FUTURE INSTITUTE OF HIGHER EDUCATION & TRAINING

ACADEMIC DEPARTMENT
CRITERIA FOR EVALUATION for the position of: REGISTRATION COORDINATOR AND GOVERNMENT RELATIONS OFFICER

For evaluator: rate performance from 1 to 5, 5 being the highest rating.

MAIN TASK SUB-TASKS RATING

1 2 3 4 5

1. FOR TVTC and MINISTRY OF

EDUCATION – In charge of the data entry
for the TVTC and MOE programs and
registration of documents for file completion
as follows:

Registration of trainees

Developmental course registration

 Course Registration for trainees in the
Administrative section

Registration of trainees in the

comprehensive test administration section
and Fashion Design

Check the registration decisions of Fashion

Design, Interior Design and Marketing and
Management Department

2. Receives all work schedules and grades

from Academic Affairs Manager to post in
Portal and Data Base.

3. Manages all academic computerized

exams and teaching/subject materials (new
and updated files).

Checks details of original copy of exams

and with the updated copy on file.
Checks details of original copy of teaching
materials (new) before forwarding to
Academic Affairs Secretary for photocopy.
To have the Master copy on file.

Coordinates with the Academic Affairs

Manager for all exams and teaching
materials for revisions and updates.

In charge with the design, making

corrections/editing and effecting any
changes on various teaching materials
needed and coordinates details for printing
and photocopy.

Communicates with the Head of

Departments and teachers for support.

Check the results of interns in Fashion

Design, Interior Design and Marketing and
Management Department

Record the results of apprentices

administrative section
 Developmental courses administration work

Follows and checks issuance of certificates

Checks schedules for tests and trainings

2. COMPANIES

Follows attendance and absences per

month

Sends reminder for the financial claims at

the beginning of each calendar month

Receives all work requests from companies

In charge of all paperwork needed and

requested by each company for
sponsorship/scholarship

Follows Out-Source Training conducted

outside or inside the Institute
3. GENERAL DIRECTOR’S OFFICE –
Completes any office tasks as requested as
follows:

Types Arabic Documents

Arranges assigned files

Arranges visitor’s meetings and demands

documents requested for General Director’s
meetings

4. XTRAMILE MARKETING

Revises marketing strategy

Discuss marketing strategy with immediate

superiors

Follows post on a daily basis

Comments on any unusual incidents

Requests marketing for newly assigned

courses
5. PERFORMS CUSTOMER CALLS
NEEDED AS PER INSTRUCTION

TOTAL: ___/ 25

IF TOTAL SCORE IS:

1 – 6: URGENT NECESSITY TO TRAIN or REPLACE

7 – 13: NEEDS IMPROVEMENT and TRAINING
13 – 19: SATISFACTORY
19 – 25: VERY SATISFACTORY
FUTURE INSTITUTE OF HIGHER EDUCATION & TRAINING
ACADEMIC DEPARTMENT
CRITERIA FOR EVALUATION for the position of: STUDENT AFFAIRS STAFF

For evaluator: rate performance from 1 to 5, 5 being the highest rating.

MAIN TASK RATING

1 2 3 4 5

1. Handles all students’ affairs such as complaints and difficulties

2. Raise any concerns to the Executive Director and Head of

Departments

3. Informs students about the different majors and options available

in the Institute as appropriate for them

4. Communicates timetables with students

5. Conveys results and schedules to all students

6. Coordinates with the marketing department and teachers on the

implementation of marketing tools to attract new customers
7. Proctors exams if needed

8. In charge of Future on the Go courses

9. In charge of student activities inside and outside the Institute’s

premises

10. Advertises any outgoing events or campaigns that have value

and benefit for the students

11. Conveys new ideas obtained from being with the students to the
Executive Director

12. In charge of distributing and collecting of Questionnaires and

submits them to the Marketing Manager

13. Assists the students in filling-up Request Form for Certification

Letter and Transcript of Records
14. Prepares Identification Letters (Arabic) requested by student/s

15. Ensures that all policies in regard of student administration is

fulfilled

TOTAL: ___/ 75

IF TOTAL SCORE IS:

1 – 19: URGENT NECESSITY TO TRAIN or REPLACE

20 – 39: NEEDS IMPROVEMENT and TRAINING
40 – 59: SATISFACTORY
59 – 75: VERY SATISFACTORY