Workforce Central® v8.1.

3
HTML Overview
A summary of the new Flash-Free HTML environment in
Workforce Central v8.1.3.

Kronos Workforce Central suite version 8.1.3

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Revision History
Document Revision Product Version Release Date
A Workforce Central v8.1.3 December 2018
Contents

Workforce Central v8.1.3 HTML Overview 5

Navigation updates 6
Timekeeper updates 7
Exceptions widget 7
Timecard widget 8
Timestamp widget 8
Scheduling updates 8
Request Manager 8
Employee Calendar 10
Request enhancements 12
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Workforce Central v8.1.3
HTML Overview

Earlier versions of Workforce Central included a combination of Flash, HTML, and Java applet navigator
components. Because of changing browser support, current best practices are to replace Java applet and
Flash-dependent components for an all-HTML environment. Java applets are not supported in the latest
navigator environments and browser support for Adobe Media Flash player is now being discontinued.
l Starting with Workforce Central v8.0.11, replacements for Java applet components were provided as
described in the Navigator Implementation Guide.
l Workforce Central v8.1.3 is providing HTML replacements for most Flash-dependent components.

To access the new HTML components, a migration event is run after installing v8.1.3 as described in the
Flash-to-HTML Migration Guide. This event automatically clones Flash-dependent components, creates
HTML Navigator Profiles, and updates users’ Display Profiles.
Some components in v8.1.3, however, do not have HTML replacements:
l The functionality of the following widgets that do not have HTML replacements can be configured in
another, migrated, widget:
 Flash Widget Migration Recommendation
Call List widget Use the Staffing Assistant in the Schedule Planner instead of the Call List
widget.
Accruals widget Use the Accruals add-on in the timecard instead of the Accruals widget.
Flash timecard (Employee Use the HTML timecard instead of the Flash timecard.
Timecard)
Metrics widget Use the Metrics add-on in Schedule Planner instead of the metrics
widget.
Flash Scheduling widget Use the HTML Schedule Planner instead of the Flash Scheduling widget.
Weather widget Use the Single Link widget pointing to a preferred weather site instead of
using the Weather widget.
Time-Off widget Use the functionality available in HTML Request Manager instead of
using the Time-Off widget.

l The Staffing and Task Management widgets are not migrated to HTML in service release v8.1.3. The
functionality of these widgets cannot be configured in another widget, so any navigator that contains
these widgets must remain on Flash.
l Existing GTOR and Work Time requests that use external actions (which are Process Manager
templates) that put a request in to a suspended state are not currently supported in the HTML Request
Manager. If your environment includes these types of requests you cannot run the migration event in
v8.1.3.
Because of this, both HTML and Flash navigators are available within the Workforce Central v8.1.3
environment until the Flash-removal process is completed. If a navigator contains any components that do
not have an HTML equivalent (such as the Staffing or Task Management widgets), the navigator continues
to depend on Flash. As such, an important requirement for v8.1.3 users is that Flash-dependent components
and v8.1.3 HTML components cannot be included in the same navigator.
This document describes HTML Navigator components. For information about managing Flash-dependent
components, refer to the v8.1 Navigator Administrator Guide.
For more information about these features, refer to the following updated 8.1.3 resources:
l 8.1.3 online help and updated manuals — Provide comprehensive coverage of the new features
introduced in this service pack
l Release notes — Provides a summary and list of items addressed in this service pack

Navigation updates
Although navigator continues to be the Workforce Central user interface with the same functionality as
earlier releases, the v8.1.3 HTML navigator has been modified with a number of improvements to the user
interface:

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 l The carousel has been replaced with the Open Workspaces drop-down, which is located to the right of
the last tab in the action bar.

l The user name and photo as well as Sign Out link and Search button have been moved to the top right
corner of the screen.
Most users, regardless of whether they are using an HTML navigator or a Flash-dependent navigator, use
the same URL to log on to the system:
http://WebServer/wfc/logon
The navigator defined in the user's Navigator Profile opens.

Timekeeper updates
The following Timekeeper™ enhancements are included with the 8.1.3 service pack.

Exceptions widget
The Exceptions widget allows you to manage and resolve exceptions. You can access the HTML
Exceptions widget in the following ways:
l Drag it from the secondary view to the primary view.
l Use the Timecard Approval wizard.

New buttons in the Exceptions widget

View Exceptions - The Details view in the Exceptions widget has been replaced with a view of the
timecard that can be conveniently accessed directly from the Exceptions widget.
To view timecards for all employees who have one type of exception, click View Exceptions and select
an exception type. This selection brings you to the timecard page, where you can click through the
timecards of employees who have one type of exception.
Genies tasks - To perform employee-related tasks, such as adding an employee or adding a punch, use the
new buttons.

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 Timecard widget
View menu – A new option on the View menu (Only Days with Exceptions) allows you to view only
days that have exceptions. When selected, a status message appears in the timecard indicating that you are
viewing only those days that have exceptions.
Quick Actions – The Quick Actions menu provides two new options:
l Mark/Unmark – Allows you to show that you know about the exception, but have decided to take no
further action. The color of the exceptions icon changes from red to green. To change the exception
back to unmarked, place the + cursor over the exception and click it. (Prior to v8.1.3, this option was
named Marking as Reviewed or Unmarking as Reviewed.)
l Add Missing Punch – Allows you to add a missing scheduled punch to the timecard. If the missing
punch is for a scheduled start or end time, the scheduled time is added to the timecard cell.
The Add Missing Punch option:
o Can only be used for punches that match the employee's scheduled start and end times of the shift.
o Is limited to days with one row in the timecard.
o Does not include breaks

If you want to enter missing punches that do not match the start and end times of a shift, you must
manually enter the punches.

Configuration options for the Timecard widget

The following configuration options allow you to indicate whether these options appear in the timecard
widget.
l Hourly - Allow Only Days with Exceptions, which enables the user to toggle the timecard view
between only showing days with exceptions and showing all days in a selected time period. If you do
not select this option, the Allow Only Days with Exceptions option does not appear in the View menu.
l Hourly - Show Quick Actions, which allows the Quick Actions slide-out menu to appear in the
timecard. The Quick Actions menu allows managers to mark punches as reviewed and add missing
punches.

Timestamp widget
The appearance and work flows of the Timestamp widget have been enhanced to provide more streamlined
processes for users. Several issue resolutions were also introduced in Workforce Centralv8.1.3. The
Timestamp Widget user experience has not changed in the migration from flash to HTML.

Scheduling updates
Request Manager and Employee Calendar have been updated for v8.1.3.

Request Manager
The appearance and functionality of the Request Manager widget has been improved.

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Improved access to actions and functionality
l Icons - The action bar contains icons that enable you to perform actions on selected requests. Icons not
applicable to the selected request are hidden.
l Right-click options - Right-click a request and a menu of available actions appears. Available actions
change according to the request type and status.

l Perform actions on multiple requests - You can use Shift-select or Ctrl-select to select any number
of requests with the same status, then right-click one of them and select an action to apply the action to
all the selected. You can also use an action icon on the toolbar for the same purpose.

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 Configuration options
New configuration options provide the ability to customize the Request Manager.
l Retract icon - You can hide or display the Retract action icon once a request is approved. Hiding this
icon clarifies user choices when the Retract icon would otherwise appear alongside the Cancel icon.
l Configure default display - You can configure Request Manager so that when it opens it shows only
the requests with the statuses you specify. You can specify this default view based on any status, any
combination of statuses, or all statuses. After Request Manager is open the manager can adjust the
display similarly.

Employee Calendar
Several enhancements have been added to the user interface for open shifts and requests:
l Request actions can be performed by using the icons on the actions bar. You can configure these icons
to appear in the desired order. All action icons are always displayed, rather than some being hidden
under a More ... button as in previous versions.

l You can right-click on an open shift to request it.

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 l You can right-click on a request to cancel it or get full details.

l When more than one request occurs on the same day, a new indicator appears, + (#) more with (#)
indicating the number of hidden requests for that day. Click the text or the arrow to see the individual
requests. You can then right-click an individual request to cancel it or get more detailed information.

The Retract action is renamed to Cancel.

Location Schedule Calendar add-on

Controls, display, and options have been reorganized and enhanced:
l Location schedule shows names in italics for employees who are transferred in to the displayed
location.
l View options – combines all the previous options in one menu.

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 Request enhancements
Changes here apply to the workspaces accessible from both the employee calendar and the request
manager.

Global Time Off request enhancements

l This version only supports Global Time Off requests; Time off and Time Off - Hours request are
automatically converted to Global Time Off requests during the 8.1.3 installation.
l Request details are displayed in a grid format for better usability.
l Naming of columns in the grid.
l The order of pay codes in the menu conforms to the Pay Code Display Order building block.

Availability workspace enhancements

l Hours editor to enter availability times - Allows you to specify a start and end time for the segment
of the day you want to change.
l Copy/paste function - You can now apply the same availability pattern to other dates in the same
Request Period. To do so, click Copy/Paste. Prompts appear to guide you through the copy and paste
process. This feature allows you to repeat the paste action as many times as needed, simply by clicking
additional dates. Click Copy/Paste again to close the copying session.
l Apply to All - You can now apply the availability pattern of one day of the week (for example a
Monday) to all the other matching days of the week (for example all the Mondays) in the Request
Period. Specify the pattern for one day, then click Apply to All to register the same availability pattern
for all the matching days of the week within the request period.

Self-Scheduling workspace enhancements

l Employees can remove from their schedule shifts that they previously accepted by self-scheduling,
simply by clearing the check box for that self-scheduled shift.
l Currently scheduled shifts appear in the top row of the grid. Self-scheduled shifts appear as orange
text; shifts from a pattern or created by the manager show as black text
l Available shift types appear in the left column. In the top cell of the left column, you can type the first
few letters of the shift you are interested in to show only shifts of that type. For Shift Label view, type
the label. For Shift Time view, type the start time.
l The grid loads up to two weeks.

Work Time request enhancements

l Display of transfer fields is updated to be consistent with the transfer dialog used in the schedule
planner and timecard widgets.
l Request details are displayed in table format for better usability.

Global Open Shift request enhancements

l This version supports only Global Open requests; legacy Open Shift requests are not displayed.
l Partial open shift request layout improved.

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Request to Cover enhancements
l In addition to working with full shifts, Request to Cover now allows an employee to give away a
portion of their shift.
l An indicator is displayed to show that shift details are available.

Shift Swap enhancements

l An indicator is displayed to show that shift details are available.

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