Cardinal Stritch University has recently upgraded our existing web conferencing tool, Big Blue Button, to a

premium license.

Updated Changes with the Premium License:

 Faculty should continue their use of Big Blue Button within Canvas if the web conference is with their
current students or in a student group.
 Recordings are now available to be downloaded.
 Our premium license allows the university to host web conferencing rooms outside of Canvas. This allows
for greater ease of inviting guest speakers to join a conference.
 Each college will “own” one external web conferencing room. Other areas of the university such as
Enrollment Services and OIS will also manage a room for their use.
 These external web conferencing rooms will have someone assigned to manage the usage of the room to
ensure only one person is scheduled to access the conference room.

Canvas Big Blue Button Room Recommended use for the External Big Blue Button

All faculty have access within their Canvas course to
launch a Big Blue Button web conference with their
current students within the course roster.
All faculty can invite a guest speaker into their
course by adding the email address of the guest
speaker to the People area of the course. The guest
speaker will then be able to join a Canvas Big Blue
Button conference with the students on the course
roster.
Faculty will be able to download the recording from
the Canvas Big Blue Button conference. The
recording can be edited.
Entities at the university that want to use External Big
Blue Button web conference with faculty or students
that are not currently part of the Stritch population.
Entities at the university that want to meet with external
populations or invite guest speakers to meet virtually
with various groups on campus.
Occurrences or events where cross-populations of
students within a college or across colleges need to
meet/collaborate via web conferencing. The two groups
would access the External Big Blue Button web
conference via the External University Landing page.
Scheduling of the event will need to occur with the
“assigned” person for the college or department.

Currently, you cannot combine sections within Canvas to

Faculty will be able to copy the url/link from the
Canvas notification that the recording is finished
and move the recording to another location within
Canvas.
allow two courses with unique rosters to meet virtually.
Only students who are on the same roster can meet in a
Canvas Big Blue Button web conference.
Schedulers of the External Big Blue Button web
conferences will be able to view a website with links to
all the completed recordings. The links to the recordings
may be shared or posted to another messaging
system/site.

Summary: For Faculty the current experience remains unchanged but additional functionality is added thus allowing
access to conference recordings. For the university, External Big Blue Button web conferences will increase the
productivity of the tool by providing access to service to individuals that do not use Canvas.