home network

12
using peer-to-peer technology, making it easier to share files and digital media between
computers and devices.

CHARACTERISTICS OF COMPUTER

1. It is a machine. It is non-functional unless operated or given instructions.

2.It is electronic. It is dependent on electrical power because of its electronic

components.

3.It is automatic. Once started it performs continuously.

4. It can manipulate data. Given instructions, it can come out with the desired output.

5. It has memory. It has the ability to store and recoup information.

6. It has logic functions. It can produce logical results after instructions were given it.

The Computer's Strengths:

1. Speed: Computers perform various activities by executing instructions and these are
measured in the following:

 Millisecond= 0.001 second (one thousandth of a second)

 Microsecond=0.000001 (one millionth of a second)
 Nanosecond= 0.000000001 (one billionth of a second)
 Picosecond= 0.000000000001 (one trillionth of a second)
To illustrate the speed of a computer, consider the beam of light passes down the length
of a page is about one nanosecond. During the time, a mainframe computer can perform
the computations needed to complete a complex tax return.

2. Accuracy: Zero Errors: Computers are amazingly accurate and their accuracy
reflects great precision. Computations are accurate within a penny, micron, a
picoseconds or whatever level of precision is required. Errors do occur in computer -
based information systems, but precious few can be dirrectly attributed to the computer
system itself. The vast majority can be traced to a program logic error, a procedural error
or erroneous data. These are human errors.

3. Consistency: Human basebail pitchers try to throw strikes but end up throwing balls.
Computers always do what they are programmed to do - nothing more nothing less. If
we ask them to throw strikes, they throw nothing but strikes.

13
This ability to produce consistent results gives us the confidence we need to allow
computers process mission - critical information (information that is necessary for
continued operation of the organization)

4. Reliability: Computer systems are the most reliable workers to any company
especially when it comes to repetitive tasks. They don't take sick leave, coffee break and
they seldom complain.

Anything below 99.9% uptime, the time when the computer system is in operation, is
usually unacceptable. For some companies, any downtime is system handled by
mainframe - based networks. Typically users communicate with centralized mainframe
called host computer, through a PC or a terminal.

5. Super Computers - are known as much as for their applications as they are for their
speed applications as they are for their speed and computing capacity, which may be 10
times that of large mainframe computers.

An example of this is the supercomputer that enables the simulation of airflow around an
airplane at different speeds and altitudes.

Computer Limitations

1. Computers are dependent on instructions. - Without the intervention of a human

being, computers cannot do things by itself. It performs only what it is instructed to
do.

2.Computers cannot draw meanings from objects. It has no feelings and cannot
recognized anything. Meanings and information that come out from the computer are
only fed to it by the programmer.

3.Computers are subject to mechanical failures. A computer is just like any ordinary
machine that breaks down from time to time.

4.Computers cannot correct wrong instructions. Because it is a machine, it cannot

distinguish correct instructions from wrong instructions.

PART 2: FUNDAMENTALS OF COMPUTER SYSTEM

(image)

1. Monitor - a display device also known as a ‘screen’

14
 2. System Unit Case – a case or box that contains power supply, circuit
board, processor, storage devices and memory.

3. CD ROM Drive – storage device that uses laser technology to read data
from the CD Rom

4. Floppy Disk Drive – storage device, which can write and store 1.44
million character on a single 3½ floppy disk

5. Speaker – outlet for computer audio output

6. Mouse – also known as ‘pointer,’ allows you to manipulate objects on the

screen

7. Keyboard – primary input device which includes letters, numbers and

function keys.

What is a Computer Hardware?

 Computer hardware is equipment involved in the function of a computer

 Computer hardware consists of the company of the components that can be

physically handled. The function of these components is typically divided into
three main categories: input, output, and storage.

 Components in these categories connect to microprocessors, specifically, the

computer’s central processing unit (CPU), the electronic circuitry that provides
the computational ability and control of the computer, via wire or circuitry called
a bus.

INPUT DEVICES – Input hardware consists of external devices-that is components

outside of the computer’s CPU-that provide information and instructions to the
computer.

 Keyboard
 Mouse
 Scanner
 Webcam
 Digicam

15
  Joystick

STORAGE DEVICES – Storage hardware provides permanent storage of information

and programs for retrieval by the computer. The two main types of storage devices are
disk drives and memory. There are several types of disk drives: hard, floppy, magneto-
optical, and compact

 3½ Floppy Disk
 Compact Disc(CD)
 Digital Versatile Disc(DVD)
 Flash Disk
 Memory Card/Stick

OUTPUT DEVICES – Output hardware consists of external devices that transfer

information from the computer’s CPU to the computer user. A video display, or screen,
converts information generated by the computer into visual information

 Monitor
 Printer
 Multi-media Projector
 Speakers

COMPUTER SOFTWARE

 Computer Software, on the other hand, is the set of instructions a computer uses
to manipulate data, such as a word-processing program or a video game.

 These programs are usually stored and transferred via the computer’s hardware
to and from the CPU. Software also governs how the hardware is utilized; for
example, how information is retrieved from a storage device

 The interaction between the input and output hardware is controlled by software
called the Basic Input Output System (BIOS).

System Software

System Software performs tasks essential to the efficient functioning of

computer hardware. It directs the fundamental operations of a computer, such as
displaying information on the screen, storing date on disks, sending data to the printer,

16
interpreting command typed by the users and communicating with the peripheral
devices. Operating system is a subcategory of System Software.

 Operating System

Operating System (OS), in computer science, the basic software that controls a
computer. The operating system has three major functions

 It coordinates and manipulates computer hardware, such as

computer memory, printers, disks, keyboard, mouse and monitor.
 It organizes files on a variety of storage media, such as floppy
disk, hard drive, compact disc, digital video disc, and tape;

Examples of Operating Systems are:

 Disk Operating System

 Microsoft Windows
 Linux
 UNIX
 Netware
 Mac OS

Application Software

According to the website http://www.wikipedia.org, application software is a

computer program designed to help people perform a certain type of work. An
application thus differs from an operating system (which runs a computer), a utility
(which performs maintenance or general-purpose chores), and a language (with which
computer programs are created).

Depending on the work for which it was designed, an application can manipulate
text, numbers, graphics, or a combination of these elements.

Some application packages offer considerable computing power by focusing on a

single task, such as word processing, others, called integrated software offer somewhat
less power but include several applications, such as a word processor, a spreadsheet, and
a database program.

 Word Processor is an application program for manipulating text-based

documents; the electronic equivalent of paper, pen, typewriter, eraser, and most
likely, dictionary and thesaurus. Word Processor run the full range from simple

17
 through complex, but all ease the task associated with editing documents
(deleting, inserting, rewording, and so on).

Examples:

 Open Offic.org
 Writer
 FrameMaker
 Gobe Productive Word Processor
 Lotus Word Pro
 Mariner Write – Mac
 Mellel – Macc
 Microsoft Word – Windows

 Spreadsheet programs use rows and columns of cells; each cell can hold text or
numeric data or formula that uses values in other cells to calculate a desired
results. To ease computation, these programs include built-in functions that
perform standard calculations

Exaples:

 EditGrid
 Google Spreadsheets
 EasySpreadshhet
 Gobe Spreadsheet – for MS Windows
 Lotus SmartSuite Lotus 123 – for MS Windows
 Microsoft Office Excel – for MS Windows and Macintosh
 Microsoft Works Spreadsheet – for MS Windows
 Papyrus – for Windows and Macintosh

 Data Management stores information in tables – rows and columns of data – and
conducts searches by using data in specified columns of one table to find
additional data in another table.

Examples:
 Oracle
 DB2
 Microsoft Access
 Microsoft SQL Server
 Postgres

18
  4th Dimension
 FileMaker

 Presentation Software provides tools you need for combining text graphics,
graphs, animations and sound into series of electronic slides.

Examples:

 VCN ExecuVision
 Worship presentation program
 Screencast
 MagicPoint
 Adobe Persuasion
 HyperCard
 Microsoft PowerPoint
 Macromedia Action!
 OpenOffice.org impress
 AppleWorks
 Keynote

 Entertainment Software includes games of all sorts, simulations, software toys,

and software designed to help you enjoy hobbies and leisure activities. Game
Software is classified into subcategories such as action, adventure role-playing,
puzzle, simulations and strategy/war games.

Examples:

 Accolade
 Beam Software
 FormGen
 GT Interactive
 Hasbro Interactive
 Infogrames Entertainment
 Ocean
 Spectrum Holobyte
 Black Label Games
 Dynamix
 Graphic Software helps you create, edit and manipulate images. These images
could be photographs that you’re planning to insert in a brochure, portrait etc.

19
 Examples:
 Ability Photopaint
 Adobe Photoshop
 Alias Sketchbook
 Corel Photo-Paint
 Cosmigo Pro Motion
 iPhoto
 LView Pro
 Macromedia Fireworks
 Microsoft Digital Image (formerly Microsoft Picture It!)
 Microsoft Office Picture Manager
 Microsoft Paint

 Education and Training helps users to learn and practice new skills. Some
education and training software is called “edutainment software” because it is a
combination of learning at the same time game playing.

Examples:
 GCompris
 Knowledge Adventure’s Jumpstart
 Math Blaster series
 The Learning Company’s Reader Rabbit
 Zoombinis Series
 Disney Interactive learning
 Web-based training
 Virtual learning environment, LMS
 Sharable Content Object Reference Model (SCORM)

 Information and Reference provides users with a huge collection of information

in different formats such as text, graphics, audio, and video. The information and
reference software category spans a wide range of applications from
encyclopedia to medical references.
Examples:
 Microsoft Encarta
 Britannica
 World Book Encyclopedia

20
PART 3: INFORMATION TECHNOLOGY CONCEPTS

What is information technology?

Information Technology (IT) as defined by the Information Technology Association of

America (ITAA) is “the study, design, development, implementation, support of
management of computer-based information systems, particularly software applications
and computer hardware.” In short IT deals with the use of electronic computers and
computer software to convert, store, protect, process, transmit and retrieve information,
securely.

According to Wikipedia.org, the term Information Technology has ballooned to

encompass many aspects of computing and technology, and the term is more
recognizable that ever before. The Information Technology umbrella can be quiet large,
covering many fields. IT professionals perform a variety of duties that range from
installing applications to designing complex computer networks and information
databases. A few of the duties that IT professionals perform may include:

 Data Management comprises all the disciplines related to managing data as a

valuable resource. The official definition provided my DAMA is that “Date
Resource Management is the development and execution of architectures,
policies, practices and procedures that properly manage the full data lifecycle
needs of an enterprise.” This definition is fairly broad and encompasses a
number of professions which may not have direct technical contact with the
lower level aspects of data management, such as relational database
Management.

 Computer Networking is the engineering discipline concerned with the

communication better computer systems. Such communicating computer systems
constitute a computer network and these networks generally involve at least two
devices capable of being networked with at least one usually being a computer

 Software Design is a process of problem-solving and planning for a software

solution. After the purpose and specifications of software is determined, software
developers will design or employ designers to develop a plan for a solution.

 Management Information System (MIS) is a general name for the academic

discipline covering the application of people, technologies, and procedures
collectively, the information system – to business problems.

21
CHAPTER OBJECTIVES
2
At the end of this chapter, the students are expected to:

1. Explain Word processing Software.

2. Understand the importance of Word processing Software.
3. Enumerate the documents they can create using Word Processing
Software.
4. Describe the functions of each part of MS Word 2007
5. Learn the uses of the different functions of the icons of the MS
Word.
6. Understand how to format, copy, and paste text.
7. Learn how to use Page Set-up, Save and Print a file.
8. Illustrate how to apply page border.
9. Understand how to insert, format and edit Clipart.
10. Design a certificate.
11. Learn how to use Word Art
12. Understand How to use Drop Cap
13. Learn how to apply bulleted list
14. Apply columns
15. Create a Newsletter
16. Learn how to insert tables
17. Create business letter with tables

22
Part 1: Getting Started

WHAT IS A WORD PROCESSOR?

 Word processing software has a variety of features that enable users to
enhance the appearance and readability of their documents, including
hyphenation, footnoting, numbered list and outline, bulleted list, line draw
and border, superscripts and subscripts, integration of images, watermarks,
multi-column text and more.
 Some Word Processing packages have a table feature that expedites the
presentation of tabular data and lets you create bar and pie graphs.
 Several helpful writing tools are designed to enhance the functionality of
word processing programs: the spelling checker, an on-line thesaurus and a
grammar style checker.

Using Word Processing Software, a user can create the following documents:
 Business Letters
 Brochures
 Flyers
 Signage/Poster
 Certificates
 Theses
 Newsletters
 Invitations

MICROSOFT WORD
 Microsoft Office Word is Microsoft’s flagship word processing software.
It was first released in 1983 under the name Multi-Tool Word for Xenix
Systems. Versions were later written for several other platforms including
IBM PCs running DOS (1983), the Apple Macintosh (1984), SCO UNIX,
OS/2 and Microsoft Windows (1989).
 It is a component of the Microsoft Office system, however, it is also sold
as a standalone product and included in Microsoft Works Suite. Beginning
with the 2003 version, the branding was revised to emphasize Word’s
identity as a component within the office suite: Microsoft began calling it
Microsoft Office Word instead of merely Mircosoft Word. The latest
release is Word 2007.

23
The evolution of Microsoft Word Icons

WinWord 6.0 Winword 97 WinWord 2000 WinWord 2003 WinWord

2007

The Microsoft Office Word 2007

Microsoft Office Word 2007 as defined by Shelley, Cashman and Vermaat is a
full-featured word processing program that allows you to create professional-
looking documents and revise them easily.

The Word Window

The components of the Word window are the document window, Ribbon,
Mini toolbar and shortcut menus, Quick Access Toolbar, and Office Button.
1. Document Window (Parts)
Insertion Point – a blinking vertical bar that indicates where text graphics, and
other items will be inserted.
Mouse Pointer – becomes different shapes depending on the task you are
performing in Word and the pointer’s location on the scree
Scroll Bar – displays the different portions of a document in the document
window.
Status Bar – presents information about the document, the progress of current
tasks, and the status of certain commands and keys; it also provides controls for
viewing the document
2. Ribbon – is located near the top of the Word window and is the control center
in Word. It consists of tabs, groups and commands. Each tab surrounds a
collection of groups and each group contains related commands
3. Mini Toolbar and Shortcut Menus
Mini toolbar – contains commands related to changing the appearance of text in a
document. Its purpose is to minimize mouse movement
Shortcut menus – appears when you right-click an object. It is a list of frequently
used commands that relate to the right-clicked object.

24
4. Quick Access Toolbar – located by default above the ribbon, provides easy
access to frequently used commands.It contains the Save, Undo and Redo
commands.
5. Office button- a central location for managing and sharing documents and
contains New, Open, Save As and Print commands which have an arrow to their
right. When pointed to this arrow, Word displays a submenus, which is a list of
additional commands associated with the selected command. For the Prepare,
Send, and Publish commands that do not display a dialog box when clicked, you
can point either to the command or the arrow to display the submenu.

STARTING MICROSOFT WORD 2007

Using the Page Layout
To change the Orientation of the page:
1. Click Page Layout
2. Click Page Orientation
3. Select the orientation of the page that you would like to use. It could be
Landscape (Horizontal) or Portrait (Vertical)
4. Click Ok.

To Start Word
1. Click the Start button
2. Click All Programs
3. Click Microsoft Office in the All Programs list to display the Microsoft
Office list.

4. Click Office Word 2007

25
 Microsoft Office Word 2007 Window
(Parts & Functions)

Microsoft Office Button A central location for managing and

sharing documents. When click a menu
that contains a list of commands
appears like the New, Open, Save As
and Print.

26
 Quick Access Toolbar
Customize Quick Access Toolbar
Located by default above the ribbon
provides easy access to frequently used
commands. It contains the Save, Undo,
and Redo commands.
Located by default above the ribbon
provides easy access to frequently used
commands. It contains the Save, Undo,
and Redo commands.

Top Level Tabs Display different menus that can be

used in the document

Title Bar Contains the present name of the

document

Ribbon Control center in word. It provides

easy, central access to the task you
perform while creating a document

Groups Contains groups of fonts, clipboards

etc.

Document Area Area where you type your document

Ruler Line Enables you to set margins, tabs and
indents

Horizontal/ Vertical Scroll Bars Allow you to examine parts of your

document not currently in view.

View Button Located at the right bottom of the

document to view data in full screen
and web layout.

27
 The Parts of MS Word

Microsoft Office Button

Top Level Tabs
Quick Access Toolbar Title Bar

Customize Quick Ribbon

Access Toolbar

Groups Ruler

Vertical Scroll Bar

Document Area

Zoom
View Button

Horizontal Scroll Bar

5
 Figure 1.4
Printing a Document

Formatting Marks/Option
Formatting mark – also called a nonprinting character, is a character that displays on the
screen but is not visible on a printed document.
Wordwrap - allows you to type words in a paragraph continually without pressing the
ENTER key at the end of each line. Press the ENTER key only in the following
circumstances:
1. To insert blank lines in a document.
2. To begin a new paragraph
3. To terminate a short line of text and advance to the next line
4. To respond to questions or prompts in Word dialog boxes, task panes, and
other on-screen objects.

6
Part 2: FORMATTING PARAGRAPHS AND CHARACTERS IN A DOCUMENT

Paragraph formatting - the process of changing the appearance of a paragraph by for

example centering or indenting a paragraph.
Character formatting - the process of changing the way characters appear on the screen
and in print. Example italicizing or underlining characters. To remove text formatting
double click buttons used.
Steps in formatting a list paragraphs with bullets
1. Move the mouse pointer to the left of the first paragraph to be selected until the
mouse pointer changes to a right-pointing block arrow

Drag downward until all paragraph(lines) that will be formatted with the bullet
character are selected.

2. Click the bullets button on the home tab to place bullet character at the beginning
of each selected paragraph

To Undo and Redo an Action

1. Click the Undo button on the Quick Access Toolbar to remove the bullets from the
selected paragraph
2. Click Redo button on the Quick Access Toolbar to place a bullet character at the
beginning of each selected paragraph again.

Checking the spelling and Grammar

1.
 Press CTRL + HOME to check the spelling and grammar beginning from the
top of the document.
 Click Review on the Ribbon to display the Review tab
 Click the Spelling & Grammar button on the review tab to begin the spelling
and Grammar check at the location of the insertion point, which in this case, is
at the beginning of the document.
2. With the word selected in the suggestions list, click the change button in the
Spelling and Grammar dialog box to change the flagged word, to the selected
suggestion, word, and then continue the spelling and grammar check until the next
error is identified or the end of the document is reached.

7
 3. Click the Ignore All button in the Spelling and Grammar dialog box to ignore this
and future occurrences of the flagged proper noun, ex. He or she and the ncontinue
the spelling and grammar check until the next error is identified or the end of the
document is reached.
4. When the spelling and grammar check is finished and Word displays a dialog box,
click its OK button.
1. To minimize the clipart, point the mouse pointer in any of the edges of the clipart
and when the double headed arrow appears, move outward (to increase or move
inward ) to decrease the size of the picture.

Top Drop Cap

1. Highlight the first letter of the paragraph.
2. Click Insert
3. Click Drop cap
4. Click Dropped

8
ACTIVITY 1. CREATING CERTIFICATES
1. Open a New Document

2. The Orientation of the Paper is Landscape.

3. Change the Margins. The margins are as follow:

Left: 1.25” Bottom 1.25”

Right: 1.25” Top 1.25”

To set your margins, click page Layout then Page Setup on your Dialogue

4. Type the following text. The alignment is at the Center. The required format is
indicated beside the text:

GLOBAL INSTITUTE OF MANAGEMENT (Palatino Linotype, 18 pt. Bold, Center)

Manila (Century Gothic, 14pt., Bold)
CERTIFICATE OF ATTENDANCE (Garamond, 24 pt. Bold)
This is to certify that (Book Antiqua, 14 pt. Bold, Italic)
Mr. Ramon E. Marquez (Arial, 26 pt. Bold)
has attended the seminar on Business Management. (Book Antiqua, 14 pt. Bold, Italic)
Given this 20th day of March, 2007 (Book Antiqua, 14 pt. Bold, Italic)
at Global Institute of Management Auditorium, Manila. (Book Antiqua, 14 pt. Bold,
Italic)
Your name (Example: Dr. Armand S. Reyes) (Century Gothic, 12 pt., Bold) President
(Book Antiqua, 12 pt., Bold)
5. Click page Layout , Click Page Borders, Choose Border

6. Select a Border Style, select the Color of the Border and Select the Width. The
width is 6pt.

7. Click Insert on the top level tab and select Clipart, choose a clipart that you like in
the search selection

9
 8. Right click the clipart, click copy on the menu box, close Microsoft clip organizer
and paste the clipart to the document you are currently working on.

9. Right click the clipart and select Format Picture, Click the Layout tab, select
Behind Text, then click OK.

10. Click the clipart. Position the mouse pointer in any of the edges of the clipart and
when the double headed arrow appears, move outward (to increase) or move
inward (to decrease the size of the picture) Make sure that it fits inside the border
of the certificate.

11. Click clipart, select wrapping on the ribbon, select square, select recolor and then
select washout.

12. Save the document. The filename is Example1-YourSurname-time-day (Example:

Example-Gomez-900-1000-MWF)

Your output should be like this:

GLOBAL INSTITUTE OF MANAGEMENT

Manila

CERTIFICATE OF ATTENDANCE
This is to certify that

Mr. Ramon E. Marquez

has attended the Seminar on Business Management

Given this 20th day of March, 2007

at Global Institute of Management Auditorium, Manila

Dr. Armand S. Reyes

President

Exercises

10
1. Create a Certificate of Appreciation to a Speaker. You can look for a similar
certificate for the pattern of the content. The name of the Heading that appears on
the Certificate is Your Surname Academy of Business Management (Example:
GOMEZ ACADEMY OF BUSINESS MANAGEMENT). The recipient is one of
your classmates. The name of the signatory that appears at the bottom is your full
name, and below is your designation which is President. Place a clipart on the
Certificate as your background. The filename is Exer1-Your Surname-Time-Day.

2. Create a Certificate of Recognition to an Outstanding Person. You can again look

for a similar certificate for the pattern of the content. The name of the Heading that
appears on the Certificate is Your Surname Institute of Business Leaders
(Example: GOMEZ INSTITUTE OF BUSINESS LEADERS). The recipient is the
full name of your professor. The name of the signatory that appears at the bottom
is your full name, and below is your designation which is President. Place a clipart
on the Certificate as your background. The filename is Exer1-Your Surname-
Time-Day.

11
ACTIVITY 2 – CREATING A NEWSLETTER
1. Open a New Document.

2. The Orientation of the Paper is Portrait.

3. Change the Margins. The margins are as follow:

Left: 1” Bottom 1”
Right 1” Top 1”

4. Click the Word Art on the Insert Tab. Select the Word art style from the second
column, second row. Click ok. Type the following: THE INQUIRER then click
OK.

5. Right-click the Clipart and select Format Word Art then select square. Place it on
top of the page but make sure that it will not go beyond the margin. Expand it
horizontally and make sure that it fits inside the margins.

6. Click line on the shape of the Insert Tab. Draw a horizontal line below the THE
INQUIRER. You can adjust the thickness of the line by right clicking and
choosing format auto shape.

7. Below the line, type the following text (the Font is Arial, 11 pt., Bold):

Volume 1 Series 21 May 13, 2007

8. Press the Enter key thrice and type the following text:

What is Courageous Leadership?

By: Mark S. Gomez

By many definitions, leaders are courageous by nature. They help inspire and guide
others toward new vista, through tough times and over seemingly insurmountable
hurdles.

In the workplace, leaders are typically identified by their titles, and may demonstrate
the courageous behavior mentioned above. But imagine a group, department or
company where “citizen-leaders” are invigorated by the notion that they can be
courageous every week – regardless of their title or role. Picture the results of a team

12
with such high morale and unified commitment to their own group mission, as well as
the company’s, that its members feel a true sense of ownership and responsibility. Or,
visualize the leader who inspires a level of momentum that ushers in a new, more
effective way of working and a stronger sense of purpose. All are possible, and each
requires courage.

How can courage manifest in the workplace? (Bold, Italic)

Powerful acts of courage in the workplace are possible each week. Yet we shy away
from many such actions or expressions because they have such a high potential for
“rocking the status quo,” and would demand that we walk our talk about values,
mission and purpose – both as individuals and as an organization. Examples include:

Providing honest input and counsel

Choosing not to lay people off simply for a short-term boost in stock prices
Presenting outside-the-norm ideas
Sharing an alternative viewpoint
Speaking up, rather than being complicit in silence
Not falling prey to the perception that “working longer hours equals increased
productivity”
Advocating for a potential new hire without much direct experience
Not settling for the status quo

There are no doubt many other “small acts of courage,” depending on a particular
organization’s culture and operational (and interaction) norms. In one organization,
simply disagreeing might be an act of courage; in another, a courageous act might
seem much greater. Yet both require a break from unproductive norms.

How can you tap your courage? (Bold, Italic)

Courageous leadership spawns from a true sense of vision, and a commitment to that
vision that transcends the inevitable rollercoaster ride that we call business. It is this
vision that sustains a leader through the fear that precedes courage, and in fact, serves
as the fuel to blast through the fear toward action. Courage, but its very nature,
requires facing and moving through fear rather than settle for a state of “old familiar”
that doesn’t allow the development and sharing of gifts, skills and talents.

The first step in harnessing your courage is to develop a vision that represents your
authentic self and goals, and aligning that vision with the business and its goals.

13
9. The Font of the title is Palatino Linotype, 14 pt., Bold and on Center.

10. The Font of your name is Palatino Linotype, 12 pt., Bold, Italic and on the Center.

11. The Font of the paragraphs is Arial, 10 pt. and Justified.

12. Highlight the first letter of the first paragraph. Click Insert and select Drop Cap.
Click Dropped.

13. On the fifth paragraph, highlight Providing honest input and counsel down to Not
settling for the status quo and click Bullet icon on the Formatting toolbar.

14. Highlight the second to the last paragraph. Click the Column icon on the Standard
Toolbar and select Two Columns.

15. Click Clipart on the Drawing Toolbar. Select a Clipart, right click and select Text
Wrapping. Click Square and place it on the middle of the two columns. You can
place shadow or border on the Picture tools – Format by clicking Shadow and Line
Style respectively.

16. Save the Document. Example2-YourSurname-time-day (Example: Example2-

Gomez-900-1000-MWF)

14
VOLUME 1 SERIES 2 May 13, 2007
What is Courageous Leadership?
By: Mark S. Gomez

y many definitions, leaders are courageous by nature. They help inspire and guide others toward new vistas,

B through tough times and over seemingly insurmountable hurdles.

 Not falling prey to the perception that

In the workplace, leaders are typically “working longer hours equals increased
identified by their titles, and may demonstrate the productivity”
courageous behavior department or company where  Advocating for a potential new hire without
“citizen-leaders” are invigorated by the notion that much direct experience
they can be courageous every week – regardless of
 Not settling for the status quo
their title or role. Picture the results of a team with
such high morale and unified commitment to their
There are no doubt many other “small acts of
own group mission, as well as the company’s, that its
courage,” depending on a particular
members feel a true sense of ownership and
organization’s culture and operational (and
responsibility. Or, visualize the leader who inspires a
interaction) norms. In one organization, simply
level of momentum that ushers in a new, more
disagreeing might be an act of courage; in
effective way of working and a
another, a courageous act might seem much
stronger sense of purpose. All are
greater. Yet both require a break from
possible, and each requires
unproductive norms.
courage.
How can you tap your courage?
How can courage manifest in the
workplace?
Courageous leadership spawns from a true
sense of vision, and a commitment to that
Powerful acts of courage in the
vision that transcends the inevitable
workplace are possible each week.
rollercoaster ride that we call business. It is
Yet we shy away from many such
this vision that sustains a leader through the
actions or expressions because
fear that precedes courage, and in fact, serves
they have such a high potential for
as the fuel to blast through the fear toward
“rocking the status quo,” and
action. Courage, but its very nature, requires
would demand that we walk our
facing and moving through fear rather than
talk about values, mission and purpose – both as
settle for a state of “old familiar” that doesn’t
individuals and as an organization. Examples include:
allow the development and sharing of gifts, skills
and talents.
 Providing honest input and counsel
 Choosing not to lay people off simply for a The first step in harnessing your courage is to
short-term boost in stock prices develop a vision that represents your authentic
 Presenting outside-the-norm ideas self and goals, and aligning that vision with the
 Sharing an alternative viewpoint business and its goals.
 Speaking up, rather than being complicit in
silence

15
Exercise # 2

1. Create a Newsletter. Use Word art in the Heading of the Newsletter. The name of the
newsletter is THE DISCOVERY. Write the Volume No. and Series No. below the
Word Art. Type the following text :

Strategies to Feel Good About Life

by Kathy Gates (Type your Full Name name here)

Feeling good about your life involves just two parts. One is to learn to think about yourself in
healthy ways. This is a learned skill, ladies and gentlemen, not something that a lucky few were
born with. If you weren’t given the gift of self confidence and self esteem as a child, it’s up to you
to manufacture it as an adult. This is a skill, not a talent.

The second part of feeling good about your life involves making things happen. That the opposite
of giving your life over to circumstance. If you want something, set things into motion to make it
happen – from losing weight to getting the perfect job – it’s all in your hands.

Are you feeling like life’s a struggle? Try these seven tips to help you feel good about life again.

Never stop questioning – how can I do this better, faster, easier, simpler? Get interested and
curious about yourself and about others.

Accept your weakness. Everybody has weaknesses. Instead of spending your time and energy
trying to “overcome”, accept it, don’t make excuses for it, and find ways to make it work for you.

Always keep learning. The brain is a muscle just like any other, and it will stagnate if you let it.
Learn something new every day,

Expect nothing; expect the best. Paradox? No. it just means that you don’t want to miss out on
what’s wonderful in your life right now, while you spending all your time peeking around the
next corner.

Plant the “seeds” that you want to grow. Many people are (figuratively) wondering where the
roses are in their life, yet they spend all their time sowing corn. You reap what you sow. That’s
just the way it is,

Swim with the current. Accept life. There are lots of things you can’t control. Don’t waste your
time complaining about what you can’t control – the weather, the economy, other people. Do
accept those things and work within the circle that is within your control.

5
Don’t wimp out. When the going gets tough – and it will – keep your head up and keep moving.
Nobody ever won a race by quitting.

Here’s my challenge to you: Take any one of these seven ideas and put it work in your life over
the next seven days. Just seven days – you can do anything that long, right? Read it over in the
morning and choose a particular way to practice it, review it at noon, recite it at dinner. Make it
a part of your every minute the next seven days. Then write me, tell me how it helped.

2. The Font of the title is Book Antiqua, 14 pt, bold and on the Center.

3. Type your name below the Title, the Font is Book Antiqua, 12 pt. Bold, Italic on the
Center.

4. The Font of the Paragraphs is Arial, 12 pt., Justified. Highlight the fourth to the
seventh paragraph and make it as Bullet List.

5. Divide the second to the last paragraphs into two.

6. Drop Cap the first letter of the first paragraph.

7. Insert a small Clipart on the Middle.

8. Save the Document. The filename is Exer3-Your Surname-Time-Day.

Exercise # 3

Design your own Newsletter by applying the things that you learned in this exercise. You can get
leadership or business articles from the Internet or from any reading materials.

ACTIVITY 3 – WRITING BUSINESS LETTER WITH TABLE

1. Open a New Document.

2. The Page Orientation is Portrait.

3. The Margins are as follow:

Left: =1.5”
Right =1”
Top =1”
Bottom =1”

6
4. Type text shown next page:

PILIPINAS ENTERPRISES, INC. (Century Gothic, 24 pt., Bold, Aligned on Right) 900
Mabini Street Malate, Manila 1025 (Arial, 10 pt. Bold, Aligned on Right) (632)897-5698;
(632)787-5698 (Arial, 10 pt. Bold, Aligned on Right)

May 14, 2007

MR. ANDREW S. SANTOS

Director
Royal Express Enterprises
Manila

Dear Mr. Santos:

Would you please send me the following books via COD? According to your Web site,
orders need to include the title, author, and publisher.

Your prompt response regarding these orders will be highly appreciated.

Sincerely,

YOUR FULL NAME

Manager

Note: The font of the Date down to the Signature Block is Times New Roman, 12 pt., Justify)

5. Insert a Clipart for the logo of your Business. Place it on the right side of the letterhead.
6. Place the cursor below the last line of the first paragraph. Click Table on the Menu Bar
and click Insert then select Table.

7. In the Number of Columns textbox, type 5 and in the Number of Rows textbox, type 4.
Click Ok.

7
 8. Type the following data:

ISBN Title Author Publication Publisher

Year
23554 Leadership: A New Rex Go 2003 Smith and Co.
Perspective

35454 Marketing for the Mark Sy 2006 Smith and Co.

Dummies

54545 Wanted: Global Leader Rey Wong 2005 Smith and Co.
for the 21st Century

9. Save the Document. The filename is Example2-YourSurname-time-day (Example:

Example2-Gomez-900-1000-MWF)

The expected output is displayed on the next page.

Exercise # 4

1. Write a business letter that requests for products. Place it in a table with 4 rows and 4
columns. Include the business letter the letterhead, the letterhead is your surname
Enterprises, Inc. (Example GOMEZ ENTERPRISES, INC.), and the logo of your
company. You can choose the Font and the Font size for your letter head. You can go to
the library for the pattern of the content of your business letter.

8
CHAPTER OBJECTIVES 3
At the end of this chapter, the students are expected to:

1. Understand the concepts of Microsoft Excel.

2. Differentiate Worksheet and Workbook.
3. Explore the Microsoft Excel 2007 environment.
4. Enter labels and values in a cell.
5. Modify the appearance of data entries.
6. Save and open a workbook.
7. Use a formula Addition, Subtraction, Multiplication and Division.
8. Learn how to print a worksheet with Header and Footer.
9. Insert an Auto fill in a worksheet.
10. Learn how to hide and unhide the sheet.
11. Understand the uses of Functions.
12. Appreciate the usefulness Sort and filter.
13. Differentiate the basic types of chart.
14. Print worksheet with chart.

9
PART 1: GETTING STARTED WITH MICROSOFT EXCEL.

What is Microsoft Excel 2007?

Microsoft Excel 2007 is a powerful spreadsheet program that allows users to organized data,
perform calculations, make decisions, graph data and publish data to the Web, and access data
from Web. It is an effective tool you can use to create and format spreadsheets, and analyze and
share information to make more informed decisions.
With the Microsoft Office Fluent user interface, rich data visualization, and PivotTable views,
professional-looking charts are easier to create and use. Office Excel 2007, combined with Excel
Services, a new technology that will ship with Microsoft Office SharePoint Server 2007,
provides significant improvements for sharing data with greater security. You can share sensitive
business information more broadly with enhanced security. You can share sensitive business
information more broadly with enhanced security with your coworkers, customers, and business
partners. By sharing a spreadsheet using Office excel 2007 an Excel Services, you can navigate,
sort, filter, input parameters, and interact with PivotTable views directly on the Web browser.

STARTING EXCEL
Start excel based on a typical installation of Microsoft Office in your computer.
Steps in Opening the Microsoft Excel:
 Click the Start button on the windows Vista taskbar to display the Start menu.
 Click All Programs at the bottom of the left pane on the Start menu to display the All
Program list.
 Click Microsoft Office in the All Programs list to display the Microsoft Office list. (See
Figure below)

 Click Microsoft Excel 2007 to start Excel. It will display new blank workbook titled
Book1. (See Figure below)

10
WORKING WITH WORKSHEETS AND WORKBOOKS

A Workbook is like a notebook; inside a note book are sheets of paper, each of which is called
worksheet. It means that whatever you typed and saved in a workbook will be called worksheet.

The worksheet is organized into rectangular grid containing vertical columns and horizontal
rows. A letter above the grid is called the column heading and number on the left side of the
grid is called the row heading.

NAVIGATING A WORKBOOK

11
 NAME BOX FORMULA BAR
COLUMN HEADING
INSERT FUNCTION
VERTICAL SCROLL BAR

ROW HEADING
GRIDLINES

MODE INDICATOR HORIZONTAL SCROLL BAR

SHEET TABS INSERT WORKSHEET VIEW BUTTON ZOOM

NAME FUNCTIONS
NAME BOX indicates the location of the cell
ROW HEADING indicates a number heading at the left side of the pane. It has 1,048,
576 rows. Only a small fraction of the worksheet appears on the
screen.
ACTIVE CELL highlighted row and column heading indicate the active cell.
FORMULA BAR located below the ribbon, displays the data entry. Editing of data
entry can be done also at the formula bar.
INSERT WORKSHEET located near the sheet tabs, it will be used to add more sheets in the
Microsoft Excel.
VIEW BUTTON located at the right bottom of the worksheet. It can be used to view
data in normal, can be used to change the page layout. Page breaks
option also at the view button as well as zoom level of the current
worksheet.

12
COLUMN HEADING indicates a column letter on top of the grid. It has 16, 384 columns
in a worksheet.
MODES INDICATOR appear on the status bar and specify the current mode of excel.
INSERT FUNCTION used for calculating data entry in Microsoft Excel.
SHEET TAB located at the left bottom of the workbook which can be used to
switch from sheet 1 to any sheet used.
SCROLL BARS used to view data entry in the Microsoft Excel horizontally and
vertically. It can be used to move the worksheet window around
and view different parts of the active worksheet.
ZOOM adjust the size of the worksheet appearance.

DIFFERENT ACCESS TOOLBAR

TOP LEVEL TABS
MICROSOFT OFFICE BUTTON MINIMIZE/RESTORE/CLOSE
BUTTON
QUICK ACCESS TOOLBAR
RIBBON
CUSTOMIZE QUICK ACCESS TITLE BAR
TOOLBAR BUTTON

GROUPS

NAME FUNCTION
MICROSOFT OFFICE BUTTON displays submenu, which is list of additional
commands associated with the selected
command.

13
QUICK ACCESS TOOLBAR provides easy access to most frequently used
commands.
CUSTOMIZE QUICK ACCESS TOOLBAR provides list of commands that can be added
and remove to the quick access toolbar.
TOP LEVEL TABS display the title of the software the users is
currently using and the filename of the
worksheet Book1.
RIBBON compose of tabs, groups and commands,
provides easy access to the tasks you
perform while creating a worksheet.
MINIMIZE/RESTORE/CLOSE BUTTON lets you minimize, restore and close the
worksheet.

SHAPES OF THE MOUSE POINTER IN MS EXCEL

MOUSE POINTER USES
SHAPE

This thick, white cross pointer appears as you move the pointer around the
cells of the current worksheet. You use this pointer to select the cells you
need to work with, which is then outlined by the cell pointer.

The arrow head pointer appears when you position the pointer on the
toolbar, excel menu bar, or on the edges of the block of cells that you’ve
selected. You use the arrowhead pointer to choose Excel commands or to
move or to copy a cell selection with the drag-and-drop technique.

I the I-beam pointer appears when you click the entry in the formula bar,
double click a cell, or press F2 to edit a cell entry.

+ The fill-handle (the thin black-cross) appears only when you position the
mouse pointer on the lower-right corner of the cell that contains the mouse
pointer. You use this pointer to create a series in a block or to copy an
entry or formula in a block of cells.

The double-headed arrow pointer appears when you’ve moved the side of
some object that can be resized.

14
 The help pointer appears when you click the Help tool in the Standard
Toolbar. You use this pointer to click the menu command or tool on a
toolbar for which you want help information.
The split double-headed arrow pointer appears when you position the
pointer over the horizontal or vertical split box or the tab-split bar.

PART 2: ENTERING DATA IN A WORKSHEET

Any character can be entered in a worksheet. It can be a title of the worksheet, a value that
can be calculated or punctuations. Examples of the worksheets that can be entered are
payroll, inventory, directory, accounting procedures.
To enter data, user must select first the cell to be used. The fastest way to select a cell is the
use of the mouse. Another way of selecting cell is the use of the arrows. (See Figure below)
Excel is constantly analyzing the data that you type and classifying it into one of the three
possible type data types. These are Text, Value and Formula.

USING THE NUMBER FORMAT

A number format in a worksheet values can be included. The Home tab key may be used
to change the number format of the values. (See Figure below)

15
CHANGING FONT AND ALIGNMENT OF A WORKSHEET
Font maybe changed to emphasis a data entry in the worksheet. Alignment can be changed
also. A data entry for example can be place at the center of the cell. Title of a worksheet
can be place at the center. Using the Home tab, Font and Paragraph alignment can be
enhanced.

RESIZING COLUMN/S AND ROW/S

Column/s and row/s can be resized base on the length of the data entry. Single column and
or row can be resized through the use of the mouse or the use of the Home button and
Format. To use the mouse, simply bring the mouse between the columns and or rows to be
resized then drag the mouse to the left or to the right of the column or drag the mouse up
and down of the row.
Another way is the use of the Home button. Click the Home and choose Format from the
ribbon. This is useful for setting a multiple rows and columns. (See Figure below)

SETTING MARGINS OF A WORKSHEET

 Go to the page layout

16
  Click the page set up down arrow head to display the page set dialog box. (See
Figure below)

 It will appear the dialog box of the page set up. Use can use it to change the
margins, page orientation, assign header and footer and the sheet set.
 Click ok after setting margins.
SAVING THE WORKSHEET
While you are organizing your worksheet, the computer temporarily stores it in the
memory. When you saved your workbook, it will be placed either to the diskette, CD,
USB, or hard disk.
To save the workbook:
 Click the Microsoft office button
 Select Save As then select excel workbook to go to the save as dialog. (See Figure
below)

 Change the save in portion of the dialog box to the storage device to be used, the
type the filename and click save. (See Figure below)

17
COPYING, MOVING, WORKSHEETS ENTRY
There are some ways to copy a data entry or range of entry. It is either the use of the
mouse or the use of clipboard. For the use of the clipboard just simply select the entry to
be copied and then click the copy and proceed to the cell where you want the copy to
processed and click the paste. Another way of copying is the use of the mouse. Just select
the entry or ranges o entry to be copied then right click the mouse and select copy and
paste it to the cell where you want the copy to be taking place.
To move the worksheet entry or ranges of entry, simply select the cells to move then
right click the mouse and select cut and paste it to another cells. Another way of moving
an entry or ranges of entry is o select the data entry to be copied then point the mouse at
the edge of the selected entry or range of entry until a four heads arrow appears. Then
drag the entry or ranges of entry to the cell/s where you want the data to be moved.

INSERTING AND DELETING WORKSHEETS ENTRY

You can insert or delete an individual cells or a range of cells, columns, rows or even an
entire worksheet at any time. At the Insert command on the shortcut menu allows you to
insert rows or column and delete rows or column. Right click the mouse to activate the
menu. (See Figure below)

18
You can select from the menu the insert or the delete function and another dialog box will
appear. (See Figure below)

19
 Quiz 1
Name: __________________________________ Date: ___________________________
Time/Day: _______________________________ Prof’s Name: ____________________
Label the parts of MS Excel Window. Place your answer on the space provided below the
diagram.

7 4
1 9

10

3
8 5
2 6

1. ______________________________
2. ______________________________
3. ______________________________
4. ______________________________
5. ______________________________
6. ______________________________
7. ______________________________
8. ______________________________
9. ______________________________
10. _____________________________

Using Formula with Multiple Mathematical Operations

Exercise 1

20
CHAPTER OBJECTIVES 4
At the end of this chapter, the students are expected to:

1. Understand the importance of MS PowerPoint 2007

2. Familiarized with the parts of MS PowerPoint 2007
3. Create several slides.
4. Apply themes in the slide presentation.
5. Enter and edit text in slides.
6. Format Text.
7. Insert Graphics/Clipart
8. Insert tables and charts in slides.
9. Apply slide effects to the presentation.
10. Print slides, speaker notes/handouts

21
PART 1: GETTING STARTED

What is PowerPoint 2007?

PowerPoint is a software program to enhance your oral presentation and to keep the audience
focused on your subject. It operates like an old-fashioned slide show, but uses modern
technology in the form of computers and digital projectors rather than a slide projector of old.
Presentations

Figure 1-Presentation
A presentation is a collection of data and information that is to be delivered to a specific
audience. A PowerPoint presentation is a collection of electronic slides that can have text,
pictures, graphics, tables, sound and video. This collection can run automatically or can be
controlled by a presenter.
A. Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File Menu
of the older versions of PowerPoint. This button allows you to create a new presentation, Open
an existing presentation, save and save as, print, send, or close.

22
Figure 2- MS Office Button
Ribbon
The ribbon is the panel at the top portion of the document. It has seven tabs; Home, Insert,
design, animations, slideshow, review and view. Each tab is divided into groups. The groups are
logical collections of features and designed to perform function that you will utilize in
developing or editing your PowerPoint slides.

Figure 3- Ribbon
Commonly utilized features are displayed on the ribbon. To view additional features within each
group, click the arrow at the bottom right corner of each group.
 Home: Clipboard, slides, fonts, paragraphs, drawings and editing
 Insert: Tables, Illustrations, Links, Text and Media clips.
 Design: Page Setup, themes, background
 Animations: Preview, animations, transition to this slide
 Slide Show: Start slide show, set up, monitors
 Review: Proofing, comments, protect
 View: Presentation Views, show/hide, zoom, window, macros
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to
use. You can place the quick access toolbar above or below the ribbon.

23
Figure 4- Quick Access Toolbar
You can also add items to the quick access toolbar. Right click on any item in the Office Button
or the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.

Figure 4-A-Adding items in the Quick Access Toolbar

Mini Toolbar
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar that is displayed
when you select text or right-click text. It displays common formatting tools, such as Bold,
Italics, Fonts, Font Size and Font Color.

Figure 5-Mini Toolbar

Navigation
Navigation through the slides can be accomplished through the Slide Navigation menu on the left
side of the screen. Also, an outline appears from materials that have been entered in the
presentation. To access the outline, click the outline tab.

Figure 6-Slide Navigation Menu

24
Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the Presentation View
group allows you to view the slides as Normal, Slide Sorter, Notes page, Slide Show, Master,
Handout Master, and Notes Master.

Figure 7-Slide View

PART 2: CREATING A PRESENTATION

New Presentation
You can start a new presentation from a blank slide, a template, existing presentations, or a Word
outline. To create a new presentation from a blank side:
1. Click the Microsoft Office Button
2. Click New
3. Click Blank Presentation

Figure 8- Creating a Blank Presentation

To create a new presentation from a template:
1. Click the Microsoft Office Button
2. Click New
3. Click Installed Templates or Browse through Microsoft Office Online Templates
4. Click the template you choose

25
Figure 9-New Presentation from a Template
To create a new presentation from an existing presentation:
1. Click the Microsoft Office Button
2. Click New
3. Click New from Existing
4. Browse to and click the presentation

Figure 10-New Presentation from a Existing Presentation

Save a Presentation
When you save a presentation, you have two choices: Save or Save As.
To save a document:
1. Click the Microsoft Office Button
2. Click Save

26
Figure 11-Saving a Presentation
You may need to use the Save As feature when you need to save a presentation under a different
name or to save it for earlier versions of PowerPoint. Remember that older versions of
PowerPoint will not be able to open PowerPoint 2007 presentation unless you save it as a
PowerPoint 97-2003 Format. To use the Save as feature:
1. Click the Microsoft Office Button
2. Click Save As
3. Type in the name for the Presentation
4. In the Save as Type box, choose Excel 97-2003 Presentation

Figure 12-Adding Slides

To create a slide as a duplicate of a slide in the presentation:
1. Select the slide to duplicate
2. Click the New Slide button on the Home tab
3. Click Duplicate Selected Slides

27
 Figure 13-Creating Duplicate Slides
Themes
Themes are design templates that can be applied to an entire presentation that allows for
consistency throughout the presentation. To add a theme to a presentation:
1. Click the Design tab
2. Choose one of the displayed Theme or click the Galleries button

Figure 13-Themes
To apply new colors to a theme:
1. Click the Colors drop down arrow
2. Choose a color set or click Create New Theme Colors

28
Figure 13-A-Themes
To change the background styles of a theme
*Click the background Styles buttons on the Design tab

Figure 13-B Changing the Background of the Themes

29
PART 3: WORKING WITH CONTENTS
Entering Text
To enter text:
1. Select the slide where you want the text
2. Click in a Textbox to add text

Figure 14- Entering Text

To add a text box:
1. Select the slide where you want to place the text box
2. On the Insert tab, click Text Box
3. Click on the slide and drag the cursor to expand the text box
4. Type in the text

Figure 14-B-Adding Text

Select Text
To select the text;
*Highlight the text

Figure 14-C- Adding Text

30
Copy and Paste
To copy and paste data:
1. Select the item(s) that you wish to copy
2. On the Clipboard Group of the Home Tab, click Copy
3. Select the item(s) where you would like to copy the data
4. On the Clipboard Group of the Home Tab, click Paste

Figure 15-Copying and Pasting Text

Cut and Paste
To cut and paste data:
1. Select the item(s) that you wish to copy
2. On the Clipboard Group of the Home Tab, click Cut
3. Select item(s) where you would like to copy the data
4. On the Clipboard Group of the Home Tab, click Paste

Figure 15-B Cutting and Pasting Text

Undo and Redo
To undo or redo your most recent actions:
1. On the Quick Access Toolbar
2. Click Undo or Redo

Figure 16- Undo and Redo Buttons

31
Spell Check
To check the spelling in a presentation:
1. Click the Review Tab
2. Click the Spelling button

Figure 17-Check Spelling Button

PART 4: FORMATTING TEXT

Change Font Typeface and Size
To change the font typeface:
1. Click the arrow next to the font name and choose a font.
2. Remember that you can preview how the new font will look by highlighting the text, and
hovering over the new font typeface.

Figure 18-Changing the Font Typeface

To change the font size;
1. Click the arrow next to the font size and choose the appropriate size, or
2. Click the increase or decrease font size buttons.

32
Figure 18-B Changing the Font Size
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include:
Bold, Italic and Underline. To add these to text:
1. Select the text and click the Font Styles included on the font group of the Home tab or
2. Select the text and right click to display the font tools

Figure 18- changing the Font Style and Effects

Change Text Color
To change the text color:
1. Select the text and click the Colors button included on the font group of the ribbon, or
2. Highlight the text and right click and choose the color tool.
3. Select the color by clicking the down arrow next to font color button.

Figure 19- Changing the Font Color

33
WordArt
WordArt are styles that can be applied to text to create visual effect. To apply WordArt:
1. Select the text
2. Click the Insert tab
3. Click the WordArt button
4. Choose the WordArt

Figure 20- Word Art

To modify the styles of WordArt
1. Select the WordArt
2. Click the Format tab for the Drawing Tools
3. Click the WordArt Fill button, the WordArt Outline button, or the text effect button.

Figure 21- Format word Art Buttons

Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear. To change the
alignment:
1. Click the Home Tab
2. Choose the appropriate button for alignment on the Paragraph Group.
 Align Left: the text is aligned with your left margin

34
  Center: The text is centered within your margins.
 Align Right: Align text with the right margin
 Justify: Aligns text both the left and right margins.

Figure 22- Format Paragraph Group

Indent Paragraphs
To indent paragraphs, you can do the following:
1. Click the indent buttons to control the indent.
2. Click the indent button repeated times to increase the size of the indent.

Figure 23- Indent Paragraph Buttons

Text Direction
To change the text direction:
1. Select the text
2. Click the text direction button and home tab
3. Click the selection

35
Part 5: ADDING CONTENT
Resize a Textbox
To resize a textbox:
1. Click on the textbox
2. Click the corner of the box and drag the cursor to the desired size

Figure 24- Resize Image Graphic

Bulleted and Numbered Lists
Bulleted list have bullet points, numbered lists have numbers, and outlines lists combine
numbers and letters depending on the organization of the list.
To add list to existing text:
1. Select the text you wish to make a list
2. Click the bulleted or Numbered Lists Button

Figure 25- Bulleted List

List Buttons
To create a new list:
1. Place your cursor where you want the list in the document
2. Click the Bulleted or Numbered List button
3. Begin typing

36
Figure 25-B- List Buttons
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
1. Create your list following the directions above
2. Click the increase button of decrease Indent Button

Figure-25-C-Nested List
Formatting Lists
1. The bullet image and numbering format can be changed by using the bullets or numbers,
or Place the cursor on one line within the list to change a single bullet.
2. Click the arrow next to the bulleted or numbered list and choose a bullet or numbering
style.

Figure 26- Bullets Dialog Box

37
Adding Video
Video clips can be added to the presentation. To add video clip:
1. Click the movie button on the Insert Tab.
2. Choose movie from File or Movie from Clip Organizer

Figure 27- Adding Video

To edit the video options:
1. Click the movie icon
2. Click the format tab

Figure 27-B- Adding Video

Adding Audio
Audio clips can be added to the presentation. To add an audio clip:
1. Click the Audio button on the Insert tab
2. Choose Sound from file, Sound from Clip Organizer, Play CD Audio Track, or Record
Sound.

Figure 28- Adding Audio

To edit Aduio options:
1. Click the Aduio icon
2. Click the Format tab

38
Figure 28-B- Adding Audio

PART 6: ADDING GRAPHICS

Adding Picture
1. Click the Insert Tab
2. Click the Picture button
3. Browse to the picture from your files
4. Click the name of the picture
5. Click Insert
6. To move the graphics, click it and drag it to where you want it.

Figure 29- Insert Picture Dioalog Box

Adding Clip Art
To add Clip Art:
1. Click the insert tab
2. Click the Clip Art Button
3. Search for the slip art using the search Clip Art dialog box

39
 4. Click the clip art
5. To move the graphic, click it and drag it to where yopu want it.
Adding Clip Art

Figure 30- Adding Clip Art

Editing Pictures and Clip Art
When you add a graphic to the presentation, an additional Tab appears on the ribbon. The format
tab allows you to format the pictures annd graphics. This tab has four groups:
 Adjust: Controls the picture brightness, contrast and colors.
 Picture Style: Allows you to place a frame or border around thye picture and add effects.
 Arrange: Controls the alignment and rotation of the picture
 Size: Cropping and size of graphic

PART 9: SLIDE EFFECTS

Slide Transitions
Transitions are effects that are in place when you switch from one slide to the next. To add slide
transitions:
1. Select the slide that you want to transition
2. Click the animations tab
3. Choose the appropriate animation or click the Transition dialog box

40
Figure 44- Animations Dialog Box

To adjust slide transitions:

 add sound by clicking the arrow next to Transition Sound

Figure 45- Transition Sounds Dialog Box

 Modify the transition speed by clicking the arrow next to Transition Speed

Figure 46- Transition Speed Drop down

To apply the transition to all slides:
 Click the Apply to All button on the Animations tab

Figure 46- Apply to All transitions Button

41
To select how to advance a slide:
1. Choose to Advance on Mouse Click, or
2. Automatically after a set number of seconds

Figure 47- Advance slide options

Slide Animation
Slide Animation effects are predefined special effects that you can add to objects on a slide. To
apply an animation effect:
1. Select the object
2. Click the animations tab on the Ribbon
3. Click Custom Animation
4. Click Add Effect
5. Choose the appropriate effect

Figure 48-Add Custom Animation Dialog box

42
Animation Preview
To preview the animation on a slide:
 Click the Preview button button on the Animations tab

Figure 49- Preview Animation Button

Slide Show Option

The Slide Show tab of the ribbon contains many options for the slide show. This options include:
1. Preview the slide show from the beginning
2. Preview the slide show from the current slide
3. Set up Slide Show

Figure 49- Slide Show Tab

Set Up Slide Show

This option allows you to set preferences for how the slide show will be presented. The options
include:
1. Whether the show will run automatically or will be presented by speaker
2. The looping options
3. Narration options
4. Monitor Resolutions

43
Figure 50- Set Up Slide Show Dialog box

44
 REFERENCES

Boyce, J., (2007) Microsoft Office Outlook 2007 Plain and Simple.

iBook Development Group. (2012). Office 2010 Essentials. ILTI

Kinkohp, W., (2007). Microsoft Office 2007. John Wiley & Sons, Inc.

Murray, K., (2006) First Look 2007. Press, Microsoft.

Murray, K., Melton, B., Mollhollon, M., (2007) Microsoft Office Word.
Microsoft Press. Retrieved October 24, 2013 from
www.msdn.microsoft.com

Perry, G. (2006) Teach Yourself Microsoft Office 2007 All in One.

45