PROJECT SYNOPSIS ON

“FEES MANAGEMENT SYSTEM”

Guided by
Prof Khaleel D.T
Submitted by
Mohammed Aleem M. Yellur
Junaid Ahmed A Mulla

BACHELOR OF COMPUTER APPLICATION

VTH SEM
 INTRODUCTION TO PROJECT
NAME OF THE PROJECT: Computerisation of “Fees Management
System”.

Introduction:
This is an application of computerized fee management system. And
this is helpful for the office management staff. It contains three modules in the
system. They are office staff, Student and Parents.
They all can view and get the details of the balance sheet of the student. The staff
management can use the website or application to store the details of the students’
fees. And it is computerized to maintain the fees details.
In present synario, office staff is manually worked. The college uses manually
writing and maintaining the student balance details.
This is an application to solve these problems in computerized way. By
which the time is less consumed and less work paper is done. And any number of
students can be kept safe and secure. Student also can view their fees details. And
parents of the student will be informed and kept updated. This is a solution for the
parents system.
The portal is an online fee management system portal wherein student
can get admitted to college. Accountant can enter and retrieve any records of the
student without the need to do it manually or with help of the third person.

 Brief History of the company:-

Anjuman –e- Islam is minority institution registered as a public trust
in 1952. This is affiliated to Karnataka university dharwad. It started with Mission
to educate minorities in the city. Because of the need for professional education
to the society the management added another feather to its cap by introducing
Bachelor of Business Administration course, affiliated to Karnataka University
under the name “Anjuman BBA College” in the year 1996. This stop revolutionised
professional education in the city. The success of first batch inspired the
management to provide it education through the introduction of the Bachelor of
computer Applications of course in the year 2000 under the new name “Anjuman
Institute of Information Science &Management”.
 OBJECTIVES
 The main objective of Fees Collection system is to compute the fees of a
student studying in the institution.
 Also the objective includes maintenance of the records of the students in the
institute. An institute may have hundreds of students so to keep a record of
all of them we need a system that is user friendly and easy to understand and
operate.
 The objective also includes searching of particular student record in a easy
and efficient manner and also consumes less time than traditional method,
where the records were maintained by hand and searching involved hours.
 Update the records of the students in the institute becomes much easier,
simpler less time consuming.
 The system helps to manipulate the records of the student without any
problem.

 Number of shifts:
 There is only one Shift. The timing is 8:45 am to 4:30 pm

 Number of employees working:-

 The total number employees in the organization are :18
 Teaching staff :12
 Non- Teaching staff :06
 Website and address:-
www.aiim-edu.org

 Study Area:-
The study area which I have chosen is “Fees Management System”.
 CURRENT SYSTEM
 In the current system, college have to manually maintain information
regarding to fees deposited by the students.
 College management systems are complex and time consuming to maintain
fees of students by that very difficult.
 It is not properly capable to manage the student records with their fees
details at a single place.
 Preparing receipts manually everyday needs additional clerical staff.
 Re-entry of fees receipts in accounting software separately leads to double
manpower cost and time.
Disadvantages:-

 Require much man power i.e. much efforts, much cost and hard
to operate and maintain.
 Since, all the work is done in papers so it is very hard to locate a
particular student record when it is required.
 It takes more time to maintain manually. And they have to enter
into the excel sheet and sometimes they forget to enter.
 It takes more paper work.
 Balance information is not properly maintained.
 Every time when they want the list of the students those who
have not paid fees, then they need to generate it by excel sheet
and also it is required to compare the data with the ledgers
details.
 Every month they need to visit the respective classes to announce
the balance details of the students.
 DFD OF CURRENT SYSTEM

CLIENT SPECIFICATION

Requirements of Current System & User needs:

Identification of need describes the needs to be identified what the End
user wants. It describes hoe this project interfaces for the user’s interaction.
The following are the needs for the development of the proposed system:
 Quick response or feedback:
Whenever any student pays the fees the parents will not come to know
that their ward has paid the fees or not. This software provides ability that the
parents can also get an SMS alert on their mobile immediately after paying the
fees.
 Providing GUI:
The fees management system provides a graphical user interface for the
ease and convenience of the user to access the system.
 Security:
As it is computerized the data which is more safe, secured and is not
accessible by any unauthorized person.

PROPBLEM IDENTIFICATION

The aim of problem identification was to design a model,

 The model must be user-friendly
 It should not allow viewing others data
 The data privileges should be easily viewed
 By all this features the admin can handle data easily
 The user interface should be completely menu driven and user-friendly.
 The user should not find any difficulties in options field.

PROPOSED SYSTEM

This project provides an automated fees management system. That helps

them in maintaining the details of the students online. By that the student can any
time login and check their balance and even their parents can also check.
This online software provides the facility to pay fees either through DD or
by cash. Immediately after they pay the fees they will get an alert that the amount
is paid and on so date.
It provides fast access to user as well as to those who are using it for entering the
details of the student. It takes less time to manage as well as it properly maintained
changes of mistakes decreased than compare to manual work and even it is not
required to them so enter in the sheet. And automatically in each month the balance
list is generated. And student can also check their balance online.

ADVANTAGES OF PROPOSED SYSTEM

 User friendly provided in the application with the controls.
 The system makes the overall project management much easier and flexible.
 It provides high level of security with different level of Authentication.
 This project offers user to enter the data through simple and interactive
forms.
 This is very helpful for the office staff to enter the desired information
through so much simplicity.
 The information of the student maintain very secure and safe.
 Office staff can see the data whenever they want.
 Parents of the student will be updated.
 Student also can see their balance fee information whenever they wanted to
see.
 DFD OF PROPOSED SYSTEM

FEASIBILITY STUDY

After doing the project student fees payment system, study and analyzing all
the existing or require functionalities of the system, the next task is to do the
feasibility study for the project.
 ECONOMIC FEASIBILITY:
This is the very important to be aspect to be considered while developing
a project. We decided the based on minimum possible cost factor.
 All hardware and software cost has to be borne by the organization.
  Overall we have estimated that the benefits the organization is going
to receive from the proposed system will surly overcome the costs and
the later on running cost for system.
But the “FEES MANAGEMENT” project is really going to save the customer
resources. There by reducing the paper cost as well as the travelling expenses.
 TECHNICAL FEASIBILI:
Technical feasibility is concerned with the availability and capability of
hardware, software and the people.
This includes the study of function, performance and constraints that may
affect the ability to achieve an acceptable system. For this feasibility study, we
studied complete functionality to be provided in the system, as described in the
system requirement specification (SRS), and checked if everything was possible
using different type of fronted and backend platforms.
 OPERATIONAL FEASIBILITY:
A system can be technically feasible and still not be implementable. The
organization also has the will to implement it. Management must actively support
development of the system.
Fee management system can easily operated by the users. This user friendly
and each and process is work smoothly that user can operate easily.

ER-DIAGRAM
An ER-diagram is a data modelling technique that graphically illustrates an
information system entities and relationship between those entities. An ERD is a
conceptual and representational model of data used to represent the entity
framework infrastructure.
The elements of ER-Diagram are:
 Entities
 Relationship
 Attributes
Entity: An entity may be an object with a physical existence, hours or employee or
it may be an object with a conceptual existence.
Relationship: A relationship is how the data is shared between entities there are
three types of relationship between entities.
i. One-to-one
ii. One-to-many
iii. Many-to-many
Attributes: Each entity has its attributes that is the particular properties that
describes it. There are five types of attributes associated with entity.
i. Composite verses simple (atomic) attribute.
ii. Single verses multi valued attribute.
iii. Null values.
iv. Complex attribute.
 DESIGNING

 SOFTWARE REQUIREMENTS:
 Front end tool:
JAVA (HTML, JAVA Script)
 Back end tool:
MySQL server
 Operating system:
Windows Xp/7/8

 HARDWARE REQUIREMENTS:
 Any Pentium machine with 2GB RAM and 500GB hard disk.
 Processor: Intel Core i5

REVIEW OF LITERATURE

 Source of information:
 Company: Anjuman Institute of Information science And
Management Dharwad.
 Books: Elias awad, System Analysis and Design.
 Websites://www.google.com
 CONTENTS
Serial no Title Page no

1. Introduction to project
 Brief History
 Objectives
 Number of shifts
 Number of Employees working and Hierarchy
 Website & Address of firm
 Study Area

2. Current system
 Disadvantages of Current System
DFD of Current System
3.
Client Specification
4.
 Requirements of Current system & User needs
5.
Problem Identification
6 Proposed System
 Advantages of Proposed system
7. DFD of Proposed System
8. Feasibility Study Report
 Economic Feasibility
 Technical Feasibility
 Operational Feasibility
9. E-R diagram
10. Designing
 Software Requirements
 Hardware Requirements

11. Review of Literature

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11.