Computerized Enrollment System

COMPUTERIZED ENROLLMENT SYSTEM OF
SAN JACINTO CATHOLIC SCHOOL INC.
SAN JACINTO CATHOLIC SCHOOL INC.

Technical and Vocational
Information and Communication Technology
San Jacinto, Pangasinan
Mitchyll Josh H. Valencerina

Julianne D. Castro
Von Jairo P. Zapatero
Arjay M. Visperas
Researchers
S.Y.
2019 – 2020
Computerized Enrollment System of

San Jacinto Catholic School Inc.
REQUEST PERMISSION TO CONDUCT THE STUDY
November 6, 2019
Rev. Fr. Dexter Z. Cariño
Priest Director
San Jacinto Catholic School
Dear Rev. Father:
Greetings!
We, the Grade 12 Information Communication Technology (ICT) Senior High School
students, are currently working on our research study entitled “COMPUTERIZED
ENROLLMENT SYSTEM IN SAN JACINTO CATHOLIC SCHOOL”, as a requirements
for our subject PRACTICAL RESEARCH II.
In line with this, we would like to ask permission from your good office to conduct the said
study. We will be conducting interview for selected school employees and students that will
serve as a basis in making our research study.
We are anticipating for a favorable response on this request. Thank you very much.
.
Respectfully yours,
Mitchyll H. Valencerina
Julianne D. Castro
Von Jairo P. Zapatero
Arjay M. Visperas
Noted by:
Engr. Olivert L. Ambrosio
Research Adviser

ACKNOWLEDGEMENT
The researchers would like to acknowledge the participation of the faculty, registrar and
principal of San Jacinto Catholic School Inc. The researchers would also like to extend their
gratitude to the respondents during the data gathering. The researchers would like to acknowledge
the resources.
To Mr. Christian De Guzman , our very supportive major teacher, for sharing his knowledge,
patience and suggestions in improving this system.
To Mrs. Juvy Valencerina , for accommodating our group in their house in making and
improving our system.
To Mr. Jessie Castro, for letting us to use their printer so we can save our money for printing

ABSTRACT
The Computerized Enrolment System was proposed in replacement of the
manual process of San Jacinto Catholic School Inc. for it to have an organized flow of
transaction and an easy of work. The study is concerned on how the manual enrolment
performs throughout the company’s transaction. The numerous transactions that the
manual system covers, such as updating and adding student records, generating the
advising and assessment slips, and the like a r e c o m m e n d i n g t h e m a n u a l e n r o l m e n t
s y s t e m t o b e i n e f f i c i e n t f o r t h e n e e d s o f t h e institution. S i n c e t h e s t u d y
involves proper records handling, tracing the constraints and
evaluation of the manual system is essential. Thus, the
p r o p o n e n t s g a t h e r e d necessary data that will help in the progress of enhancing the
existing system.

DEDICATION
We want to dedicate this system to the group of people represented by my group mates
our Major teacher Mr. Christian De Guzman who never stop to guide & support us with this
task and he share his knowledge in computer programming and he is the one who teach us on
how to be a good student and thank you for understanding us.
Every challenging work, need self-effort as well as guidance of olders specially those
who were very close to our heart, our humble efforts we dedicate this to our sweet and loving
parents. Who offered resolute encouragement and support. Whose affection, love,
encouragement and pray of day and night we make able to get such success and honor.
To our Almighty God who gives me strength & wisdoms to make this task perfectly.
And we also dedicate this system to our School, San Jacinto Catholic School Inc
-Group 3 Researcher

Computerized Enrollment System Questionnaire
Name(Optional):___________________________ Date:_____________
Grade & Section:_________________
Please answer the following questions:
1. What are the common problems encountered during enrollment?
2. Which do you think is more efficient between computerized enrollment

system and a manual enrollment? Why?
3. Which do you think is more secured between computerized enrollment

system and a manual enrollment? Why?
4. Would you like to have a computerized enrollment system?
5. How will the system help the school administration?

TABLE OF CONTENTS
Page
TITLE PAGE
ABSTRACT …………………………………………………........................... i
ACKNOWLEDGEMENT ………………………………………………………. ii
DEDICATION ………………………………………………………………….. iii
TABLE OF CONTENTS ……………………………………………………… iv
CHAPTER 1 THE PROBLEM AND ITS BACKGROUND
INTRODUCTION……………………………………………………………… 1
BACKGROUND OF THE STUDY ………………………………………....... 2
STATEMENT OF THE PROBLEM …………………………………………… 3
SIGNIFICANCE OF THE STUDY ……………………………………………. 4
OBJECTIVES OF THE STUDY ………………………………………………. 5
SCOPE OF THE LIMITATION ………………………………………………. 6
DEFINITION OF TERMS ……………………………………………………… 7
CONCEPTUAL FRAMEWORK ……………………………………………… 8
CHAPTER II REVIEW OF RELATED STUDIES AND LITERATURE
RELATED STUDIES
RELATED LITERATURE

CHAPTER III METHODOLOGY
RESEARCH DESIGN
RESPONDENT OF THE STUDY
DATA GATHERING INSTRUMENT
CHAPTER IV PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA
PRESENTATION OF DATA
ANALYSIS OF DATA
FLOWCHART
CHAPTER V SUMMARY, CONCLUSION AND RECOMMENDATION
SUMMARY, CONCLUSION AND RECOMMENDATION
APPENDICES
DOCUMENTATION
QUESTIONNAIRE
LETTER OF REQUEST TO CONDUCT A STUDY
BIBLIOGRAPLY
CURRICULUM VITAE

CHAPTER I 1
THE PROBLEM AND ITS BACKGROUND
I. INTRODUCTION
The system design project, Computerized Enrollment System that will provide the
needed and storing information in a faster, more convenient way by storing file of the student
enrollees in a computerized system that will lessen the effort of faculty staff in storing files of
each student every now and then. This will also serve as information especially for the irregular
students, transferee. This information here can be viewed in just a second without worrying that
a single file is lost. The idea behind an computerized enrollment system is not a new concept.
As student enrollees increase every year, enrollment procedure become harder to deal. This will
only serve to increase the problem facing enrollment that provides more easy way in enrolling.
This will also be a big help to all the enrollment staff especially under the management
information system because they are the one who are entitled to touch and read the information
from here. It will help our institution to have another system that will upgrade the enrollment
processes so as to meet the quality that our institutions are trying to meet. Today, the use of
technology has been an effective tool on improving such kind of enrolment system. In this study,
the use of Visual Basic 10.0 and MS Access database will help to improve the efficiency of the
enrolment in the San Jacinto Catholic School Inc.

BACKGROUND OF THE STDUY 2
In our modern world doing impossible things is now become possible. With the
help of technology, our lives become more convenient and doing things can be done so
fast.
Computerization is a control system that manages, processes in industrial
workplace. It reduced human errors and processing time, thus it can boost productivity
and resulted into high quality of product produce. In information System,
computerization is concerned about interrelating different but interdependent
transactions. This can result in a system with well-integrated processes that can perform
much faster and more accurate than a manual system.
Enrollment System is a good example of a computer generated process. This can
lessen the workload and provides accurate information needed of the school. As a result,
it will benefit not only the student but the administrations a whole.

STATEMENT OF THE PROBLEM 3
The main problem being encountered by the staff – in – charge is looking for the data,
what is the profile of students like the numbers of students. Also if the students need to update
his data, the staff – in – charge need to find the records stored in the cabinets
The other usual problems that students, parents, teachers, and the staff- in –charge
encounters are:
1. How long does teacher process enrollment forms? It consumes time and effort
2. How long does students or parents take in completing the forms of enrollemt forms? It
consumes time and effort.

SIGNIFICANCE OF THE STUDY 4
The system will help to facilitate hassle free enrollment, we need to develop an
computerized enrollment system to protect data from being burned out in case of natural
disasters like fire, flash floods and typhoons. Easy access of every parents or students to the
office thru calling in cellphone for their data. This study would serve as a handy reference for
the other researchers who would embark on a similar study in the future especially on contain
aspects not derived into by the present study. It will help to lessen their work and help them also
to have a fast way of enrolling students as well as in securing student information.
The one who will be benefited in this study is the school especially the students and
teachers, it will help create a hassle free enrollment for the people who are be benefited

OBJECTIVE OF THE STUDY 5
A. General Objectives
 The general objectives is to develop an automated enrollment system using
Visual Basic .NET 2010
B. Specific Objectives
 To aims user friendly system for the user and to operate it easy.
 Provide a hassle free enrollment.
 To create an automated enrollment system for enrollees of San Jacinto Catholic
School.
 To develop an accurate and easier way of registration for the students of San
Jacinto School.
 To generate report’s needed for enrollment.
 To provide a user friendly enrollment system in managing enrollment of
students.

SCOPE AND THE LIMITATION 6
The main focus of this study is to manage student’s records of San Jacinto Catholic
School. You can edit student’s records, you can enroll new student, and you can delete his or her
records in just one click. The school bill is not included in this study even the grades of the
students. This can help teachers, students or employees to do fast enrollment.

DEFINITION OF TERMS 7
 Codes – To change (information) into a set of letter’s, number, or symbol’s that can be
read by a computer.
 Data - It can be visualized using graphs, images or other analysis Tools.
 Database – A collection of pieces of information that is organized and used on a
computer.
 Data Grid View- where all the data’s going
 Enrollment form- this is the form where you fill up some data to enroll a student
 Enrollment system - Is system design to perform the process.
 Form- the interface of the system
 Grade Level- identify the grade level of the student
 Label-to identify what you are going to input in the textbox
 Picture box - Control that it used to insert an image to the form.
 Programming – The process of writing logical set of computer instructions for the
purpose of creating executable computer programs.
 Records - To write down so that it can be used or seen again in the
Future.
 System - A group of organs that work together to perform an important function of the
body.
 Textbox- where you can input your data

CONCEPTUAL FRAMEWORK 8
INPUT PROCESS OUTPUT
 Log In Form
 Username
 Password
 Interview
 Student’s
 Document
LRN and
needed to be
information
prepared
 Microsoft
Visual Basic  Coding COMPUTERIZED
ENROLLMENT SYSTEM
 Hardware  Debugging
 Software Monitoring System
Microsoft Access
Figure 1

CHAPTER II 9
REVIEW OF RELATED LITERATURE
Computer assist careful intelligent planning, organizing, actuating and controlling. This
may be observed from the past that they monitor production activities, solve scientific problem
and help arrive in tentative to a multitude of involve conditions. (Dioso, 2011)
According to Jennifer Rowley (2005). In enrollment system is basically included in one
of the most classification of information system. It served a tool to support information
management with regards to student data, enrollment fees, information and other with a
connection to the enrollment process. Every school gain competitive advantage for having this
system for they will have the capacity on hiding important information at ease and with security.
Another literature, “Lack of enrollment system can lead to chaos and trouble. Students
will be confused on what they should do to be able to enroll that is why such system is extremely
useful in the way that it gives an ease on working on enrollment process. Enrollment is very
useful in retrieving vital information of the students. without enrollment system it can lead
difficulty both for the administration of school and student in enrollment process Ace Adrian
(2011).
The use of computer information technology results for them to be able to develop products fast
and make decision fast, ability to have fluid organization structures, able to cope with the
demanding work force and external environment by the rapid development of

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innovative approaches and lastly using information system confirms the company’s
mission vision.
School use information system in the way of implementing an enrollment system. This result for
them to attract enrollees and earn an income. Enrollees are attracted because the use of the said
system makes the transaction faster and easier. Aquino (2005).
According to Dunn and Scott (2005). Science and technologies is the root of emerging
innovations in this world. For a person in this field of expertise does not stop to reshape the
landscape of today’s business world. Enrollment system has made huge impact into the school
arena. It is a system that is built on innovative program strategies. It is a system that will help
both the enrollment personnel-in-charge and the student to easily process the enrollment at a
lesser time, distinct from traditional enrollment, LAN enrollment system process large
assortment of student record and provide efficient and consistent information services.
Continuing innovations in technologies can lead to organizational changes that range
from improvement of day to day operation and for easy access it provides for the end user. Many
schools today have adapted this innovation in offering their services. Forman (2007)

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Related Literature
Computers are being used for instructions, drill and practice, record-keeping, and other
applications. With the over widening application of computers, different computerized systems
are being developed. Likewise, computers are now designed to be interactive and user-friendly.
(Caraque, Ofelia, An Introduction to Information Technology, Computer Literacy: Manila Rex
Bookstores, lnc. 1999)
File management is made easier with the arrival of computers. File operation starts with
the data collection and validation. The contents are changed or updated to cope up with the rapid
change in system requirements and to retrieve the stored information for the purpose of
extracting the needed information. That is getting, inquiring and generating reports. The file
operation will maintain, change, or improve its performance by restructuring and reorganizing.
(Martin, Merlie, Analysis and Design of Business Information System New York: Macmillan
Publishing Company; 1991).
Computer – based systems have been proven to be an essential part of the contemporary
work environment. The number of applications of computer technology is expanding and
computer techniques are increasingly employed for purposes such as control of equipment,
monitoring information, storage and retrieval of records (Barry and Reymund; 1987).
According to Dr. Kurshan Barbara, et al,( Computer Literacy Through Application) the
basic hierarchy of data organization is database, file, and records. Information system is one of
the keys to success in competing business companies. The informations are readily available,
provided that users hold much opportunity to analyze, make decisions, and easily negotiate with
clients. Also, customers can relay information even beyond national borders.

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Computers are found in diverse areas in business, science, education, government and
laws. They are essential in information and communication tasks which build better facilities for
the society. Computers have been used and integrated in many facilities used in daily activities
like ATM machines, elevators, cars, and communication.
Computer hardware and software must be explicitly directed to perform correct
interpretations of the data to be processed. There is almost no aspect of our lives that is
untouched by computers. Activities performed by any type of computers are recorded as
software applications that perform forward planning, scheduling, selling maintaining school and
medical records, detail transactions, reservation system, transportation and communication.
Almost all food processing, manufacturing, power generator and transmission, water and waste
treatment facilities and all the conveniences of modern life are conducted by computerized
animation. It is not new anymore to hear schools switch to computer-based enrollment system. It
commonly occurs that institutions begin operating manually. Since the manual method shows
difficulties, the said institutions proceed with the computerized system (Smith 1998).
RELATED STUDIES
An enrollment system helps and provide efficient and reliable services for the students,
enrollment personnel and administration. Moreover, this system improved the process of
enrollment in terms of searching, retrieving and subject schedules (Lopez, 2005).
In educational institutions like Harvent School in Dagupan City. The school puts
premium to its registration. The enrollment process is the initial stage in gathering bon fide and
accurate student information necessary to establish student permanent records. The study has

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been made to hel Harvent School gather fast and deliver accurate information (Calabozo
and Fernandez, 2006).
Automation Enrollment System Gumitao (2001), system is designed to provide reports of
the list of enrollment per school year, periodical grade of students, and list of new, old and
transferees Revalla (2005) created an Automation Enrollment System for the computer Science
Department of the Laguna College business and Arts. The study was conceived because of the
need to update the current registration system of LCBA, which is done manually. Her study, was
based on the special problem of Mr. Bonifacio E. Bacani, Jr. about “Student Record Information
System”.
In other studies, by Kampitan (2000) developed an Enrollment System of Liceo De
Victoria that is designed to keep the student’s records. This is used to provide an effective and
faster of providing information of the student and also the accounting purposes’ Liceo De
Victoria Enrollment was developed and implement using relational database and designed in
clipper 5.3. Earlier, Encila (1999) Introduced the Enrollment System for the computer Science
Department of LCBA and traders, designed of enrollment System is advantageous to the school
because it speeds up the process and with only a minimum amount of power and resources.

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Quiver (2001), developed a program using database III which capable of retrieving,
access in manipulating of data in easy way. A computerized system to minimized the lost of
record and burden of work was designed by Pajarillo in 2002. Monsalve and Ilagan (2005),
developed a program and designed using Microsoft Visual Basic 6.0 and Microsoft access. The
system is capable of receiving access, searching items, providing adequate information and data
gathering.

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CHAPTER III
METHODOLOGY
The research is adopted to a descriptive method. This employs the systems analyses
method oriented towards computer approach likewise with the utilization of questionnaire on the
survey of the information flow within the organization.
RESEARCH DESIGN
This study will use the descriptive-survey of research, utilizing the questionnaire as the
main gathering tool, which will be supported by relevant confidential information based on
interview and observation. This method will be used because it is a status survey that will reveal
the conditions and relations of the different processes and persons involved with the proposed
system.
RESPONDENT OF THE STUDY
The respondent of the study will be the Administrators, Accountant/cashier, Registrar and
the students. They should be known all the information involved in the system. Wherein, the
researcher prepares a set of carefully prepared and logically ordered
Questions. This respondent focuses on the company’s employees/staff and students for they
Are very important in a sense that this study is all about them.

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Respondents of Distribution
Position / Status No. of Respondents Percentage%
Studendts 7 (70%)
Treasurer 1 (10%)
Employee 1 (10%)
Total 9 (90%)
N=9
The tool questionnaires are being answered accordingly to the priority of concern by
using predetermined sets of questions with predefined ranges of answers so as to avoid any
conflicting series of response
DATA GATHERING INSTRUMENT
These are the instruments or tools for gathering data in research used as basis for drawing
conclusions or making inferences. Some of these tools are questionnaires, interviews, empirical
observations, research and analysis used by the researcher as they will conduct the proposed
study.

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INTERVIEW
An Interview is defined as a meeting of two people face to face to confer about something
or an act of questioning to receive a desired answer that is necessary in solving a specific
problem. This is where data gathering occurs by asking questions for much needed information
from the interviewee verbally and directly.
OBSERVATION
This technique is used when the researcher cannot secure adequate or valid data through
the use of the questionnaire or some other technique. It is considered to be the most direct means
of studying people in so far as their overt behavior is concerned. Observation of current
operating procedure is another data gathering tool seeing the system in action gives you
additional perspective and better understanding of system procedures.
QUESTIONNAIRE
A pre-written series of questions used in gathering important Information’s from one or
more persons. This will be given to the Individual who have a direct bearing of the study and in
order to satisfy the proponent’s goal that is to get and measure the opinions, polls and Attitude of
the respondents of the study.
RESEARCH PROCEDURE
The researchers had undertaken the following procedure for the successful completion of the
study.

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CONDUCTING INTERVIEW
the researchers had conducted an interview to the different respondents namely: the
students, the employees and staff of the San Jacinto Catholic School Inc. Were the respondents
was asked on some reliable information on how the Enrolment System was being process and
detail of the data flow.
GATHERING DATA
In order to get the goal in this study the researchers must get the availability and reliability of
the data or in the formation. We gathered data through and interview, research on some
computers books, direct observation on how the data had been workout.
IDENTIFYING SOFTWARE FOR THE RESEARCH STUDY
The software is imperative in making computerized system. These requirements are
necessary in order to have good relation of a system. It is better to use software that is cheaper
but with quality performance in learning access data, and instructions. There searchers had
selected the Visual Basic 6.0 as the host language and the Microsoft access as its databases for
the development or for the computerization of the Enrolment system. The selection of software
was initially based on the availability of a familiarity of the researchers with the particular
software.
ENCODING
The data gathered needed for these studies are encoded, the spacing, the alignment that sizes
of text were carefully considered and also the wording are thoroughly checked, in order to have a
clear and comprehensive output.

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TESTING
This program must be tested not only once but several times, and the performance of the
hardware was also tested. So it can process bulk of data.
EVALUATION
The running system will be evaluated by the programmer, respondents, administrative
SOFTWARE REQUIREMENTS OF THE COMPUTERIZED

ENROLLMENT SYSTEM OF SAN JACINTO CATHOLIC SCHOOL INC.
On Software Development Tools  MS Visual Basic is used to develop
 MS Visual Basic 10.0 the Computer Generated Enrolment
 MS Access 2010 System,
 MS Access for the implementation
of its databases, and for the graphics
design of the interface of the
proposed system
On OS Platform  This system software is used as an
 Windows 8.1 operating system in the development,
 Windows 10 implementation and maintenance of
the computer generated enrolment

system.
On Documentation and Presentation  MS Office 2010/MS Office 2013

application software package is used
 Microsoft Office 2010 , 2013 for the preparation of the
Computerized enrolment system
documentations such as the research
paper, user manual, written
communications, tables and slide
presentation, etc.
Figure 2
REQUIREMENTS ANALYSIS
The first step encompassed the tasks that go into determining the needs or conditions to
meet for a new or altered product, taking account of the possibly conflicting requirements of the
various stakeholders, such as beneficiaries or users. This step was critical to the success of the
development project.
The requirements must be actionable, measurable, testable, related to identified needs or
opportunities, and defined to a level of detail sufficient for system design. The analysis of the
data, which have been gathered in the earlier part of the study.
This part serves the essential explanation of the details above the data. The researcher are
required a thorough investigation of the primary aspect, such as the books, internet or even the
school need for the researcher, to satisfy the said study. 20

21
The methodologies that researchers applied the comprehensive formulation of solution to the
problem, the measure in dealing with the objectives of the study and finally the interpretation of
the result. This includes the presentation of the data that were purposely gathered then analyze
and interpreted, in answer to the sub problems of this study.
The researcher created the system with the used of visual basic 6.0 provided easy access to
relational features for user a raw power for developers. It was quiet simply the fastest
management system on desktop, and its combination of easy to use powerful tools. Here are the
uses of researcher.
-The use of consistent Design

- Pure Visual basic coding
- Unique Design
Data the Terms information and knowledge is frequently used for overlapping concept. The main
difference is in the level of abstraction being considered. Data is the lowest level of abstraction,
information is the next level, and finally, knowledge is the highest.
ANALYTICAL TOOLS
The analytical tools used in conducting the proposed study are the System flowchart,IPO
(Input Process Output) and HIPO (Hierarchical Input-Process-Output), which are precisely
discussed in this section for the development of the system.
SYSTEM FLOWCHART
It is formalized graphic representation of a program logic sequence, work or manufacturing
process, organizing chart, or similar formalized structure.

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IPO OR THE INPUT PROCESS OUTPUT
These are the components or elements that make up the system. It is also described as tools
on the design of the entire software.
HIPO OR HIERARCHICAL INPUT-PROCESS-OUTPUT
A high-level view of the functions performed by a system as its functions and software
implementation.
SOFTWARE DESIGN
Design is a visualization of the outcome of a product but then in software design phase,
time is very essential because designing software is not an overnight job. It takes a long period of
time to ensure efficiency, maintainability and reliability if the software. Software design is a
process of problem-solving and planning for a software solution.
After the purpose and specifications of software are determined, software developers will
design or employ designers to develop a plan for a solution. It includes low-level component and
algorithm implementation issues as well as the architectural view. The proponents considered
different aspects in the design of the semi-automated enrollment system.
Each aspect must reflect the goals that the proponents were trying to achieve. Some of the
aspects that the proponents incorporated in their study are the following: compatibility,
extensibility, fault-tolerance, maintainability, reliability, reusability, and usability. For the design
of the software, the proponents also used data flow diagram and entity relationship diagram
along with normalization.

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SOFTWARE IMPLEMENTATION PLAN
The phase of the software development method where software has already been debugged
documented and tested. The objective of the implementation phase is to deliver completely
functioning and documented information system. Implementation plan is the process of writing,
testing, debugging/troubleshooting, and maintaining the source code of computer programs. This
source code is written in programming language. The purpose of programming is to create a
program that exhibits ascertain desired behavior.
Coding requires expertise in many different subjects, including knowledge of the application
domain, specialized algorithms and formal logic. The proponents used VISUAL BASIC 10.0 for
the coding and the interface, and for the system to be available, the proponents made it to
Microsoft Visual Basic 10.0. Upon being made, errors were expected to emerge since the codes
must also be compatible with the software that the well be used to supports, further debugging
was done until there are no errors found.

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SOFTWARE TESTING
A stage or phase where the proposed system will be given to a panel of critics and end-users
for testing. In this way, the developer can determine the response of the userwhether the system
works or not.
Software testing is an empirical investigation conducted to provide the company with
information about the quality of the product or service under test, with respect to the context in
which it is intended to operate. It also provides an objective, independent view of the software to
allow the business to appreciate and understand the risks at implementation of
The software. Test techniques include the process of executing a program or application with
the intent of finding software bugs. It can also be the process of validating and verifying that the
system meets the requirements that guided its design and development.
SOFTWARE DEPLOYMENT
Software deployment is all of the activities that make a software system available for use.
The general deployment process consists of several interrelated activities with possible
transitions between them. These activities can occur at the producer site or at the consumer site
or both. Deployment should be interpreted as a general process that has to be customized
according to specific requirements or characteristics.
When the system became available, both the institution and the proponents were able to
evaluate how the system provided the needs of the institution and how the proponents were able
to include the specified requirements to the system that they have developed.

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CHAPTER IV
PRESENTATION OF DATA
This chapter discussed an interpreted the data that are gathered throughout the study.
Presented here are the data gathered by the researcher in the course of interview evaluation of the
software. Mainly the data that are form questionnaires were analyzed and presented in very
methodical manners that are gathered throughout the study proved to be vital in the evaluation of
the study.
ANALYSIS OF DATA
The data was analyzed in order to interpret it more specifically and clearly. This gave the
researchers an overview of how the result of the study would be determined. Furthermore the
analysis of the data was done it is interpreted in a narrative form to be easily understood by the
respondents and other readers.

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FLOWCHART
START
YES IF USER AND NO WRONG USER

PASS = TRUE
AND
PASSWORD
MAIN
MENU
To enroll SEARCH List of

students STUDENT classes
Enrollment Grade
Form DATABASE OF Level list
STUDENT
END
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CHAPTER V
SUMMARY, CONCLUSION AND RECOMMENDATION
SUMMARY OF FINDINGS
Computerized Enrollment System are developed, built and design for the San Jacinto
Catholic School for the purpose or to make the work easier, faster and accurate. It is also build to
help the staff-in-charge or the registrar to become easier to supervise or access the enrollment
and records of the students.
Before proposing system, the proponents for a school that still use a manual system for
their enrollment process. San Jacinto Catholic School is currently using the tradition or a manual
system for enrolling students. Proposing a computerized enrollment system for the school will be
useful to improve their enrollment process. The proponents find out that there are a lot of
paperwork’s and requires more time in order to be officially enrolled.
CONCLUSION
After all the studies, research and observation, the researchers therefore conclude that the
San Jacinto Catholic School, is having difficulties on their enrollment system particularly on
management of students data and their registration. Different problems such as redundancy and
errors information of the students, not updated reports submitted to the administrator and time
consuming enrollment activities was solved through designing automated enrollment system.
On the other hand, the students should be able to cope up easily to the new system and the
system developer of the school should be responsible enough to manage and develop the site.
With the help of the use of interviews, researches, surveys and even observations that help this
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study to be possible. The graphical representation of study in presenting the system proposed
will also help to visualize the proposed system. Above all, researchers would be a beneficiary of
this study since they analyze a manual enrollment system and convert it into an automated one.
RECOMMENDATION
Lack of enrollment system in a school can lead to chaos and troubles. The Students will be
confused on what they should do and how they will do to be able to enroll. Having imparted all
the benefits and advantages of our Computerized Enrollment System in the above
CONCLUSION
The proponents highly recommend this Computerized Enrollment System to San Jacinto
Catholic Administration because we believe that this system is extremely useful in the school in
the way of making the processes of enrolling highly-effective, much easier and more convenient.

29
Log in Form
Figure 1
The user will need to sign in to the login in form entering the user name and the
corresponding password to continue opens the system (See figure 1).

30
Menu Form
Figure 2
Public Class Form2
Private Sub Form2_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles MyBase.Load

Timer1.Start()
End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Timer1.Tick

Label1.Text = My.Computer.Clock.LocalTime()
End Sub
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button1.Click

Form3.Show()
Me.Hide()
End Sub

Form4.Show()
Me.Hide()
End Sub
Private Sub LogOutToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles

LogOutToolStripMenuItem.Click
If MsgBox("ARE YOU SURE?", vbYesNo, "WARNING") = vbYes Then
Me.Close()
End If
End Sub

Form5.Show()
Me.Hide()
End Sub
Private Sub Button4_Click_1(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button4.Click

Form6.Show()
Me.Hide()
End Sub
End Class

31
Enrollment Form
Figure 3
The user will type all the students information, if the user if forget some information it
will not proceed to the next form, in clicking the next button it will appear a messages box
contain “Fill-up the highlighted text” after the enrollees can now store their information and
parents information. Confirming that the given data is right and true, before continuing, it shows
the summary of the given data (See figure 3).

32
List of Students
Figure 4
Public Class Form4
Private Sub Form4_Load(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles MyBase.Load
'TODO: This line of code loads data into the 'System_PRDataSet1.Table1' table.
You can move, or remove it, as needed.
Me.Table1TableAdapter.Fill(Me.System_PRDataSet1.Table1)
End Sub
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Handles Button1.Click
Dim A As String = ComboBox1.Text
Dim B As String = TextBox1.Text
Me.Table1TableAdapter.FillBy(Me.System_PRDataSet1.Table1, A, B)
End Sub

Me.Close()
Form2.Show()
End Sub

Table1BindingSource.RemoveCurrent()
End Sub

33
Database Query

34
SQL SELECT STATEMENT

35
Remarks of Students
Figure 5
Public Class Form5

Handles MyBase.Load
'TODO: This line of code loads data into the 'RemarksDataSet.Table1' table. You
can move, or remove it, as needed.
Me.Table1TableAdapter.Fill(Me.RemarksDataSet.Table1)
End Sub

Table1BindingSource.AddNew()
End Sub

Table1BindingSource.MoveNext()
End Sub

Table1BindingSource.MovePrevious()

36
End Sub

Table1BindingSource.RemoveCurrent()
End Sub

Me.Close()
Form2.Show()
End Sub

On Error GoTo SaveErr
If TextBox1.Text = "" Or TextBox2.Text = "" Or TextBox3.Text = "" Or
TextBox4.Text = "" Or TextBox5.Text = "" Then
Else
Table1BindingSource.EndEdit()
Table1TableAdapter.Update(RemarksDataSet.Table1)
SaveErr:
MsgBox("Save Complete")
End If
End Sub
End Class
List of Remarks

37
Figure 6
Public Class Form6

Handles MyBase.Load
'TODO: This line of code loads data into the 'RemarksDataSet1.Table1' table. You
can move, or remove it, as needed.
Me.Table1TableAdapter.Fill(Me.RemarksDataSet1.Table1)
End Sub

Dim A As String = ComboBox1.Text
Dim B As String = TextBox1.Text
Me.Table1TableAdapter.FillBy(Me.RemarksDataSet1.Table1, A, B)
End Sub

Me.Close()
Form2.Show()
End Sub
End Class
Database Query

SQL Select Statement 38

APPENDICES

DOCUMENTATION 39
1.1
1.2
1.3

CURRICULUM VITAE 40
JULIANNE D. CASTRO
PERSONAL BACKGROUND:
CIVIL STATUS: Single
SEX: Female
AGE: 17
DATE OF BIRTH: December 1, 2001
PLACE OF BIRTH: Lingayen, Pangasinan
RELIGION: Roman Catholic
EDUCATIONAL BACKGROUND:
SECONDARY LEVEL: San Jacinto Catholic School Inc.

(2014-2019)
ELEMENTARY LEVEL: Good Samaritan Christian School
(2005-2006)
PHILOSOPHY IN LIFE: “Don’t let anything stop you from reaching your goal”

41
MITCHYLL JOSH H. VALENCERINA
SEX: Male
AGE: 18
DATE OF BIRTH: April 25, 2001
PLACE OF BIRTH: Nazareth General Hospital
SECONDARY LEVEL: San Jacinto Catholic School Inc.

(2012-2019)
ELEMENTARY LEVEL: Mangaldan Central School
(2005 – 2006)
United Methodist Church Cinderlla School
(2006 – 2007)
(2007 – 2012)
PHILOSOPHY IN LIFE: “If you quit now the game will be over”

42
VON JAIRO P. ZAPATERO
SEX: Male
AGE: 18
DATE OF BIRTH: January 5, 2001
PLACE OF BIRTH: Dagupan Hospital
SECONDARY LEVEL: Colegio De San Juan De Letran – Manaoag

(2014 – 2016)
The Right Formation School
(2016 – 2017)
(2017 – 2019)
ELEMENTARY LEVEL: San Roque Elementary School
(2006 – 2013)
PHILOSOPHY IN LIFE: “You Can Retake the Class but You Can’t Retake the Party”

43
ARJAY M. VISPERAS
SEX: Male
AGE: 17
DATE OF BIRTH: April 16, 2002
PLACE OF BIRTH: Dagupan Region 1
SECONDARY LEVEL: San Jacinto National High School

(2014 – 2017)
San Jacinto Catholic School
(2017 – 2019)
ELEMENTARY LEVEL: Santa Maria Elementary School
(2007 – 2014)
PHILOSOPHY IN LIFE: It’s More Fun in the Philippines

44
DIAGRAM OF SYSTEM
ADMIN
Menu Enrollment List of Remarks List of

Form Form Students Remarks
DATABASE OF ACCESS
STUDENT


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COMPUTERIZED ENROLLMENT SYSTEM OF

SAN JACINTO CATHOLIC SCHOOL INC.

SAN JACINTO CATHOLIC SCHOOL INC.

Mitchyll Josh H. Valencerina

Computerized Enrollment System of

REQUEST PERMISSION TO CONDUCT THE STUDY

Dear Rev. Father:

Computerized Enrollment System of

patience and suggestions in improving this system.

improving our system.

Computerized Enrollment System of

The Computerized Enrolment System was proposed in replacement of the

advising and assessment slips, and the like a r e c o m m e n d i n g t h e m a n u a l e n r o l m e n t

involves proper records handling, tracing the constraints and

evaluation of the manual system is essential. Thus, the

p r o p o n e n t s g a t h e r e d necessary data that will help in the progress of enhancing the

Computerized Enrollment System of

how to be a good student and thank you for understanding us.

Computerized Enrollment System of

Computerized Enrollment System Questionnaire

Please answer the following questions:

1. What are the common problems encountered during enrollment?

2. Which do you think is more efficient between computerized enrollment

3. Which do you think is more secured between computerized enrollment

4. Would you like to have a computerized enrollment system?

5. How will the system help the school administration?

Computerized Enrollment System of

DEDICATION ………………………………………………………………….. iii

TABLE OF CONTENTS ……………………………………………………… iv

CHAPTER 1 THE PROBLEM AND ITS BACKGROUND

BACKGROUND OF THE STUDY ………………………………………....... 2

STATEMENT OF THE PROBLEM …………………………………………… 3

SIGNIFICANCE OF THE STUDY ……………………………………………. 4

OBJECTIVES OF THE STUDY ………………………………………………. 5

SCOPE OF THE LIMITATION ………………………………………………. 6

DEFINITION OF TERMS ……………………………………………………… 7

CONCEPTUAL FRAMEWORK ……………………………………………… 8

CHAPTER II REVIEW OF RELATED STUDIES AND LITERATURE

Computerized Enrollment System of

RESPONDENT OF THE STUDY

DATA GATHERING INSTRUMENT

CHAPTER IV PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA

CHAPTER V SUMMARY, CONCLUSION AND RECOMMENDATION

SUMMARY, CONCLUSION AND RECOMMENDATION

LETTER OF REQUEST TO CONDUCT A STUDY

Computerized Enrollment System of

THE PROBLEM AND ITS BACKGROUND

enrolment in the San Jacinto Catholic School Inc.

Computerized Enrollment System of

Computerization is a control system that manages, processes in industrial

and resulted into high quality of product produce. In information System,

computerization is concerned about interrelating different but interdependent

much faster and more accurate than a manual system.

Enrollment System is a good example of a computer generated process. This can

Computerized Enrollment System of

consumes time and effort.

Computerized Enrollment System of

to have a fast way of enrolling students as well as in securing student information.

Computerized Enrollment System of

 The general objectives is to develop an automated enrollment system using

Visual Basic .NET 2010

 Provide a hassle free enrollment.