Petty Cash Manual

1. Posted Opening Balance to the Cash Journal.

2. Login to the FIORI Application , user will claim the expense.

 On the Login Window, after selection of the Plan and Cash Journal system will auto
derive if one to one, system will show the opening balance
 Posting date will be equal to the Expense submission date

User ID and Company code his assigned the role will be displayed
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Will be able to see the list of plants only for which the authorization is provided

Against the Plant code, we have assigned the Cash Journal as default

Cash Journal is auto-derived based on the plant and also the opening balance is displayed
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3. Petty Cash Screen for raising claims

Firstly, the header details will be given

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Petty Cash Manual
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Here, either can save or Submit

Submit = FBCJ Saved Document Number

Firstly, let us save the document first.

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After saving, user logs off. On login again later, search criteria is available.
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Lets Submit
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That’s the SAP Internal Document Number of Petty Cash and now will attach the document

Here we can upload the files, which will be stored in DMS Document. We have created a custom
document type ZCJ and can view the document from CV03N or CV04N.

Mail Notification to Operation manager as below

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4. First Level Approval by Operations/Plant Manager

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Lets Approve
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Plant manager has approved.

Sample Mail on Rejection. On Rejection, their will be pop on screen to enter the comments which
will be sent as part of mail. For example, we had entered reason as Update Invoice Number. At
any level of Rejection, Saved document gets deleted. But , the user can still view the document
which is rejected.
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5. For Finance Manager Approval, we can have either FIORI Application or ECC Report. We
had given ECC Report to post as Finance users were not given FIORI Rights. FIORI is more
user friendly.

Below is the Standard Report of SAP which is being enhanced

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Here on Post, the Saved Document will be posted to Financials.

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Now after post, the status will be updated as L2 Approved

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Its now L2 Approved with status Green – Posted

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Approval Table Design

GL Accounts picked by Standard Configuration. The Drop down here we show is for Expense type
with the description maintain in such a way, which Plant users are aware of. And Tax code also
defaulted as well Modifier given from Standard configuration.