This document is Performance Reporting Matrix.

It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.

WHS Performance Reporting Matrix

GRADING
1. WHS Policy & commitments
Advanced As for Good, plus:
Performance  WHS policy is promoted to
System constantly external stakeholders
measured and  Policy is periodically reviewed to
benchmarked for make sure it gives practical
continuous improvement direction to all WHS activities
Good Performance As for Satisfactory, plus:
All required elements in  WHS policy is included in
place and operating relevant WHS training for staff,
effectively contractors & visitors
Satisfactory  WHS policy developed in
Performance consultation with staff
Basic system and legal  Policy defines goals & major
compliance responsibilities
 Policy is signed by the CEO &
dated
 Policy is circulated in the
workplace
WHS MANAGEMENT SYSTEM ELEMENTS
2. WHS Responsibilities
As for Good, plus:
 WHS responsibilities periodically
reviewed to make sure they meet
organisational & legal requirements
 Senior management performance is
assessed against their WHS
responsibilities
As for Satisfactory, plus:
 Job applicants are asked to
demonstrate ability against WHS
responsibilities
 Manager performance is assessed
against WHS responsibilities of the
position
 A senior manager is assigned
responsibility for the WHS system
 All WHS responsibilities are defined &
included in job descriptions
 People are trained in their WHS
responsibilities
3. WHS Consultation
As for Good, plus:
 WHS consultation processes are periodically
reviewed to make sure they are meeting
workplace needs & legal requirements
 Consultation Statement displayed
As for Satisfactory, plus:
 Staff are aware of the consultation arrangements
 Staff are aware of the names of the key people
with whom to discuss WHS issues
 Staff are consulted when changes are planned
for the workplace
 Each workgroup has some form of consultation
arrangements in place
 Meetings with WHS on the agenda are held
frequently and meeting agendas & minutes are
circulated to all staff
 Consultation training has been provided and
successfully completed
 There is a procedure for resolving WHS issues

Minimal Performance  WHS Policy developed  WHS responsibilities are not There is an WHS Committee or some arrangements
Fails to meet basic legal defined or included in job have been made for consultation however there is
requirements descriptions no consistency in when consultation takes place

© Australasian International Academy 2019

This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING
4. WHS Training
Advanced As for Good, plus:
Performance  WHS training procedures are
System constantly reviewed to make sure they
measured and remain effective
benchmarked for  The training program responds to
continuous changes in the work environment &
improvement legal requirements for WHS
Good Performance As for Satisfactory, plus:
All required elements  Suitably qualified people give
in place and operating training
effectively  All managers are trained in their
WHS responsibilities
 After training people demonstrate
what they have learnt
 Refresher training is provided
Satisfactory  Staff do WHS training needs
Performance analysis
Basic system and legal  An annual training plan is
compliance developed and implemented
 Training is appropriately resourced
 Staff attend training
 Training records are kept
 Induction training is given before
anyone starts work
Minimal Performance  Some WHS information is given at
Fails to meet basic induction
legal requirements  No consistent effort is made to
identify & meet WHS training
needs
© Australasian International Academy 2019
WHS MANAGEMENT SYSTEM ELEMENTS
5. WHS Procedures
As for Good, plus:
 Procedures are made available to other
schools of a similar size
 Procedures are compared against those
in similar schools to assess them against
best practice in educational environments
As for Satisfactory, plus:
 Procedures are available electronically
 Procedures are reviewed to assess their
effectiveness
 Only current copies of procedures are
available in the workplace
 Risk assessments have been done to
identify the need for procedures
 Procedures reference legal & other
requirements
 Procedures are developed in consultation
with staff
 Staff are trained in procedures relevant to
their work
 Procedures are collected together in an
WHS Manual
 Some WHS procedures have been
developed for obvious hazards eg
manual handling, electrical
6. Contractor Management
As for Good, plus:
 Consultation takes place between senior
management & contractor management to
review WHS performance issues
As for Satisfactory, plus:
 A list of preferred contractors is kept based on
past performance standards
 Contractor WHS performance is part of general
WHS performance reports
 There is a procedure for the WHS aspects of
minor contractor selection
 Tender selection involves assessment of WHS
capabilities
 Contractors are asked for safety documents
before starting work
 Contractors do WHS induction training
 Contractor WHS performance is assessed
 Unsatisfactory WHS performance is take up
with contractors
 Contractor selection does not include WHS
criteria
 Contractors are not supervised while in the
workplace
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING
7. WHS Performance Indicators
Advanced As for Good, plus:
Performance  WHS performance is
System constantly benchmarked against industry
measured and standards – where available
benchmarked for
continuous
improvement
Good Performance As for Satisfactory, plus:
All required elements  WHS performance is reported to
in place and operating external stakeholders
effectively
Satisfactory  There is a procedure for WHS
Performance performance measurement
Basic system and legal  Performance indicators balance
compliance process & outcome indicators
 There is a schedule for regular
WHS reporting
 WHS reports are an agenda item
at management meetings
 WHS performance is reported to
staff
Minimal Performance  General goals are included in
Fails to meet basic WHS Policy
legal requirements  WHS performance measurement
relies on injury data & workers
compensation costs
© Australasian International Academy 2019
WHS MANAGEMENT SYSTEM ELEMENTS
8. Risk Management Processes
As for Good, plus:
 Risk management processes are
benchmarked against industry practice –
where available
As for Satisfactory, plus:
 Outcomes from risk management are
reported to senior management & the WHS
committee if applicable or to all staff in
general
 Risk management procedures are reviewed
to make sure they continue to be effective
 There is a procedure for risk management
 Managers have identified responsibilities for
risk management
 Continuous efforts are made to identify
hazards and control risks
 Safe work procedures have been
developed for all hazardous situations
 Everyone is trained in safe work procedures
 The effectiveness of risk controls is
regularly reviewed
 Risk management depends on each
manager’s level of interest
 Some efforts are made to identify hazards &
control risks
 Safe Procedures for haz. work avail
9. Inspection, Testing & Corrective Action
As for Good, plus:
 Inspection procedures are reviewed to make
sure they continue to be effective
 Outcomes from inspections are reviewed to
identify weaknesses in workplace procedures &
practice
As for Satisfactory, plus:
 People doing inspections have WHS training &
experience in the workplace
 Only qualified people carry out testing of plant,
equipment & facilities
 Corrective action is reviewed to check on its
effectiveness
 There is a procedure for inspection, testing &
corrective action
 Inspections are done to a schedule
 Inspection checklists are used
 Corrective action is recorded & taken
 Outcomes for inspections are reported to
management & the WHS Committee
 Inspection documents are kept
 There is a schedule for testing plant, equipment
& facilities
 Inspections rely on staff looking around to spot
problems
 Corrective action may be taken
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.

GRADING WHS MANAGEMENT SYSTEM ELEMENTS

10. Incident Report/Emergency Response 11. Injury Management/Return to Work 12. WHS Document Control
Advanced As for Good, plus: As for Good, plus: As for Good, plus:
Performance  Senior management maintain appropriate  Senior management benchmark injury  The procedures for WHS document
System constantly liaison with external emergency service claims & return to work performance control are periodically reviewed to
measured and providers against comparable schools’ make sure it continues to work
benchmarked for  External emergency services are periodically performance effectively
continuous included in trials of emergency procedures  Senior management review changes in
improvement technology of document control to
identify & implement the most efficient
methods
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements  Staff are continually encouraged to report  Senior management review the number  WHS documents are periodically
in place and operating incidents of injury claims & progress achieved by reviewed & updated, as required
effectively  Emergency procedures are benchmarked return to work programs  WHS document control is tested as
with similar companies  Any weaknesses in performance are part of WHS auditing
identified & corrected
Satisfactory  There are incident reporting & emergency  There is an Injury Management &  There is a procedure for WHS
Performance response procedures Return to Work Policy & Procedures document control
Basic system and legal  Staff are trained in these procedures which complies with legal requirements  WHS documents are filed, stored &
compliance  Incident report forms are available  There is a trained Return-to-Work archived
 Most incidents are reported Coordinator  WHS documents can be retrieved
 All reported incidents are investigated  Staff know about their entitlements  Documents carry dates & version
 Corrective action is taken promptly  Management know about their role in numbers
 Emergency procedures are regularly trialled return to work programs  There are current copies of WHS law,
& improved Codes of Practices etc available
Minimal Performance  Incidents are sometimes reported and  There is an Injury Management &  Some WHS documents are kept
Fails to meet basic investigated Return to Work Policy  Dates and version numbers are not
legal requirements  There is an emergency procedure but it  Staff do not understand the policy applied to WHS documents
hasn’t been trialled requirements

© Australasian International Academy 2019

This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING
Advanced Performance
System constantly measured
and benchmarked for
continuous improvement
Good Performance
All required elements in
place and operating
effectively
Satisfactory Performance
Basic system and legal
compliance
Minimal Performance
Fails to meet basic legal
requirements
© Australasian International Academy 2019
13. WHS Performance Review
As for Good, Plus:
 WHS performance is benchmarked
against comparable businesses
As for Satisfactory, plus:
 WHS performance outcomes are
shared with staff
 WHS performance outcomes are
reported to external stakeholders
 There is a procedure for WHS
performance review
 Process & outcome indicators are
used for performance review
 Regular WHS performance reports
are compiled
 WHS reports are considered by the
CEO & relevant committees
 Performance improvements are
identified & introduced
 Injury statistics & WC costs are
sometimes reviewed
 Reviews rarely lead to change
WHS MANAGEMENT SYSTEM ELEMENTS
14. WHS Auditing
As for Good, Plus:
 Regular and planned WHS
are a key component in
developing continuous
improvement plans
As for Satisfactory, plus:
 The CEO reports WHS audit
outcomes & their
implemented responses to
the Director & external
stakeholders
 There is a schedule for
audits
 Internal & external auditors
are qualified
 Audit reports are considered
by senior management &
responses made to report
recommendations
 Corrective action is taken
promptly
 Audit reports are kept
 WHS audits are not done
15. WHS Continuous Improvement
As for Good, Plus:
 System changes & improvements are reported on
the school/CSO website so they can be shared with
all schools
As for Satisfactory, plus:
 System changes & improvements are reported to
staff
 System changes & improvements are reported to
external stakeholders
 There is a procedure which sets out how WHS
system improvement will be achieved
 Senior & line management review all WHS
indicators & performance information to identify
possible system improvements
 System changes are decided on after consultation
with relevant staff
 A system improvement plan is developed &
implemented
 System changes are reviewed to check that
improved performance has resulted
 Effort is focused on fixing WHS problems rather
than achieving improved WHS performance
 KPI show little evidence of improved WHS