VISHWA VISHWANI

Date:

CERTIFICATE

This is to certify that Mr/Ms. ______________________ , of

IMBA I Year II Semester, bearing Hall Ticket

Number ____________ has successfully completed his/her

practical record work on Information Technology Lab(IT Lab) in the

academic year 2018-19.

Internal Examiner External Examiner

1 | Page
 Head of The Department
INDEX

Sno Topic Page No

3
1 MS-WORD
13
2 MS-POWERPOINT

3 MS-EXCEL 24

4 MS-ACCESS 45

2 | Page
Question 1: PROCEDURE TO CREATE PERSONAL LETTER:

1. Open MS Office 2003 - MS Word - File - New.

2. Go to Tool-Letters and mailings-Letter Wizard- Under Letter Format tab tick Date
Line- Select the Date Format- a Page Design and Letter Style.

3. Click on Recipient Info Tab-Enter the Recipient’s name (and Address if necessary) - Select
Informal Option.

4. Click Sender Info Tab- Enter the Sender’s Name (and address if necessary) - click ok.

5. Now you will get Date, Recipient name and Sender’s name along with a selected text
“Type your text here”- Start writing your massage in this area.

6. If you want to align Date to the right of the page then select the date and click Align right
button in the standard tool bar.

OUTPUT

PERSONAL LETTER

October 5? 2010

Dear Smith

By the grace of almighty, I am fine here. I hope you are also fine there My semester exam
stars from 11th November that is this month end. I am very much confident that I will get
good marks in this exam and I am working very hard for that.

Then how is your study going on? I know you are very well in studies.
When is your exam? After your exam please come home. I will be waiting to meet you. I
have many doubts regarding mathematics which I wanted to clarify from you.

Please do write a letter

Your loving brother John

3 | Page
 4 | Page
Question 2:PROCEDURE TO CREATE COMPANY LETTER HEAD:

1. Open MS Office-MS Word - File - New.

2. Go to View- Header and Footer- Type the complete address of a company.

3. Select the Text and click align right on the standard tool bar.
4. In order to insert the company logo (create a logo using paint software and save it or use the
existing one) inside the header go to Insert- Picture-From File-and browse for the required
Picture/file/logo where you have saved - click Insert.

6. After inserting the logo/image resize the logo to fit the top left corner of the page by right
clicking on the logo, go to Format Picture - select Layout tab - select the Wrapping Style to
Infront of text- click ok.

7. To insert a Line go to Insert- picture- Auto shapes- Select the line and draw below the
Logo and the address inside the header.

8. Format the line by Right clicking and selecting Format Auto shapeselect the Color and
Line tab- chose your style- click ok.

9. Then go to the footer- Insert and format a line as did for header.

10. Type the text inside the footer and below the line.

11. Go to Format-Background-Printed Watermark-Picture Mark-Click Select Picture-

Browse for the required background- click WashoutApply- Ok
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Question 2:PROCEDURE TO CREATE COMPANY LETTER HEAD:
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 Question 3: PROCEDURE TO CREATE SIMPLE NEWS LETTER:
1. Open MS Office-MS Word - File - New - Type the heading

2. When ever you want to change the number of columns then go to Insert - Break - Select the section
break type as continuous - Click OK

3. Go to Format - Column - select the number of columns u want and click ok.

4. Type news and when ever you need curser in the next column then go to Insert - Break- now select
Column Break - click Ok.

5. If you want picture to be inserted then go to Insert- Picture-From fileand browse for the required
picture/file-then click Insert

6. Format the text by changing the font size and color by selecting the required text and chose font
size, style and color in the formatting tool bar below the menu.

7. Formatting text can also be done by selecting the text and applying the Wordart. For that go to
Insert- Picture-Wordart- then chose the style u Want and click Ok. To change the color of the wordart

7 | Page
text, right click on the text and go to Format Wordart.

8 | Page
 Ol TPl T

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the occviai

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9 | Page
10 | Page
Question 4:PROCEDURE TO CREATE GREETING CARD:

1. Open MS Office-MS Word - File - New

2. Keep the cursor where you want to insert a picture and then go to InsertPicture-From file-and
browse for the required picture/file-then click insert.

3. In order to insert text on the picture go to Insert-Text box-and draw it on the page. Enter
the required text and Format the text by selecting the required text and choosing font size, style
and Color in the formatting tool bar below the menu.

4. Select the text box and drag it on to the picture. Place it where ever you want. 5. Select the
text box on the picture and go to Format Text box -select the Color and lines Tab- Make Fill
Color to Nil and Transparency to 100%.

6. Make Line Color to No Line -click Ok.

7. Go to the Format- Border and Shading- Select the Border tab and the style and color of your
choice-click OK.

11 | Page
Question 5: PROCEDURES TO CREATE A MAIL MERGE LETTER:

丄 Id丄 11
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12 | Page
1. Open MS Office-MS Word - File - New

2. Type your letter which you want to send to the multiple addresses.

3. Go to Tool-Letters and Mailings-Mail Merge- click next: Starting Document- Next: Select
Recipients- Click Type a new list- Click Create - Enter the address- to enter one more click New
Entry.

4. If you want to change the field names then click Customize- Select the Field- Rename- Click
ok.

5. Then in Mail Merge tool bar click Insert Merge fields where ever needed.

6. Then finally in the mail Merge tool bar click Merge to New DocumentAll- Ok- Save the file.

OUTPUT

TO
«Name»
«Address_Line_l»
«Address_Line_2»
«City»
«State»

Sir/Madam,

Subject: Interview letter for the post of «Job_Title»

You are hereby informed to attend the interview for the post of «Job_Title» on
29th sept, 2010.Bring all the documents and original marks cards without fail.

Date: 5-Sept-10
Mysore Your faithfully
MANAGER
Question 6:PROCEDURES TO CREATE A MACRO FOR INSERTING A PICTURE AND FORMATTING THE
TEXT:

1. Open MS Office-MS Word - File - New

2. Go to Tool-Macro-Record new Macro- Give the macro name

3. Go to Insert- Picture- From File- browse for the required picture- click Insert.

4. Type some text - Select it by holding shift Key and right/left arrow Keys- change the font
size, color and style by the standard tool bar.

5. Go to Tool- Macro- click Stop recording.

6. Open a new File go to- Tool-Macro- Select the macro name which u have Created- click Run.

14 | Page
Question 7:PROCEDURES TO CREATE A TIME TABLE

1. Open MS Office-MS Word - File - New

2. Go to insert-

3. select table option

4. select no of rows and columns -> click on ok button

5. type the information

6. merge the Break column.

15 | Page
The PowerPoint Window
PowerPoint is a presentation software package. With PowerPoint, you can easily
create slide shows.

• The Microsoft Office Button

• The Quick Access Toolbar
• The Title Bar
• The Ribbon
• Rulers
• Slides, Placeholders, and Notes
• Status Bar, Tabs, View Buttons, and More
• Create a Title Slide
• Create New Slides
• Make Changes to Your Slides
• Apply a Theme
• Run Your PowerPoint Slide Show

The PowerPoint Window

The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and perform
many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use.

The Title Bar

IPrcsefitdSionl - IWbcrosaFt Pc^etPaint

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays
the name of the presentation on which you are currently working.

16 | Page
The Ribbon

1 Tabs
2 Command Group
3 Command Buttons
4 Launcher

You use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint
window, below the Quick Access toolbar.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an
object. If the rulers do not display in your PowerPoint window:

1. Click the View tab.

2. Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes

1 Slide

17 | Page
 2 Placeholders
3 Notes

Slides appear in the center of the window. You create your presentation on slides.

Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts,
and more.

You can use the notes area to creates notes to yourself. You can refer to these notes as you give
your presentation.

Status Bar, Tabs, View Buttons, and More

Status Bar
1 6 Vertical & Horizontal
Splitter Bars
2 Outline Tab 7 Minimize Button
J
Hew 3 Slides Tab Maximize/Restore
v
Slide
8
Button
4 View Buttons 9 Close Button
5 Zoom

18 | Page
The Status bar generally appears at the bottom of the window. The Status bar displays the number
of the slide that is currently displayed, the total number of slides, and the name of the design
template in use or the name of the background.

The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.

The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.

Normal View ®
Normal view splits your screen into three major sections: the Outline and Slides tabs, the
Slide pane, and the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can
easily add, delete, or change their order of your slides.

Slide Show ^
Use the Slide Show view when you want to view your slides, as they will look in your
final presentation. When in Slide Show view:
Esc Returns you to the view you were using previously.

Left- Moves you to the next slide or animation effect.

clicking When you reach the last slide, you automatically
return to your previous view.

Right- Opens a pop-up menu. You can use this menu to

clicking navigate the slides, add speaker notes, select a
pointer, and mark your presentation.

Z iallows you to zoom in and zoom out on the window. Zooming in

o makes the window larger so you focus in on an object. Zooming out
o makes the window smaller so you can see the entire window.
m
You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

You use the Minimize button Dto remove a window from view. While a window is minimized, its
title appears on the taskbar. You click the Maximize button 回 to cause a window to fill the
screen. After you maximize a window, clicking the Restore button returns the window to its
former smaller size. You click the Close button exit the window and close the program.

19 | Page
Creating Your First PowerPoint Presentation
You create your PowerPoint presentation on slides. You use layouts to organize the content on
each slide. PowerPoint has several slide layouts from which to choose.

Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to
your slides. You can add themes and backgrounds to your slides.

Create a Title Slide

When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type
the title of your presentation and a subtitle on this slide. To enter text:

• Click and type the title of your presentation in the "Click to add title" area.
• Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button ^ in the Slides group on the
Home tab.

Create a Title Slide

1. Open PowerPoint. You are presented with a title slide.

2. Enter the information shown here. Type College Scholarships and Financial Aid in the Click to Add
Title text box. Type Paying for College in the Click to Add Subtitle text box.

20 | Page
 College Scholarships and
Financial Aid
Paying for College

Create New Slides

After completing your title slide, you can create additional slides. To create a new slide:

1. Choose the Home tab.

New
2. Click the New Slide button Slide T jn the Slides group. The Office Theme dialog box appears and
displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:

Right-click the slide layout. A menu appears. Click Layout and then click the layout you
want.

New
s|ideT
Choose the Home tab, click the New Slide button , and then choose the slide layout
you want.
Create N^w Slides

1. Choose the Home tab.

New
Slide T
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.

21 | Page
 4. Enter the information shown here. Type Here is what to do: (including the colon) in the Click to
Add Title text box. Type the bulleted text in the Content text box.

Here is what to do:

• Start saving aarly
* Apply for financial aid

Create an Outline

If you need to present the information in your slide in outline form, you can easily create an
outline by using the Increase List Level button =^to create a hierarchy.

1. Choose the Home tab.

New
2. Click the New Slide button Slide T jn the Slides group. The Office Theme dialog box appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button =^" in the Paragraph group
to indent the bullets for Stafford Loans and PLUS Loans. If you ever need to decrease an
indent, use the Decrease List Level button 十 in the Praragraph group.

22 | Page
 Where to Apply for Aid

* Pelt grants
* Work study programs
* Federal loans -
Stafford loans
-PLUS loans

Use ^wo-Column Text

You can also place text in two separate columns.

1. Choose the Home tab.

New
2. Click the New Slide button Slide T jn the Slides group. The Office Theme dialog box appears.
3. Click the Two Content layout.
4. Enter the information shown here.

Other Forms of Aid

* Federal aiid HOPE scholarships
administered by college l Lifetime Learning tax
—Perkins loans .* credit
-$eocs • Tax benefits for higher
t it education

Cblunin 1
a BI

Make Changes to Your Slides

After creating a slide, if you want to add text:

1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.

If you would like to change text:

1. Select the text you want to change.

2. Type the new text.

23 | Page
You can use the Backspace key to delete text. You can also delete text by highlighting the text
and pressing the Delete key.

Apply a Theme

A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for
your PowerPoint slides.

To apply a theme to all of the slides in your presentation:

1. Choose the Design tab.

2. Click the More button in the Themes group.
3. Click the design you want.

To apply a theme to selected slides:

1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background.

1. Choose the Design tab.

2. Click the Background Styles button ^ Background Styles - _
3. Click the background you want.

24 | Page
Appl;y a Them

1. Choose the Design tab.

2. Click the More button in the Themes group.

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Dtsign

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- GrAptiics
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； ：'
? !i:
I arrfftnrjr

3. Click the theme you want. PowerPoint applies the theme to all of the slides in your presentation.

Add a Background

1. Choose the Design tab.

2. Click the Background Styles button
3. Click the background you want. PowerPoint applies the background to your slides.

Run Your PowerPoint Slide Show

After you create your slides, you can run your slide show:

25 | Page
 1. Do any one of the following: o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.

Your slide show appears on your screen.

Navigating the Slide Show

Task Procedure

Go to the next slide. Do one of the following:

• Press the Right Arrow key.

• Press the Enter key.
• Press the Page Down key.
• Left-click the slide.

Go to the previous slide. Do one of the following:

• Press the Left Arrow key.

• Press the Backspace key.
• Press the Page Up key.

End the slide show and return to Press the Esc key.
PowerPoint.

Run Your Slide Sh^w

1. Press F5 to run the slide show.

2. Use the arrow keys on your keyboard to move forward and backward through your slides.
3. Use the Esc key to return to Normal view.

26 | Page
 MS-EXCEL

EXCERCISE：-1

Create an Excel Sheet in the Name of xyz show the functioning of

Editing and Printing of Excel Sheet.

P ROCEDURE

STEP-1: Open a Excel Sheet by following procedure.

Go to

START MENU=>

PROGRAMS=>

MSOFFICE=>

OPEN MS EXCEL.

STEP-2: Create an Excel Sheet with the Name of xyz by the Field

Names.

S.L.no Name of the employee Address of employee

STEP-3: Insert 5 records according to the requirement.

27 | Page
 STEP-4: The Excel Sheet can be Edited and Printed by the

Following procedure.

EDITING:

• CUT OPTION
Go To EDIT MENU=>Click on CUT (ctrl+X)

• COPY OPTION
Go To EDIT MENU=> Click on COPY (ctrl+C)

• PASTE OPTION
Go To EDIT MENU=> Click on PASTE (ctrl+V)

PRINTING:

• PRINT OPTION
Go To FILE MENU=> Click on PRINT(ctrl+P)

STEP-5: Save the excel sheet after completion.

28 | Page
OUTPUT-：

Output showing functions of

Editing and Printing.

^ Microsoft Excel - prashanth.xls EEl

!■ File Edit View Insert Format lools Data Window Help Type a question for help ▼ _ fi1 X

:J J a ^ j i ^ i a i ^ H - -i 鼉 B: *™' ▼ 10 BJ 「H ^ i 1 ^gJB$ % i-| !::!::!▼沒▼厶，|

A7
A B C D E F G H 1 J K L M
1 SI no Name of the employee Address of the employee
2 101 RAJU SECUNDERABAD
3 102 ARVIND ALVVAL
4 103 JOHN EIOLARAM
5 104 RAHIM KOTi
6 105 ARJUN AEliDS
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34

Ready

29 | Page
EXCERCISE：-2
Create an Excel Worksheet with the Following Particulars using Formula
Functions

ROLL NO, NAME, MARKS, AVERAGE, RESULT&DIVISION?

PROCEDURE

STEP-1: Open a Excel Sheet by following procedure.

Go to

START MENU=>

PROGRAMS》

MSOFFICE=>

OPEN MS EXCEL.

STEP-2: Create columns with the following field names given

below.

ROLL NO NAME MARKS AVERAGE RESULT DIVISION

STEP-3: Insert the 5 records with values.

30 | Page
 STEP-4: Calculation of Total

TOTAL=SUM (C2:E2)

Calculation of Average

AVERAGE=F2/3

Calculation of Result

RESULT=IF (AND (C2>=40, D2>=40, E2>=40),"pass”, “fail")

Calculation of Division

DIVISION=IF (H2="pass”, IF(G2>=70,"FD",

IF (G2>=60,"FC", IF (G2>=50,"SCM,"TCM))),

"Fail")

STEP-5: Save the excel sheet after completion.

OUTPUT-：

31 | Page
 ]File Edit View Insert Format Tools Data Window Help Type a question for help ▼ _ fi1 X

； j J d ^ j i ^ i a i -4 a -1 -1 i, s - n i a trArial ioi u ■言 ■国丨 $ % |iw SLT A，1

A B C D E F G H 1 J K L M N O
1 Roll no Name si s2 s3 total result division
2 1 rarnu 60 50 70 180 60 pass FC
3 2 raju 80 70 90 240 80 pass FD
4 3 raflhu 45 55 50 150 50 pass SC
5 4 raqhav 70 90 55 215 71.67 pass FD
6 5 phani 60 55 70 1ES 61.67 pass FC
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
平
Microsoft Excel - prashanth.xls

A7

Output showing calculation of

TOTAL, AVERAGE, RESULT, DIVISION.

~M!\ Sheet 1 / Sheets / Sheet3 / >1

Ready NUM

Microsoft Excel - pr PRA5HANTHQl.do 3^4：51

2 |PM P a g e
c-...
EXCERCISE：-3
Illustrate the Creation of Pie-chart in MS-Excel for total number of
accidents in Hyderabad, with the following values.
30,20,5,7,20,30,40,50,20,30,70,30

PROCEDURE

STEP-1: Open a excel sheet by following procedure.

Go to

START MENU=>

PROGRAMS》

MS OFFICE=>

OPEN MS EXCEL.

STEP-2: Create an Excel sheet with the following field names and Insert

the data.

MONTH ACCIDENTS

STEP-3: Select the table created and click on the chart wizard and

Select the chart type and click next.

STEP-4: The next step is selecting the Chart source and click next.

33 | Page
STEP-5: The next step is to select the chart options that is titles, Legend

& labels click next.

STEP-6: The next step is to give the chart location, select the Location

and click next.

STEP-7: After selecting the above options the pie-chart will be displayed

on the excel sheet, save the excel sheet.

34 | Page
^ Microsoft Excel - prdshdnth.xls El刚
File Edit View Insert Format Tools Chart Window Help Type a question for help ▼ _ S X
g : Arid
圖 10 aj必 I U | ■ 1

OUT PUT-：

Output showing the pie-chart.

35 | Page
EXCERCISE：-4

36 | Page
Create a Excel Worksheet with the days of the week and time from
9:00to17:00 hrs use auto fill option to create this Work Sheet.

PROCEDURE

STEP-1: Open a excel sheet by following procedure.

Go to

START MENU=>

PROGRAMS》

MSOFFICE=>

OPEN MS EXCEL.

STEP-2: Create columns with the following field names.

STEP-3: On the worksheet in the first column insert MONDAY

And then bring the cursor on the right corner of the cell

And drag. All the days of week will be displayed

 Automatically.

STEP-4: In the second cell enter the time as 9:00 and drag the Cell In

the horizontal way till 17:00 hrs are Displayed using Auto fill

features.

STEP-5: Save the excel sheet after completion.

OUTPUT-：

37 | Page
 | Typ« A quadion Fo> help
Fils £dt VSBM Insert Format Tools 泛ata Window Help
J uA : ^ -li la ^ Ji 細I
A B1 C D E F GI H I J K 'L M N
1 DAV/TIME 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17.00
Monday FA ITAB SFM L BLE ME MM ME ITLAB
3 Toesday MOB BLE SFM u ITAB ME MM FA ITLAB
4 Wednesday MOB ITAB SFM N MM BLE FA MM ITLAB
5 Thursday MOB IT ME C SFM BLE FA IT PD
B Friday MOB MM ITAB H SFM ME FA BLE
Saturdav ITLAB BLE MOB FA _ ME ITLAB
8
9
10
11
12
13
14
15
16
17
18
IS
20
21

23
24
25
26
；'7
28
29
30
31
32
33
34
N\Q!/Q2\Q3/Q4/Q5 /

Output showing the

Preparation of time table using auto fill option.

38 | Page
EXCERCISE：-5

39 | Page
Use of Macro in Excel.

PROCEDURE

Introduction: Micro are very widely used in the most of the companies where one step has to be
done repeatedly is acts like a tape recorder and also used for the automation of some manual work
which can be done through the

System using Macro function (like copying, pasting, retrieval of the data from the database.

STEP-1： Open a excel sheet by following procedure.

Go to

START MENU=>

PROGRAMS=>

MS OFFICE》

OPEN MS EXCEL.

STEP-2: Recording a Macro; Go to Tools, select Record New

Macro.

40 | Page
STEP-3： Give name to Macro name.

STEP-4： Click on the record button and perform the task as

required And reclick to stop recording of the same.

41 | Page
42 | Page
STEP-5： Run macro; To run macro, go to tools then select macro

and again select macros from the cascading menu. It will give u list of
existing macros. Select the one you need to run. It will automatically do
the task to be performed at the active or the selected cells.

OUT PUT-：

P] File Edit Vis

□pen workbook

New from existing workbook

New from template

43 | Page
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44 | Page
EXCERCISE：-8
NPV calculation

Data ______ Description

10% Annual discount rate

-10,000 Initial cost of investment

3,000 Return from first year

4,200 Return from second year

6,800 Return from third year

PROCEDURE

STEP-1： Open a excel sheet by following procedure.

Go to

START MENU=>
PROGRAMS》

MS OFFICE=>

OPEN MS EXCEL.

45 | Page
STEP-2:

NPV is given by:-$1 “n” years from now = 1/(1+r)n ,$today.(assume r=1)For
both the investments enter the data in the first rowAnd Second row.
The syntax for the Npv function is:

Npv( discount一rate, valuel, value2, ... value一n ) discount一rate is the discount rate for the period.

valuel, value2, ... value一n are the future payments and income for the investment (ie: cash flows).

46 | Page
Output:
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NPV VS IRR CALULATON - Microsoft Excel

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fx | =NPV(A3,A5:A7)+A4
A B C D E F G H 1 J K L M

1 Calculation of NET PRESENT VALUE(NPV

2 Data Description
3 10% annual die.rate
4 -10000 initail cost
5 3000 lyear
6 4200 2year
7 6800 3year
8 Ans: $1,307,29
9
10
11
12
13
14
15
16
17
18
19
20
21 ____
Ready |

47 | Page
 MS Access

Access is a database program that stores information that can be manipulated, sorted, and
filtered to meet your specific needs.

■ A database is a collection of related information.

■ An object is a competition in the database such as a table, query, form, or macro.
■ A table is a grouping of related data organized in fields (columns) and records
(rows) on a datasheet. By using a common field in two tables, the data can be
combined. Many tables can be stored in a single database.
■ A field is a column on a datasheet and defines a data type for a set of values in a
table. For a mailing list table might include fields for first name, last name, address,
city, state, zip code, and telephone number.
■ A record in a row on a datasheet and is a set of values defined by fields. In a
mailing list table, each record would contain the data for one person as specified by
the intersecting fields.

48 | Page
Tables

49 | Page
 1. Create a Employee table in Ms-access with Field names Empid, Ename, Eadd, Edeptno.

Step: 1 Create a table in Design View

Step.2: Give the field names with data types and save the table.

EE®
2000
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50 | Page
51 | Page
Step 3: Enter the table fields

52 | Page
 Queries

Queries select records from one or more tables in a database so they can be viewed,
analyzed, and sorted on a common datasheet. The resulting collection of records, called a
dynaset (short for dynamic subset), is saved as a database object and can therefore be
easily used in the future. The query will be updated whenever the original tables are
updated.

Creating a Query in Design View 2. Create a Query in Ms-access

Step: 1 In the object field select create Query

Step 2: Add a table

53 | Page
Step 3: Select the fields to display

Step 4: select Empid,Ename from the table

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Step 5: After selecting the fields you have to execute the Query in Tools Menu Select Run Command to
Run the Query.

55 | Page
Step 6: After displaying the query you have to save the query.

56 | Page
 Forms

Forms are used as an alternative way to enter data into a database table.

Creating a Form by Using Wizard

3. Create a form in Ms-access

Step 1: In the Object Field Select a Form and click on Creating form by Using Wizard. And select the Field
Names.

Step 2: Select Layout of Your Form

57 | Page
Q5T5T

Step 3: Select the style of the form

58 | Page
Step 4: Give the title Name for the Form

Step 5:

After giving the title name Click next Button it displays the form

59 | Page
9 s e d Us
 Reports

Reports will organize and group the information in a table or query and provide a way to
print the data in a database.

61 | Page
Creating a Report by Using the Wizard

4. Create a Report for a Table

Step: 1 In the Object Field select Report and Click Create a Report by Using Wizard

Step 2: Select the Fields and Click Next

62 | Page
Step 3: Do you want to sort the data if you need select sort option, if you don't need Click Next Button.

63 | Page
Step 4: Select the report Style

Step 5: Give the title for your Report

64 | Page
Step 6: And Click Next to Display the form

65 | Page
5. Transfer a Data from Access to Excel

Step: 1 Create Data Base

Step: 2 create a table in Design View

Step.2: Give the field names with data types and save the table.

66 | Page
 |ji»n Um
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Step 3:

Open Excel Document

Click Data Menu

Click Import External Data

67 | Page
Step 4: Select Data Base Name

68 | Page