Thesis

1
Chapter 1
INTRODUCTION
Background of the Study
The St. Columban’s School is the only private school in the town of Labrador,
Pangasinan. It was born in the hearts and minds of the early Columban fathers who
served in the parish of San Isidro, Labrador. The school was set up in response to the
continued pleas of parents, whose children graduating from the various elementary
schools in the locality had no access to a secondary school in Labrador. The parish priest,
Rev. Fr. Joseph Gallagher, Senior of St. Columban, was persuaded to provide one. The
parish school has come a long way since the opening day in 1954, when Fr. Gallagher,
who became the first director, welcomed thirty-four high school boys and girls in the
ground floor room of the old convent. In the subsequent years, additional classes were
opened. Fr. Eamonn Byrne, Fr. Gallagher’s assistant, became the director of the school
(1956-1957) when the latter went back to his home in Ireland. Thirty-four students
became the first graduates of this institution in 1958.
In time, the school’s standard of teaching became so well known locally that it
attracted many students in nearby towns like Sual, Bugallon and Lingayen. The coming
of the Columban Sisters in 1960 set the next stage of growth for St. Columban’s High
School. The first group included Sisters Mary Camillus Lilis, Elizabeth Kearns and Mary
Collete Coleman, with Mother Mary Bernard as the first Directress, and Sister Carmel
Keogh as the Principal.

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The years that followed saw the inevitable increase in the enrollment. Successive
communities of Columban sisters sought the help of the people of Labrador and other
friends, to provide the necessary additional accommodation. In April 1995, the Sisters of
St. Columban handed over the ownership of the school to Bishop Jesus A. Cabrera, head
of the Diocese of Alaminos. During the school year 1996-1997, St. Columban’s High
School began its Elementary and Preparatory Departments with 48 junior and senior
kindergarten pupils. The reason for the move was a request from parents who were
sending their children to private elementary schools in Lingayen and who wished to have
a Catholic elementary school set up in Labrador itself. With the drop in enrollment in the
high school, due to the setting up of a national high school nearby St. Columban’s
School, they had room to spare. Plans were set to increase the elementary grades each
year until the completion of the elementary department by SY 1999 – 2000. (2008
Student Handbook of St. Columban’s School, pages 2-3).
Today, St. Columban’s School is under the supervision and management of the
Sisters of St. Joseph of Cluny, with a board of trustees with the Rev. Bishop Marlo M.
Peralta as the director, Sister Anselm Alunkal as the acting directress and Mrs. Imelda
Segarra as the Principal, with 28 faculty members for both elementary and high school
departments.
The population of St. Columban is increasing yearly. They started from thirty-four
students and at present, there are 643 high school students, 196 elementary pupils, and 48
preparatory pupils (kindergarten and day/care) for a total of 887 students. The enrollment
increase creates a great need to have a computer-based system to speed up the

3
enrollment process. To be able to comply with the demands of the clients, the school
should have the shortest and easiest possible way of searching and storing the student’s
data.
The staff-in-charge is having a long time in finding data of students, which
causes the slow enrollment process. Sometimes, the data are misplaced and lost due to
lack of security. It is because, the staff-in-charge writes the record of students on a sheet
of paper. It is a tedious job on the part of the staff-in-charge because it includes many
tasks such as checking if the information are correct, finding for a particular file of their
old students and arranging the files alphabetically after use.
Statement of the Problem
During enrollment at St. Columban’s School, the principal was assigned two
faculty members per year level to handle the enrollment, they check the information and
requirements of the student one-by-one that cause of slow process of enrollment. The
registering student needs to fill up the registration form either he/she is new, old or
transferees. In the cashier the staff-in-charge use manual computation, which results the
delay of issuing receipts of the student that will pay either full payment or monthly
payment. It is big responsibilities in the part of computing the fees of the students.
Furthermore, the staff-in-charge will need to check the information of the books before
giving the rentals and sales book to the students.
St. Columban’s School is operating using manual system in recording the
sales/rentals of books and information of the students, which are filed in the folders and
4
are stored in the filing in the cabinet that is cause of interruption in giving pertinent
papers of the students.
Moreover when students ask for verifications and updates of their record, staff-in-
charge consumes more time and exerts more effort.
Other problems during enrollment which the teachers, students and staff
encounter are:
1. Because more time is consumed in looking for students records, enrollees
tend to wait for a longer period of time.
2. Records are sometimes misplaced because files of the students in the
folder disarrange.
3. Accessing and retrieving files maybe delayed or time consuming because
of manual operation.
Objectives of the Study
General Objectives
The objective of this study is to provide St. Columban’s School a computer- based
enrollment system that will minimize slow enrollment process, will store student
information in a database for instant record access and will make accurate reports and
information of the students in the fastest possible way.
Specific Objectives
Specifically, the system would be able to:
1. provide a user - friendly accessing of student’s record;

5
2. provide an efficient and maintainable system for enrollment by storing
data in the database;
3. provide an immediate on-hand report such as summary of student records
and individual information of students;
4. help assist the user in providing faster services to clients;
5. implement the use of a unique identification number to each student for
easy record tracking; and
6. print information of students, and different forms such as request form,
registration form, assessment form, and enrollment list.
Significance of the Study
This project will minimize the slow enrollment process of St. Columban’s School
by giving students accurate reports in the fastest time. The St. Columban’s School
Enrollment System (SCSES) will help the staff-in-charge to lessen the time in updating,
searching, adding, monitoring, managing as well as printing forms and records of the
students. Furthermore, it will help organize accurate reports of the students in the fastest
possible way.
With this project, St. Columban’s School will be upgraded with the latest
technology that will encourage the parents to enroll their children, not only because of the
quality education that it provides but also with regards to the efficiency of its enrollment
system.
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Scope and Delimitation
This study is concerned with the enrollment process of St. Columban’s School,
Labrador, Pangasinan. The St. Columban’s School Enrollment System (SCSES) includes
the registering, accurate reports, and updated information. It can search, update, delete,
and view a student’s information on the database. It will secure the system from
unauthorized person. The system is connected into a Local Area Network (LAN) so that
the database can accessed in more than one computer. The system does not include the
storing and computing of grades and the financial expenses of the school, although it can
print forms such as fees, receipt, unsettled accounts, settled accounts and all students
enrolled.
Definition of Terms
The following terms used in this project are defined here.
Back-up – it refers to additional copies of data so that these additional copies may be
used to restore the original, after a data loss event.
Command Button – it is option of the user that will click for every transaction.
Data – are important facts and figures regarding the students such as name, address,
contact number and other personal information.
Database – an orderly collection of information or an integrated collection of computer
data organized and stored in a manner that facilities easy retrieval.
Data Flow Diagram – a top down structured analysis and design tool, which consists
primarily of rectangle with rounded corners representing how data and people
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interact.
Database Management System (DBMS) – the software that handles the storage,
maintenance and retrieval of data in a database.
Efficient – it is resourceful or working properly.(?)
Enrollment System – it is the process composed of issuance of enrollment forms, paying
of fees in the cashier and issuance of form 137 in registrar and giving the rentals
and sales book.
Error – a mistake due to illegal operation of the system
File –collection of data records that relate to a particular subject.
Form 137 – summary of a student’s grades from previous school attended
Information – collected data into database.
MySQL – a database which can be stored the students information.
Password – keyword(s), phrases or number that must be specified before the system will
run.
Payments – setting of student fees during the whole school year, it includes the tuition
fees, matriculations, down payments and monthly payments.
Profile – refers to the demographic characteristics of the respondents in terms of sex,
year level and name.
Receipts –are proof of list of payments made by the students.
Record – a collection of data elements that relates to a certain subject multiple records
comprise a file.
Registration Form – the form given to the students during the enrollment, which
8
contains student’s information.
Report – is a way to output data from tables or queries that is the summarize of student
information.
Report Card – it contains the grades of the students from the school last attended.
St. Columban’s School Enrollment System (SCSES) – is a computer-based enrollment
system, which can be used by the staff-in-charge to minimize the slow and
manual process of their enrollment.
St. Columban’s School - a private school in the town of Labrador.
Search – act of locating and or withdrawing the needed records.
Section – a partition in which the students is assigned to.
Sort – the order of the records appearing in the database.
System – organized set of related components established to accomplish a certain task.
Table – the basic building blocks of a database; it is where the actual data reside.
Textbox – it is object in Visual Basic that accepts the user input.
User friendly – it is a system that is ready to use and easy to understand for a wide
variety of people.
User Interface – the part of program that interacts with a person using the program.
User’s Manual – the guidelines of the user on how to operate the system.
Utilities – other function which is useful to the user, it contains calculator, calendar and
user manual.
View - a function for which the user can look at the records of the students.
Visual Basic – it is an object oriented, event-driven programming language.

9
Year Level –it is the way were can determine the section of the students or were groups
they belong.
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Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES
The following related literature and studies serve as guidelines in understanding
the underlying concepts of the study conducted. These led us to formulate the topic and
strategies in making the computer – based enrollment system.
Related Literature
Computers are being used for instructions, drill and practice, record-keeping, and
other applications. With the over widening application of computers, different
computerized systems are being developed. Likewise, computers are now designed to be
interactive and user-friendly. (Caraque, Ofelia, An Introduction to Information
Technology, Computer Literacy: Manila Rex Bookstores, lnc. 1999)
File management is made easier with the arrival of computers. File operation
starts with the data collection and validation. The contents are changed or updated to cope
up with the rapid change in system requirements and to retrieve the stored information for
the purpose of extracting the needed information. That is getting, inquiring and
generating reports. The file operation will maintain, change, or improve its performance
by restructuring and reorganizing. (Martin, Merlie, Analysis and Design of Business
Information System New York: Macmillan Publishing Company; 1991).
Computer – based systems have been proven to be an essential part of the
contemporary work environment. The number of applications of computer technology is

11
expanding and computer techniques are increasingly employed for purposes such as
control of equipment, monitoring information, storage and retrieval of records (Barry and
Reymund; 1987).
According to Dr. Kurshan Barbara, et al,( Computer Literacy Through
Application) the basic hierarchy of data organization is database, file, and records.
Information system is one of the keys to success in competing business companies. The
informations are readily available, provided that users hold much opportunity to analyze,
make decisions, and easily negotiate with clients. Also, customers can relay information
even beyond national borders.
Computers are found in diverse areas in business, science, education, government
and laws. They are essential in information and communication tasks which build better
facilities for the society. Computers have been used and integrated in many facilities used
in daily activities like ATM machines, elevators, cars, and communication.
Computer hardware and software must be explicitly directed to perform correct
interpretations of the data to be processed. There is almost no aspect of our lives that is
untouched by computers. Activities performed by any type of computers are recorded as
software applications that perform forward planning, scheduling, selling maintaining
school and medical records, detail transactions, reservation system, transportation and
communication. Almost all food processing, manufacturing, power generator and
transmission, water and waste treatment facilities and all the conveniences of modern life
are conducted by computerized animation. It is not new anymore to hear schools switch
to computer-based enrollment system. It commonly occurs that institutions begin

12
operating manually. Since the manual method shows difficulties, the said institutions
proceed with the computerized system (Smith 1998).
Related Studies
The following related studies gave pertinent information to the researchers in the
conduct of their study.
The Pangasinan National High School Enrollment System for Incoming First Year
was designed to relieve the concerned staff-in-charge of the burden of the manual
operation and to make searching, retrieving and updating student records. The system
was developed by Jouly P. Dela Cruz and Edwin V. Eslao.
San Fabian National High School Information System was designed to
computerize the manual operation of managing the faculty and student records of the said
school. It likewise provides an efficient, systematic and secured information system for
the school personnel and student. The San Fabian National High School Information
System was developed by Raymundo P. Ramos, et al.
Polong National High School Students and Faculty Information System was
developed to help lessen the burden in every task done by the school personnel in
managing and generating records of students and teachers. It eliminates certain manual
procedures encountered such as searching, editing and filing records. Also, the system
stores records, provides rapid information to all concerned and provides online help
facility. This system was developed by Deo Duey Canave, Katherine De Guzman Villete
and Noli Mose Mirador.

13
Math Circle Management Information System is created to help the user in
managing profile of the officers and the members of the Math Circle and the faculty of
the Math, Computer Science, and Information and Communications Technology
Department of the Pangasinan State University. This system is designed to eliminate the
difficulties encountered in searching, viewing, processing of records of members and
officers. The system was developed by Virginia Ringor and Angelyn Predas.
Synthesis
The computerized of transaction of the school, the registering and updated
information is help for the staff-in-charge. It lessens the problem in the enrollment
encountered by the school and it provides easy look up for updated the student
information and accurate reports. The related literatures are connected to the study being
conducted. They provide resources and ideas as an accurate basis of the information
regarding the problem under study to integrate and to develop a system more reliable and
efficient.
The related studies have similar concepts to the proposed system.
For instance, the Pangasinan National High School Enrollment System for
Incoming First Year help the researchers in developing a concepts to be included in the
study being undertaken such as registration and accurate report.
The San Fabian National High School Information System and Polong National
High School and Faculty Information System both helped the researchers in developing
the study.
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Chapter 3
SYSTEM ANALYSIS AND DESIGN
Preliminary Investigation Phase
The purpose of the preliminary investigation phase is to discover the undesirable
situations that prevent the St. Columban’s School Enrollment System (SCSES) from fully
achieving its purpose so that there is a chance to improve the system.
At present, the St. Columban’s School, a diocesan school, is under the supervision
of the Sisters of St. Joseph of Cluny, with a board of trustees headed by Bishop Marlo M.
Peralta D.D as the president and Director Fr. Jim Sheehy, the parish priest. Most of the
students in this school are Roman Catholics, but St. Columban’s School is also accepting
non-Roman Catholic enrollees. Today, St. Columban’s School is increasing in population.
It started with 34 students fifty years ago. And now the school has a population of 887
students, 643 of which are high school students and 244 are elementary and preparatory
pupils.
According to Mrs. Imelda Segarra, the school principal, two faculty members are
assigned in every year level to handle the enrollment. For the new students, the staff-in-
charge informs the about all the requirements and the terms of payments, and checks the
students’ information. It is time consuming on the part of the cashier in computing the
fees of their students. In giving the payments and book rentals, the cashier needs to
ensure that the information of the books is exact, before these will be given to the
students. The staff–in–charge then needs to alphabetically arrange the records of the
15
students who are enrolled and file and store it in the cabinet. This system leads to the
possibility that the information will be damaged, misplaced or lost.
Problem Analysis Phase
Every school year, the population of St. Columban’s School (SCS) is increasing;
therefore it needs a database with a bigger capacity and longer life span. As the number
of students increase, the staff-in-charge encounters problems such as difficulties in
finding students data. It will need a computerized enrollment system to decrease the time-
consuming enrollment process. The security of the information is also needed to
protected from unauthorized persons.
Requirements Analysis Phase
The requirements analysis phase is based from the approved system. In the data of
the new enrollees, old enrollees, and the transferees are collected and gathered. The St.
Columban’s School Enrollment Sysyem (SCSES) will allow the staff-in-charge to encode
data into the system which are to be inputted by the user and are then stored in the
database. Viewing enrollment information according to what the user wants to view;
either by fees or references of students is possible. Printing is one of the important needs
in the system; it must print all data of students, the number of enrollees during the school
year, fees, and other forms. Deleting files, records and other information is a very
confidential procedure that it must only be done by authorized personnel: Lastly, the use
of a security password is recommended.

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Decision Analysis Phase
Given the requirements, there are alternative ways to design new information
system. The purpose of this phase is to identify candidate solutions, analyze those
candidate solutions for feasibility, and recommend a candidate solution to be designed.
St. Columban’s School is the only private school at Labrador, Pangasinan, It
needs to store data or information of its students. In anticipation, the possibility that there
is an annual increase of enrollees, the system must be networked locally so that sharing
information to other staff in-charge can be done.
MySQL will be the database of the system. The system is designed using Visual
Basic Programming.
Design Phase
The purpose of the design phase is to transform the business requirements
statement from the requirement analysis phase to design specification construction. In
other words, the design phase addresses how technology will be used in the new system.
The main target of this phase is the user. In order to implement this project, it
must be suited to the requirements of the user and it must have a similarity to the
previous system used by the user so that he will not have a difficulty in adjusting to the
new system. The design includes the basic functions such as adding, viewing, editing,
updating and printing of data. With these features, manipulating the data will be easy.
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Construction Phase
Researchers started a trial and error process in designing and coding the project.
The specification of the system is constructed according to the needs of the user.
Software Visual Programming is used to build the project. The purpose of the system is to
gather data and input to the system so that the data will be manageable easy storage data
of compatible to the software used. Its secured system and interface will make the user to
continue using the system and not to be confused in using the system. One important
aspect of construction is conducting tests of both individual system components as well
as the overall system. It tests the user to identify what are the additional aspects needed to
improve. After the test, the system is ready for implementation.
Implementation Phase
The St. Columban’s School Enrollment System (SCSES) is tested by one of the
staff-in-charge handling the enrollees and the registrar of St. Columban’s School (SCS) to
find out if it suits the needs of their office and to determine what are the other processes
needed in the system to improve the enrollment system of St. Columban’s School (SCS).
The implementation of the data and current records in their files are included in the
system while testing for the exact specification to their system. Individuals are then
trained in using the system and developing documentation to aid system user. During the
implementation, the researcher’s support for the maintenance was required.
CHAPTER 4
RESULTS AND DISCUSSION

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The researchers aim to improve and to minimize the use of manual system of
generating student’s enrollment records. A computer based enrollment system of St.
Columban’s School was created primarily to have a manageable and user friendly system.
It was developed by using Microsoft Visual Basic 6.0 and its database MySQL.
To start the system, the user must login to the security of the system for securing
important information files.
LOGIN FORM
Figure 1
The user will need to sign in to the login in form entering the user name and the
corresponding password to continue opens the system (See figure 1).
LOGIN ERROR 1
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Figure 2
Once the user did not input or mistake for typing its password, there will be
prompt that the user has incorrect input of password (See figure 2).
LOGIN ERROR 2
Figure 3
The user has only 3 attempts to enter the correct password. After reaching the all
attempts, the program will automatically terminate (See figure 3)
WELCOME SCREEN
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Figure 4
Succeeding entry for the correct username and password, it will appear the
welcome screen. And you can restore, edit, update, view, and prints enrollment
information like receipt, students information.
MAIN INTERFACE
Figure 5
In the man interface, you can see the following menus in the upper right hand
corner. FILE TRANSACTION, SETTINGS, PRINT, UTILITIES, ABOUT. (See figure 5)

21
The File Transaction menu has submenus Student Information, Enroll Student,
Book Information, and School Year Setting. In the Student Information it can search by
last name and has submenus that the user can add new and transferee student. To add new
or transferee student has the same process of submitting requirements. (See figure 6)
STUDENT FORM LIST
Figure 6
Add new or transferee, by clicking he add command button on students
information, there will appear a form that contain either the student will enrolled at
primary or secondary year level. This admission process is step by step, there will no
22
exception, strictly to be filled up all requirements in the form. The system generates
student number for the students for avoiding duplicate names in restoring data of student
(See figure 6).
ADD STUDENT FORM
Figure 7
The student number given to the student, it serves as a key in his information. The
enrollees should be given student number. The user will need to choose either high school
or elementary, since the elementary and high school student is different in the students id
and then click the next button to be proceed the next form (See figure 7).
ADD STUDENT FORM

23
Figure 8
The user will type all the students information, if the user if forget some information it
will not proceed to the next form, in clicking the next button it will appear a messages
box contain “Fill-up the highlighted text” after the enrollees can now store their
information and parents information. Confirming that the given data is right and true,
before continuing, it shows the summary of the given data (See figure 7).
ADD STUDENT – PARENT INFORMATION

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Figure 9
SUMMARY FORM
Figure 10
25
Saving the given information by the enrollees next is assessment of the enrollees
corresponding to the year level and to payments. It prints the receipt if the enrollees I the
enrollees want to print their receipts,
ASSESSMENT FORM
Figure 11
When the enrollee already assessed, the enrollee is now enrolled. His or her
account will be viewed to the interface with the corresponding school year and year level.
All the time, the student can edit his or her information by double clicking to the
data source of adds student form. The student can have his copy for his information with
valid reasons. Just print the information. The old student, fill up the form, if there’s a
changes of his information, the in charge will edit the changes of the student.
26
EDIT STUDENT FORM
Figure 11
ASSESSMENT FORM
Figure 12
27
Figure 12, shows the receipt to be print, all payments stores at a single database.
In this case, the in-charge of enrollment, asking the student if he will pay full tuition or he
will pay installment. By clicking check box of full or monthly at ASSESSMNT FORM, it
will automatically compute the total amount to be paid by the student for his enrollment.
Then the student is now enrolled after paying his down payment. Giving the receipt to the
student to present the receipt to the library to get his rented books. The presented receipt
shows that the student settled his down payment to the cashier.
At the library, the system will stores borrowers book, date borrowed, date
returned, book title, and author of the book. At Figure 13, click adds for the adding
student in the borrowers list, choosing of book requirements for the year level, returning
of books is done after the school year. The student must returned exact book the he or she
borrowed, otherwise, the student will be charge to the book he or she lost.
BOOK INFORMATION
Figure 13
28
BOOK INFORMATION INDIVIDUAL
Figure 14
BOOK INFORMATION
Figure 15
29
In adding book of student, each book has unique code to know that the book is
responsible for particular student. When the user mistaken to entering the book code,
there will prompt that the book is already borrowed. For the user know the action done by
the user if it is correct. The print button prints the student books.
BOOK INFORMATION PRINTING
Figure 16
30
SCHOOL YEAR SETTING
Figure 17
Under FILE TRANSACTION menus on the submenus, School Year Settings is a
setting that the registrar office could create school year enrollment every year.
31
SYSEM INTERFACE
Figure 18
Exiting the system, before it exit there will be prompt that the system is close, to
continue using the system, open the system icon from your desktop and operate it.
32
FEES SETTING
Figure 19
From the second menus, SETTINGS, under Settings menu are Payment Settings,
changing the payments of student for updating details, whether the fees is to decrease or
to increase.
33
BOOK SETTINGS
Figure 20
Book Settings is under setting menus. This setting, updates the books of
student to be borrowed, or to be rent. It add book title and book author in this setting.
34
USER UTILITIES
Figure 21
User Utilities is the account settings of this system. Adding user accounts, editing
user accounts and deleting user accounts. In adding, enter username, password, retype
password, name, address and contact. If these fields are null, then it will failed adding
new user.
USER UTILITIES – Add User
Figure 22
35
STUDENT INFORMATION
Figure 23
Viewing the information of the school, the name of the school, address, and
contact number of the school.

36
PRINT MENU
Figure 24
Printing student information will work when the in-charge select school year and
year level. After selecting school year and year level, there will appear student
information to the current selected school year and year level. When there’s no student
enrolled at that school year, it prompt that there is no record. The user has choices what to
print unsettled accounts, settled accounts and student information.

37
UTILITIES
Figure 25
In the Utilities menu, the user can view the calendar in current date and set the
date. Calculator is to computing other financial assistance of the school.

38
Chapter 5
SUMMARY, CONCLUSION AND RECOMMENDATION
Summary:
The main goal of the St. Columban’s School Enrollment System is not only to
produce accurate records of the students, but also to lessen the time spent and effort in
searching, accessing and filing records. The system gives the school office easy and fast
in work, easy to use and a user- friendly system.
Conclusion:
Based on the developers, evaluation of this system gives the following benefits:
 The proposed system will help the user to search and filing records in a
fastest possible way.
 It can facilitate and minimize the use of manual filing of student’s
record.
 Reduce a certain error which can help to attain accurate information.
Recommendation:
Based on the conduct study, we highly recommended the following;
 The user must be a computer iterate at school office personnel so that the
 User will not be hard up in using the system.
 To prevent the data loss the user must provide a back up file and update
for every transaction.

39
 Providing an anti- virus to the software to avoid corrupt file and slow
down operation.
 We highly recommend maintenance of the system.
 The computer must be Pentium III, Pentium IV to work the system, the
hard disk must be minimum of 15 gigabytes, 128 memory and
above, 64Hz VGA and the operating system is windows 2000,
windows XP.
40
BIBLIOGRAPHY
BOOKS
1
CARAQUE, OFELIA. An Introduction to Information Technology, Computer
Literacy; Manila Rex Bookstores, Inc; 1999.

2
KURSHAN, BARBARA L. et al, Computer Literacy Through Application;
1995.
3
MARTIN MERLIE P., Analysis and Design of Business Information; New York:
Macmillan Publishing Company; 1991.

4
WHITTEN JEFFREY L. et al, Systems Analysis and Design Methods; Fifth
Edition, McGraw-Hill Higher Education;
JOURNAL
GEORGE SMITH, Wall Street Journal, September 8, 1998.
Student Handbook 2008 of St. Columban’s School, pages 2-3.
THESIS BOOKS
1
CAVANE DEO DUEY et al, Polong National High School and Faculty
Information System; March 2005.

2
DELA CRUZ JOULY P. et al, Pangasinan National High School Enrollment
System for Incoming First Year; March 2005.

3
PREDAS ANGELYN C. et al, Math Circle Management Information System
(MC-MIS); March 2008.

4
RAMOS RAYMUND P. et al, San Fabian National High School Information
System; March 2006.

41
42
43
Transaction
User Accounts Students_info
ACCOUNTS id_or (PK)
Students_info sno (FK)
Username
date_paid
Password
fees
Name Students_info school_year,
Contact
Address
sno(PK)
lname
fname
mname
barangay
town
province
Book_information birthdate
sex
book_title (PK) contact
bookauthor school_attended
general_average
form137
transcript
birth_certiicate
baptism
confirmation
firstcommunion Tb-fees
f_lname Students_info
f_fname year_level (PK)
Tb-book-rental_ matriculation_fees
f_mname
laboratory_fees
Sno (FK)
f_occu library_fees
bokcode(PK) m_lname medical_fees
book_date m_fname athletic_fees
book_renturn_date m_mname guidance
school_year book_rentals
m_occu
year_level bato_balani
book_title
parents_contact snj
book_author values_magazine
id tuition
monthly_payment
ASSESSMENT
SCSES INFO
Entity Relationship Diagram
Figure 26 har(45) NOT
NULL,
`snj` varchar(45)
NOT NULL,
`values_magazine`
varchar(45) NOT
NULL,
`id` varchar(45)
NOT NULL,
varchar(45) NOT
NULL,
`monthly_paymen 44
ts` varchar(45)
NOT NULL,
PRIMARY KEY
(`year_level`)
)
ENGINE=InnoDB
DEFAULT
CHARSET=latin1
;
STUDENT’S
INFORMATION
STUDENT
Student
Requirements
Saint Columban’s School

Enrollment System
PRINCIPAL
ENROLLED STUDENT
SCSES Context Data Flow Diagram

Figure 27
45
Student Requirements 1 PRINCIPAL

STUDENT
REGISTRATION
Student Info
Student 3
Requirements
GENERAL REPORT
Registration Form
Student Info
Student Info
2
Student Info D1
VALIDATION
Student Info
Explotion Context Dataflow

Figure 28
Registration Form 1 ASSESSMENT INFO

STUDENT
ASSESSMENT FEES
D2 FEES
2. Explotion Context Dataflow
Figure 29
46
USER STUDENT_INFO BOOKS_INFO TRANSACTIONS
Username sno(PK) book_title (PK) id_or (PK)

Password lname bookauthor sno (FK)
Name fname date_paid
Address mname fees
contact barangay school_year,
town
province
birthdate
sex
contact
school_attended
general_average
form137
transcript
birth_certiicate
baptism
confirmation
firstcommunion
f_lname
f_fname FEES
f_mname
f_occu
m_lname year_level (PK)
m_fname matriculation_fees
m_mname laboratory_fees
m_occu library_fees
parents_contact medical_fees
thletic_fees guidance
book_rentals bato_balani
snj
values_magazine
id
tuition monthly_payment
SCSES Database Schema
Figure 30
47
START
HIGH SCHOOL/ ELEM
ADD STUDENT
DATA
DELETE
A
Y
N
DATA AND BOOK RENT
A DELETE INFORMATION AND SALES
PAYMENT
SECTION
PRINT FORMS,
ENROLLEES, AND END
RECEIPT
SCSES Flow Chart

Figure 31
48
49
50
TABLES
Database name: db_student

Table name: tb_student
Field Type Null Key Description

Sno Varchar(20) no PRI Student number
Lname Varchar(20) no Last name
Fname Varchar(20) no First name
Mname varchart(20) no Middle name
Barangay Varchar(20) no Barangay
Town Varchar(20) no Town
Province Varchar(20) no Province
Birthdate Varchar(20) no Birthdate
General_average Varchar(20) no General average
Form 137 Varchar(20) no Form 137
Transcript Varchar(20) No Transcript
Birth_certiicate Varchar(20) no Birth certificate
Baptism Varchar(20) no Baptism
Confirmation Varchar(20) no Confirmation
firstcommunion Varchar(20) no First communion
F_lname Varchar(20) no Father last name
F_fname Varchar(20) no Father first name
F_mname Varchar(20) no Father middle name
F_cccu Varchar(20) no Father occupation
M_lname Varchar(20) no Mother last name
M_fname Varchar(20) no Mother first name
M_mname Varchar(20) no Mother middle name
M_occu Varchar(20) no Mother occupation
Parents_contact Varchar(20) no Parents contact
date Varchar(20) no Date
Year_level Varchar(20) no Year level
Table 1

Table name: tb_book
Book_title Varchar(20) no PRI Book title
Book_author Varchar(20) no Book author
Table 2
51
Database name:db_student
Table name: tb_book_rental

Id_book_rental Varchar(20) no PRI ID book rental
Sno Varchar(20) no Student number
Book_code Varchar(20) no Book code
Book_date Varchar(20) no Book date borrow
Book_return_date Varchar(20) no Book date return
School_year Varchar(20) no School year
Year_level Varchar(20) no Year level
Book_title Varchar(20) no Book title
Book_author Varchar(20) no Book author
Table 3
Table name: tbuser

Username Varchar(20) no PRI User name
Password Varchar(20) no Password
Name Varchar(20) no Name
Contact varchart(20) no Contact number
Address Varchar(20) no Address
Table 4
Table name: tb_fees

Year_level Varchar(20) no PRI Year level
Matriculation_fees Varchar(20) no Matriculation fees
Library_fees Varchar(20) no Library fees
Medical_fees varchart(20) no Medical fees
Athletic_fees Varchar(20) no Athletic fees
guidance Varchar(20) no guidance
Book_rentals Varchar(20) no Book rentals
Bato_balani Varchar(20) no Bato balani
Snj Varchar(20) no Student news journal
Values_magazine Varchar(20) no Values magazine
id varchar no id
Tuition Varchar(20) no Tuition fees
Monthly_payments Varchar(20) no Monthly payments
52
Table 5

Table name: tb_transaction

Id_or Varchar(20) no Official receipts
Sno Varchar(20) no Student number
Date_paid Varchar(20) no Date paid
fees varchar no Fees
School_year Varchar(20) no School year
Table 6
53
54
CODES
MDImain form
Option Explicit
Dim sql As String
Dim rs As ADODB.Recordset
Dim i As Integer
Dim rsndi As ADODB.Recordset
Dim rsname As ADODB.Recordset
Private Sub alls_Click()

Dim sqlunsettled As String
Dim rsunsettled As ADODB.Recordset
sqlunsettled = "select sno1, charge,
((matriculation_fees+laboratory_fees+library_fees+medical_fees+athletic_fees+guidance+book_r
entals+bato_balani+snj+values_magazine+id+tuition)-(charge)) as paid, fname, lname, mname,
year_level1 as yearlevel, section from tb_syenrollees a, tb_student b, tb_fees where a.sno1 =
b.sno and a.school_year = '" & Combo1.Text & "' and a.year_level1 = '" & Combo2.Text & "' and
tb_fees.year_level = '" & Combo2.Text & "'"
Set rsunsettled = db.Execute(sqlunsettled)
Set DataReport3.DataSource = rsunsettled
DataReport3.Sections("Section2").Controls("Label3").Caption = Combo1.Text
DataReport3.Sections("Section2").Controls("Label13").Caption = rsunsettled.RecordCount
DataReport3.Sections("Section2").Controls("Label7").Caption = Date
DataReport3.Show vbModal
End Sub
Private Sub bi_Click()

book_information.Show vbModal
End Sub
Private Sub bokset_Click()

frmsetting.Show vbModal
End Sub
Private Sub calcu_Click()

Shell "calc.exe"
End Sub
Private Sub cale_Click()

calendar.Show vbModal
55
End Sub
Private Sub Combo1_Click()

If Combo2.Text = "" Then
Else
Call Combo2_Click
End If
End Sub

DataGrid1.Visible = True
sql = "select sno, charge as balance,
tb_fees.year_level = '" & Combo2.Text & "'"
Set rs = db.Execute(sql)
If rs.RecordCount = 0 Then
MsgBox "No Records.", vbOKOnly + vbExclamation, "No records."
DataGrid1.Visible = False
End If
Set DataGrid1.DataSource = rs
Combo3.Text = rs.RecordCount
End Sub
Private Sub Command1_Click()

Call Combo2_Click
End Sub
Private Sub DataGrid1_DblClick()

If rs.Fields("balance") = 0 Then
MsgBox "Settled all accounts", vbInformation, "Settled Accounts"
Else
frmmonthlypayments.Text1.Text = rs.Fields("sno")
frmmonthlypayments.Label3.Caption = Combo2.Text
frmmonthlypayments.Show vbModal
End If
End Sub
Private Sub enrollstud_Click()

frmenroll.Show , MDImain
End Sub
Private Sub exit_Click()

Unload Me
End Sub
56
Private Sub Form_Load()

Call SetConnection("localhost", "db_student", "root", "")
sql = "select * from school_year"
For i = 1 To rs.RecordCount
Combo1.AddItem rs.Fields("school_year")
rs.MoveNext
Next i
End Sub
Private Sub Form_Unload(Cancel As Integer)

MsgBox "System close.", vbOKOnly + vbDefaultButton4, "Exi†"
End Sub
Private Sub ia_Click()

Dim sqlname As String
MsgBox "Select school year."
Else
MsgBox "Select year level."
Else
sqlname = "select lname, fname, mname from tb_student where sno = '" & rs.Fields("sno") & "'"
Set rsname = db.Execute(sqlname)
sql = "select id_or, fees, date_paid from tb_transaction where sno = '" & rs.Fields("sno") & "' and
school_year = '" & Combo1.Text & "'"
Set rsndi = db.Execute(sql)
Set DataReport2.DataSource = rsndi
DataReport2.Sections("Section2").Controls("Label2").Caption = rs.Fields("sno")
DataReport2.Sections("Section2").Controls("Label8").Caption = "" & rsname.Fields("lname") &
", " & rsname.Fields("fname") & " " & rsname.Fields("mname") & ""
Dim o As Integer
Dim coun As Integer
coun = 0
For o = 1 To rsndi.RecordCount
coun = Val(coun) + Val(rsndi.Fields("fees"))
rsndi.MoveNext
Next o
Dim rss As ADODB.Recordset
Dim sqle As String
sqle = "select
(matriculation_fees+laboratory_fees+library_fees+medical_fees+athletic_fees+guidance+book_r
entals+bato_balani+snj+values_magazine+id+tuition) as full from tb_fees where year_level = '"
& Combo2.Text & "'"
57
Set rss = db.Execute(sqle)

DataReport2.Sections("Section3").Controls("Label12").Caption = coun
DataReport2.Sections("Section3").Controls("Label15").Caption = rss.Fields("full") - coun
End If
End If
End Sub
Private Sub payset_Click()

setfees.Show vbModal
End Sub
Private Sub sas_Click()

tb_fees.year_level = '" & Combo2.Text & "' and charge = 0"
End Sub
Private Sub schoolsetting_Click()

frmschoolsetting.Show , MDImain
End Sub
Private Sub sd_Click()

MsgBox "System Developers." & vbCrLf & "JAY DE GUZMAN" & vbCrLf & "MARINES
MAMARLAO" & vbCrLf & "MADELYN MISLANG", vbInformation, "System Developers"
End Sub
Private Sub si_Click()

MsgBox "Select School year.", vbInformation, ""
Else
58
MsgBox "Select year level.", vbInformation, ""

Else
Dim sql_in As String
Dim rs_in As ADODB.Recordset
sql_in = "select * from tb_student where sno = '" & rs.Fields("sno") & "'"
Set rs_in = db.Execute(sql_in)
Set DataReport5.DataSource = rs_in

DataReport5.Sections("Section2").Controls("Label2").Caption = rs_in.Fields("sno")
DataReport5.Sections("Section2").Controls("Label15").Caption = "" & rs_in.Fields("lname") &
", " & rs_in.Fields("fname") & " " & rs_in.Fields("mname") & ""
DataReport5.Sections("Section2").Controls("Label17").Caption = rs_in.Fields("birthdate")
DataReport5.Sections("Section2").Controls("Label16").Caption = "" & rs_in.Fields("barangay")
& ", " & rs_in.Fields("town") & " " & rs_in.Fields("province") & ""
DataReport5.Sections("Section2").Controls("Label19").Caption = "" & rs_in.Fields("sex") & ""
DataReport5.Sections("Section2").Controls("Label20").Caption = rs_in.Fields("contact")
DataReport5.Sections("Section2").Controls("Label21").Caption = "" & rs_in.Fields("f_lname") &
", " & rs_in.Fields("f_fname") & " " & rs_in.Fields("f_mname") & ""
DataReport5.Sections("Section2").Controls("Label22").Caption = rs_in.Fields("f_occu")
DataReport5.Sections("Section2").Controls("Label23").Caption = "" & rs_in.Fields("m_lname")
& ", " & rs_in.Fields("m_fname") & " " & rs_in.Fields("f_mname") & ""
DataReport5.Sections("Section2").Controls("Label24").Caption = rs_in.Fields("m_occu")
DataReport5.Sections("Section2").Controls("Label25").Caption = rs_in.Fields("parents_contact")
End If
End If
End Sub
Private Sub ss_Click()

school_info.Show vbModal
End Sub
Private Sub studinfo_Click()

frmstudent.Show , MDImain
End Sub
Private Sub Timer1_Timer()

Call Combo2_Click
End Sub
Private Sub Toolbar1_ButtonClick(ByVal Button As MSComctlLib.Button)

Select Case Button.Index
Case 1:
studinfo_Click
Case 2:
59
enrollstud_Click
Case 3:
bi_Click
Case 4:
si_Click
Case 5:
useraccounts_Click
End Select
End Sub
Private Sub ua_Click()

tb_fees.year_level = '" & Combo2.Text & "' and charge > 0"
End Sub
Private Sub useraccounts_Click()

frmuser.Show vbModal
End Sub
__________________________________________________________
book_information form
Option Explicit
Dim sql As String

Else
sql = "select sno, count(sno) from tb_book_rental where school_year = '" & Combo1.Text & "'
and year_level = '" & Combo2.Text & "' group by sno"
60
MsgBox "No records.", vbCritical, "No records."
Else
End If
End If
End Sub

Unload Me
End Sub

frmstud_book.Show vbModal
End Sub

frm_book.Label4.Caption = rs.Fields("sno")
frm_book.Combo2.Text = Combo1.Text
frm_book.Combo3.Text = Combo2.Text
frm_book.Show vbModal
End Sub

sql = "select * from school_year order by school_year desc"
Dim i As Integer
rs.MoveNext
Next i
End Sub
sql = "select sno, count(sno) from tb_book_rental where school_year = '" & Combo1.Text & "'
and year_level = '" & Combo2.Text & "' group by sno"
MsgBox "No records.", vbOKOnly, "No records"
Else
61
End If
End Sub
________________________________________________________
frm_book form
Option Explicit
Dim sql As String
Dim rs1 As ADODB.Recordset
Dim sett As String

sql = "select book_author from " & sett & " where book_title = '" & Combo1.Text & "'"
Set rs1 = db.Execute(sql)
Text4.Text = rs1.Fields("book_author")
End Sub

Combo3.Clear
sql = "select year_level1 from tb_syenrollees where school_year = '" & Combo2.Text & "' and
sno1 = '" & Label4.Caption & "'"
Dim i As Integer
Combo3.Text = rs.Fields("year_level1")
rs.MoveNext
Next i
Else
sql = "select book_title, book_code, book_date as Date_Borrowed, book_return_date as
Date_Returned, book_author from tb_book_rental where sno ='" & Label4.Caption & "' and
school_year = '" & Combo2.Text & "' and year_level = '" & Combo3.Text & "'"
Else
End If
End If
End Sub
62

Else
sql = "select book_title, book_code, book_date as Date_Borrowed, book_return_date as
Date_Returned, book_author from tb_book_rental where sno ='" & Label4.Caption & "' and
school_year = '" & Combo2.Text & "' and year_level = '" & Combo3.Text & "'"
End If
End Sub

MsgBox "please choose book title", vbQuestion, ""
ElseIf Text4.Text = "" Then
MsgBox "please choose book title", vbQuestion, ""
ElseIf Text1.Text = "" Then
MsgBox "please input book code", vbQuestion, ""
Else
sql = "select book_title, book_code from tb_book_rental where book_title='" & Combo1.Text &
"' and book_code = '" & Text1.Text & "' and school_year = '" & Combo2.Text & "'"
If rs1.RecordCount > 0 Then
MsgBox "Book already rent by another student."
Else
sql = "select * from tb_book_rental where sno = '" & Label4.Caption & "' and school_year = '" &
Combo2.Text & "' and year_level = '" & Combo3.Text & "' and book_title = '" & Combo1.Text &
"'"

MsgBox "Book title already rent.", vbInformation, ""
Else
sql = "insert into tb_book_rental(sno, book_code, book_date, school_year, year_level, book_title,
book_author) values('" & Label4.Caption & "','" & Text1.Text & "','" & Date & "','" &
Combo2.Text & "','" & Combo3.Text & "','" & Combo1.Text & "','" & Text4.Text & "')"
MsgBox "Book Added!", vbInformation, "New Added"
Call Combo2_Click
End If
End If
End If
Text1.Text = ""
End Sub
63

Unload Me
End Sub

Set DataReport4.DataSource = rs
DataReport4.Sections("Section2").Controls("Label15").Caption = Label4.Caption
DataReport4.Sections("Section2").Controls("Label17").Caption = rs.RecordCount
Dim sqlview As String
Dim rsview As ADODB.Recordset
sqlview = "select * from tb_student where sno = '" & Label4.Caption & "'"
Set rsview = db.Execute(sqlview)
DataReport4.Sections("Section2").Controls("Label8").Caption = "" & rsview.Fields("lname") &
", " & rsview.Fields("fname") & " " & rsview.Fields("mname") & ""
Form_Load
End Sub

If Text7.Text = "" Then
Dim response As String
response = MsgBox("Do you want to continue?", vbYesNo + vbQuestion, "")
If response = vbNo Then
ElseIf response = vbYes Then
sql = "update tb_book_rental set book_return_date = '" & Date & "' where sno = '" &
Label4.Caption & "' and school_year='" & Combo2.Text & "' and book_title='" &
rs.Fields("book_title") & "'"
MsgBox "Book returned!", vbOKOnly + vbInformation, ""
Call Combo2_Click
End If
Else
MsgBox "Book returned already.", vbOKOnly + vbCritical, ""
End If
End Sub
Private Sub DataGrid1_Click()
Text2.Text = rs.Fields("book_title")
Text3.Text = rs.Fields("book_author")
Text5.Text = rs.Fields("book_code")
Text6.Text = rs.Fields("Date_Borrowed")
Text7.Text = rs.Fields("Date_Returned")
End Sub
64

Call locke
Text4.locked = True
sql = "select school_year from school_year order by school_year"
Dim i As Integer
Combo2.Clear
rs.MoveNext
Next i
If book_information.Combo2.Text = "1ST YEAR" Then

sett = "tb_book_hs"
ElseIf book_information.Combo2.Text = "2ND YEAR" Then
sett = "tb_book_hs"
ElseIf book_information.Combo2.Text = "3RD YEAR" Then
sett = "tb_book_hs"
ElseIf book_information.Combo2.Text = "4TH YEAR" Then
sett = "tb_book_hs"
ElseIf book_information.Combo2.Text = "PREP" Then
sett = "tb_book_elem"
ElseIf book_information.Combo2.Text = "KINDER" Then
ElseIf book_information.Combo2.Text = "GRADE 1" Then
End If
sql = "select * from " & sett & ""

Combo1.AddItem rs.Fields("book_title")
rs.MoveNext
Next i
End Sub
65
Private Sub unless()
End Sub
Private Sub locke()
Text2.locked = True
Text3.locked = True
Text5.locked = True
Text6.locked = True
Text7.locked = True
End Sub
________________________________________________________
frmaddschoolyear form

sql = "select * from school_year where school_year = '" & Text1.Text & "'"
If rs.RecordCount Then
MsgBox "Invalid school year.", vbOKOnly + vbCritical, ""
Else
sql = "insert into school_year values('" & Text1.Text & "')"
MsgBox "School Year " & Text1.Text & " created", vbOKOnly, ""
Unload Me
End If
End Sub

End Sub
________________________________________________________
frmaddstudent form
Option Explicit
Dim sql As String
Dim error As Integer
Private Sub Combo1_Change()

Combo1.BackColor = &H80000005
End Sub

66
End Sub

If Not IsNumeric(Combo2) Then
Combo2.Text = ""
End If
End Sub

End Sub

If Not IsNumeric(Combo3) Then
Combo3.Text = ""
End If
End Sub

Unload Me
End Sub

sql = "insert into tb_student values('" & UCase(Text1.Text) & "','" & UCase(Text2.Text) & "','" &
UCase(Text3.Text) & "','" & UCase(Text4.Text) & "', " & _
"'" & UCase(Text5.Text) & "','" & Text6.Text & "','" & UCase(Text7.Text) & "','" &
DTPicker1.value & "','" & UCase(Combo1.Text) & "','" & UCase(Text8.Text) & "'," & _
"'" & UCase(Text9.Text) & "','" & UCase(Text11.Text) & "','" & Check1.value & "','" &
Check2.value & "','" & Check3.value & "','" & Check4.value & "'," & _
"'" & Check5.value & "','" & Check6.value & "','" & UCase(Text12.Text) & "','" &
UCase(Text13.Text) & "','" & UCase(Text14.Text) & "','" & UCase(Combo2.Text) & "'," & _
"'" & UCase(Text15.Text) & "','" & UCase(Text16.Text) & "','" & UCase(Text17.Text) & "','" &
UCase(Combo3.Text) & "','" & UCase(Text18.Text) & "','" & Date & "','" & Label27.Caption &
"')"
MsgBox "Student SAVE", vbOKOnly, ""
Dim tofind As String
tofind = Text1.Text
Me.Hide
frmenroll.Show
SendKeys tofind
SendKeys "{enter}"
Unload Me
67
End Sub

Unload Me
End Sub

SSTab1.Tab = 2
End Sub

Label27.Caption = "A"
sql = "select * from hsnumber order by idno desc"
sql = "insert into hsnumber values()"
Text1.Text = Format(Now(), "yyyy-") & Format(rs.Fields("idno"), "0000000""A")
Else
sql = "insert into hsnumber values()"

Text1.Text = Format(Now(), "yyyy-") & Format(rs.Fields("idno"), "0000000""A")
End If
frmaddstudent.Caption = "Student Number: " & Text1.Text & ""
End Sub

MsgBox "Please choose year level to continue registration."
SSTab1.Tab = 0
Else
SSTab1.Tab = 1
End If
End Sub

error = 0
error = 1
Text2.BackColor = &H8080FF
End If
68

error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
Combo1.BackColor = &H8080FF
End If
error = 1
End If
error = 1
End If
error = 1
End If
If error = 1 Then
MsgBox "Please Fill-up all highlighted requirements.", vbOKOnly, ""
Else
SSTab1.Tab = 2
End If
End Sub

69
Unload Me
End Sub

Label27.Caption = "E"
sql = "select * from elemnumber order by idno desc"
sql = "insert into elemnumber values()"
Text1.Text = Format(Now(), "yyyy-") & Format(rs.Fields("idno"), "0000000""E")
Else
sql = "insert into elemnumber values()"

Text1.Text = Format(Now(), "yyyy-") & Format(rs.Fields("idno"), "0000000""E")
End If
frmaddstudent.Caption = "Student Number: " & Text1.Text & ""
End Sub

SSTab1.Tab = 0
End Sub

error = 0
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
70
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
error = 1
End If
If error = 1 Then
MsgBox "Please Fill-up the highlighed requirements."
SSTab1.Tab = 2
Else
SSTab1.Tab = 3
Call preview
End If
End Sub

Unload Me
End Sub

SSTab1.Tab = 1
End Sub
Private Sub DTPicker1_GotFocus()

DTPicker1.value = Month(Date) & "/" & Day(Date) & "/" & Year(Date) - 10
End Sub
Private Sub DTPicker1_LostFocus()

Dim current_date As String
Dim birth_date As String
Dim dy As String
Dim dm As String
current_date = Date
birth_date = DTPicker1.value
71
dy = Year(current_date) - Year(birth_date)
dm = Month(current_date) - Month(birth_date)
If dm < 0 Then
dy = dy - 1
End If
Text10.BackColor = &H80000005
Text10.Text = dy
End Sub

frmaddstudent.Caption = "Student"
Label27.Caption = ""
Text1.locked = True
SSTab1.Tab = 0
Combo2.Clear
Combo3.Clear
Combo2.AddItem "Architect"
Combo2.AddItem "Businessman"
Combo2.AddItem "DH"
Combo2.AddItem "Doctor"
Combo2.AddItem "Engineer"
Combo2.AddItem "Farmer"
Combo2.AddItem "Fisherman"
Combo2.AddItem "Lawyer"
Combo2.AddItem "Nurse"
Combo2.AddItem "Operator"
Combo2.AddItem "Policeman"
Combo2.AddItem "Seaman"
Combo2.AddItem "Soldier"
Combo2.AddItem "Teacher"
Combo2.AddItem "Tricycle Driver"
Combo2.AddItem "Others"
Combo3.AddItem "Architect"
Combo3.AddItem "Businesswoman"
Combo3.AddItem "DH"
Combo3.AddItem "Doctor"
Combo3.AddItem "Engineer"
Combo3.AddItem "Housewife"
Combo3.AddItem "Lawyer"
Combo3.AddItem "Nurse"
Combo3.AddItem "Policewoman"
Combo3.AddItem "Teacher"
Combo3.AddItem "Others"
End Sub
72
Private Sub preview()

rtb.locked = True
rtb.Text = rtb.Text & _
vbNewLine
rtb.Text = ""
"Student Number :" & Text1.Text & vbNewLine
"Name :" & Text2.Text & "," & Text3.Text & " " & Text4.Text & " " & vbNewLine
& ""
"Address :" & Text5.Text & "," & Text6.Text & " " & Text7.Text & " " & vbNewLine
& ""
"BirthDate :" & DTPicker1.value & "" & vbNewLine & ""
"Age :" & Text10.Text & "" & vbNewLine & ""
"Sex :" & Combo1.Text & "" & vbNewLine & ""
"Contact :" & Text8.Text & "" & vbNewLine & ""
vbNewLine

"Previous School Attended: " & Text9.Text & "" & vbNewLine & ""
"General Average :" & Text11.Text & "" & vbNewLine & ""
vbNewLine
"Parents Info: " & vbNewLine & ""
vbNewLine
"Fathers Name: " & Text12.Text & ", " & Text13.Text & " " & Text14.Text & "" & vbNewLine &
""
"Fathers Occupation: " & Combo2.Text & "" & vbNewLine & ""
"Mothers Name: " & Text15.Text & ", " & Text16.Text & " " & Text17.Text & "" & vbNewLine
& ""
"Mothers Occupation: " & Combo3.Text & "" & vbNewLine & ""
"Parents Contact: " & Text18.Text & "" & vbNewLine & ""
vbNewLine
73

"Credentials Submitted: " & vbNewLine & ""
vbNewLine
If Check1.value = 1 Then
" FORM138 " & vbNewLine & ""
End If
" TRANSCRIPT OF RECORDS " & vbNewLine & ""
End If
" BIRTH CERTIFICATE " & vbNewLine & ""
End If
" BAPTISM" & vbNewLine & ""
End If
" CONFIRMATION " & vbNewLine & ""
End If
" FIRST COMMUNION" & vbNewLine & ""
End If
End Sub
Private Sub Text10_Change()

If Not IsNumeric(Text10.Text) Then
Text10.Text = ""
End If
End Sub

If Not IsNumeric(Text11) Then
Text11.Text = ""
End If
End Sub

74
If IsNumeric(Text12.Text) Then
Text12.Text = ""
End If
End Sub

Text13.Text = ""
End If
End Sub

Text14.Text = ""
End If
End Sub

Text15.Text = ""
End If
End Sub

Text16.Text = ""
End If
End Sub

Text17.Text = ""
End If
End Sub

75
Text18.Text = ""
End If
End Sub

Text2.Text = ""
End If
End Sub

Text3.Text = ""
End If
End Sub

Text4.Text = ""
End If
End Sub

End Sub

Text6.Text = ""
End If
End Sub
Private Sub Text6_Click()

End Sub

76
Text7.Text = ""
End If
End Sub
Private Sub Text7_Click()

End Sub

Text8.Text = ""
End If
End Sub

Text9.Text = ""
End If
End Sub
____________________________________________________
frmadduser form
Option Explicit
Dim sqladduser As String
Dim rsadduser As ADODB.Recordset

Call ifblank
End Sub

Unload Me
End Sub

End Sub
Private Sub ifblank()

Dim a As String
a = "Missing requirements : "
a = "" & a & " username,"
77
End If
a = "" & a & " password,"
End If
a = "" & a & " retype password,"
End If
a = "" & a & " name,"
End If
a = "" & a & " contact,"
End If
a = "" & a & " address,"
End If
If Text2.Text = Text3.Text Then
If a = "Missing requirements : " Then
sqladduser = "select username from tbuser where username = '" & Text1.Text & "'"
Set rsadduser = db.Execute(sqladduser)
If rsadduser.RecordCount = 0 Then
sqladduser = "insert into tbuser(username, password, name, contact, address) values('" &
Text1.Text & "','" & Text2.Text & "','" & Text4.Text & "','" & Text5.Text & "','" & Text6.Text &
"')"
MsgBox "New user added!", vbInformation, ""
Dim s As String
Dim t As ADODB.Recordset
s = "select username, name, contact, address from tbuser"
Set t = db.Execute(s)
Set frmuser.DataGrid1.DataSource = t
Unload Me
Else
MsgBox "Username already exist. Choose another username."
End If
Else
MsgBox "" & a & "", vbInformation, ""
End If
Else
MsgBox "Password and retype password did not gorabis.", vbCritical, ""
Text2.Text = ""
Text3.Text = ""
Text2.SetFocus
End If
End Sub
78
_______________________________________________________
frmeditauthor form
Option Explicit
Dim sqladduser As String
Dim rsadduser As ADODB.Recordset

Call ifblank
End Sub

Unload Me
End Sub

End Sub
Private Sub ifblank()

Dim a As String
a = "Missing requirements : "
a = "" & a & " username,"
End If
a = "" & a & " password,"
End If
a = "" & a & " retype password,"
End If
a = "" & a & " name,"
End If
a = "" & a & " contact,"
End If
a = "" & a & " address,"
End If
If Text2.Text = Text3.Text Then
If a = "Missing requirements : " Then
sqladduser = "select username from tbuser where username = '" & Text1.Text & "'"
If rsadduser.RecordCount = 0 Then
79
sqladduser = "insert into tbuser(username, password, name, contact, address) values('" &
Text1.Text & "','" & Text2.Text & "','" & Text4.Text & "','" & Text5.Text & "','" & Text6.Text &
"')"
MsgBox "New user added!", vbInformation, ""
Dim s As String
Dim t As ADODB.Recordset
s = "select username, name, contact, address from tbuser"
Set t = db.Execute(s)
Set frmuser.DataGrid1.DataSource = t
Unload Me
Else
MsgBox "Username already exist. Choose another username."
End If
Else
MsgBox "" & a & "", vbInformation, ""
End If
Else
MsgBox "Password and retype password did not gorabis.", vbCritical, ""
Text2.Text = ""
Text3.Text = ""
Text2.SetFocus
End If
End Sub
______________________________________________________
frmeditstudent form
Option Explicit
Dim sql As String
sql = "update tb_student set lname='" & Text1.Text & "', fname= '" & Text2.Text & "'," & _
"mname = '" & Text3.Text & "', barangay ='" & Text4.Text & "',town='" & Combo1.Text &
"',province='" & Combo2.Text & "',birthdate = '" & DTPicker1.value & "', " & _
"sex = '" & Combo4.Text & "', contact = '" & Text6.Text & "', school_attedend='" & Text7.Text &
"'," & _
"general_average='" & Text8.Text & "',form137='" & Check1.value & "',transcript='" &
Check2.value & "'," & _
"birth_cerificate='" & Check3.value & "', baptism='" & Check4.value & "', confirmation='" &
Check5.value & "'," & _
"firstcommunion='" & Check6.value & "',f_lname='" & Text9.Text & "', f_fname='" &
Text10.Text & "', f_mname='" & Text11.Text & "'," & _
80
"f_occu='" & Combo5.Text & "',m_lname='" & Text12.Text & "',m_fname='" & Text13.Text &
"',m_mname='" & Text14.Text & "', " & _
"m_occu = '" & Combo6.Text & "',parents_contact='" & Text15.Text & "',date = '" & Date & "'
where sno = '" & Text21.Text & "'"
MsgBox "Student update!", vbInformation, ""
Unload Me
End Sub

Call unlocked
Command1.Enabled = True
sql = "insert into tb_editstudent values('" & UCase(Text21.Text) & "','" & UCase(Text1.Text) &
"','" & UCase(Text2.Text) & "','" & UCase(Text3.Text) & "', " & _
"'" & UCase(Text4.Text) & "','" & UCase(Combo1.Text) & "'," & _
"'" & UCase(Combo2.Text) & "','" & DTPicker1.value & "'," & _
"'" & UCase(Combo4.Text) & "'," & _
"'" & UCase(Text6.Text) & "','" & UCase(Text7.Text) & "','" & Text8.Text & "'," & _
"'" & Check1.value & "','" & Check2.value & "','" & Check3.value & "'," & _
"'" & Check4.value & "','" & Check5.value & "','" & Check6.value & "'," & _
"'" & UCase(Text9.Text) & "','" & UCase(Text10.Text) & "'," & _
"'" & UCase(Text12.Text) & "','" & UCase(Text13.Text) & "'," & _
"'" & UCase(Text15.Text) & "','" & Now & "" & Text21.Text & "','" & Label26.Caption & "')"
MsgBox "Ready to update.", vbInformation, "UPdate"
End Sub

Unload Me
End Sub
Private Sub DTPicker1_Change()

Text5.Text = Val(Year(Date)) - Val(Format(DTPicker1, "yyyy"))
If Val(Format(DTPicker1, "mm")) > Month(Date) Then
If Val(Format(DTPicker1, "dd")) < Day(Date) Then
Text5.Text = Val(Text5.Text) - 1
Else
End If
Else
End If
End Sub

Command1.Enabled = False
Text21.Enabled = False
81
Text1.locked = True
Call DTPicker1_Change
End Sub

sql = "select * from tb_student where sno = '" & Text21.Text & "'"
Call value
Call locked
End Sub
Private Sub value()
Text1.Text = rs.Fields("lname")
Text2.Text = rs.Fields("fname")
Text3.Text = rs.Fields("mname")
Text4.Text = rs.Fields("barangay")
Combo1.Text = rs.Fields("town")
Combo2.Text = rs.Fields("province")
DTPicker1.value = Format(rs.Fields("birthdate"), "dd-mm-yyyy")
Call DTPicker1_Change
Combo4.Text = rs.Fields("sex")
Text6.Text = rs.Fields("contact")
Text7.Text = rs.Fields("school_attedend")
Text8.Text = rs.Fields("general_average")
Check1.value = rs.Fields("form137")
Check2.value = rs.Fields("transcript")
Check3.value = rs.Fields("birth_cerificate")
Check4.value = rs.Fields("baptism")
Check5.value = rs.Fields("confirmation")
Check6.value = rs.Fields("firstcommunion")
Text9.Text = rs.Fields("f_lname")
Text10.Text = rs.Fields("f_Fname")
Text11.Text = rs.Fields("f_mname")
Combo5.Text = rs.Fields("f_occu")
Text12.Text = rs.Fields("m_lname")
Text13.Text = rs.Fields("m_Fname")
Text14.Text = rs.Fields("m_mname")
Combo6.Text = rs.Fields("m_occu")
Text15.Text = rs.Fields("parents_contact")
Label26.Caption = rs.Fields("year_level")
End Sub
Private Sub locked()
Text1.locked = True
Text2.locked = True
Text3.locked = True
Text4.locked = True
Combo1.locked = True
82
Text5.locked = True
Text6.locked = True
Text7.locked = True
Text8.locked = True
Check1.Enabled = False
Text9.locked = True
Text10.locked = True
End Sub
Private Sub unlocked()

Text1.locked = False
Combo1.locked = False
Check1.Enabled = True
83
End Sub
______________________________________________________
frmenroll form
Option Explicit
Dim sql As String
Private Sub c4_Click()

sql = "select sno, lname, fname, mname, sex, birthdate, general_average, year_level from
tb_student where sno = '" & Combo1.Text & "'"
MsgBox "No record found.", vbOKOnly + vbInformation, "No records"
Else
Combo1.Text = rs.Fields("sno")
Label12.Caption = "" & UCase(rs.Fields("lname")) & ", " & UCase(rs.Fields("fname")) & " " &
UCase(rs.Fields("mname")) & ""
Label13.Caption = rs.Fields("sex").value
Label14.Caption = "" & rs.Fields("birthdate") & ""
Label18.Caption = rs.Fields("general_average")
End If
End Sub

Dim sl As String
Dim sr As ADODB.Recordset
sl = "select sno from tb_student where sno = '" & Combo1.Text & "'"
Set sr = db.Execute(sl)
If sr.RecordCount = 0 Then
Else
Option2.Enabled = True
End If
End Sub

84
Call c4_Click
sql = "select school_year, sno1 from tb_syenrollees where school_year = '" & Combo2.Text & "'
and sno1 = '" & Combo1.Text & "'"
MsgBox "Student's enrolled at this school year."
Combo1.Clear
Form_Load
Else
End If
End Sub

sql = "select school_year, sno1 from tb_syenrollees where school_year = '" & Combo2.Text & "'
and sno1 = '" & Combo1.Text & "'"
MsgBox "Student's enrolled at this school year."
Combo2.Clear
Form_Load
Else
End If
End Sub

Label30.Caption = "0"
Option1.value = False
If Combo3.Text = "1ST YEAR" Then
Combo4.Clear
Combo4.AddItem "SECTION A"
Combo4.AddItem "SECTION B"
Combo4.AddItem "SECTION C"
ElseIf Combo3.Text = "2ND YEAR" Then
Combo4.Clear
85
ElseIf Combo3.Text = "3RD YEAR" Then

Combo4.Clear
ElseIf Combo3.Text = "4TH YEAR" Then
Combo4.Clear
Else
Combo4.Clear
End If
sql = "select book_rentals, bato_balani, snj, values_magazine, id,
matriculation_fees+laboratory_fees+library_fees+medical_fees+athletic_fees+guidance as pay
from tb_fees where year_level = '" & Combo3.Text & "'"
Label15.Caption = rs.Fields("pay")
Label16.Caption = rs.Fields("book_rentals")
Label26.Caption = rs.Fields("bato_balani")
Label25.Caption = rs.Fields("snj")
Label24.Caption = rs.Fields("values_magazine")
Label27.Caption = rs.Fields("id")
Label28.Caption = Val(Label27.Caption) + Val(Label15.Caption) + Val(Label16.Caption) +
Val(Label26.Caption) + Val(Label25.Caption) + Val(Label24.Caption) + Val(Label30.Caption)
End Sub

MsgBox "No records", vbOKOnly, "No records"
Else
If Combo3.Text = "select" Then
MsgBox "Select year level"
Combo3.SetFocus
Else
frmreceipt.Show vbModal
End If
End If
End Sub

Unload Me
End Sub
Private Sub Form_Activate()

Combo1.SetFocus
sql = "select school_year from school_year order by school_year desc"
86
rs.MoveFirst
Combo2.Text = rs.Fields("school_year")
End Sub

'Combo1.locked = True
Option1.Enabled = False
Option2.Enabled = False
Label31.Caption = Date
sql = "select school_year from school_year order by school_year desc"
Dim i As Integer
rs.MoveNext
Next i
Dim sqlid As String

Dim rsid As ADODB.Recordset
sqlid = "select sno from tb_student order by sno"
Set rsid = db.Execute(sqlid)
For i = 1 To rsid.RecordCount
Combo1.AddItem rsid.Fields("sno")
rsid.MoveNext
Next i
End Sub
Private Sub Label30_Change()

Label28.Caption = Val(Label27.Caption) + Val(Label15.Caption) + Val(Label16.Caption) +
Val(Label26.Caption) + Val(Label25.Caption) + Val(Label24.Caption) + Val(Label30.Caption)
End Sub
Private Sub Option1_Click()

Label30.Caption = 0
sql = "select tuition-(monthly_payments*9) as mont from tb_fees where year_level = '" &
Combo3.Text & "'"
MsgBox "No year level selected.", vbOKOnly + vbInformation, "error"
Else
Label30.Caption = rs.Fields("mont")
87
End If
End Sub
Private Sub Option1_DblClick()

If Option1.value = False Then
Label30.Caption = 0
ElseIf Option1.value = True Then
Call Option1_Click
End If
End Sub
Private Sub Option2_Click()

Label30.Caption = 0
sql = "select tuition from tb_fees where year_level = '" & Combo3.Text & "'"
MsgBox "No year level selected.", vbOKOnly + vbInformation, "error"
Else
Label30.Caption = rs.Fields("tuition")
End If
End Sub
Private Sub Option2_DblClick()

If Option2.value = False Then
Label30.Caption = 0
ElseIf Option2.value = True Then
Call Option2_Click
End If
End Sub
_______________________________________________________
frmfind form
Option Explicit
Dim sql As String

sql = "select sno,lname, fname,mname from tb_student where sno = '" & Text1.Text & "'"
frmenroll.Combo1.Text = rs.Fields("sno").value
88
frmenroll.Label12.Caption = "" & rs.Fields("lname").value & ", " & rs.Fields("fname").value & "
" & rs.Fields("mname").value & ""
Unload Me
Else
MsgBox "No record found.", vbOKOnly, ""
End If
End Sub

End Sub
______________________________________________________
frmlogin form
Option Explicit
Dim sql As String
Dim i As Integer
Dim err As Integer
sql = "select * from tbuser where username= '" & Combo1.Text & "' and password = '" &
Text1.Text & "'"
MsgBox "Invalid Username and Password", vbOKOnly + vbCritical, ""
err = err - 1
Text1.Text = ""
Label3.Caption = "Attempt: " & err & ""
If err = 0 Then
MsgBox "YOu have use your all attempts.", vbOKOnly + vbCritical, ""
End
End If
ElseIf rs.RecordCount = 1 Then
MsgBox "Welcome " & rs.Fields("name").value & "", vbOKOnly + vbInformation, "Welcome"
Unload Me
MDImain.Show
End If
End Sub

Unload Me
End Sub
89

err = 3
Label3.Caption = "Attempt: " & err & ""
sql = "select username from tbuser order by username asc"
Combo1.AddItem rs.Fields("username").value
rs.MoveNext
Next i
End Sub
_______________________________________________________
frmmonthly form
Option Explicit
Dim sql As String

If Val(Label1.Caption) - Val(Label28.Caption) < 0 Then
MsgBox "Overflow", vbCritical, "Error"
Else
If Label28.Caption = 0 Then
MsgBox "Please enter value.", vbOKOnly + vbQuestion, "Null"
Else
Dim sqlmonthly As String
Dim rsmonthly As ADODB.Recordset
DataReport1.Sections("Section2").Controls("Label4").Caption = b.Caption
DataReport1.Sections("Section2").Controls("Label3").Caption = a.Caption
DataReport1.Sections("Section2").Controls("Label28").Caption = Text1.Text
DataReport1.Sections("Section2").Controls("Label27").Caption = 0
DataReport1.Sections("Section2").Controls("Label21").Caption = Text1.Text
90
End If
End If
End Sub
Dim sql1 As String

sql1 = "insert into tb_transaction values('" & Label7.Caption & "','" & Label4.Caption & "','" &
b.Caption & "','" & Label28.Caption & "','" & a.Caption & "')"
Set rs = db.Execute(sql1)
sql = "select * from tb_syenrollees where syno = '" & a.Caption & "-" & Label4.Caption & "'"
Dim art As String
art = rs.Fields("charge")
sql = "update tb_syenrollees set charge = " & art & " - " & Val(Label28.Caption) & " where syno
= '" & a.Caption & "-" & Label4.Caption & "'"
MsgBox "Student update.", vbOKOnly + vbInformation, "Enrolled"
Unload Me
Unload frmmonthlypayments
End Sub

Label6.Caption = MDImain.Combo2.Text
b.Caption = Date
sql = "select * from tb_transaction"
Label7.Caption = Format(rs.RecordCount + 1, "OR-000000000000")
Else
End If
sql = "select * from tb_student where sno = '" & frmmonthlypayments.Text1.Text & "'"
Label4.Caption = rs.Fields("sno")
Label12.Caption = "" & rs.Fields("lname") & ", " & rs.Fields("fname") & " " &
rs.Fields("mname") & ""
End Sub
Private Sub Frame1_DragDrop(Source As Control, X As Single, Y As Single)
End Sub
91

Text1.Text = ""
End If
Label28.Caption = Text1.Text
If Val(Label1.Caption) < 0 Then
MsgBox "overflow.", vbCritical, "Overflow"
frmmonthly.Label1.Caption = frmmonthlypayments.Text2.Text
Text1.Text = 0
End If
End Sub
_______________________________________________________
frmmonthlypayments form
Option Explicit
Dim sql As String
Dim sql1 As String

Unload Me
End Sub

frmmonthly.a.Caption = MDImain.Combo1.Text
frmmonthly.Label1.Caption = Text3.Text
frmmonthly.Show vbModal
End Sub

Unload Me
End Sub

Text1.locked = True
Text2.locked = True
Text3.locked = True
Text4.locked = True
sql = "select
matriculation_fees+laboratory_fees+library_fees+medical_fees+athletic_fees+guidance+book_re
ntals+bato_balani+snj+values_magazine+id+tuition as pay from tb_fees where year_level = '" &
MDImain.Combo2.Text & "'"
92
Text4.Text = rs.Fields("pay")
'MsgBox sql
End Sub

sql = "select charge from tb_syenrollees where sno1 = '" & Text1.Text & "' and school_year = '"
& MDImain.Combo1.Text & "'"
Text3.Text = rs.Fields("charge")
End Sub

Text2.Text = Val(Text4.Text) - Val(Text3.Text)
End Sub
______________________________________________________
frmreceipt form
Option Explicit
Dim sql As String
Dim a As String
End Sub

93
sql = "select syno from tb_syenrollees where syno = '" & Label11.Caption & "-" &
Label4.Caption & "'"
MsgBox "Student already enrolled at this school year " & Label11.Caption & ""
Else
sql = "select
(matriculation_fees+laboratory_fees+library_fees+medical_fees+athletic_fees+guidance+book_r
entals+bato_balani+snj+values_magazine+id+tuition)as pay from tb_fees where year_level = '" &
sql = "insert into tb_syenrollees(syno,school_year, sno1, year_level1, section, charge) " _
& " values('" & Label11.Caption & "-" & Label4.Caption & "','" & Label11.Caption & "'," _
& "'" & Label4.Caption & " ','" & Label6.Caption & "','" & frmenroll.Combo4.Text & "'," _
& "'" & rs.Fields("pay").value & "')"
End If
sql = "insert into tb_transaction values('" & Label7.Caption & "','" & Label4.Caption & "','" &
Label1.Caption & "','" & Label28.Caption & "','" & Label11.Caption & "')"
sql = "select charge from tb_syenrollees where syno = '" & Label11.Caption & "-" &
a = rs.Fields("charge")
sql = "update tb_syenrollees set charge = " & a & " - " & Val(Label28.Caption) & " where syno =
'" & Label11.Caption & "-" & Label4.Caption & "'"
MsgBox "Student enrolled.", vbOKOnly + vbInformation, "Enrolled"
Unload Me
End Sub

sql = "select * from tb_transaction"
Else
End If
Label30.Caption = frmenroll.Label30.Caption
Label11.Caption = frmenroll.Combo2.Text
94
End Sub
_______________________________________________________
frmschoolsetting form
Option Explicit
Dim sql As String

frmaddschoolyear.Show vbModal
End Sub

End Sub

Unload Me
End Sub

MsgBox "No Records.", vbOKOnly + vbCritical, ""
Else
End If
End Sub
____________________________________________________
frmset form
95
Option Explicit

Unload Me
End Sub
List1.AddItem "sno"
List1.AddItem "lname"
List1.AddItem "fname"
List1.AddItem "mname"
List1.AddItem "barangay"
List1.AddItem "town"
List1.AddItem "province"
List1.AddItem "birthdate"
List1.AddItem "sex"
List1.AddItem "contact"
List1.AddItem "school_attedend"
List1.AddItem "general_average"
List1.AddItem "form137"
List1.AddItem "transcript"
List1.AddItem "birth_cerificate"
List1.AddItem "province"
List1.AddItem "birthdate"
List1.AddItem "sex"
List1.AddItem "contact"
List1.AddItem "school_attedend"
List1.AddItem "general_average"
List1.AddItem "form137"
List1.AddItem "transcript"
List1.AddItem "birth_cerificate"
List1.Selected(0) = True
End Sub
Private Sub Form_Unload(Cancel As Integer)

SQL_GLOBAL = "select "
Dim a As Integer
For a = 0 To List1.ListCount - 1
If List1.Selected(a) = True Then
SQL_GLOBAL = SQL_GLOBAL & List1.List(a) & ", "
96
End If
Next a
SQL_GLOBAL = Mid$(SQL_GLOBAL, 1, Len(SQL_GLOBAL) - 2)
SQL_GLOBAL2 = SQL_GLOBAL
SQL_GLOBAL = SQL_GLOBAL & " from tb_student order by lname"
Set rs = db.Execute(SQL_GLOBAL)
Set frmstudent.DataGrid1.DataSource = rs
frmstudent.Show
End Sub
___________________________________________________
frmsetting form
Option Explicit
Dim sql As String
Dim fin As String

Call Form_Load
End Sub

Dim title As String
Dim author As String
title = InputBox("Enter book title.", "")
If title = "" Then
Else
author = InputBox("Enter book author.", "")
If author = "" Then
Else
sql = "insert into " & fin & "(book_title, book_author) values('" & UCase(title) & "','" &
UCase(author) & "')"
Call Form_Load
End If
End If
End Sub

Dim edittitle As String
Dim editauhtor As String
MsgBox "Select year level", vbOKOnly, ""
Else
frmeditauthor.Text1.Text = rs.Fields("book_title")
97
frmeditauthor.Text2.Text = rs.Fields("book_author")
frmeditauthor.Text3.Text = fin
frmeditauthor.Text4.Text = rs.Fields("book_title")
frmeditauthor.Show vbModal
End If
End Sub

MsgBox "Select year level", vbOKOnly, ""
Else
Dim res As String
res = MsgBox("Are you sure you want to delete?", vbYesNo + vbInformation, "Delete?")
If res = vbNo Then
ElseIf res = vbYes Then

sql = "delete from " & fin & " where book_title = '" & rs.Fields("book_title") & "'"
MsgBox "Deleted!", vbExclamation, ""
Call Form_Load
End If
End If
End Sub

Unload Me
End Sub

Call Command2_Click
End Sub

Else
If Combo1.Text = "High School" Then
fin = "tb_book_hs"
ElseIf Combo1.Text = "Elementary" Then
fin = "tb_book_elem"
End If
sql = "select * from " & fin & ""
End If
End Sub
98
_____________________________________________________
frmstud_book form
Option Explicit
Dim sql As String
Dim rs1 As ADODB.Recordset

Else
sql = "select sno1 from tb_syenrollees where school_year = '" & Combo1.Text & "' and
year_level1 = '" & Combo2.Text & "'"
MsgBox "No records.", vbOKOnly, ""
Else
End If
End If
End Sub

Else
sql = "select sno1 from tb_syenrollees where school_year = '" & Combo1.Text & "' and
year_level1 = '" & Combo2.Text & "'"
MsgBox "No records.", vbOKOnly, ""
Else
End If
End If
End Sub

Else
99
Else
sql = "select * from tb_book_rental where sno = '" & rs.Fields("sno1") & "' and school_year = '"
& Combo1.Text & "' and year_level = '" & Combo2.Text & "'"
MsgBox "Student already exist."
Else
sql = "insert into tb_book_rental(sno, school_year, year_level) values('" & rs.Fields("sno1") &
"','" & Combo1.Text & "','" & Combo2.Text & "')"
MsgBox "Save!"
End If
Call Combo1_Click
End If
End If
End Sub

Unload Me
End Sub

sql = "select school_year from school_year order by school_year"
Dim i As Integer
rs.MoveNext
Next i
End Sub

Dim a As Integer
Dim max As Integer
Dim name As String
If Combo1.Text = "" And Combo2.Text = "" Then
MsgBox "Select School year and year level."
Else
tofind = UCase(Text1.Text)
sql = "select sno1 from tb_syenrollees where school_year= '" & Combo1.Text & "' and
year_level1 = '" & Combo2.Text & "' and mid(sno1,1,length(" & "'" & tofind & "')) = " & "'" &
tofind & "'"
100
End If
End Sub
_____________________________________________________
frmstudent form
Option Explicit
Dim sql As String
Dim i As Integer

frmaddstudent.Show vbModal
End Sub

tofind = InputBox("Enter student number.", "Find")
If tofind = "" Then
MsgBox "Invalid student number.", vbOKOnly, "Error"
Else
sql = "select sno, lname, fname, mname from tb_student where sno = '" & tofind & "' order by
lname asc"
MsgBox "No records.", vbOKOnly, "No records"
Else
End If
End If
End Sub

Call Form_Load
End Sub

Unload Me
End Sub

frmeditstudent.Text21.Text = rs.Fields("sno")
frmeditstudent.Show vbModal
101
End Sub

sql = "select sno, lname, fname, mname from tb_student order by lname asc"
SQL_GLOBAL2 = "select sno,lname,fname,mname "
End Sub
Private Sub mnusettings_Click()

FRMSET.Show
End Sub

Dim a As Integer
Dim max As Integer
Dim name As String
tofind = UCase(Text1.Text)
sql = SQL_GLOBAL2 & " " & "from tb_student where mid(lname,1,length(" & "'" & tofind &
"')) = " & "'" & tofind & "'"
End Sub
_______________________________________________________
frmuser form
Option Explicit
Dim sqluser As String
Dim rsuser As ADODB.Recordset

frmadduser.Show vbModal
End Sub
End Sub
102

Dim res As String
res = MsgBox("Are you sure you want to delete?", vbYesNo, "")
If res = vbYes Then
sqluser = "delete from tbuser where username = '" & rsuser.Fields("username") & "'"
Set rsuser = db.Execute(sqluser)
MsgBox "User Account deleted!", vbInformation, ""
ElseIf res = vbNo Then
End If
End Sub

Unload Me
End Sub

sqluser = "select username, name, address, contact from tbuser"
Set rsuser = db.Execute(sqluser)
Set DataGrid1.DataSource = rsuser
End Sub
______________________________________________________
setfees form
Option Explicit
Dim sql As String

Call Form_Load
End Sub

sql = "update tb_fees set matriculation_fees = '" & Text1.Text & "', laboratory_fees = '" &
Text2.Text & "', library_fees = '" & Text3.Text & "', medical_fees = '" & Text4.Text & "',
athletic_fees = '" & Text5.Text & "', guidance='" & Text6.Text & "', book_rentals='" & Text7.Text
& "', bato_balani='" & Text8.Text & "',snj='" & Text9.Text & "',values_magazine='" &
Text10.Text & "',id='" & Text11.Text & "',tuition='" & Text12.Text & "' where year_level = '" &
Combo1.Text & "'"
MsgBox "FEES Updated!"
Call Form_Load
End Sub

Call unlok
103
End Sub

Unload Me
End Sub

Else
sql = "select * from tb_fees where year_level = '" & Combo1.Text & "'"
Text1.Text = rs.Fields("matriculation_fees")
Text2.Text = rs.Fields("laboratory_fees")
Text3.Text = rs.Fields("library_fees")
Text4.Text = rs.Fields("medical_fees")
Text5.Text = rs.Fields("athletic_fees")
Text6.Text = rs.Fields("guidance")
Text7.Text = rs.Fields("book_rentals")
Text8.Text = rs.Fields("bato_balani")
Text9.Text = rs.Fields("snj")
Text10.Text = rs.Fields("values_magazine")
Text11.Text = rs.Fields("id")
Text12.Text = rs.Fields("tuition")
Text13.Text = Val(Text1.Text) + Val(Text2.Text) + Val(Text3.Text) + Val(Text4.Text) +

Val(Text5.Text) + Val(Text6.Text) + Val(Text7.Text) + Val(Text8.Text) + Val(Text9.Text) +
Val(Text10.Text) + Val(Text11.Text) + Val(Text12.Text)
End If
Call lok
End Sub
Private Sub lok()
Text1.locked = True
Text2.locked = True
Text3.locked = True
Text4.locked = True
Text5.locked = True
Text6.locked = True
Text7.locked = True
Text8.locked = True
Text9.locked = True
104
End Sub
Private Sub unlok()
End Sub

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1

Background of the Study

became the first graduates of this institution in 1958.

Keogh as the Principal.

Student Handbook of St. Columban’s School, pages 2-3).

increase creates a great need to have a computer-based system to speed up the

The staff-in-charge is having a long time in finding data of students, which

old students and arranging the files alphabetically after use.

Statement of the Problem

giving the rentals and sales book to the students.

St. Columban’s School is operating using manual system in recording the

papers of the students.

charge consumes more time and exerts more effort.

1. Because more time is consumed in looking for students records, enrollees

tend to wait for a longer period of time.

2. Records are sometimes misplaced because files of the students in the

3. Accessing and retrieving files maybe delayed or time consuming because

Objectives of the Study

information of the students in the fastest possible way.

Specifically, the system would be able to:

1. provide a user - friendly accessing of student’s record;

2. provide an efficient and maintainable system for enrollment by storing

data in the database;

3. provide an immediate on-hand report such as summary of student records

and individual information of students;

4. help assist the user in providing faster services to clients;

5. implement the use of a unique identification number to each student for

easy record tracking; and

6. print information of students, and different forms such as request form,

registration form, assessment form, and enrollment list.

Significance of the Study

Scope and Delimitation

The following terms used in this project are defined here.

used to restore the original, after a data loss event.

contact number and other personal information.

Database – an orderly collection of information or an integrated collection of computer

data organized and stored in a manner that facilities easy retrieval.

maintenance and retrieval of data in a database.

Efficient – it is resourceful or working properly.(?)

Enrollment System – it is the process composed of issuance of enrollment forms, paying

and sales book.

Error – a mistake due to illegal operation of the system

File –collection of data records that relate to a particular subject.

Form 137 – summary of a student’s grades from previous school attended

Information – collected data into database.

MySQL – a database which can be stored the students information.

fees, matriculations, down payments and monthly payments.

Profile – refers to the demographic characteristics of the respondents in terms of sex,

year level and name.

Receipts –are proof of list of payments made by the students.

contains student’s information.

St. Columban’s School Enrollment System (SCSES) – is a computer-based enrollment

manual process of their enrollment.

St. Columban’s School - a private school in the town of Labrador.

Search – act of locating and or withdrawing the needed records.

Section – a partition in which the students is assigned to.

Sort – the order of the records appearing in the database.

System – organized set of related components established to accomplish a certain task.

Textbox – it is object in Visual Basic that accepts the user input.

Visual Basic – it is an object oriented, event-driven programming language.

REVIEW OF RELATED LITERATURE AND STUDIES

The following related literature and studies serve as guidelines in understanding

strategies in making the computer – based enrollment system.

other applications. With the over widening application of computers, different