Mentoring Steps

Trying to explain everything at once to a new member can be overwhelming.

The following is a 3 step plan to use when meeting with your mentee.

First Meeting with Mentee

1. Get acquainted and establish your mentoring relationship…help

your mentee to become comfortable and welcome in the club. Introduce
him or her to other club members.
• Share how you’ve benefitted from Toastmasters in your personal and
professional life.
• Explain the basic parts of the club meeting and answer any questions.
• Use the new member information survey as a tool to determine your
mentee’s short and long-term goals.

2. Orient the new member to club customs and procedures.

• Describe in detail the various elements involved in the meeting (i.e.,
prepared speeches, Table Topics, evaluations, etc)
• Review how to use the CC and CL manuals in the New Member Kit.
Show them what to expect using your own manuals as an example.
• Invite your mentee to attend any upcoming special events.

3. Help your mentee connect with resources

• Make your mentee aware of all resources, such as the Toastmasters
website, your club website, the Toastmaster magazine, conferences,
workshops, trainings and manuals.
• Review the Toastmasters promise.

Remember, new members tend to be shy. TAKE THE INIATIVE TO

CONTACT THEM. Keep in mind, new members can provide new
perspectives and ideas. FOLLOW UP WEEKLY
 Second Meeting
1. Help your mentee leap into action
• Show this person how to sign up for meeting roles, such as the AH
Counter, timer, grammarian, etc. Make sure they are on the rotating
agenda schedule. (See 3 month meeting role success plan.)
• Provide a club contact list. Point out who to contact if your mentee is
signed up for a role but cannot attend.
2. Encourage your mentee’s skill development
• Schedule your mentee’s Ice Breaker speech as soon as possible. Be
available to help with speech ideas and organization.
• Use the “Sandwich” approach when critiquing a mentees progress.
Provide positive feedback (acknowledge progress), offer a suggestion
or two and then end on with positive comments.

Third Meeting
1. Maintain support for your mentee’s skill development
• Continue to help with your mentee’s speech assignments and
preparation for meeting roles.
• Praise your mentee on activities done well and offer encouraging
comments about their progress.
2. Help your mentee discover a path toward leadership
• Explain club officer duties and help them to understand why being an
officer develops leadership skills and requires a commitment to
helping the club and its members be successful.
• Invite your mentee to workshops, lectures or other programs that may
enhance their growth as a public speaker or leader.
3. Introduce your mentee to opportunities in the Toastmaster
organization.
• Explain speech contests and how they work at the club, area, division,
district and international levels.
• Describe the TI organization and opportunities for leadership beyond
the club level.
Karen E. Novek, DTM “Magic of Mentoring” February 2010
 New Member Plan For Success
New member process from day one

• Application and Dues Payment

• Welcome to Toastmaster club__________________
• New Member Packet received in the mail
• Club Constitution & By-Laws (handout)
• Mutual Expectations: Mission Commitment/Toastmaster’s Promise (signed)
• Toastmasters Intl Packet Review (1st meeting with Mentee) See Mentoring Steps…
• CC & CL Manual Review

3 Month Plan ~ New Member Weekly Meeting Roles/Completion Check List

WEEK # MEETING ROLE ACTIVITY COMPLETION

Date
Week 1 • Assign mentor
• New member objectives (questionnaire)
• General protocol
• Website review
Week 2 • Inspiration and Pledge
• Table Topics participant
Week 3 • Icebreaker speech
• Bring CC manual
Week 4 • AH Counter
• Bring CL manual
• Mentor Review
Week 5 • Timer
• Bring CL manual
• Table Topics participant
Week 6 • Speech #2 Organize Your Speech
• Bring CC manual
Week 7 • Grammarian
• Bring CL manual
Week 8 • Body Language Monitor or Inquisitor
• Table Topics participant
Week 9 • Speech #3 Get to the Point
• Bring CC manual
• Mentor progress review
Week 10 • Table Topics Master
• Bring CL manual
Week 11 • General Evaluator
• Bring CL manual
Week 12 • Speech #4
• Bring CC manual
Week 13 • Toastmaster
• Bring CL manual
• Mentor progress review

Karen E. Novek, DTM