Administrative Human Resources Fundamentals

with Catherine Mattice

Sample: Job Description for Human Resources Manager

This job description is an example of what might be used in a small business setting. Before implementing
any job description in your workplace, an attorney should review and approve it.

Scope:
The human resources manager is responsible for planning, implementing, and evaluating human resources
policies, programs, and practices.

Reports to:
Director of Operations

Classification:
Exempt

Hours:
This position is full time. The human resources manager is expected to start the work day no later than
8:00 a.m., and will regularly work more than 40 hours per week.

Supervisory Responsibility:
The file clerk and receptionist will report to the human resources manager.

Essential Job Functions:

• Consistently focuses on the culture of the organization, ensuring that all human resources activities
and programs are in line with the organization’s culture, mission, vision, and values
• Provides excellent customer services to all employees, managers, leaders, and vendors at all times
• Maintains the work structure by updating job requirements, job descriptions, and organizational
flow chart as needed; conducts job analyses and salary surveys, updates job descriptions, and
makes recommendations for changes in pay (annually and as needed)
• Handles all recruiting efforts and assists in the interview and selection process; coaches managers
on effective interviewing techniques
• Conducts all onboarding, orientation, and training programs for new hires; ensures all new hire
paperwork is in compliance with and completed by new hires
• Creates and maintains the performance review process, including coaching managers on employee
rewards and discipline; assists in all aspects of the performance and disciplinary processes and trains
managers in effective performance management

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 • Develops, recommends, and implements personnel policies and procedures, and maintains
corporate policy handbook; ensures updates are received and acknowledged by all employees
• Performs benefits administration, including assisting employees with questions, directing the
processing of benefit claims, reevaluating and recommending benefits programs annually,
managing open enrollment, and implementing cost-effective benefits programs
• Maintains the contents of all personnel files
• Ensures company is in compliance with all federal, state, and local laws related to human resources

Competencies:
• Strong knowledge of the human resources function
• Ability to research and find the answer to human resources issues as they arise
• Demonstrates ethical conduct
• Ability to make logical and fair decisions

Education and Experience:

• Minimum five years of experience in a human resources role
• Bachelor’s degree preferred, but not required if the candidate has more than 10 years of proven
excellence in the field of human resources
• Certified in human resources (i.e., PHR, SHRM-CP, or higher)

Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for
extended periods of time; reach for tools and objects with hands and arms; climb stairs; stoop, kneel,
crouch, or crawl; and talk and hear. The employee must occasionally lift up to 25 pounds. The employee
must be able to see up close and at a distance, as well as use peripheral vision and depth perception, and
be able to look at, read, and use a computer for long periods of time.

Signature:
The employee signature below constitutes the employee’s understanding of the requirements, essential
job functions, and duties of the position.

Name: _________________________________ Date: _______________

Signature: ______________________________

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