355 35 Design

ISSN(Online): 2320-9801
ISSN (Print): 2320-9798
International Journal of Innovative Research in Computer

and Communication Engineering
(An ISO 3297: 2007 Certified Organization)
Website: www.ijircce.com
Vol. 5, Issue 5, May 2017
Design and Implementation of Student

Information Management Application Using
Android
1 2 3 4 5
Virupaksha Gouda.R , Priyanka C.D , Shamala .M , Shravani .G , Sneha .P
1
Assistant Professor, Department of Computer Science, BITM, Ballari, Karnataka, India
2
UG Student, Department of Computer Science, BITM, Ballari, Karnataka, India
3
4
5
ABSTRACT: SIMA is an android application that helps in maintenance of college information and student databases
in any institution. There are many departments that provide various records in form of hard copy regarding students in
an institution. These records contains information of the general details like student name, address, performance,
attendance etc or specific information related to departments like collection of data. All the modules in college
administration are interdependent. They are maintained manually. So they need to be automated and centralized as the
information from one module will be needed by other modules.
In this project proctoring system is introduced. Proctor monitors the details of certain set of students. Faculty can
upload subject related notes and assignments to the students. This application utilizes the powerful database
management, data retrieval and data manipulation. This project provides more ease for managing the data than
manually maintaining in the documents. The project is useful for saving valuable time and reduces the huge paper
work.
KEYWORDS: SIMA (Student Information Management Application), Proctoring system.
I. INTRODUCTION
Student information management application is an android application for educational institutions to manage student
data. This application provides capabilities for registering students in courses, university results of students,
assessments, tracking student’s attendance, uploading notes and assignments. The design and implementation of a
comprehensive Information Management System and user interface is to replace the current paper records. College
Staff are able to directly access all the data of a student through a secure. This system has been established for college
and is a web based application that aims at providing information to all the levels of management within an institute.
This system can be used as an information management system for the college. For a given student/staff (Technical /
Non-technical) the Administrator creates login id & password, using these student/staff (Technical / Nontechnical) can
access the system to either upload or download some information from the database.
Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10838

ISSN (Print): 2320-9798

II. RELATED WORK
The author [1] Lalit Mohan Joshi, “A Research Paper on College Management System”. He described the functionality,
requirements, general interface of the college management system. The front end will be HTML pages for client side
validation with JavaScript where as all business logics will be in java described in middle layer.3rd layer of database
will be interacted with these layers which would be MYSQL 5.1 database .The web server would be TOMCAT.
The author [2] S.R. Bharamagoudar, Geeta R.B. and S.G. Totad, ―Web Based Student Information Management
System. Author’s focuses on presenting information in a easy intelligible manner which provides facilities like
registration and profile creating of students, thus reducing paper work for automating the record generation process in
an education institution. Here all data is stored security on SQL servers managed by the college administrator and
ensures highest possible level of security.
The author [3] Manasi Kawathekar, Kirti K. Bhate, Pankaj Belgoankar, “An Android Application for Student
Information System”. Authors propose a mobile app architecture that reuses the resources of the existing student
information system of educational institutions. The educational institutions have an existing website that interacts with
a data store to disseminate information to its stakeholders. The data store and the web resources have been reused for
the mobile app. Web services are developed to fetch information from the data store. The data fetched via web services
is presented via appropriate screens. Design of a complete new application requires a lot of effort during development
and testing, to come up with a stable product. Reuse of existing infrastructure and software simplifies the task by
focusing mainly on the new features and saves cost, time and effort. A prototype developed for University of Delhi
using the proposed architecture is discussed in detail. The architecture enables delivery of individualized information to
students on their mobile devices which is accessible anywhere and anytime. This keeps students informed and satisfied.
The architecture can be replicated to design mobile app for any organization having a data store.
The author [4] Er. Saurabh Walia, Er. Satinderjit Kaur Gill, “A Framework for Web Based Student Record
Management System using PHP”. Authors describes that Student Record Management System (SRMS) gives a
straightforward interface to support of student data. It might be utilized by instructive colleges to keep up the records of
students effectively. Student information system manages all sorts of student details, academic related reports, college
details, fee details, results, batch details, attendance details and other resource related details too. It tracks all the details
of a student from very first moment to the end of the course which could be utilized for all reporting purpose, tracking
of attendance, progress in the study, completed semesters, years, coming semester year curriculum details, fee details,
project or any other assignment details, final exam result and all these will be available through a secure, online
interface embedded in the college’s Student Record Management System.
A. Administrator Module:
 Registration: Admin creates accounts for students who have admitted to college. He will also create an
account for faculty.
 Manage profile: Admin uploads the forms (ex: admission forms, exam forms etc) with respect to admission
section. He will also take care of student documents.
B. Faculty module:
 Login: Faculty can login with user name and password.

 Proctoring system: One among faculty is proctor who calculates average of internal marks, uploads final
results and makes the counseling.
 Upload: Faculties can upload notes and assignments related to respective subjects. Faculty will also update
internal marks and attendance percentage.

ISSN (Print): 2320-9798

C. Students Module:
 Login: Student can login with user name and password.
 View: Student can view his profile and can also check internal marks and attendance.
 Upload and download: Student can upload the documents or download the notes, documents, forms etc.
III.EXISTING SYSTEM
Without SIMA the system used to be completely manual, time consuming for the students as well as staff
(technical/non-technical).In existing system, we need to carry the documents and we need to submit the documents
now and then, which is insecure because there may be chances of missing the documents.
IV.PROPOSED SYSTEM
We eliminate the manual process by completely digitising the system. The system makes the availability of the
application details any time anywhere with ease of use and also provides easy and secure storage with access
restrictions.
V. SYSTEM DESIGN
The purpose of the design is to plan the solution of a problem specified by the requirement specification. This phase is
the first step in moving from problem to the solution domain.
A. Use case diagram: In software and systems engineering, a use case is a list of steps, typically defining interactions
between a role (known in UML as an "actor", stick man symbol) and a system, to achieve a goal. The actor can be a
human or an external system. In systems engineering, the various interaction of actors within system are quantized in to
use cases (oval symbol), often representing missions or stakeholder goals.
Fig1: Use Case Diagram for SIMA.

ISSN (Print): 2320-9798

Above figure shows use case diagram of sima. The admin, faculty and student are the actors of the application.

ISSN (Print): 2320-9798

B. Data Flow Diagram – Level – 0

The level-0 is the initial level Data Flow Diagram and it’s generally called as the Context Level Diagram. It is common
practice for a designer to draw a context-level DFD first which shows the interaction between the system and outside
entities. This context-level DFD is then "exploded" to show more detail of the system being modeled.
Fig 2: Context level DFD

C. Data Flow Diagram – Level – 1
The Level-1 Data Flow Diagram gives more information than the level-0 Dataflow Diagram.
Fig 3: Admin login
Above figure shows data flow diagram of administrator. The admin must login to the application using username and
password. The admin can register or unregister faculty and student .

ISSN (Print): 2320-9798

Fig 4: Faculty level 1
Above figure shows data flow diagram of faculty. The faculty can login as faculty to upload documents related to
academics or as a proctor to council the students.

ISSN (Print): 2320-9798


ISSN (Print): 2320-9798


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Fig 5: Student Level 1

ISSN (Print): 2320-9798

Above figure shows data flow diagram of student. The student must login to the application using username and
password .student can download ,upload and view the documents.

ISSN (Print): 2320-9798

VI.RESULTS
Fig 6: Home page Fig 7: Login page
Above fig6 shows the homepage of sima. Above fig7 shows the login page of sima where the user
need to enter their respective user name and password.
Login is successful with the authentication at back end.
Fig 8: Faculty homepage Fig 9: Proctor homepage
Above fig 8 shows homepage of faculty. Above figure 9 shows the home page of faculty and proctor of
sima respectively .which displays the basic information
of the faculty and the options to select the operation that
can be performed.

ISSN (Print): 2320-9798

Fig 10: Student home page Fig 11: Student menu
Above figure10 shows the home page of student of sima. Above fig 11 shows options that can be selected by
which displays the basic information of the student and students to perform tasks.
the options to select the operation that can be performed.
VII. CONCLUSION AND FUTURE WORK
As the mobile usage increases rapidly day to day android places major role bringing up of the varies functions other
then voice communication. Our student information management application is design to help colleges for management
of student record. The proposed designer provides an advantage to the students, faculty , admin by reducing the paper
work and time .This application will be medium for the college management system for proper management student
information in an organized way.
REFERENCES
[1] Lalit Mohan Joshi, “A Research Paper on College Management System”, International Journal of Computer Applications (0975 – 8887), Volume
122 – No.11, July 2015.
[2] S.R. Bharamagoudar, Geeta R.B. and S.G. Totad, ―Web Based Student Information Management Systemǁ, Andhra Pradesh, vol. 2, June 2013.
[3] Manasi Kawathekar, Kirti K. Bhate, Pankaj Belgoankar, “An Android Application for Student Information System,September 2015”, IEEE
International Conference on Virtual Environments Human Computer Interfaces and Measurement Systems pp.1-6.
[4] Er. Saurabh Walia, Er. Satinderjit Kaur Gill, “A Framework for Web Based Student Record Management System using PHP”, IJCSMC, Vol. 3,
Issue. 8, August 2014.
BIOGRAPHY
Virupaksha Gouda.R is an assistant professor at Ballari institute of Technology & Management, Ballari affiliated to
VTU,Belagavi. He has received his BE in Computer science & engineering and M.Tech in Computer Networks from
VTU, Belagavi in 2007 and 2013 respectively. He is the member of Infosys campus connect program. His current
research interests include IOT & Mobile technologies.
Priyanka C.D, Shamala .M, Shravani .G, Sneha.P are UG scholars studying in Computer Science &engineering,
Ballari institute of Technology and Management, Ballari affiliated to VTU, Belagavi. We are keen to discover the new
ideas in the field of Mobile cloud computing and take up the research in the relevant field in near future.

355 35 Design

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ISSN(Online): 2320-9801

ISSN (Print): 2320-9798

International Journal of Innovative Research in Computer

Design and Implementation of Student

KEYWORDS: SIMA (Student Information Management Application), Proctoring system.

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10838

International Journal of Innovative Research in Computer

II. RELATED WORK

 Login: Faculty can login with user name and password.

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10839

International Journal of Innovative Research in Computer

Fig1: Use Case Diagram for SIMA.

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10840

International Journal of Innovative Research in Computer

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10841

International Journal of Innovative Research in Computer

B. Data Flow Diagram – Level – 0

Fig 2: Context level DFD

Fig 3: Admin login

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10842

International Journal of Innovative Research in Computer

Fig 4: Faculty level 1

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10843

International Journal of Innovative Research in Computer

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10844

International Journal of Innovative Research in Computer

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10845

International Journal of Innovative Research in Computer

Fig 5: Student Level 1

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10846

International Journal of Innovative Research in Computer

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10847

International Journal of Innovative Research in Computer

Fig 6: Home page Fig 7: Login page

Fig 8: Faculty homepage Fig 9: Proctor homepage

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10848

International Journal of Innovative Research in Computer

Fig 10: Student home page Fig 11: Student menu

VII. CONCLUSION AND FUTURE WORK

Copyright to IJIRCCE DOI: 10.15680/IJIRCCE.2017. 0505355 10849

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