CHAPTER I

Introduction
The Guidance Office purpose is to deliver high quality service to

students, potential students and staff in an accessible user-friendly way

with a single point of contack. It emphasizes providing comprehensive,

student-focused service, and ensuring that each student’s experience

of student administration and support is positive and effective

Significance Of The Study

Economic Significance: the proposed system is economically friendly
because it would not cost to much money to use.
Technological significance: the system is absolutely compatible to

different system. It does not require new technology.

Educational Significance: the system would be a significant endevour

in promoting good work environment in the workplace and

motivations of is guidance couselors and students.

Operational Significance: the system is very usable and there are no

conflics during the testing of the system.

LEGAL SIGNIFICANCE: The system is genuine, The design, codes and

documentation was made amnd studid thoroughly by the researchers

with the help of team work and concentration.

POSSIBLE BENEFICIARIES

Guidance Councilors – The guidance counselor I strategic

management of students behaviors by understanding the needs of the

students and benefits of quality education.

Students – This system would provide recommendations on how to

evaluate the performance of a certain students in accordance to

ZDSPGC Guidance Management System.

Future Researchers – The researchers would gain more knowledge. It

would serve as a guide in their future study.

SCOPE AND LIMITATION
The study aims to develop a student guidance management system
for the ZDSPGC to guide the students through the counselors that can
help them make intelligent, career choices and wise decisions by the counselor
to ooperate the system and to provide students with educational and occupational
information.
Its main module includes: drop out stuudents/form and student information. Its features
update the student records, viewing of student information, and speed-up processing.
DEFINITION OF TERMS
ACRONYS
VB – Visual Basic
Vtoc –visual table of contents
Gmc – good moral certificate
TECHNICAL TERMS
Database – A structured set of data.
Data – A collection of numbers and chacters.
Admin – A person who has specific controls on a forum.
OPERATIONAL TERMS
Add – To add new records.
Save – To save a record.
Cancel – To cancel an action.
Delete – To erase the record.
Edit – To correct and adapt it.
Login – Act of logging in to a system
Logout - Act of logging off to a system
Information – Details for specified person/student involve.
Transaction – Act or process from one person account to another.
Report – An official document that gives information about a subject
Settings – Direction in which something is set.
Search – To find or searh something or someone.
Print – To print a report to produce a copy of document.
Violations – The act of doing something that is not allowed by a law.

OBJECTIVES
GENERAL OBJECTIVES
The main purpose of this study is to help guidance counselor do the task easily, productively and neatly with a
computer based system. Making college life productive, meaningful and pleasant cannot be overstated by means of
the system that would use as an easy and user-friendly system.

SPECIFIC OBJECTIVES

 The system would record the problem and violations of a students in guidance office.
 The system would track the past records of students by using this program
 The system would minimize paper works, retrieve records easily and create reports.

STATEMENT OF THE PROBLEM

1. How the system would record the problem and violation of a students in guidance office?
2. How the system would track the past records of students by using this program?
3. How the system would minimize a paper works?

BACKGROUND OF THE STUDY

The study aims to develop a Student Guidance Management System for the College of Information and Technology
to guide the students through the counselors that can help them make intelligent, career choices and wise decisions
by the counselor to operate the system and to provide students with educational and occupational information. Its
Main Module Includes: Drop out Students/Form and Student Information. It’s Features: Update the Student Records,
Viewing of Student Information, and Speed-up Processing.