12/2/2019 Microsoft Excel Shortcut Keys - Office Articles

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Microsoft Excel Shortcut Keys

Excel

Shortcut Action Menu

Ctrl
Ctrl+A Select All None
A
Ctrl
Ctrl+B Bold Format Cells Font Font Style Bold
B
Ctrl
Ctrl+C Copy Edit Copy
C
Ctrl
Ctrl+D Fill Down Edit Fill Down
D
Ctrl
Ctrl+F Find Edit Find
F
Ctrl
Ctrl+G Goto Edit Goto
G
Ctrl
Ctrl+H Replace Edit Replace
H
Ctrl
Ctrl+I Italic Format Cells Font Font Style Italic
I
Ctrl
Ctrl+K Insert Hyperlink Insert Hyperlink
K
Ctrl
Ctrl+N New Workbook File New
N
Ctrl
Ctrl+O Open File Open
O
Ctrl
Ctrl+P Print File Print
P
Ctrl
Ctrl+R Fill Right Edit Fill Right
R
Ctrl
Ctrl+S Save File Save
S
Ctrl
Ctrl+U Underline Format Cells Font Underline Single
U

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Shortcut Action Menu

Ctrl
Ctrl+V Paste Edit Paste
V
Ctrl
Ctrl W Close File Close
W
Ctrl
Ctrl+X Cut Edit Cut
X
Ctrl
Ctrl+Y Repeat Edit Repeat
Y
Ctrl
Ctrl+Z Undo Edit Undo
Z
F1 F1 Help Help Contents and Index
F2 F2 Edit None
F3 F3 Paste Name Insert Name Paste
F4 F4 Repeat last action Edit Repeat. Works while not in Edit mode.
While typing a formula switch between
F4 F4 None
absolute/relative refs
F5 F5 Goto Edit Goto
F6 F6 Next Pane None
F7 F7 Spell check Tools Spelling
F8 F8 Extend mode None
F9 F9 Recalculate all workbooks Tools Options Calculation Calc,Now
F10 F10 Activate Menubar N/A
F11 F11 New Chart Insert Chart
F12 F12 Save As File Save As
Ctrl
Ctrl+: Insert Current Time None
:
Ctrl
Ctrl+; Insert Current Date None
;
Ctrl
Ctrl+" Copy Value from Cell Above Edit Paste Special Value
"
Ctrl
Ctrl+' Copy Fromula from Cell Above Edit Copy
'
Hold down shift for additional functions
Shift Shift none
in Excel's menu
Shift
Shift+F1 What's This? Help What's This?
F1
Shift
Shift+F2 Edit cell comment Insert Edit Comments
F2
Shift
Shift+F3 Paste function into formula Insert Function
F3
Shift
Shift+F4 Find Next Edit Find Find Next
F4
Shift
Shift+F5 Find Edit Find Find Next
F5
Shift
Shift+F6 Previous Pane None
F6
Shift
Shift+F8 Add to selection None
F8

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Shortcut Action Menu

Shift
Shift+F9 Calculate active worksheet Calc Sheet
F9
Shift
Shift+F10 Display shortcut menu None
F10
Shift
Shift+F11 New worksheet Insert Worksheet
F11
Shift
Shift+F12 Save File Save
F12
Ctrl
Ctrl+F3 Define name Insert Names Define
F3
Ctrl
Ctrl+F4 Close File Close
F4
Ctrl
Ctrl+F5 XL Restore window size Restore
F5
Ctrl
Ctrl+F6 Next workbook window Window ...
F6
Shift
Shift+Ctrl+F6 Ctrl Previous workbook window Window ...
F6
Ctrl
Ctrl+F7 Move window XL Move
F7
Ctrl
Ctrl+F8 Resize window XL Size
F8
Ctrl
Ctrl+F9 Minimize workbook XL Minimize
F9
Ctrl
Ctrl+F10 Maximize or restore window XL Maximize
F10
Ctrl None in Excel 97. In versions prior to 97 -
Ctrl+F11 Inset 4.0 Macro sheet
F11 Insert Macro 4.0 Macro
Ctrl
Ctrl+F12 File Open File Open
F12
Alt
Alt+F1 Insert Chart Insert Chart...
F1
Alt
Alt+F2 Save As File Save As
F2
Alt
Alt+F4 Exit File Exit
F4
Alt Tools Macro Macros in Excel 97 Tools
Alt+F8 Macro dialog box
F8 Macros - in earlier versions
Alt
Alt+F11 Visual Basic Editor Tools Macro Visual Basic Editor
F11
Ctrl
Create name by using names of row and
Ctrl+Shift+F3 Shift Insert Name Create
column labels
F3
Ctrl
Ctrl+Shift+F6 Shift Previous Window Window ...
F6
Ctrl
Ctrl+Shift+F12 Shift Print File Print
F12

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Shortcut Action Menu

Alt
Alt+Shift+F1 Shift New worksheet Insert Worksheet
F1
Alt
Alt+Shift+F2 Shift Save File Save
F2
Alt
Alt+= AutoSum No direct equivalent
=
Ctrl
Ctrl+` Toggle Value/Formula display Tools Options View Formulas
`
Ctrl
Ctrl+Shift+A Shift Insert argument names into formula No direct equivalent
A
Alt+Down
Alt Display AutoComplete list None
arrow
Alt
Alt+' Format Style dialog box Format Style
'
Ctrl
Ctrl+Shift+~ Shift General format Format Cells Number Category General
~
Ctrl
Ctrl+Shift+! Shift Comma format Format Cells Number Category Number
!
Ctrl
Ctrl+Shift+@ Shift Time format Format Cells Number Category Time
@
Ctrl
Ctrl+Shift+# Shift Date format Format Cells Number Category Date
#
Ctrl
Ctrl+Shift+$ Shift Currency format Format Cells Number Category Currency
$
Ctrl
Ctrl+Shift+% Shift Percent format Format Cells Number Category Percentage
%
Ctrl
Ctrl+Shift+^ Shift Exponential format Format Cells Number Category,
^
Ctrl
Place outline border around selected
Ctrl+Shift+& Shift Format Cells Border
cells
&
Ctrl
Ctrl+Shift+_ Shift Remove outline border Format Cells Border
_
Ctrl
Ctrl+Shift+* Shift Select current region Edit Goto Special Current Region
*
Ctrl Insert (Rows, Columns, or Cells) Depends
Ctrl++ Insert
+ on selection
Ctrl Delete (Rows, Columns, or Cells) Depends
Ctrl+- Delete
- on selection

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Shortcut Action Menu

Ctrl
Ctrl+1 Format cells dialog box Format Cells
1
Ctrl
Ctrl+2 Bold Format Cells Font Font Style Bold
2
Ctrl
Ctrl+3 Italic Format Cells Font Font Style Italic
3
Ctrl
Ctrl+4 Underline Format Cells Font Font Style Underline
4
Ctrl
Ctrl+5 Strikethrough Format Cells Font Effects Strikethrough
5
Ctrl
Ctrl+6 Show/Hide objects Tools Options View Objects Show All/Hide
6
Ctrl
Ctrl+7 Show/Hide Standard toolbar View Toolbars Stardard
7
Ctrl
Ctrl+8 Toggle Outline symbols None
8
Ctrl
Ctrl+9 Hide rows Format Row Hide
9
Ctrl
Ctrl+0 Hide columns Format Column Hide
0
Ctrl
Ctrl+Shift+( Shift Unhide rows Format Row Unhide
(
Ctrl
Ctrl+Shift+) Shift Unhide columns Format Column Unhide
)
Alt
Alt or F10 / Activate the menu None
F10
Ctrl
Ctrl+Tab In toolbar: next toolbar None
Tab
Ctrl
Ctrl+Tab In a workbook: activate next workbook None
Tab
Shift
Shift+Ctrl+Tab Ctrl In toolbar: previous toolbar None
Tab
Shift
In a workbook: activate previous
Shift+Ctrl+Tab Ctrl None
workbook
Tab
Tab Tab Next tool None
Shift
Shift+Tab Previous tool None
Tab
Enter Enter Do the command None
Shift
Shift+Ctrl+F Ctrl Font Drop Down List Format Cells Font
F
Shift
Ctrl
Shift+Ctrl+F+F Font tab of Format Cell Dialog box Format Cells Font
F
F

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