COURSE : OPEN ELECTIVE

DATE : 29/07/2019 & 30/07/2019

SUBJECT : FACILITY PLANNING & SPECIALIZED BUILDING DESIGN
SUBJECT CODE : AR215
LECTURE NO: 01 & 02
BY: Ar. SUPRIYA

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

FACILITY PLANNING
 Planning is a fundamental skill required by all managers. It involves a
significant amount of time and effort. It forms a base for short term needs and
long term vision.
 Planning – a process of determining the appropriate allocation of precious
resources to ensure facility success.
 Facility Planning determines how an activity’s tangible fixed assets best
support achieving the activity’s objectives.

Examples:
a. In manufacturing, the objective is to support production.
b. In an airport, the objective is to support the passenger airplane interface.
c. In a hospital, the objective is to provide medical care to patients.

 Facilities can be broadly defined as buildings where people, material, and

machines come together for a stated purpose – typically to make a tangible
product or provide a service. The facility must be properly managed to
achieve its stated purpose while satisfying several objectives.
Such objectives include producing a product or producing a service:
• at lower cost,
• at higher quality,
• or using the least amount of resources

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

FACILITY PLANNING OBJECTIVES
 Support the organization's mission through improved material handling,
materials control, and good housekeeping.

 Effectively utilize people, equipment, space, and energy.

 Minimize capital investment.

 Be flexible and promote ease of maintenance.

 Provide for employee safety and job satisfaction.

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

PRINCIPLES OF FACILITY PROVISION
The key principles of facility provision are:

1. Planning
• Ensure the proposed facility supports the organization’s strategic plan.
• Ensure the proposed facility is justified.
• Ensure the proposed facility is feasible.
• Coordinate planning with other facility providers and government agencies.
• Undertake community consultation throughout the facility planning process.
• Ensure that various options have been considered for location.

2. Management
• Maximize access and opportunity-aim to cater for a broad range of needs,
social issues and physical capabilities.
• Develop a management plan to reflect operational strategies and design
principles.

3. Design
• Develop a design brief that reflects the needs of potential users and staff.
• Design the facility to be practical, flexible, adaptable, multi functional, energy
efficient and low maintenance
• Design using Life-Cycle Cost Principles.

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

PRINCIPLES OF FACILITY PROVISION
The key principles of facility provision are:

4. Financial
• Obtain capital funding that is available from a variety of sources.
• Assess short and long term viability against the aim of the facility, its operating
philosophy and projected operating cost.
• Detail facility maintenance strategies in an asset management plan.
• Develop a Life-Cycle Cost Plan.

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

FACILITY PLANNING PROCESS

1. NEEDS ASSESMENT
2. FEASIBILITY STUDY
3. DESIGN PHASE
4. DESIGN CONSULTANTS
5. CAPITAL FUNDING

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

1. NEEDS ASSESMENT
• The first phase in the facility planning process is to undertake a facility specific
needs assessment. This process will verify whether a new facility is required or if
the need can be satisfied in some other way.
The key elements of a facility specific needs assessment are:
• Identification of current and future trends.
• Analysis of Social Indicators.
• Review of existing facilities and services.
• Assessment of similar facilities and services provided in comparable
communities.
• Community consultation to identify demand, usage and future potential.

2. FEASIBILITY STUDIES
• The study will refine the concept and then test that concept to determine if it
will perform both practically and financially. Two phases:
i. Preliminary phase: preliminary
Study Size and Comprehensiveness
Cost and Time Required
ii. Expanded Phase
Economic Impact
Key elements of a feasibility study are: Market analysis, Draft Management Plan,
Concept Plan, Location rationale, Design and technical options, Capital costs
and financials, Sustainability assessment.
NATIONAL INSTITUTE OF TECHNOLOGY, PATNA
3. DESIGN PHASE

• If the feasibility study recommends to build a facility, the project then enters
the design phase. A Management plan is to be finalized followed by a design
brief and a design consultant or team to be appointed.

• The Management Plan outlines how the facility will be used by the community
and/or user groups and should include the following key components:
• Programs and Services to be offered and how they will be promoted.
• Proposed Management Structure.
• Facility Maintenance Strategies.
• Annual operating budget detailing projected income and expenditure.

• The management plan is then used in the development of the design brief-
that is, the functional requirements of potential user groups and activities and
are translated into a set of design specifications.
The key elements of a design brief are:
i. Site Details and any clearing constraints
ii. Schematic diagram or at least a schedule of specific requirements
iii. Accommodation Schedule
iv. Standard of Finishes
v. Project Budget and Cost Limit
vi. Key dates for the commencement and conclusion of construction
NATIONAL INSTITUTE OF TECHNOLOGY, PATNA
4. DESIGN CONSULTANTS

• The design team consists of the design consultants engaged to develop the
design of the facility.
• Following professionals are usually included in the design team:
i. Architect
ii. Structural Engineer
iii. Mechanical and Electrical Engineer
iv. Cost Planner or Quantity Surveyor
v. Landscape Architect (if appropriate)
vi. Acoustics Consultant (if appropriate)

• For large more complex projects, it is worth considering the appointment of a

professional project manager.

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

5. CAPITAL FUNDING

Capital Funding through:

• Concerned Department Ministry
• Local government authorities
• The Private Sector
• Local Community

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA

TYPES OF FACILITY PLANNING

Planning for existing facilities

 A Manager may be involved in the facility planning process from the

beginning phase to the occupancy permit. A manager’s job:
a) Coordinate maintenance
b) Monitor concession purchases and sales
c) Deal with various issues relating to the facility and its ancillary areas
i. Main Responsibilities
• Money, personnel, and scheduling
• Space management
ii. Money, Personnel and Scheduling
• Money (construction, business)
• Personnel (operational hours, events, where, what skills)
• Scheduling (games, events, number of participants.
• Documentation.

iii. Space Management

• Growth needs (proper allocation of time and space for bookings)
• Move management (to free up space)
• Swing space (any space available during renovations, alterations, or
realignment)
• Growth space

iv. Planning for Future Facilities

• Where, what, how to build
• To meet greatest current needs
• To anticipate future needs
• To cause the least amount of financial harm or inconvenience

NATIONAL INSTITUTE OF TECHNOLOGY, PATNA