DAILY TASK OF ADMINISTRATIVE ASSISTANT III

(SENIOR BOOKKEEPER)

I. Enhanced Financial Reporting System (EFRS)

A. Consolidation of Data Needed for Input

 Exact employees’ files from data given by the Division Office.




II. Liquidation Reports

Advances for Operating Expenses

Cash advances granted by higher office to their respective lower level operating units
(LLOU) covering budgetary releases for current operating expenses shall be accounted for as
"Advances for Operating Expenses" by the releasing agency. This shall be liquidated or settled
before the subsequently advances will be granted.

To record the liquidation of cash advances for travel, special purpose, and operating expenses,
the following documents shall support the expenditures:

A. Liquidation Disbursement
B. Original DV
C. Original OBr
D. Reference issued check
E. Monitoring

III. Salary Administration and Personnel Benefits

 Checking the accuracy of salaries and benefits given to employees

on a periodic basis and respond to queries pertaining to salary
according and reflecting to payroll, 201 file, and PSIPOP
 Processing and submitting documentary requirements for benefits
of personnel concerned such as salary differential for step and
promotion (NOSI/NOSA), hardship pay, multi- grade pay, loyalty
pay, PBB, CNA, maternity pay, monetization (Service Credits and
Terminal Leave Benefits), and others.

IV. Personnel Information System

 Maintaining and updating plantilla to reflect current listing and

staffing pattern of schools/district
 Maintaining complete and updating personnel record of the school
teaching and non-teaching personnel in the 201 FILE (including
service records)

V. Technical Assistance
  Assisting teaching and non-teaching personnel administrative,
accounting, and other queries
 Following reports due for submission
 Coordinating personnel for updates and information regarding
different work-related reports
 Monitoring fidelity bond due for removal

VI. Other Assignments

 Assisting clients whenever assigned administrative assistant is on

leave
 Attending meetings, trainings, and conference
 Reporting and rendering duty to the Division Office during weekly
schedule and whenever assigned to submit urgent reports
 PPE validating
 Assisting monthly inventory reports of custodians
 Preparing and submitting (ADAS II) monthly reports on financial
listing and payment status of teaching and non-teaching
beneficiaries
 Assisting retiree employee for documentary requirements
 Assisting new and re-instated employee for documentary
requirements
 Other tasks to be assigned